PART II, ATTACHMENT 1 STATEMENT OF WORK. U.S. Department of Homeland Security Science and Technology Directorate Cyber Security Division

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1 PART II, ATTACHMENT 1 STATEMENT OF WORK U.S. Department of Homeland Security Science and Technology Directorate Cyber Security Division 2014 Cyber Security Division R&D Showcase & Technical Workshop Video Production I. Introduction The Department of Homeland Security (DHS) Science and Technology Directorate (S&T) Cyber Security Division (CSD) will hold its 2014 Principal Investigators (PI) Meeting consisting of an R&D Showcase and Technical Workshop. The three-day event will be held December 16-18, 2014 at the Renaissance Mayflower Hotel in Washington, DC. The R&D Showcase will be held on December 16 and will be open to the public. The showcase will feature 11 innovative technologies selected from the CSD portfolio that address today s complex cybersecurity challenges and have the potential for transition into the marketplace. Technology presentations will showcase results from Modeling of Internet Attacks, Cybersecurity Competitions, Identity Management, Cybersecurity Forensics, Software Quality Assurance, Transition to Practice, Process Control Systems, Leap Ahead Technologies, Research Data Repositories, Experimental Research Testbeds, and Cyber Economic Incentives. The showcase will also feature a technology demonstration and poster session, giving participants the opportunity to learn more about CSD s technology portfolio. The Technical Workshop will be held on December 17 and 18. It is invitation only and features CSD principal investigators presenting their research and technologies to researchers and cybersecurity leadership from the government, international partners, the private sector, and academia. The workshop will allow for additional collaboration and knowledge sharing, improvement of existing deployed technologies and transition of innovative research to safeguard cyberspace. This Statement of Work (SOW) is for video production services detailed in Section II Scope of Work. This SOW does not include any other aspect of organizing, hosting, or running the event. This requirement is not for third-party conference planners. Offers from third-party planners will not be considered. II. Scope of Work The contractor will provide video production services for the three-day R&D Showcase and Technical Workshop, set for December 16-18, This includes pre- and post-production work.

2 The contactor must provide video production services the day prior to the event (set-up) and during the three days of the event: Set-up Day Monday December 15, 2014 Event Dates Tuesday December, 16 Thursday December 18, 2014 The contractor shall provide video production services based upon the frame rate of NTSC p. The video content captured will be used in final presentation videos, a meeting DVD, and future government project videos. For additional information on the final presentation videos and DVD, refer to Task 3 Post Production Video Support. Frame Rate NTSC p The contactor will provide video production services in the following rooms: Grand Ballroom, State/East room, Promenade, and Cabinet. The individual room floor plans, square footage, and dimension information are provided in the diagrams below. For specific video production tasks, refer to Task 2 On-site Video Production Support.

3 Individual Room Information: Square Feet: 7,656 Dimensions LxWxH: 132x58x21 Room use by Date: Grand Ballroom December 15, 2014 (3pm 9pm): December 16, 2014 (8am 3:30pm): December 17, 2014 (8am 4:30pm): December 18, 2014 (8am 5pm): R&D Showcase set-up and presentation dry runs R&D Showcase Technical Workshop General Session and Technical Track 1 Technical Workshop General Session and Technical Track 1 Distance from camera riser to presenter stage: Grand Ballroom: Estimated State Room: Estimated pending the final set-up

4 East Room Square Feet: 3,384 Dimensions LxWxH: 72x47x21 Room use by Date: December 15, 2014 (3pm 9pm): R&D Showcase tech demo/poster room set-up December 16, 2014 (3:15pm 6pm) R&D Showcase tech demo/poster session State Room Square Feet: 4,512 Dimensions LxWxH: 96x47x21 Room use by Date: December 15, 2014 (3pm 9pm): R&D Showcase tech demo/poster room set-up December 16, 2014 (3:15pm 6pm) R&D Showcase tech demo/poster session December 17, 2014 (10am Technical Track 2 4:30pm) December 18, 2014 (10am 5pm) Technical Track 2

5 Square Feet: 2,112 Dimensions LxWxH: 66x32x11 Room use by Date: Cabinet Room December 15, 2014 (3pm 9pm): December 16-18, 2014 (Times will vary. Interview video capture may happen prior to the event, during lunch, networking breaks or after the event, pending on the availability of the interviewee) Planning Office / Interview room. Planning Office / Interview room. Half of the room will be used to capture interviews on camera.

