EXECUTIVE COMMITTEE MEETING. Tuesday, June 10, :30 a.m. VCOE - Simi Room 5189 Verdugo Way, Camarillo, CA MINUTES

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1 5189A Verdugo Way Camarillo, CA (BOS) FAX (SOS) Self-Funding Authority EXECUTIVE COMMITTEE MEETING Tuesday, June 10, :30 a.m. VCOE - Simi Room 5189 Verdugo Way, Camarillo, CA MINUTES EXECUTIVE COMMITTEE MEMBERS PRESENT Joe Richards, President Ventura USD Cindy Hansen, Vice President Briggs, Mesa, Mupu, Santa Clara, Somis Dr. Jeixy Dannenberg, Secretary Hueneme SD Dannielle Pusatere, Treasurer Ojai USD Linda Bekeny Conejo Valley USD Stephen Dickinson Oxnard UHSD Misty Key VC Office of Education VCSSFA STAFF Elizabeth Atilano Beth MacKenzie Veronica Madrigal Russ Olsen OTHERS PRESENT Dennis Coite Nichole Martinez Winston McCathan Jon Pease Robert Powers Executive Director Controller Executive Assistant Director of Risk Management Tolman & Wiker Insurance Services York Risk Services Group York Risk Services Group WellComp York Risk Services Group 1. CALL TO ORDER Board President, Joe Richards called the meeting to order at 8:37 a.m. IL INTRODUCTIONS Attendees introduced themselves.

2 VCSSFA Executive Committee IVieeting Minutes Page 2 of 7 III. AGENDA - June 10, 2014 A. Amendments / Adjustments B. Approval A motion was made by Dr. Jerry Dannenberg and seconded by Stephen Dickinson to approve the agenda as submitted. The motion was unanimously approved. IV. CONSENT CALENDAR A. Approval of the May 13, 2014 Executive Committee Meeting Minutes B. Amiual Review of the VCSSFA Investment Policy and Action to Approve C. Approval of the FY 2014/15 Hohday Schedule A motion was made by Cindy Hansen and seconded by Linda Bekeny to approve the Consent Calendar as submitted. The motion was unanimously approved. V. PUBLIC COMMENTS There were no public comments. VI. VII. INFORMATION / DISCUSSION ITEMS - No Items ACTION ITEMS A. Election of Board Officers & General Member Positions Elizabeth Atilano informed that Dannielle Pusatere, Ojai USD expressed interest in serving an additional three (3) year term on the Executive Committee. Furthermore, Creig Nicks, Moorpark USD and Donna Rose, Santa Paula USD also expressed interest in serving on the Executive Committee due to the vacancy from Linda Bekeny's retirement. A motion was made by Dr. Jerry Dannenberg and seconded by Cindy Hansen to reappoint Dannielle Pusatere and add Creig Nicks to the Executive Committee. The motion was unanimously approved. A motion was made by Cindy Hansen and seconded by Misty Key to nominate Dr. Jerry Dannenberg as Board President. The motion was unanimously approved. A motion was made by Dr. Jerry Dannenberg and seconded by Linda Bekeny to re-elect Cindy Hansen as Vice President. The motion was unanimously approved. A motion was made by Misty Key and seconded by Linda Bekeny to nominate Joe Richards as Secretary. The motion was unanimously approved.

