Medicaid EHR Incentive Program Eligibility Verification Checklist - 1 -

Transcription

1 Eligibility Verification Checklist State Agency: Person Completing Form: Address: Explanation of Numbered Notes (1) EP - Eligible Professional (2) EH - Eligible Hospital (3) American Recovery & Reinvestment Act of 2009 (Public Law 111-5); Health Information Technology for Economic & Clinical Health Act (HITECH) (4) 42 CFR Parts 412, 413, 422 and 495; Medicare and. (5) Not required of EP in IHS facilities. Practitioner Type EP (1) EH (2) (3) (4) 1. EP or EH must be one of the permissible professional or hospital types 42 USC 1396b(t)(2) (A-B) (a)(1)(i) Combating fraud and abuse Risk Profile Qualifications EP (1) EH (2) (3) (4) 2. EP or EH must be licensed to practice in the State (5) 3. EP or EH must be a provider in that State. 4. EP or EH cannot be excluded, sanctioned, or otherwise deemed ineligible to receive payments from the State (e.g. already received incentive payment) (a)(1)(i) Combating fraud and abuse (a) (a)(1)(i) Combating fraud and abuse Risk Profile - 1 -

2 Eligibility Verification Checklist (Continued) Patient Volume EP (1) EH (2) (3) (4) Risk Profile 5. EP must have at least a 30% patient volume (or 20% for pediatricians), unless s/he is practicing predominantly in an FQHC or RHC 42 USC 1396b(t)(2)(A) (c)(1) 6. EP must have at least a 30% needy individual patient volume, if s/he is practicing predominantly in an FQHC or RHC 42 USC 1396b(t)(2)(A) (c)(3) 7. EPs must have more than 50% of his/her patient encounters occur at a FQHC or RHC in a six month period during the prior calendar year to practice predominantly in an FQHC or RHC (b)(4) Financial oversight and monitoring of expenditures 8. EH must have at least 10% patient volume (acute care hospital only) 42 USC 1396b(t)(2)(B) (e)(1) Practice Location EP (1) EH (2) (3) (4) Risk Profile Process and Data Elements 9. EP must not be hospital-based (more than 10% of his/her claims must be outside POS 21 or 23) 42 USC 1395w-4. (a)(o)(1)(c)(i-ii) (c) 10. EP must practice in a PA-led FQHC or RHC if s/he is a Physician Assistant (PA) 42 USC 1396b(t)(3)(B) (b) - 2 -

3 Eligibility Verification Checklist (Continued) Average Length of Stay EP (1) EH (2) (3) (4) Risk Profile Process and Data Elements 11. EH must have an average length of stay of 25 days or less (acute care hospital only) (b)(5) State HIT plan requirements Adopt, Implement or Upgrade (YR1), Meaningful Use (YR2+) EP (1) EH (2) (3) (4) Risk Profile 12. EP or EH must adopt, implement, or upgrade (AIU) certified EHR technology capable of meeting meaningful use 42 USC 1396b(t)(6)(ii) (c) Financial oversight and monitoring of expenditures 13. EP or EH must meaningfully use (MU) certified EHR technology 42 USC 1396b(t)(6)(ii) (c) Financial oversight and monitoring of expenditures Fiscal Relationship EP (1) EH (2) (3) (4) Risk Profile 14. Managed care providers must not receive EHR incentive payment that exceeds 105 percent of their capitated rate if is the payer, unless incentives are documented and actuarially sound. 42 CFR 438.6(c)(5)(iii) Special contract provisions. 42 CFR 438.6(c)(4)(B) (iv) Documentation (e)(7) Financial oversight and monitoring of expenditures (See also (c)(v)(5)(iii)) - 3 -

