An ecosystem approach to national research information governance 27 th January 2014, Berlin

Transcription

1 An ecosystem approach to national research information governance 27 th January 2014, Berlin Torulf Lind CIO, Swedish Research Council +46 (0)

2 Key figures of the Swedish RI (Research Information) ecosystem 50+ universities 20+ funders 16+ billion euro active researchers articles yearly by NuclearVacuum is licensed under CC BY-SA 3.00

3 Expenditure for research and postgraduate education at Swedish universities Private. non-profit sector 8.6% Public research foundations 3.0% Local government 4.1% VINNOVA 2.8% Swedish enterprises 4.0% EU 4.3% Other government authorities 9.0% Formas 2.1% Other 4.3% Forte 1.2% Swedish Research Council 10.5% Block grant 39.3% Other government allocations 6.6% Source: SCB, dec 2012

4 An ecosystem governance framework Based on the properties of self-organization, scalability and sustainability found in natural ecosystems Pull rather than push Use intrinsic drivers Source: Especially suitable for countries with a relatively decentralized government structure

5 Some milestones in the Swedish RI ecosystem development Jan 2002 Joint venture between funders and universities launch a national research news portal, forskning.se. Broad target group (also outside of research community) Jan 2007 Joint venture between major universities launch Sweden ScienceNet, a national project database based on Converis. Nov 2009 The National Library launches SwePub, a national service for research publications. May 2010 Joint venture between the Swedish Research Council, Formas and Forte (former FAS) to build a shared grants management service; Prisma Feb 2012 Ministry of Education and Research appoints the Swedish Research Council to take over Sweden ScienceNet. Service is renamed to SweCRIS Dec 2012 Ministry of Education and Research assigns The National Library to, in collaboration with the Swedish Research Council, improve quality in SwePub for bibliometrical studies

6 Establishing a national RI governance framework 1. Identify ecosystem requirements Workshop with members from all parts of the ecosystem Identify key stakeholders and requirements 2. Form national RI organization Identify formal and informal decision makers and specialists in the ecosystem Establish a virtual organization National contact point for research information Coordination of the national CRIS conference 3. Establish national EA(Enterprise Architecture) Identify and establish metadata standards Identify national and shared services Guidelines

7 Forming a national RI organization Organization model Service Grants mgmt. Prisma Projects SweCRIS Publications SwePub Editorial/news forskning.se Infrastructure TBD Framework governance Steering committee (Director General VR, national system owners, SUHF) Strategic Steering committee VR Steering committee VR Steering committee KB Steering committee forskning.se Steering committee VR Tactical Group of experts VR Superuser group VR Group of experts KB Editorial office forskning.se Operational IT coordination VR

8 Establishing a national EA(Enterprise Architecture) Information architecture Metadata area Metadata definition Metadata representation Identifier Semantic web framework Researcher ORCID, personal number Research organization Project Publication CASRAI? under evaluation CERIF MODS+ (possibly change to CERIF) ISNI?, org. number TBD DOI VIVO? to be evaluated Infrastructure (equipment etc.) CERIF? under evaluation TBD

9 Establishing a national EA(Enterprise Architecture) Using the research process

10 Establishing a national EA(Enterprise Architecture) to map the application architecture Process Research ideas Grants management Research projects Research results Research intelligence Research infrastructure Research.se (forskning.se) Application architecture National services Shared services Researchers CV database VR R&D Org. register VR Calls Link portal forskning.se Grants (Prisma) VR Forte Formas Projects (SweCRIS) VR Projects (TBD) Publications (SwePub) KB Publications (DIVA) UU+ Editorial/news (forskning.se) forskning.se For journalists (Expertsvar) forskning.se Infrastructure (TBD) Local services Ansökningar Ansökningar Grants (Prisma) (Prisma) (local) Other funders Projects Ansökningar Projekt (Prisma) (lokala) (local) Other univ. Övriga lärosäten Publikationer Publications Ansökningar (EKO (local) m.fl.) Other (Prisma) univ. Ansökningar Projekt News (EKO (local) (Prisma) m.fl.) Universities Infrastructure News News (local) (local) (local) Universities Universities Universities

11 Establishing a national EA(Enterprise Architecture) Identifying national services Substantial overlap in functional requirements Common national content and standards No need to reinvent the wheel Consolidate to one national service

12 Example of national service SwePub System owner: Royal Library Purpose: national publications database Coverage: over 80% of publication sources Complements Web of Science on humanities, social sciences and similar Lacks unique identifier - duplications Source: Royal Library

13 Example of national service SwePub next level (project) Enable national bibliometrical analysis Supply the RI ecosystem with publications Secure data quality through national guidelines In collaboration with the Swedish Research Council Delivery: Q2 2015

14 Establishing a national EA(Enterprise Architecture) Identifying shared services Substantial overlap in business requirements Local content Common metadata model Mass production Identify or create shared service Establish governance model

15 Example of shared service Prisma a shared grants mgmt. system In Q the Swedish Research Council, Forte and Formas will launch a shared grants management service Scalability Designed for an extension of the federation Adaptive Highly configurable for local call processes Distributed Integrations with publication databases, national project database, local ECM and financial systems Self-organizing Natural incentives in self-service functions for researchers, peer-reviewers and university administrators Sustainable Data reused in the ecosystem rather than duplicated entries of CV:s, publication lists, organization data, etc. Open Public project information and open data standards such as CERIF

16 Example of shared service Prisma - service overview Data sources Prisma portal Data exports Researcher Administrator (University) ORCID PubMed [BibTex] My pages Personal data CV Publications Apply & Report Application Scientific and financial reporting Review Extensive peerreview functionality Organization Admin internal organization Contract signing Grants overview Local db:s SwePub Enterprise service bus SweCRIS Grants mgmt. Form designer Grants mgmt. Reporting tool Financial mgmt. Budget Reporting Grants mgmt. Form designer Grants mgmt. Reporting tool Financial mgmt. Budget Reporting Grants mgmt. Form designer Grants mgmt. Reporting tool Financial mgmt. Budget Reporting Grants administrator Financial controller Swedish Research Council Grants administrator Forte Financial controller Grants administrator Formas Financial controller

17 Example of shared service Prisma membership application process Requirements mapping Application Evaluation Decision Implementation Applying organization maps their requirements against specifications of Prisma Organization fills in application including requests for new or changed functionality Internal workgroup evaluates application and produces a recommendation including cost structure The steering committee of Prisma makes final decision Implementation of the new member is funded by the applying organization

18 Last but not least the RI community National CRIS conferences, workshops, blogs, etc. Publications sub ecosystem usually more evolved

19 Conclusions A governance framework based on properties from biological ecosystems found suitable for a decentralized RI environment Establishing a national EA(Enterprise Architecture) key success factor for efficient governance A vibrant RI community catalyzes the evolution of the ecosystem

20 Thank you! Torulf Lind CIO, Swedish Research Council +46 (0)

21 RII (Research Information Intelligence)