6 Set-up/Tear-down and Storage: Date Set-up Completed Tear-Down December 15, 2014 No later than 8:00pm N/A December 16, 2014 No later than 30 minutes prior to the start of the agenda 6:00pm December 17, 2014 No later than 30 minutes prior to the start of the agenda 6:00pm December 18, 2014 No later than 30 minutes prior to the start of the agenda 6:00pm The government s planning office will be locked during off-hours. The contractor may keep equipment in the planning office during this time period as long as it is coordinated with the government personnel. III. Tasks TASK 1: Pre-production Support Task 1.1: The contractor shall provide a production lead to assist the government personnel who will plan and organize the video production logistics of the event. Task 1.2: The contractor shall conduct a kick-off meeting with the government within one week after the award. Task 1.3: The contractor shall provide proof of insurance conforming to the requirement of Part I Terms and Conditions and Clauses, Section 8 Insurance.

7 The contractor shall send the insurance certificate to the government and Renaissance Mayflower Hotel no later than one week prior to the beginning of the event. Task 1.4: The contractor shall conduct a final walkthrough at the Mayflower Hotel with the government personnel, hotel conference planner, and hotel A/V lead(s) one to two weeks prior to the event, as scheduled by the government. Task 1.5: The contractor shall provide the government with a video production project schedule. First, the contractor shall produce a draft to be reviewed during the kick-off meeting (Task 1.2). The government will recommend changes as necessary, if any, and the contractor shall submit a revision no later than three business days after the kick-off meeting. Next, the contractor shall provide an updated schedule, including finalized logistics and outstanding tasks, before the first day of the event. Subsequently, the contractor shall update the schedule weekly, due by the close of business each Friday, until all deliverables have been received and accepted. TASK 2: On-site Video Production Support Task 2.1: On December 15, 2014, the contractor shall set up, test, and perform a dry run for the government. The set-up will begin between 3:00pm and 6:00pm. The government will set the specific time, based on room availability at the hotel. Task 2.2: The contractor shall capture each presentation and Q&A session for the general session and technical tracks. The detailed three-day agenda can also be found at: [Minimum video capture required is one camera angle. However, two camera angles may be needed in order to make the presenter s presentation interesting and to capture the attendee questions. Please price both variants; see Section III Solicitation Provisions. The contract award will specify one or two camera angles.] Date Video Capture Requirement Technical Track 1 & 2 General Session Note: technical tracks will happen simultaneously in different rooms December 16, :00am 4:00pm December 17, :00am 10:00am 10:00am 4:45pm December 18, :00am 10:00am 10:00am 5:00pm The contractor will determine the appropriate video production equipment and staff to meet the deliverables.