4 Eligibility Verification Detailed Citation Practitioner Type 1. EP or EH must be one of the permissible provider or hospital types 42 USC 1396b(t)(2)(A-B) (2) In this subsection and subsection (a)(3)(f), the term provider means (A) an eligible professional (as defined in paragraph (3)(B)) (i) who is not hospital-based and has at least 30 percent of the professional s patient volume (as estimated in accordance with a methodology established by the Secretary) attributable to individuals who are receiving medical assistance under this subchapter; (ii) who is not described in clause (i), who is a pediatrician, who is not hospital-based, and who has at least 20 percent of the professional s patient volume (as estimated in accordance with a methodology established by the Secretary) attributable to individuals who are receiving medical assistance under this subchapter; and (iii) who practices predominantly in a Federally qualified health center or rural health clinic and has at least 30 percent of the professional s patient volume (as estimated in accordance with a methodology established by the Secretary) attributable to needy individuals (as defined in paragraph (3)(F)); and (B) (i) a children s hospital, or (ii) an acute-care hospital that is not described in clause (i) and that has at least 10 percent of the hospital s patient volume (as estimated in accordance with a methodology established by the Secretary) attributable to individuals who are receiving medical assistance under this subchapter (B) The term eligible professional means a (i) physician; (ii) dentist; (iii) certified nurse mid-wife; (iv) nurse practitioner; and (v) physician assistant insofar as the assistant is practicing in a rural health clinic that is led by a physician assistant or is practicing in a Federally qualified health center that is so led (a)(1)(i) Ensure the qualifications of the providers who request EHR incentive payments; - 4 -

5 Qualifications 2. EP or EH must be licensed to practice in the State 3. EP or EH must be a provider. 4. EP or EH cannot be excluded, sanctioned, or otherwise deemed ineligible to receive payments from the State (e.g. already received incentive payment) Patient Volume 5. EP must have at least a 30% patient volume (or 20% for pediatricians) if they are not practicing predominantly in an FQHC or RHC+A12 42 USC 1396b(t)(2)(A) (t) Payments to encourage adoption and use of certified EHR technology (2) In this subsection and subsection (a)(3)(f), the term provider means (A) an eligible professional (as defined in paragraph (3)(B)) (i) who is not hospital-based and has at least 30 percent of the professional's patient volume (as estimated in accordance with a methodology established by the Secretary) attributable to individuals who are receiving medical assistance under this subchapter; (ii) who is not described in clause (i), who is a pediatrician, who is not hospital-based, and who has at least 20 percent of the professional's patient volume (as estimated in accordance with a methodology established by the Secretary) attributable to individuals who are receiving medical assistance under this subchapter; and (iii) who practices predominantly in a Federally qualified health center or rural health clinic and has at least 30 percent of the professional's patient volume (as estimated in accordance with a methodology established by the Secretary) attributable to needy individuals (as defined in paragraph (3)(F)); and An eligible professional shall not qualify as a provider under this subsection unless any right to payment under sections 1395w 4(o) and 1395w 23(l) of this title with respect to the eligible professional has been waived in a manner specified by the Secretary. For purposes of calculating patient volume under subparagraph (A)(iii), insofar as it is related to uncompensated care, the Secretary may require the adjustment of such uncompensated care data so that it would be an appropriate proxy for charity care, including a downward adjustment to eliminate bad debt data from uncompensated care. In applying subparagraphs (A) and (B)(ii), the methodology established by the Secretary for patient volume shall include individuals enrolled in a managed care plan (under section subsection (m) or section 1396u 2 of this title) Combating fraud and abuse.(a) General rule. (1) The State must comply with Federal requirements to (i) Ensure the qualifications of the providers who request EHR incentive payments; (a). (a) General rule. The following providers are eligible to participate in the HIT Incentives program (a)(1)(i) Combating fraud and abuse.(a) General rule. (1) The State must comply with Federal requirements to (i) Ensure the qualifications of the providers who request EHR incentive payments; (c) To qualify for an EHR incentive payment, a EP must... (1) Have a minimum 30 percent patient volume attributable to individuals receiving. (2) Have a minimum 20 percent patient volume attributable to individuals receiving, and be a pediatrician Patient volume means the minimum participation threshold where the numerator is the total number of patients or needy individuals treated in any 90- day period in the most recent calendar year preceding the reporting and the denominator is all patient encounters in the same 90-day period. Represented as follows: [Total () treated in any 90-day period in the most recent calendar year preceding the reporting/total patients in same 90-day period] * 100; or [Total (Needy Individuals) treated in any 90-day period in the most recent calendar year preceding the reporting/total patients in same 90-day period] * (b)(2) For ensuring patient volume consistent with the criteria in and for each EP who practices predominantly in a FQHC or RHC and for each EP who is a physician, pediatrician, nurse practitioner, certified nurse mid-wife or dentist and a methodology in place used to verify such information. (3) For ensuring that the EP is a provider who meets patient volume consistent with the criteria in and a methodology in place used to verify such information

