Mathematics Society, SS, HKUSU. Year Plan of Session

Transcription

1 Mathematics Society, SS, HKUSU Year Plan of Session

2 Definition 1. HKU shall mean The University of Hong Kong. 2. Society shall mean the Mathematics Society, SS, HKUSU. 3. Department shall mean the Department of Mathematics, The University of Hong Kong. 4. Executive Committee shall mean the Executive Committee of the Society, Session Members shall mean all members of the Society. 6. Freshmen shall mean all year one members of the Society of academic year Science Society shall mean the Science Society, HKUSU. 8. PIC shall mean the person in charge of the activity. 9. VPIC shall mean the vice-person in charge of the activity. 10. Year one students shall mean all year one students in HKU of the academic year

3 1 Activities List Activities Time (2011) PIC Vice PIC Inauguration Ceremony January Luo Bowen Lai Chun Wai Chinese New Year Festival Gathering January Luo Bowen Lai Chun Wai Career Talk February Lam Ho Man Luo Bowen Mathematics Week (Mathematics Class & February Luo Bowen Fung Man Ho Mathematics Games) Welfare Week I March Fung Man Ho Lee Wai Yin Journal of the Mathematics Society I March Fung Man Ho Lam Ho Man Superpass Dinner I April Lee Wai Yin Lai Chun Wai Information Day August Lai Chun Wai Lee Wai Yin Orientation Day August Lam Ho Man Fung Man Ho Orientation Camp August Lai Chun Wai Lee Wai Yin Course Selection Forum August Yim Ho Yeung Lai Chun Wai Sports Activities I (Cycling & BBQ) Annual Dinner Sports Activities II (Hiking) September / October Lee Wai Yin Lam Ho Man October / November Yim Ho Yeung Luo Bowen November Lam Ho Man Lee Wai Yin Welfare Week II November Fung Man Ho Luo Bowen Journal of the November Fung Man Ho Yim Ho Yeung Mathematics Society II Superpass Dinner II November Yim Ho Yeung Lam Ho Man Sports Activities III (Ball Throughout Lam Ho Man Yim Ho Yeung Games) the year

4 2 Activities Cooperated with other Societies List Activities Time PIC Vice PIC Joint University Throughout Lee Wai Yin Yim Ho Yeung Mathematics Union the year Science Festival March Luo Bowen Lee Wai Yin

5 3 Details of the Activities 3.1 Inauguration Ceremony V Luo Bowen Lai Chun Wai To transfer the authority of the Society To introduce the Executive Committee to public To inform the members of the plan of session Targets: Head and lecturers of the Department Members of the Past Executive Committees of the Society Members of Executive Committee of other societies in HKU(e.g. Science Society) Members of Executive Committee of Mathematics Society in other universities, including The Chinese University of Hong Kong, The Hong Kong University of Science and Technology, The Hong Kong Polytechnic University, Hong Kong Baptist University, City University of Hong Kong and The Hong Kong Institute of Education Other members Number of Targets: 80 Proposed Time: Late January Proposed Venue: Main Building (exact venue to be confirmed) Contents: An introduction of the members of the Executive Committee of session Information about the plan of the Society of session Speeches by the past Acting Chairman and the new Chairman Handover ceremony Tea gathering

6 Preparation: Booking of the poster site (8 weeks before) Booking of the venue (2 months before) Buying utensils (2 weeks before) Confirming the speakers and the guests (3 weeks before) Design of the posters and ceremony leaflets (5 weeks before) Finding the emcees of the ceremony and preparation for the script (8 weeks before) Finding the sponsors (2 months before) Preparation of souvenirs (2 weeks before) Preparation of the food and beverages (2 weeks before) Recruitment of the helpers (4 weeks before) Rehearsal (2 days before) Sending invitation cards to the targets (4 weeks before) Promotion: Invite student members through Facebook and MSN Post on the website of the Society Post posters in HKU Send invitation cards to staff of the Department and other societies Send letters and s to the Mathematics Society in other universities Send mass s to targets Budget: $885

