Printer Setup. What Is the Printer Setup Module?... B-2. How to Access the Printer Setup Module... B-3. Reference Information. Standard Procedures

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1 Printer Setup A ColorDesigner housekeeping setup option that allows you to select a system printer as well as the information to print on formula labels that you attach to paint cans. What Is the Printer Setup Module? B-2 How to Access the Printer Setup Module B-3 Reference Information The Printer Setup Screen B-4 The Label Designer Screen B-5 Standard Procedures How to Setup Your Label Printer B-7 How to Customize an Existing Formula Label B-8 How to Create a New Formula Label B-10 Hints and Tips B-12 Copyright 2006 by X-Rite, Incorporated. All Rights Reserved. X-Rite and ColorDesigner are registered trademarks of X-Rite, Incorporated. Windows is a registered trademark of Microsoft Corporation. All other logos, product names, and trademarks mentioned are the property of their respective holders.

2 What Is the Printer Setup Module? The primary purpose of the Printer Setup is for you to select the type of printer and type of label your system will use to create formula labels. Formula labels are the stickers you put on paint cans to let the customer know the color, formula, date created, etc. Printer Setup also has an application called Label Designer that allows you to customize the information printed on a formula label. You can modify one of ColorDesigner s standard labels, or you can create your own from new. See the following examples: Standard Wide Label Customized Wide Label Add Custom Logo Add Custom Text Adjust Layout Elements ColorDesigner Easy Reference: Setup & Features Printer Setup B-2

3 How to Access the Printer Setup Module 1 Start ColorDesigner. Double-click the X-Rite ColorDesigner icon on the desktop, or click Start, point to Programs, then X-Rite, and click X-Rite ColorDesigner. 3 Enter the secure area. In the Password field, type your password and click Unlock. Tip: The default password is 1234 The Printer Setup screen appears at the lower right of the ColorDesigner window. 2 Go to Housekeeping. After the Main Menu appears, click the Housekeeping icon. 4 Display the Setup menu. At the top of the screen, click the Setup icon. 5 Display the Printer setup options. On the Setup menu on the left side of the screen, click Printer. ColorDesigner Easy Reference: Setup & Features Printer Setup B-3

4 The Printer Setup Screen Printer Click arrow to select from the list of printers available to your system. The label printer will typically be a DYMO LabelWriter. Label Template Click arrow to select from the list of label templates. The list includes standard ColorDesigner templates and any custom template you created and saved with Label Designer. Tip: The Label Size field shows the type of label you selected (wide, narrow, or rounded). Label Size Shows the name of the label type for the currently selected Label Template. Printers can support more than one label size. For example, these two types of labels can be used by a DYMO LabelWriter 320 printer: Print Formula When Tinting If your ColorDesigner system includes an automatic paint dispenser, select this box to have a formula label print every time a tint command is sent to the dispenser. If you do not want to print the formula label when tinting or you have a manual paint dispenser, do not select the box. Custom Text Type in any custom text (i.e. store name, store phone number), which will be printed on the label without any settings in the LabelDesigner. Works with Wide and Rounded labels only. Label Designer start the Label Designer application. Label Designer opens in a new window. Wide Wide Rounded See the next two pages for descriptions of the Label Designer window. ColorDesigner Easy Reference: Setup & Features Printer Setup B-4

5 The Label Designer Screen Area Description Template File Area Select existing templates from Template or use New and Save to create new templates. Use Delete to remove templates. (Tip: You cannot delete the system s default templates.) Template Design Area Click elements here to select them. When an element is selected, you can click and drag to move the element, and you can use the fields in the Element Definition Area to edit the element. Click Print to print the current template. Select Highlighter to highlight all printable elements. Element Selection Area Drag and drop elements from this area to the Template Design area to add elements to a template. (See the next page for descriptions of each element.) Element Definition Area Use the buttons and fields in this area to define, delete, and arrange elements for the current template in the Template Design Area. Control Area View information on the currently selected field, click Help to view online Label Designer help, or click Close to close the Label Designer window. ColorDesigner Easy Reference: Setup & Features Printer Setup B-5