6 Patient Volume (Continued) 6. EP must have at least a 30% needy individual patient volume if they are practicing predominantly in an FQHC or RHC 42 USC. 1396b(t)(2)(A) (t) Payments to encourage adoption and use of certified EHR technology (2) In this subsection and subsection (a)(3)(f), the term provider means (A) an eligible professional (as defined in paragraph (3)(B)) (i) who is not hospital-based and has at least 30 percent of the professional's patient volume (as estimated in accordance with a methodology established by the Secretary) attributable to individuals who are receiving medical assistance under this subchapter; (ii) who is not described in clause (i), who is a pediatrician, who is not hospital-based, and who has at least 20 percent of the professional's patient volume (as estimated in accordance with a methodology established by the Secretary) attributable to individuals who are receiving medical assistance under this subchapter; and (iii) who practices predominantly in a Federally qualified health center or rural health clinic and has at least 30 percent of the professional's patient volume (as estimated in accordance with a methodology established by the Secretary) attributable to needy individuals (as defined in paragraph (3)(F)); and (b)(4) Collect and verify basic information on providers to assure that EPs are practicing predominantly in a Federally-qualified health center or rural health clinic (b)(2) Financial oversight and monitoring of expenditures. (b) Provider eligibility as basis for making payment. Subject to , the State must do all of the following: (2) Collect and verify basic information on providers to assure patient volume 7. EP practice predominately in a FQHC or RHC (e.g. at least 50% of their patient encounters over six month period in prior calendar year at an FQHC or RHC) An eligible professional shall not qualify as a provider under this subsection unless any right to payment under sections 1395w 4(o) and 1395w 23(l) of this title with respect to the eligible professional has been waived in a manner specified by the Secretary. For purposes of calculating patient volume under subparagraph (A)(iii), insofar as it is related to uncompensated care, the Secretary may require the adjustment of such uncompensated care data so that it would be an appropriate proxy for charity care, including a downward adjustment to eliminate bad debt data from uncompensated care. In applying subparagraphs (A) and (B)(ii), the methodology established by the Secretary for patient volume shall include individuals enrolled in a managed care plan (under section subsection (m) or section 1396u 2 of this title) (c)(3) (3) Practice predominantly in a FQHC or RHC and have a minimum 30 percent patient volume attributable to needy individuals, as defined at (b)(4) Financial oversight and monitoring of expenditures. (b) Provider eligibility as basis for making payment. Subject to , the State must do all of the following: (4) Collect and verify basic information on providers to assure that EPs are practicing predominantly in a Federally-qualified health center or rural health clinic