7 3.2 Chinese New Year Festival Gathering V Luo Bowen Lai Chun Wai To improve the relationship among the members To share the happiness of festival with members To strengthen the sense of belonging of members to the Society Targets: Members Number of Targets: Around 35 Proposed Time: Late January (to be confirmed) Proposed Venue: In HKU or around HKU (to be confirmed) Contents: Dinner Give out red pockets Write couplets Lucky draw Preparation: Booking of the venue (2 months before) Design of the paper for promotion in class (4 weeks before) Preparation of the food and beverages (2 weeks before) Preparation of the presents for lucky draw (2 weeks before) Preparation of the red pockets and paper to write couplets (2 weeks before) Promotion: Invite targets through Facebook and MSN Pass the promotion board in class Post on the website of the Society Send mass s to members Fee: $70 per person

8 3.3 Career Talk V Lam Ho Man Luo Bowen To provide the information about career of mathematic graduates and the opinions from alumni To help students make better plans for their future Targets: All the students studying mathematics, especially year three students Number of Targets: Around 50 Proposed Time: Mid February Proposed Venue: To be confirmed Contents: Invite some lecturers and tutors to give information and advices of postgraduate studies Invite the alumni to share their experience in career Preparation: Arrangement of the procedure (1 month before) Booking of the poster site (8 weeks before) Booking of the venue (2 months before) Calling graduates to invite them (1 month before) Design of the posters and leaflets (3 weeks before) Finding an emcee of the talk (3 weeks before) Invite the lecturers and tutors to give some advice in the talk (2 months before) Preparation of the souvenirs (1 month before) Request the Department to invite alumni to give a career talk (2 months before) Promotion: Hand out the leaflets Invite targets through Facebook and MSN Pass the promotion board in class Post on the website of the Society

9 Post posters in HKU Send mass s to targets Budget: $95 Remark: Cooperate with the Department

10 3.4 Mathematics Week (Mathematics Class & Mathematics Games) Mathematics Class V Luo Bowen Fung Man Ho To develop students interest in mathematics To promote mathematics and logical thinking in HKU To give a platform for students interested in mathematics to broaden their knowledge and communicate with fellow students Targets: HKU students who are interested in mathematics Number of Targets: Around 40 Proposed Time: Late February Proposed Venue: Run Run Shaw Building (exact venue to be confirmed) Contents: Invite lecturers or tutors to give lectures about mathematics whose topic probably is not in the syllabus Preparation: Booking of the poster site (8 weeks before) Booking of the venue (6 weeks before) Design of the posters and leaflets (3 weeks before) Inviting tutors or lecturers (6 weeks before) Preparation of the notes for the class (3 weeks before) Preparation of the souvenirs for the tutors or lecturers (3 weeks before) Promotion: Hand out the leaflets Invite members and other students through Facebook and MSN Post on HKU today Post on the website of the Society Post posters in HKU

11 Send mass s to HKU students Remark: Cooperate with the Department Mathematics Games V Luo Bowen Fung Man Ho To develop students interest of mathematics To promote mathematics and logical thinking in HKU To give a platform for the students interested in mathematics to show their abilities and intelligence Targets: HKU students who are interested in mathematics Number of Targets: Around 200 Proposed Time: Late February Proposed Venue: CYM 302 (exact venue to be confirmed) Contents: Some games of fun mathematics Preparation: Booking of the poster site (7 weeks before) Booking of the venue (3 months before) Design of the posters and leaflets (3 weeks before) Finding the helpers (2 months before) Preparation of the games (3 weeks before) Preparation of the gifts and counter decoration (3 weeks before) Rehearsal (1 week before) Promotion: Hand out the leaflets Invite members and other students through Facebook and MSN

12 Post on HKU today Post on the website of the Society Post posters in HKU Send mass s to HKU students Remark: A game counter will be open to all HKU students 3 hours a day for 2-3 days Total budget for Mathematics Week: $660