3 Page 3 of 7 A motion was made by Linda Bekeny and seconded by Dr. JeiTy Dannenberg to re-elect Dannielle Pusatere as Treasurer. The motion was unanimously approved. B. FY 2014/15 Liability Reinsurance Quotes Dennis Corte, Tolman & Wiker reviewed the FY 2014/15 Liability Reinsurance quotes. A motion was made by Misty Key and seconded by Linda Bekeny to approve the FY 2014/15 Liability Reinsurance quote at $350,000 SIR with United Educators. The motion was unanimously approved. C. FY 2014/15 Excess Property Quotes Dennis Corte reviewed the FY 2014/15 Property Excess Insurance Quotes. A motion was made by Dr. Jerry Dannenberg and seconded by Stephen Dickinson to approve the FY 2014/15 Property Excess Insurance quote to stay at a $250,000 SIR and move the Property Program back to Philadelphia. The motion was unanimously approved. D. FY 2014/15 Crime - Employee Dishonesty & Faithful Performance Quote Dennis Corte reviewed the FY 014/15 Crime Renewal Quotes. A motion was made by Misty Key and seconded by Linda Bekeny to approve the FY 2014/15 Crime - Employee Dishonesty & Faithful Performance quote at $2,000,000 coverage with Travelers. The motion was unanimously approved. E. FY 2014/15 Machinery Breakdown Quote Demiis Corte reviewed the FY 2014/15 Machinery Breakdown quotes. A motion was made by Linda Bekeny and seconded by Cindy Hansen to approve the FY 2014/15 Machinery Breakdown quote to continue with Chubb at $50,000,000 coverage, The motion was unanimously approved. F. FY 2014/15 Earthquake Coverage - Indication Demiis Corte reviewed the FY 2014/15 Earthquake Coverage - Indication quote. A motion was made by Dr. Jerry Dannenberg and seconded by Linda Bekeny to decline earthquake coverage. The motion was unanimously approved.

4 June 10, 2014 Page 4 of? G. FY 2014/15 Workers' Compensation Excess Quotes Dennis Corte reviewed the FY 2014/15 Workers' Compensation Excess Quotes, A motion was made by Misty Key and seconded by Cindy Hansen to approve the FY 2014/15 Workers' Compensation Excess quotes at $600,000 SIR level with Safety National and Wesco Insurance Company, The motion was unanimously approved. H. FY 2014/15 Liability Contribution Allocations Beth MacKenzie reviewed the FY 2014/15 Liability Contribution Allocations. A motion was made by Dr. Jerry Dannenberg and seconded by Cindy Hansen to approve the 2014/15 Liability Contribution Allocations. The motion was unanimously approved. I. FY 2014/15 Propeity/Fire, Machinery Breakdown and Auto Physical Damage Contribution Allocations Beth MacKenzie reviewed the FY 2014/15 Propeity/Fire, Machinery Breakdown and Auto Physical Damage Contribution Allocations. A motion was made by Linda Bekeny and seconded by Stephen Dickinson to approve the FY 2014/15 Property/Fire, Machinery Breakdown and Auto Physical Damage Contribution Allocations. The motion was unanimously approved. J. FY 2014/15 Workers'Compensation Contribution Allocations Beth MacKenzie reviewed the FY 2014/15 Workers' Compensation Contribution Allocations. A motion was made by Dannielle Pusatere and seconded by Misty Key to approve the FY 2014/15 Workers' Compensation Contribution Allocations. The motion was unanimously approved. K. FY 2014/15 Budget Beth MacKenzie reviewed the FY 2014/15 Budget. A motion was made by Linda Bekeny and seconded by Cindy Hansen to adopt the FY 2014/15 Budget. The motion was unanimously approved.