8 As part of the government s contract with the Renaissance Mayflower Hotel, the following list of audio visual equipment will be used for this event. The contractor will be allowed to plug into the audio equipment to capture the event sound. Function General Session Set-up: December 15, 2014 Event: December 16-18, 2014 Technical Track Sessions 1 & 2 Event: December 17-18, 2014 (AV equipment per Technical Track Session room) A/V Provided by the Mayflower Dual LCD projector and screen (9 x 12 or larger) Laptop Slide advancer All cables and adapters to connect the laptop to the projector Small stage (at a minimum 4 wide x 12 long) enough to accommodate 1 speaker and a panel of 5-6 people One speaker microphone with podium One wireless lavaliere microphone Two Q&A wireless microphones Four tabletop microphones (Days 1 and 2 only) Speaker timer 42 or larger Confidence monitor Extension cords, surge protectors, and power for all A/V equipment Sound system and ability to plug to capture the audio Audio mixer Basic stage lighting package Velour Pipe and drape behind the stage and from screen to screen (estimated feet) Small riser (8 long) enough to fit the client s video production camera equipment. One LCD projector/screen (9 x 12 or larger) Laptop Slide advancer All cables and adapters to connect the laptop to the projector Small stage (at a minimum 4 wide x 8 long) enough to accommodate 1 speaker One speaker microphone with podium One wireless lavaliere microphone Two Q&A wireless microphones Speaker timer 42 or larger Confidence monitor Extension cords, surge protectors, and power for all A/V equipment Sound system and ability to plug to capture the audio

9 Audio mixer Basic stage lighting package Velour pipe and drape behind the stage and from screen to screen (estimated feet per technical track) Small riser (8 long) enough to fit the client s video production camera equipment. Task 2.3: The contractor shall capture video footage of meeting participants interacting during the technology demonstration/ poster session and networking breaks. The contractor shall also capture video and audio of exhibitors (determined by the government) demonstrating the technologies. Date December 16, 2014 (3:15pm 6:00pm) December 16-18, 2014 (as applicable) Video Capture Requirement R&D Showcase Technology Demonstration / Poster Session Networking breaks Task 2.4: Daily, the contractor shall capture interview video/audio footage of event attendees and technology demonstrations (determined by the government) prior to the event, during lunch, networking breaks or after the event, depending on the availability of the interviewee. The government will coordinate interviewees and interview questions prior to the event; however, pop-up interviews may occur during the event. The government will work with the contractor to support the additional pop-up interviews. The contractor shall provide on-location, studio quality lighting for professional interviews. The contractor shall provide audio and video equipment to capture the interview questions and answers. The contractor will be able to consult with the government and hotel to determine if props, available within the hotel, should be used. Props used in the interview stage setup may include chairs, tables, stands for showcasing posters or diagrams, water glasses, etc. The contractor shall provide a green screen (estimated 12 x12 ) for sit-down interviews from the waist up. TASK 3: Post-production Video Support The contactor shall provide all post-production video support deliverables to the government within 60 days of the completion of the event. The contractor will determine the appropriate video production equipment and staff to meet the deliverables. Task 3.1: The contractor shall provide the below captured video content as individual raw camera files (h.264 in at least 1080p) to the government. The interview b-roll should also be rendered into viewable camera files: General Session presentations (December 16-18, 2014), separated by presenter Technical Track 1 & 2 presentations (December 17-18, 2014), separated by presenter Technology Demonstration/Poster Session (December 16, 2014) Interviews (December 16-18, 2014), separated by interview

10 Networking Break engagements (December 16-18, 2014) Task 3.2: The contractor shall provide individual transcription files (up to 110, number to be determined based upon the final meeting agenda and interviews) in Microsoft Word for the following video footage captured: General Session presentations (December 16-18, 2014), separated by presenter Technical Track 1 & 2 presentations (December 17-18, 2014), separated by presenter Interviews (December 16-18, 2014), separated by interview Task 3.3: The contractor shall provide a final produced presentation video per general session and technical presentation. The final produced video will include the presenter and the technical brief (picture in picture). For a picture reference refer to Figure 1. The individual video files must be made 508 compliant (have a closed caption option to be turned on/off). The following video branding shall be used: Lower Thirds: The contractor shall create the lower thirds to include the presenter s name and organization. The information for the lower thirds will be provided by the government. Event Banner: The contractor shall create the event banner to be included in the video. The event banner, lower third graphic, introduction and end-tag will be customized with the government provided brand. The government will provide the source files of the stock imagery and DHS S&T logo. Produced Video Format: Final produced videos must be provided in the following format: MPEG-4/ h.264 in at least 1080p resolution and at least 7 Mbps bitrate files. The technical brief and presenter must be synced. The brief must follow what was presented on stage by the presenter. Audience questions: Each video must include the 5 minute Q&A session following each presentation. The final produced video should provide a video shot of the audience member asking the question and the presenter responding to the question. If visually this is less than ideal, the audio of the question is also acceptable. Introduction: Each video will have an introduction to include: event title, speaker name, organization, presentation title, and technical topic section. The intro will be synced with music. The contractor shall provide music options for the government to choose from. End-Tag: Each video will have an end-tag to include the government s website (dhs.gov/cyber-research) The number of individual final produced videos will be determined based upon the final agenda, but it will not exceed 100 files. All videos together will be approximately 30 hours long. Each video file will be named based upon the topic area and presenter s name provided by the government.