13 3.5 Welfare Week I, II Welfare Week I V Fung Man Ho Lee Wai Yin Welfare Week II V Fung Man Ho Luo Bowen To promote all society products To give welfare to members To promote the Society to non-members To strengthen the members sense of belonging to the Society Targets: All HKU students Number of Targets: Around 150 each time Proposed Time: Late March and early November Proposed Venue: Run Run Shaw Podium Contents: Sale of all the society products (e.g. society T-shirt, society book, society file, society jacket, society paper, society pendant, society laptop bag) Give products from sponsors to members Give welfare packages to members Sale of the suggested solution of past paper Hand out the journals Preparation: Booking of the counter (8 weeks before) Booking of the poster site (8 weeks before) Design of the posters and leaflets (1 month before) Finding the sponsors (2 months before)

14 Finishing the photocopy of the journals (1 week before) Finishing writing journal (3 weeks before) Inviting tutors to give the suggested solution of past paper (2 months before) Preparation of the counter decoration (1 month before) Preparation of welfare packages (2 weeks before) Printing of the suggested solution of past paper (1 week before) Setting the timetable of on-duty (1 week before) Promotion: Invite targets and other students through Facebook and MSN Pass the promotion board in class (for evaluating the need of past paper solution) Post on the website of the Society Send mass s to members Budget: $612 Remark: 1.5 times the price of the suggested solution of past paper to non-members

15 3.6 Journal of the Mathematics Society I, II Journal I: V Fung Man Ho Lam Ho Man Journal II: V Fung Man Ho Yim Ho Yeung To provide the updated information of the Society to members To help members develop the interest in mathematics To promote the upcoming event organized by the Society Targets: Members Number of Targets: Around 100 each time Proposed Time: Late March and early November Proposed Venue: Counter in Welfare Week Contents: Journal of Mathematics Society I Introduction of the Executive Committee Words from Chairman Promotion of the upcoming activities Articles from members Academic articles about mathematics Journal of Mathematics Society II Review of the events Some mathematics questions Sudoku Interview with some members and staff of the Department Promotion of the upcoming events

16 Articles from members Preparation: Collecting academic articles (2 months before) Collecting articles from members (4 weeks before) Interview with some members and staff of the Department (1 month before) Selecting photos of society activities (3 weeks before) Promotion: Inform members through Facebook and MSN Post on the website of the Society Send mass s to members Budget: $960 Remark: Distribution methods: Distribute to members in the counter during Welfare Week Send to graduate members through Put some journals in the office of the Department for free taken

17 3.7 Superpass Dinner I, II Superpass Dinner I V Lee Wai Yin Lai Chun Wai Superpass Dinner II V Yim Ho Yeung Lam Ho Man To motivate the members to Superpass the exam To encourage the spirit of the members To continue the tradition of the Society Targets: Members Number of Targets: Around 40 each time Proposed Time: Late April and late November Proposed Venue: To be confirmed Contents: Cut the roasted pig Write couplets Give out superpass red pockets Dinner Mini games Lucky draw Preparation: Arrangement of an emcee (2 weeks before) Booking of roasted pigs (1 week before) Design of the menu (2 weeks before) Design of the paper for promotion in class (3 weeks before) Preparation of the red pockets and red paper (1 week before)

18 Promotion: Invite members through Facebook and MSN Pass the promotion board in class Post on the website of the Society Send mass s to members Fee: Around $60 per person

19 3.8 Information Day V Lai Chun Wai Lee Wai Yin To introduce the mathematics study in HKU to year one students To introduce the Society to year one students To invite year one students who are interested in mathematics to join the Society, the Course Selection Forum, the Orientation Day and the Orientation Camp Targets: Year one students Number of Targets: Around 350 Proposed Time: Early August Proposed Venue: To be confirmed Contents: Answer the questions from year one students Give freshmen packages to the freshmen Hand out the leaflets Invite year one students to join the Society, the Course Selection Forum, the Orientation Day and the Orientation Camp Promotion of the Society and the upcoming activities Preparation: Design of the leaflets and banner (2 months before) Finding helpers (3 months before) Preparation of the counter decoration (3 weeks before) Preparation of the journal, the freshmen package, the application form and the receipts (1 week before) Budget: $349

