PIPSC National Office Bureau national de l Institut Tremblay Salons A & B

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1 The Professional Institute of the Public Service of Canada L Institut professionnel de la fonction publique du Canada INDUSTRY CANADA CONSULTATION TEAM MEETING & STEWARD TEAM BUILDING RÉUNION DE L ÉQUIPE NATIONALE DE CONSULTATION DE L'INSTITUT À INDUSTRIE CANADA ET RENFORCEMENT D ÉQUIPE POUR LES DÉLÉGUÉ(E)S juin 2011 June 10-11, 2011 PIPSC National Office Bureau national de l Institut Tremblay Salons A & B AGENDA/Ordre du jour Minutes/Notes de la réunion Friday/vendredi :15 17:00 8:15 Continental Breakfast petit déjeuner 9:00 Welcome mot de bienvenue Introduction and objectives for the session/introduction et objectifs pour la session Round table introduction/tour de table - Donovan mentioned a course (How Ottawa Works) the union should provide Overview of day/survol 9:30 Debrief of June 8 th Industry Canada National LMCC (Pierre) followed by questions - A copy of the document has been sent by Renelle. - Layoff discussion was done, limited to stating that IC will be cut by 5%. - Departments that haven t been through a re-org will have to go through a re-org. - In most case, the 5% will be done by attrition, -Résumé de la réunion nationale de CSP période de questions

2 10:00 Introduction of two IC Labour Relations managers, information sharing Partage d information deux invités Gestionnaires, Relations de travail pour Industrie Canada 10:30 Health Break Pause santé 10:45 Outreach to Industry Canada stewards/stratégie de partenariats Délégué(e)s (Jean-Marc) 12 noon - midi Development of action plan to communicate with PIPSC IC steward membership/développement d un plan d action afin de communiquer avec les délégués syndicaux d IC (Jean-Marc) - network for Steward - List of not related to the employer. - Create a Journal - Ask Stewards to keep an ear out for members and bring back the issues to the group - JM will translate any information that will be published. - Keep tabs on information that PIPSC wishes to distribute to members - JM created a list of members, created a relationship with his members. Would like to have stewards to create relationship with their members. - Mental Healthiness at the workplace, JM notice they were many members interested in that information. He suggests that we have course for stewards to help with disseminating the information. - suggested: *Provide a site for the group with membership registration to provide mailing to members interested in PIPSC information *Concerns, is to keep information central via PIPSC. Not to use outside services like Facebook, Wiki, etc. * JM will get back to us in 2 weeks. Lunch Déjeuner

3 13:00 Presentation: Kofi Crentsil (Director, Advisory Council) followed by questions and answers Présentation: Kofi Crentsil (Directeur, Conseil consultatif) et session questions réponses - Renelle will look into setting up an informal consultation with HR. - Suggestions: Add all sections to the mapping to flesh out the area where no LMCC is occurring. -

4 13:45 Issues to keep on radar for consultation/questions importantes Round table of issues regional and sectoral/tour de table des questions régionales et sectorielles Other/varia - CRC LMCC is currently on hold due to changes in management. - Employers provide BB, laptops: what are the expectations of this equipment, and the hours that the members reply to s (BB). What is the expectation from employers. it s the employees responsible to identify the expectation of overtime. Suggestions: PIPSC should inform the members that BB, and the employers needs to inform the staff that there is no expectation for them to reply (unless on call). To include this on negotiation since it can be seen as unpaid overtime, even if it seem by the employee as saving time during the day. This extra work is not being address and cannot be quantified by the employer. Outstanding/old job descriptions is still an issue. (will similar to the ORO project for the CS be used for other groups). Training for Duty to accommodate is provided by PIPSC for members and steward, please contact Service Membership Committee. For the purpose of staffing, can an adhoc LMCC meetings. Montreal Staffing is still an issue, job description and Org-Chart. OSB there is no consultation, the employer says they want to, but nothing happens. Learning plan, where CO-1 were no included in a national consultation. In Quebec the only place were Bilingue - CBC is the required language requirement. But this is only in Quebec. Org-Chart, empty positions are not listed. Is the HR Plan displayed. Surintendent is planning to change how things are done at the OSB without Union consultation. Montreal members are concerns about attrition, replacing knowledge, training, mentoring for the next generation. Montreal - Meeting documentation is in English, even with a complaint to Langue Officielle. Vancouver staffing issues occur in Vancouver, Professional Learning plan issue, there are no funds in training so the employee contribution are ignored.

5 Vancouver members are concerns that with the attrition, the members will not have the necessary expertise. CIPO security clearance may require finger printing of members. Laura will look into it within the ERO team if there are any other departments where and if this is happening. Fednor members are expected to do work for other position including lower position work. (i.e. CO to CR). CRC Ask to be do work or things that we do not have the proper training. *Get instruction/request in writing or send the employer a summary of the request, ask them to confirm. You can CC a union representative. - PIPSC should always bring up contracting out to the HrLMCC meetings. (How many contractors, how many vacant positions)

6 14:30 Consultation tips from a pro!/astuces en matière de consultation d une experte 14:45-15:00 Health Break pause santé 15:00 Setting goals for the team for the next 12 months and for consultation at IC/Planification stratégique pour l équipe pour les prochains 12 mois Part I /Partie I - 16:00 Development of framework to feed issues from local, regional or sectoral LMCCs to the National LMCCs/ Élaboration de paramètres pour traiter des questions des comités locaux, régionaux ou sectoriels. (see Discussion of Best Practices on Saturday) Saturday - samedi :15 16:00 8:15 Breakfast (hot) Petit déjeuner 9:00 10:00 Consultation 101 (Laura) presentation followed by questions and answers/période de questions Discussion of best practices re gathering information of importance for consultation Meilleures pratiques comment solliciter questions importantes pour la consultation - For posting minutes earlier, add to the terms of reference that the employer can provide a draft of the minutes to all members within a week, the members have 2 weeks to review and comment, then the co-chairs (Management/Union) see if they agree on the minutes and post them, if not wait until the next LMCC meeting to approve them. 10:30 10:45 Health Break Pause santé 10:45 Presentation of team s budget submission for 2012 Présentation demande de budget pour 2012 (Carol)

7 11:00. Review of team s terms of reference (draft)/révision du mandat de l Équipe - Renelle was chastises for not having translated. Noon midi Lunch Déjeuner 13:00 Staffing 101 and Consultation/Dotation 101 et consultation(laura) Questions and answers/période de questions 13:30 Outreach to Industry Canada PIPSC membership/stratégie de partenariats Membres de l Institut à IC Action plan to engage members and keep them informed/ Plan d action - - JM suggested that he uses his current method of communication with members to include all of IC members. 15:00 p.m. Debriefs on national committees - HR LMCC sous- comité RH - National Policy Safety and Health Committee/Comité national d orientation (santé et sécurité) 3:30 p.m. Planning for 2011 including scheduling of elections in the fall Planification incluant élections à l automne 2011

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