11 The government will provide the final technical briefs to the contractor no later than 5 business days after the event. If the briefs are necessary to sync the picture-in-picture, the government will work with the contractor lead to make this available. Task 3.4: The contractor shall provide individual closed caption files for each final produced video (not to exceed 100). Completed closed caption (CC) sidecar files for each video must be provided in Scenarist Closed Caption (.scc) format. The individual files will be determined based upon the final agenda. General Session presentations (December 16-18, 2014), separated by presenter Technical Track 1 & 2 presentations (December 17-18, 2014), separated by presenter Task 3.5: The contractor shall produce 100 DVD copies and a master copy of the R&D Showcase and Technical Workshop. The DVD will include all produced videos from Task 3.4. The DVD will include the following elements: DVD Case: The contractor shall provide a DVD jewel case for each DVD. It is acceptable for the case to be clear and/or branded. Branded DVD: The DVD will be customized with the government provided event brand, event name, meeting dates, and volume number (if multiple DVD s are required to be produced for the entire event). Branded Lower Thirds: Each presentation video will be customized with the government provided event brand. Video Introduction: Each video will have an introduction to include: event title, speaker name, organization, presentation title, and technical topic section. The intro will be synced with music. The contractor shall provide music options for the government to choose from. The introduction graphic will be customized with the event brand. Chapter Guide: The contractor shall create a DVD chapter guide based on technical topic area to allow a viewer easy and quick access to technical videos. The chapter guide will be customized with the event brand and will include the government s website (dhs.gov/cyber-research).

12 DVD Presentation Videos: The individual presentation videos included in the DVD will be named based upon the topic area and presenter name and organization and will be arranged within the DVD based on technical topic provided by the government. Closed Captioning: All content on the DVD must be Section 508 compliant, to include closed captioning. IV. Deliverables Deliverable Description (Task 1.5) Video Production Project Schedule, in Word, PDF, or Project Due Draft due before kick-off; Revision three business days after kick-off; Updated prior to first day of event; Submittal, Inspection, Acceptance Submit via to COR; COR will provide feedback as necessary, and acceptance in writing (Task 3.1) Individual raw camera files (h.264 in at least 1080p) (Task 3.2) Up to 110 individual transcription files (Task 3.3) Final produced presentation video per general session and technical presentation, Section 508 complaint (Task 3.4) Up to 100 individual closed caption files for each final produced video (Task 3.5) 100 DVD copies and master copy of final produced video Subsequent updates every Friday by 5:00pm 60 days after event conclusion Submit via mail on portable external hard drive; COR will provide acceptance in writing 60 days after event conclusion Submit via mail on portable external hard drive; COR will provide acceptance in writing 60 days after event conclusion Submit via mail on portable external hard drive; COR will provide acceptance in writing 60 days after event conclusion Submit via mail on portable external hard drive; COR will provide acceptance in writing 60 days after event conclusion Submit via mail on portable external hard drive; COR will provide acceptance in writing V. Security This Statement of Work involves information that is UNCLASSIFIED. It is not expected to involve information that is SENSITIVE BUT UNCLASSIFIED or FOR OFFICIAL USE ONLY (FOUO). All work should be considered unclassified unless specified otherwise.

