Woodstock Multimedia, INC. Software/Hardware Usage Policy

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1 Wdstck Multimedia, INC. Sftware/Hardware Usage Plicy POLICY PURPOSE The purpse f the Wdstck Multimedia, INC. Sftware / Hardware Usage Plicy is t ensure that Wdstck Multimedia, INC. emplyees are prperly trained n apprpriate prcedures surrunding safe and legal use f cmpany-wned sftware / hardware. Furthermre, this plicy is intended t discurage inadvertent (r deliberate) vilatins f the terms f ur rganizatin s sftware / hardware license agreements and applicable laws when installing and/r using sftware n cmputers wned by Wdstck Multimedia, INC. r private cmputers used t perfrm wrk related t Wdstck Multimedia, INC. BACKGROUND Wdstck Multimedia, INC. purchases and licenses sftware/hardware frm a variety f surces. Any duplicatin f sftware except as permitted by related license agreements is a vilatin and is therefre prhibited. Installing unauthrized sftware n a cmputer system, wrkstatin, r netwrk server within Wdstck Multimedia, INC. can lead t ptential system failures, system degradatin r viruses. Unauthrized installatins als place Wdstck Multimedia, INC. and its emplyees at risk fr civil and criminal actin, which can result in punitive measures impsed n all invlved parties. The installatin f unauthrized r illegal sftware carries civil fines f up t $150,000 per cpy f unlicensed sftware and criminal penalties f up t $250,000, r a five-year jail sentence, r bth. Wdstck Multimedia, INC. emplyees that use cmputer systems fr wrk-related purpses must therefre agree t the fllwing cnditins fr the use f sftware/hardware: T purchase, install, and/r use nly sftware/hardware that has been authrized fr use n Wdstck Multimedia, INC. cmputers. T btain prper dcumentatin fr all wrk-related sftware purchases. T abide by the terms f all license agreements as they pertain t the use f sftware n Wdstck Multimedia, INC.-issued cmputers, as well as n at hme r persnal cmputer systems used fr Wdstck Multimedia, INC. related wrk. Wdstck Multimedia, INC Bradway NY, NY 10018

2 Wdstck Multimedia, INC. Sftware/Hardware Usage Plicy Nt t reprduce r duplicate sftware, in any way, except as prvided by the license agreement between Wdstck Multimedia, INC. and the sftware manufacturer. Wdstck Multimedia, INC Bradway NY, NY 10018

3 Wdstck Multimedia, INC. Sftware/Hardware Usage Plicy SOFTWARE / HARDWARE USAGE POLICY 1.0 Authrized Sftware / Hardware Only sftware / hardware authrized by Wdstck Multimedia, INC. may be purchased, installed, r used n Wdstck Multimedia, INC. issued cmputers. Persnal sftware, r sftware that an emplyee has acquired fr nn-business purpses, may nt be installed n Wdstck Multimedia, INC. issued cmputers. The nly sftware permitted fr installatin n Wdstck Multimedia, INC. cmputers is authrized sftware / hardware fr which Wdstck Multimedia, INC. has been granted a license. 2.0 Sftware / Hardware Purchases Only sftware / hardware n the authrized applicatins list may be purchased by Wdstck Multimedia, INC. emplyees. If yu wish t purchase an authrized applicatin, the fllwing prcedures must be adhered t: 1. A cpy f the sftware license must be prvided t Administrative Assistant fr cmpletin f registratin and inventry requirements. 2. Licenses must be registered in the name f Wdstck Multimedia, INC. and nt in the name f an individual end-user. If apprved by Management the sftware / hardware will subsequently be placed n the authrized list. 3.0 Duplicatin f Licenses Sftware shall nt be duplicated, reprduced, r installed n mre than ne machine withut prir written authrizatin by Management. Mst sftware licensed t Wdstck Multimedia, INC. cannt be run n hme and wrk cmputers simultaneusly. Sme sftware/hardware vendrs, hwever, permit emplyees, wh are licensed t use the prduct at n wrk-issued cmputers and n a hme cmputer under certain limited cnditins. Wdstck Multimedia, INC. has n specific plicies prhibiting such use, assuming it is permitted under the terms f the license agreement. Wdstck Multimedia, INC Bradway NY, NY 10018

4 Wdstck Multimedia, INC. Sftware/Hardware Usage Plicy 4.0 Retirement r Transfer f Licenses The fllwing rules apply when a license r licenses are replaced by newer versins r are being transferred frm ne user t anther: Licenses may nt be uninstalled frm ne user s machine and re-installed n anther user s machine withut written permissin frm Management. All sftware/hardware and dcumentatin fr releases r versins that have been replaced by newer versins are t be returned prmptly t Operatin s Department. All sftware/hardware and dcumentatin fr thse prducts n lnger required shuld be returned prmptly t Operatins Department and the sftware / hardware must be uninstalled prmptly frm the cmputer. * In mst cases, sftware/hardware licenses are nt transferable withut prir authrizatin frm the vendr. This is especially imprtant as it relates t the dispsitin f previus releases and the dispsitin f sftware licenses that have been upgraded. Fr example, it is almst always a vilatin f the license agreement t give anyne an lder versin f Micrsft Windws after receiving a Micrsft Windws upgrade. Even if a new license (nt an upgrade) has been btained, it may be still be a vilatin f the license agreement t give the ld cpy t anther persn. Under sme cnditins, Wdstck Multimedia, INC. may have rights t transfer sftware frm ne user t anther. Operatin s Department r Management will review license agreements and limitatins fr each sftware / hardware prduct, and if apprpriate, authrize acceptable transfers f licenses. 5.0 Cmputer Reassignment The fllwing rules apply when a cmputer is being transferred frm ne user t anther: The cmputer reassignment must be authrized by the Management r Operatin s Department The intentin t transfer the cmputer must be reprted t Management r Operatin s Department at least 72 hurs in advance t allw fr prper dcumentatin. If, after the transfer, bth users are using the sftware / hardware, an additinal license must be btained accrding t the guidelines specified abve. Wdstck Multimedia, INC Bradway NY, NY 10018

5 Wdstck Multimedia, INC. Sftware/Hardware Usage Plicy MONITORING T ensure adherence t the sftware usage plicy and related federal laws and statutes, Wdstck Multimedia, INC. reserves the right t mnitr sftware installatins and usage all cmputers wned by Wdstck Multimedia, INC., as well as any privatelywned cmputers when used t cnduct Wdstck Multimedia, INC. related business. FAILURE TO COMPLY There are n exceptins t this plicy. Any emplyee fund vilating this Sftware / Hardware Usage plicy in any manner is subject t disciplinary actin (in cnfrmance with Wdstck Multimedia, INC. disciplinary plicies) including pssible terminatin f emplyment, and/r legal actin. SIGNED AGREEMENT There are n exceptins t this plicy. Any emplyee fund vilating this Sftware / Hardware Usage plicy in any manner is subject t disciplinary actin (in cnfrmance with V Wdstck Multimedia, INC. disciplinary plicies) including pssible terminatin f emplyment, and/r legal actin. I, (print name) have read the Wdstck Multimedia, INC. Sftware / Hardware Usage plicy, dated (print date). I understand it and agree t abide by it. Signed, (signature) Wdstck Multimedia, INC Bradway NY, NY 10018

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