6 The Label Designer Screen Element Selection Description Custom Text: For adding text that is unique to your store. For example, Downtown on Main Horizontal/Vertical Lines: For adding lines to separate areas of the label to make it more readable. Custom Logo: For adding a simple graphic that is unique to your store or store franchiser. Date/Time: For adding a field where the current date and time will print. Formula Block: For adding a table where the recipe of the colorants needed to make the paint color will print. Product Information: For adding a field where one or more categories that define the paint type will print. For example, Interior Latex/Satin/ Premier Color Name: For adding a field where the manufacturer s name of the paint s color will print. For example, Blue Heaven Color Number: For adding a field where the system number that identifies the paint will print. For example, 745 Color Source: For adding a field where the source that the system is matching the paint color to will print. For example, Colour Category E, Fandeck, or Customer File Can Size: For adding a field where the name of the paint container size will print. For example, Gallon or Quart Base: For adding a field where the name of the base used to make the paint will print. For example, Pastel A Illuminant: For adding a field where the name of the lighting condition under which the paint was made will print. Either Daylight, Florescent, or Incandescent Formula Code: For adding a field where a unique code to identify the paint color, can size, base, etc. will print. Later, you can enter the code in ColorDesigner to repeat this order. (Tip: This feature must first be activated in the setup features.) Paint Source: For adding a field where your database name for the paint source will print. For example, Atticus Hardware Store Color Description: For adding a field where customer-specific information about the paint color will print. This is defined in a customer file. For example, Acme Painters Red Job Description: For adding a field where customer-specific information about the paint s intended use will print. This is defined in a customer file. For example, Bathroom Ceilings ColorDesigner Easy Reference: Setup & Features Printer Setup B-6

7 How to Setup Your Label Printer Follow this procedure to setup your system s label printer. After completing this procedure, your system will be able to print formula labels for customer paint containers. 1 Go to the Printer Setup screen. If needed, see How to Access the Printer Setup Module on Page B-3. 2 Select a printer. Click the Printer arrow, use the scroll arrows to find the needed printer, and then click the name. Tip: If the name of the printer you need is not listed, you need to install the printer driver. See your printer s documentation. 3 Select a label template. Click the Label Template arrow, use the scroll arrows to find the needed label, and then click the name. Tip: Make sure the label size you selected matches the label size in your printer. You can click Label Designer to open Label Designer and review the label template you selected. Click Print to print a test copy. 4 If your system has an automatic dispenser and you want to print a formula label each time you select a tint, select Print formula when tinting. 5 the Main Menu At the upper right of the screen, click the Main Menu icon. ColorDesigner Easy Reference: Setup & Features Printer Setup B-7

8 How to Customize an Existing Formula Label Follow this procedure to use an existing formula label template to create a new template. After completing this procedure, your system will use this template when printing formula labels. 1 Go to the Printer Setup screen. If needed, see How to Access the Printer Setup Module on Page B-3. 2 Go to Label Designer. At the bottom right of the screen, click Label Designer. The Label Designer application opens in a new window. 3 Select a label template. Click the Template arrow, use the scroll arrows to find the needed label, and then click the name. If needed, see The Label Designer Screen on Pages B-5 and B-6 for descriptions of Label Designer s areas and elements. Tip: You cannot delete default templates (which are part of ColorDesigner). You can only delete custom templates (the ones you create). 4 Update existing content. Click elements in the Template Design area. (A dotted line appears around the selected element.) Click and drag elements to move them. Use the fields and buttons in the Element Definition area to edit the selected element. Continued... ColorDesigner Easy Reference: Setup & Features Printer Setup B-8