20 3.9 Orientation Day V Lam Ho Man Fung Man Ho To give further details about the Society and the Department To reduce the year one students' doubts about the university life To establish a strong connection among the year one students, also between the year one students and the current students Targets: Year one students Number of Targets: Around 30 Proposed Time: Early or mid-august Proposed Venue: To be confirmed Contents: Play mini-games like Bing-Bang-Wa to make the year one students and group parents closer Have a lunch together and chat with each other Have a HKU tour or treasure hunt around the campus to allow the year one students familiar with the campus Preparation: Arrangement of the group parents and helpers (2 weeks before) Booking of the venue (to be confirmed) Design of the leaflets (1 month before) Plan the games and the route (2 weeks before) Rehearsal (3 days before) Promotion: Hand out the leaflets on the Information Day Send mass s to targets Budget: $100

21 3.10 Orientation Camp V Lai Chun Wai Lee Wai Yin To give the freshmen a better understanding of the study and life in HKU To improve the relationship among the members To strengthen the sense of belonging of members to the Society To establish a strong connection among the freshmen, also between the freshmen and the current students Targets: Freshmen Number of Targets: Around 20 Proposed Time: Mid-August Proposed Venue: To be confirmed Contents: Hong Kong Orientation Camp outside HKU Mass games Sharing between the freshmen and the current students Preparation: Design and order the Orientation Camp T-shirt (3 months before) Design the orientation camp booklet (2 months before) Having meetings with the helpers and group parents (8 weeks before) Invite students to become the helpers or group parents (2 months before) Planning and design of the activities or games in the camp (3 month before) Planning and previewing the place for Hong Kong Orientation (1 month before) Rehearsal (2 weeks before) Selecting and booking the venue of campsite (7 months before) Promotion: Announcement during the Information Day and Orientation Day Hand out the leaflets on the Information Day

22 Send mass s to targets Fee: Around $300 per person Remark: May organize the Orientation Camp with other societies

23 3.11 Course Selection Forum V Yim Ho Yeung Lai Chun Wai To introduce the course selection system to the freshmen To provide freshmen the courses information and advices including course selection problems To provide a chance for freshmen to know each other Targets: Freshmen Number of Targets: Around 25 Proposed Time: Mid August after the Orientation Camp Proposed Venue: Computer Centre (to be confirmed) Contents: To give a brief introduction of the course selection system To give time for students to select their courses and answer their questions To give students advices about their selected courses Preparation: Confirm the course selection guiders (2 weeks before) Design of the leaflets (3 weeks before) Promotion: Announcement during the Information Day, Orientation Day and Orientation Camp Hand out the leaflets on the Information Day and the Orientation Day Send mass s to targets

24 3.12 Sports Activities I (Cycling & BBQ) V Lee Wai Yin Lam Ho Man To strengthen the friendship among the members, especially the freshmen To provide a chance for members to gather and relax after the summer To help members relieve stress Targets: Members Number of Targets: Around 30 Proposed Time: Late September or October Proposed Venue: To be confirmed Contents: Cycling BBQ Preparation: Booking of the poster site (8 weeks before) Check the route of cycling (3 weeks before) Design of the posters (4 weeks before) Preparation of the First Aid Box and confirm helpers who know First Aid (4 weeks before) Promotion: Invite targets through Facebook and MSN Invite the freshmen during the orientation activities of the Society Pass the promotion board in class Post on the website of the Society Post posters in HKU Send mass s to members Budget: $25

25 Remark: If it rains, the activity will be postponed

26 3.13 Annual Dinner V Yim Ho Yeung Luo Bowen To provide a chance for members to know each other To strengthen the sense of belonging to the Society among the members To provide a platform for staff, graduated students and undergraduate students to interact with each other Targets: Members Number of Targets: Around 40 Proposed Time: October / November Proposed Venue: To be confirmed Contents: Speech from Chairman and ceremony guests Dinner Lucky Draw Preparation: Booking of the poster site (8 weeks before) Booking of the venue (2 months before) Confirming the speakers (1 month before) Decide the decorations of the venue (3 weeks before) Design of the posters (4 weeks before) Notice the dressing code to all participants (4 weeks before) Preparation of souvenirs and gifts for lucky draw (3 weeks before) Rehearsal (1 week before) Promotion: Invite targets through Facebook and MSN Pass the promotion board in class Post on the website of the Society Post posters in HKU