13 VI. Accessibility Requirements (Section 508) Section 508 of the Rehabilitation Act, as amended by the Workforce Investment Act of 1998 (P.L ) requires that when Federal agencies develop, procure, maintain, or use electronic and information technology (EIT), they must ensure that it is accessible to people with disabilities. Federal employees and members of the public who have disabilities must have equal access to and use of information and data that is comparable to that enjoyed by non-disabled Federal employees and members of the public. All EIT deliverables within this work statement shall comply with the applicable technical and functional performance criteria of Section 508 unless exempt. Specifically, the following applicable EIT accessibility standards have been identified: Section 508 Applicable EIT Accessibility Standards 36 CFR Software Applications and Operating Systems, applies to all EIT software applications and operating systems procured or developed under this work statement including but not limited to GOTS and COTS software. In addition, this standard is to be applied to Webbased applications when needed to fulfill the functional performance criteria. This standard also applies to some Web based applications as described within 36 CFR CFR Web-based Intranet and Internet Information and Applications, applies to all Web-based deliverables, including documentation and reports procured or developed under this work statement. When any Web application uses a dynamic (non-static) interface, embeds custom user control(s), embeds video or multimedia, uses proprietary or technical approaches such as, but not limited to, Flash or Asynchronous Javascript and XML (AJAX) then Software standards also apply to fulfill functional performance criteria. 36 CFR Video and Multimedia Products, applies to all video and multimedia products that are procured or developed under this work statement. Any video or multimedia presentation shall also comply with the software standards ( ) when the presentation is through the use of a Web or Software application interface having user controls available. 36 CFR Functional Performance Criteria, applies to all EIT deliverables regardless of delivery method. All EIT deliverable shall use technical standards, regardless of technology, to fulfill the functional performance criteria. 36 CFR Information Documentation and Support, applies to all documents, reports, as well as help and support services. To ensure that documents and reports fulfill the required Functional Performance Criteria, they shall comply with the technical standard associated with Web-based Intranet and Internet Information and Applications at a minimum. In addition, any help or support provided in this work statement that offer telephone support, such as, but not limited to, a help desk shall have the ability to transmit and receive messages using TTY.

14 Section 508 Applicable Exceptions Exceptions for this work statement have been determined by DHS and only the exceptions described herein may be applied. Any request for additional exceptions shall be sent to the COTR and determination will be made in accordance with DHS MD DHS has identified the following exceptions that may apply: 36 CFR (b) Incidental to Contract, all EIT that is exclusively owned and used by the contractor to fulfill this work statement does not require compliance with Section 508. This exception does not apply to any EIT deliverable, service or item that will be used by any Federal employee(s) or member(s) of the public. This exception only applies to those contractors assigned to fulfill the obligations of this work statement and for the purposes of this requirement, are not considered members of the public. Section 508 Compliance Requirements 36 CFR (b) (COTS/GOTS products), When procuring a product, each agency shall procure products which comply with the provisions in this part when such products are available in the commercial marketplace or when such products are developed in response to a Government solicitation. Agencies cannot claim a product as a whole is not commercially available because no product in the marketplace meets all the standards. If products are commercially available that meet some but not all of the standards, the agency must procure the product that best meets the standards. When applying this standard, all procurements of EIT shall have documentation of market research that identify a list of products or services that first meet the agency business needs, and from that list of products or services, an analysis that the selected product met more of the accessibility requirements than the non-selected products as required by FAR Any selection of a product or service that meets less accessibility standards due to a significant difficulty or expense shall only be permitted under an undue burden claim and requires authorization from the DHS Office of Accessible Systems and Technology (OAST) in accordance with DHS MD