9 ... How to Customize an Existing Formula Label continued 5 Add new content. Drag and drop elements from the Element Selection area to the Template Design area. 6 Save your work. At the top right of the screen, click Save. The Save Label dialog box appears with the name of the template you modified in the File Name field. If you modified a standard template, type a new name and click Save. If you modified a custom template, either click Save to overwrite the pervious copy or type a new name and click Save. Updating/Adding Content Tips: After saving changes, you can click Print to print an example label using the template. Select Highlighter to make sure the elements are positioned correctly and are not overlapping. Use Bring to Front and Send to Back to position elements and fix print overlapping problems. You can have only one instance of certain elements. For example, if a template already has a Can Size, it will not let you add another one. 7 Close Label Designer. At the lower right of the screen, click Close. The Printer Setup screen appears. 8 If needed, have the system use the updated label template. Click the Label Template arrow, use the scroll arrows to find the label, and then click its name. ColorDesigner Easy Reference: Setup & Features Printer Setup B-9

10 How to Create a New Formula Label Follow this procedure to create a new template for a formula label. After completing this procedure, your system will be able to use this template when printing formula labels. 1 Go to the Printer Setup screen. If needed, see How to Access the Printer Setup Module on Page B-3. 2 Go to Label Designer. At the bottom right of the screen, click Label Designer. The Label Designer application opens in a new window. 3 Select a new label template. At the top right of the screen, click New. The New Label dialog box appears. Select the label size and orientation, and click Create. Tip: Match the label size and orientation to the actual printing labels you plan to use. See your printer and printer documentation. If needed, see The Label Designer Screen on Pages B-5 and B-6 for descriptions of Label Designer s areas and elements. Continued... ColorDesigner Easy Reference: Setup & Features Printer Setup B-10

11 ... How to Create a New Formula Label continued 4 Add new content. Drag and drop elements from the Element Selection area to the Template Design area. 5 Save your work. At the top right of the screen, click Save. The Save Label dialog box appears. Type the name and click Save. Adding Content Tips: After saving changes, you can click Print to print an example label using the template. Select Highlighter to make sure the elements are positioned correctly and are not overlapping. Use Bring to Front and Send to Back to position elements and fix print overlapping problems. You can have only one instance of certain elements. For example, if a template already has a Can Size, it will not let you add another one. 7 If needed, have the system use the new label template. Click the Label Template arrow, use the scroll arrows to find the label, and then click its name. 6 Close Label Designer. At the lower right of the screen, click Close. The Printer Setup screen appears. ColorDesigner Easy Reference: Setup & Features Printer Setup B-11

12 Hints and Tips Custom Logo element You must import your custom logo from an artwork file. The artwork must be black and white, and the file must be saved in the Windows bitmap (.BMP) format. Brackets (for example, <ColorName>) Indicate where information will be included on the actual label. For example: Template Simple logos work best. The formula labels are small, so complicated artwork will likely not look good. Formula Block element Display File field * Formula Block information can be displayed as either a string or a column. A string is just the basic formula information without text labels. Select this if you want to print the formula but do not want the information to be easily used by others. A column is the formula information put into a table that provide text labels. Select this if you want the complete formula information printed on the label. * Note that the Display File field in the Element Definition area defines how the formula block prints on formula labels. The formula block information may appear on screen in other parts of ColorDesigner in a different format. Actual Label For more information, see the Housekeeping Tips document. More... ColorDesigner Easy Reference: Setup & Features Printer Setup B-12

13 ...more Hints & Tips. Left and Top fields These two fields define the position of the element on the label. The distances are in points. (There are 72 points in one inch.) Both are measured from the top left corner. In this example, the Color Name element is 105 points from the left and 15 points from the top. General elements: Elements with the abc123 icon each have the same Element Definition fields, as shown on the right. The Width and Height fields, which define the element area, are also in points Text field Provides a place to identify the information that follows it. If you select the Base element, Base: appears in the Text field. The label will show Base: and the base name. For example, Base: Pastel A Shrink to Fit field Select this to have Label Designer reduce the font size of the text to make it fit within the specified width and height for the element. Additional Support Still have questions? Here are places you can go for help: Online support at Set up a WebEx session with Customer Service. In the United States and Canada, call , 8:00 am - 6:30 pm EST. ColorDesigner Easy Reference: Setup & Features Printer Setup B-13