27 Send mass s to members Fee: Around $135 per person Budget: $9 Remark: Dress code: Smart Casual Collect the fees of undergraduate participants 2-3 weeks before

28 3.14 Sports Activities II (Hiking) V Lam Ho Man Lee Wai Yin To improve the relationship among the members To encourage members to have more outdoor activities rather than just studying To allow the members to have an opportunity to contact with the nature Targets: Members Number of Targets: Around 20 Proposed Time: Early November Proposed Venue: Countryside (to be confirmed) Contents: Gather in a bus-stop or MTR station Go to the start venue of the route by bus or minibus Go hiking Preparation: Circulating the application form among the students (2 weeks before) Design of the route (1 month before) Finding first aid helper (6 weeks before) Preparation of all the necessary things like compass and map (1 week before) Preparation of the first aid box (3 weeks before) Rehearsal (1 week before) Sending s of the details to the students (2 weeks before) Promotion: Invite targets through Facebook and MSN Pass the promotion board in class Post on the website of the Society Send mass s to members Budget: $55

29 Remark: If it rains, the activity will be postponed or cancelled If Red Fire Danger Warning is issued, the hiking may be postponed or cancelled

30 3.15 Sports Activities III (Ball Games) V Lam Ho Man Yim Ho Yeung To improve the relationship among the members To let the members relieve stress by doing exercise To improve the members' physical conditions for their study To enhance the ties between the students and the staff of the Department Targets: Members Number of Targets: Around 60 Proposed Time: Throughout the year Proposed Venue: Ball games Badminton Basketball Table tennis Football Bowling Proposed Venue Flora Ho Sports Centre / Stanley Ho Sports Centre Olympics Bowling Alley Dragonbowling Alley (in Kowloon Bay) Contents: Badminton Basketball Table tennis Football Bowling Preparations: Booking of the venue (4 weeks before) Design of the paper for promotion in class (3 weeks before) Evaluating the number of participants by collecting the reply (2 weeks before)

31 Promotion: Invite targets through Facebook and MSN Pass the promotion board in class Post on the website of the Society Send mass s to members Fee: To be confirmed Budget: $15 Remark: Badminton, table tennis, basketball If no suitable court is available, public sports centre, such as Shek Tong Tsui Sports Centre, will be used instead The participants are encouraged to bring their rackets and balls, but small amount may be borrowed to them if possible Bowling Due to the relatively high cost of bowling, participants are required to pay for the expenditure

32 4 Details of the Activities Cooperated with other Societies 4.1 Joint University Mathematics Union V Lee Wai Yin Yim Ho Yeung To strengthen the friendship between the members and the students from other universities To help members relieve stress Targets: Members Number of Targets: To be confirmed Proposed Time: To be confirmed Proposed Venue: To be confirmed Contents: To be confirmed Preparation: To be confirmed Promotion: To be confirmed Budget: $500 (to be confirmed) Remark: Meetings with the members of Executive Committee of Mathematics Society in other universities will start in March (to be confirmed) Details will be discussed in the meetings Activities may be started from September (to be confirmed)

33 4.2 Science Festival V Luo Bowen Lee Wai Yin To raise the public awareness, interest and understanding of science, especially mathematics To promote scientific and logical thinking To promote mathematics to students To strengthen the relationship between the Society and other societies Targets: To be confirmed with Science Society Number of Targets: To be confirmed with Science Society Proposed Time: Late March (to be confirmed with Science Society) Proposed Venue: To be confirmed with Science society Contents: (to be confirmed with Science Society) Opening ceremony Counter exhibition Preparation: (to be confirmed with Science Society) Contact with Science Society Preparation of the counter decoration Preparation of the posters and leaflets Promotion: (to be confirmed with Science Society) Hand out the leaflets Invite members through Facebook and MSN Pass the promotion board in class Remark: Details will be confirmed with Science Society

34 5 Total Remark of All Activities In the case of bad weather such as Red / Black Rain or Typhoon Signal 8 or above before 6 a.m. in that day, the activities will be postponed or cancelled. Prepared By Approved By Lai Chun Wai Luo Bowen Elected Internal Vice-Chairman Elected Chairman Mathematics Society, SS, HKUSU Mathematics Society, SS, HKUSU Session Session