5 Page 5 of7 L. Approval - FY 2014/15 Meeting Schedule Elizabeth Atilano presented the FY 2014/15 meeting schedule. She informed that no meeting in will be held in November due to the holiday falling on the second Tuesday of the month. A motion was made by Stephen Dickinson and seconded by Dannielle Pusatere to approve the FY 2014/15 meeting schedule. The motion was unanimously approved. M. Coverage Memorandums - FY 2014/15 Elizabeth Atilano proposed revisions to the Coverage Memorandums for FY 2014/15 are date changes and insurance policy renewals approved today. A motion was made by Dannielle Pusatere and seconded by Linda Bekeny to approve the FY 2014/15 Coverage Memorandums. The motion was unanimously approved. N. Workers' Compensation Equity Target and Dividend Policy Elizabeth Atilano presented the revised Workers' Compensation Program Equity Target Range & Dividend Policy. A motion was made by Misty Key and seconded by Dannielle Pusatere to approve the Workers' Compensation Program Equity Target Range & Dividend Policy. The motion was unanimously approved O. Workers' Compensation July 1, 2014 Dividend Beth MacICenzie reviewed the Workers' Compensation Dividend Allocation amounts for fully insured fiscal years 1995/96 and 1996/97. A motion was made by Daimielle Pusatere and seconded by Misty Key to approve the Workers' Compensation Dividend distribution effective July 1, The motion was unanimously approved. P. Tolman & Wiker Insurance Services Contract - Renewal Elizabeth Atilano presented the renewal of the Tolman & Wiker Insurance Services contract for a 3-year term and an annual fee increase from $350,000 to $367,500. A motion was made by Stephen Dickinson and seconded by Misty Key to approve the renewal of the Tolman & Wiker Insurance Services Contract for a 3-year term commencing July 1, The motion was unanimously approved.

6 Page 6 of? Q. AON Global Risk Consulting Contract - Renewal Elizabeth Atilano presented the Aon Global Risk Consulting renewal contract for a 1- year term, July 1, June 30, 2015; the contract fees will remain flat at $4,450 per actuarial study. A motion was made by Linda Bekeny and seconded by Dr. Jerry Dannenberg to approve the renewal of the Aon Global Risk Consulting Contract for a 1 -year term commencing July 1, The motion was unanimously approved. R. Ergonomic Equipment Deliveries Russ Olsen informed that some member districts continue using Sunrise Ergonomics to purchase and deliver ergonomic equipment. For these member districts, it has been proposed that equipment and delivery invoices would be sent by Sunrise Ergonomics directly to the districts. The district would then pay Sunrise Ergonomics directly. The district could then seek reimbursement through the Ergonomics Equipment Reimbursement Program for both the equipment and delivery. A motion was made by Cindy Hansen and seconded by Misty Key to approve that member school districts pay for ergonomics equipment delivery through the Ergonomics Equipment Reimbursement Program. The motion was unanimously approved. Note: The Committee went into Closed Session at 10:26 a.m. VIIL CLOSED SESSION Pursuant to Sections , , , of the CaHfomia Government Code and the Ralph M. Brown Act, with legal counsel to discuss. A. Executive Director Evaluation Note: The Committee resumed Regular Session at 11:17 a.m. Joe Richards reported out of Closed Session that the Committee received an update on one item. IX. PROGRAM UPDATES A. Executive Director, Elizabeth Atilano Elizabeth reminded the Executive Committee of Linda Bekeny's retirement luncheon hosted by York, Tolman & Wiker, and Woo Houska, LLP next week following the VCSSFA Board meeting.

7 Page 7 of? Robert Powers explained that alter September 2, 2014 he will no longer be a York employee, but will become a consultant. This item will be placed on the agenda for a future meeting for further discussion. Elizabeth informed of CAJPA's annual conference in Lake Tahoe, September 16 through 19, Elizabeth also informed of United Educators' annual conference in Philadelphia, September 10 through 12, B. Director of Risk Management, Russ Olsen Russ distributed the following handouts; Risk Management Committee Meeting Schedule, Fiscal Year Ventura County Fire Protection District, Fire Prevention Bureau, Fireworks Requirements. Russ informed that the Risk Management Committee will be working on Best Practices for Risk Management of PTA / Boosters / Foundation; VCSSFA Vehicle Kit; Student Transportation and Personal Vehicle Use; and Model Aerosol Transmissible Diseases Plan X. AGENDA ITEMS / NEXT MEETING A. June 17, 2014-Board-8:30 a.m. XL ADJOURNMENT There being no fuither business, the meeting adjourned at 11:27 a.m.

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