Anglican Church of Australia General Synod

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1 Anglican Church of Australia General Synod General Synod Domestic Travel Policy 1 Applicable for travel on or after July Preamble The Domestic Travel Policy of the General Synod must balance the travel requirements of the volunteer committee members with financial prudence. The Policy must acknowledge and respect the contributions made by members whilst prudently managing expenditure. Basic Principles A member will not be reimbursed for travel or accommodation costs for meetings attended in their own town or city. The preferred process of organising air travel is via the General Synod s travel partner, Corporate Traveller. This will allow for greater options in fares and to coordinate members flying from different centres to arrive together at their destination to share taxi costs. All references to air travel in this policy refer to economy class air travel. Reimbursement of accommodation and travel costs (with the exception of motor vehicle travel) will require a tax invoice. Reimbursement of motor vehicle travel will require a declaration by the member. Chairs of Commissions, Task Forces, Working Groups and Committees are encouraged to organise meetings via teleconference where possible. 1 As approved by the General Synod Standing Committee, November 2010 (2010/3/38). ABN: Suite 4, Level 5, 189 Kent Street, Sydney NSW 2000 Tel: Fax:

2 Travel A. Air Travel In respect of members time air travel is the preferred option for travel for distances greater than 250 kilometres. Air travel costs reimbursements will be capped at a rate equivalent to the best fare across all airlines for the travel times of the member as calculated by Corporate Traveller. B. Motor Vehicle Travel Motor vehicle travel costs will be reimbursed at the rate established from time to time by the Australian Tax Office for vehicles with ordinary engines with a capacity of 1,600 cc or less. At June 2014 that rate is $0.65 per kilometre. The overall motor vehicle travel reimbursement will be capped at the best fare available for equivalent flights. C. Intercity Train, Intercity Coach And Inter-island Ferry Travel When a member is required to travel by intercity train, intercity coach or inter-island ferry to attend a meeting the full cost of the ticket shall be reimbursed. D. Transfers To And From Airports Members are encouraged to take the most cost effective and time effective transport choices between airports and meetings. This may be public transport, taxi or rental car. Members will be reimbursed the full cost of transfers and are encouraged, if travelling by taxi or rental car, to travel with other members. Accommodation Accommodation costs will be reimbursed when the member has a clear need to be away from home overnight. This may be due to: a) A meeting that takes place over several days; b) A meeting that commences at a time that would make it impractical for the Member to arrive on the day of the meeting; c) A meeting that is expected to conclude at a time that would make it impractical for the Member to travel home on the day of the meeting; or d) Travel connections for the Member leaving no other viable alternative. Recognising that accommodation costs vary in different places the rate of reimbursement will be capped at the rate established from time to time by the Australian Tax Office as Reasonable Amounts for Domestic Travel Allowance Expenses Tables 1-5.

3 For capital cities for 2014/2015 that rate per night is: Table 1: Capital Cities 2 Place Accommodation $ Adelaide 157 Brisbane 201 Canberra 168 Darwin 216 Hobart 132 Melbourne 173 Perth 233 Sydney 185 High cost country centres See Table 4 (Appendix A) Tier 2 country centres (see Table 5) 132 Other country centres 110 The rates for other centres are included in Table 4 and Table 5 (see Appendix 1 attached). Meals Members shall be reimbursed for meals up to a value of $AUD60.00 per day. Changes in Rates Any changes in rates will be published on the website and will apply from the first day of the following year. Discretion The General Secretary or the Business Manager may show discretion in the application of this Policy. All such occasions shall be reported to the next ordinary meeting of the General Synod Standing Committee 2 Australian Taxation Office webpage:

4 APPENDIX 1 Table 4 3 : High Cost Country Centres - Accommodation Expenses Country centre $ Country centre $ Alice Springs (NT) 150 Horn Island (QLD) 180 Bourke (NSW) 165 Jabiru (NT) 192 Bright (VIC) 152 Kalgoorlie (WA) 159 Broome (WA) 233 Karratha (WA) 347 Bunbury (WA) 155 Katherine (NT) 134 Burnie (TAS) 149 Kununurra (WA) 202 Cairns (QLD) 140 Mackay (QLD) 161 Carnarvon (WA) 151 Mount Isa (QLD) 160 Castlemaine (VIC) 133 Newcastle (NSW) 152 Chinchilla (QLD) 143 Newman (WA) 195 Christmas Island (WA) 150 Norfolk Island 329 Dampier (WA) 175 Port Hedland (WA) 295 Derby (WA) 190 Port Pirie (SA) 140 Echuca (VIC) 123 Thursday Island (QLD) 180 Emerald (QLD) 156 Wagga Wagga (NSW) 141 Exmouth (WA) 255 Weipa (QLD) 138 Geelong (VIC) 136 Wilpena-Pound (SA) 167 Geraldton (WA) 175 Wollongong (NSW) 136 Gladstone (QLD) 187 Whyalla (SA) 145 Gold Coast (QLD) 149 Yulara (NT) 244 Halls Creek (WA) Australian Taxation Office webpage:

5 Table 5 4 : Tier 2 Country Centres Country centre Country centre Albany (WA) Launceston (TAS) Ararat (VIC) Maitland (NSW) Armidale (NSW) Mildura (VIC) Bairnsdale (VIC) Mount Gambier (SA) Ballarat (VIC) Mudgee (NSW) Bathurst (NSW) Muswellbrook (NSW) Bendigo (VIC) Naracoorte (SA) Bordertown (SA) Orange (NSW) Broken Hill (NSW) Port Augusta (SA) Bundaberg (QLD) Portland (VIC) Ceduna (SA) Port Lincoln (SA) Cocos (Keeling) Islands Port Macquarie (NSW) Coffs Harbour (NSW) Queanbeyan (NSW) Cooma (NSW) Renmark (SA) Devonport (TAS) Rockhampton (QLD) Dalby (QLD) Roma (QLD) Dubbo (NSW) Seymour (VIC) Esperance (WA) Swan Hill (VIC) Gosford (NSW) Tamworth (NSW) Goulburn (NSW) Tennant Creek (NT) Hamilton (VIC) Toowoomba (QLD) Hervey Bay (QLD) Townsville (QLD) Horsham (VIC) Tumut (NSW) Innisfail (QLD) Warrnambool (VIC) Kadina (SA) Wonthaggi (VIC) Kingaroy (QLD) 4 Australian Taxation Office webpage: )

6 General Synod Domestic Travel Policy Key Contacts (August 2014) TRAVEL AGENT Corporate Traveller Ms Jessica Chorley Travel Manager Level Berry Street North Sydney NSW 2060 Phone: Fax: GENERAL SYNOD OFFICE Claims Mrs Renee Tudehope Accountant Suite 4, Level Kent Street Sydney NSW 2000 Phone: Fax: Policy Mr Michael Nicholls Business Manager Suite 4, Level Kent Street Sydney NSW 2000 Phone: Fax:

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