7 Patient Volume (Continued) 8. EH must have at least 10% patient volume (acute care hospital only) 42 USC 1396b(t)(2)(B) (t) Payments to encourage adoption and use of certified EHR technology (2) In this subsection and subsection (a)(3)(f), the term provider means (B)(i) a children's hospital, or (ii) an acute-care hospital that is not described in clause (i) and that has at least 10 percent of the hospital's patient volume (as estimated in accordance with a methodology established by the Secretary) attributable to individuals who are receiving medical assistance under this subchapter (e)(1). (e) Additional requirement for the eligible hospital. To be eligible for an EHR incentive payment for each year for which the eligible hospital seeks an EHR incentive payment, the eligible hospital must meet the following criteria: (1) An acute care hospital must have at least a 10 percent patient volume for each year for which the hospital seeks an EHR incentive payment. (2) A children's hospital is exempt from meeting a patient volume threshold. An eligible professional shall not qualify as a provider under this subsection unless any right to payment under sections 1395w 4(o) and 1395w 23(l) of this title with respect to the eligible professional has been waived in a manner specified by the Secretary. For purposes of calculating patient volume under subparagraph (A)(iii), insofar as it is related to uncompensated care, the Secretary may require the adjustment of such uncompensated care data so that it would be an appropriate proxy for charity care, including a downward adjustment to eliminate bad debt data from uncompensated care. In applying subparagraphs (A) and (B)(ii), the methodology established by the Secretary for patient volume shall include individuals enrolled in a managed care plan (under section subsection (m) or section 1396u 2 of this title)

8 Practice Location 9. EP must not be hospital-based 42 USC Sec (a)(o)(1)(c)(i-ii) (C) NON-APPLICATION TO HOSPITAL-BASED ELIGIBLE PROFESSIONALS. (i) IN GENERAL. No incentive payment may be made under this paragraph in the case of a hospital-based eligible professional. (ii) HOSPITAL-BASED ELIGIBLE PROFESSIONAL. For purposes of clause (i), the term hospital-based eligible professional means, with respect to covered professional services furnished by an eligible professional during the EHR reporting period for a payment year, an eligible professional, such as a pathologist, anesthesiologist, or emergency physician, who furnishes substantially all of such services in a hospital setting (whether inpatient or outpatient) and through the use of the facilities and equipment, including qualified electronic health records, of the hospital. The determination of whether an eligible professional is a hospital-based eligible professional shall be made on the basis of the site of service (as defined by the Secretary) and without regard to any employment or billing arrangement between the eligible professional and any other provider. 10. If EP is a Physician Assistant (PA), he or she must practice in a PA-led FQHC or RHC 42 USC 1396b(t)(3)(B) (t) Payments to encourage adoption and use of certified EHR technology (3) In this subsection and subsection (a)(3)(f): (B) The term eligible professional means a (i) physician; (ii) dentist; (iii) certified nurse mid-wife; (iv) nurse practitioner; and (v) physician assistant insofar as the assistant is practicing in a rural health clinic that is led by a physician assistant or is practicing in a Federally qualified health center that is so led (b)(4) For ensuring that each EP is not hospital-based and a methodology in place used to verify such information (c) Additional requirements for the EP. To qualify for an EHR incentive payment, a EP must not be hospital-based as defined of this subpart (a) General rule. The following providers are eligible to participate in the HIT incentives program:(1) EPs. (2) Acute care hospitals. (3) Children's hospitals.(b) EP. The professional eligible for an EHR incentive payment is limited to the following when consistent with the scope of practice regulations, as applicable for each professional ( , , ; , and ):(1) A physician.(2) A dentist.(3) A certified nurse-midwife.(4) A nurse practitioner.(5) A physician assistant practicing in a Federally qualified health center (FQHC) led by a physician assistant or a rural health clinic (RHC), that is so led by a physician assistant. Average Length of Stay 11. EH must have an average length of stay of 25 days or less (acute care hospital only) Acute care hospital means a health care facility (1) Where the average length of patient stay is 25 days or fewer; and (2) With a CMS certification number (previously known as the Medicare provider number) that has the last four digits in the series

9 Adopt, Implement or Upgrade (Year 1) Meaningful Use (Year 2+) 12. EP or EH must adopt, implement, or upgrade (AIU) certified EHR technology capable of meeting meaningful use 13. EP or EH must meaningfully use (MU) a certified EHR technology 42 USC 1396b(t)(6)(C)(ii) (6) Payments described in paragraph (1) are not in accordance with this subsection unless the following requirements are met: (C)(i) Subject to clause (ii), with respect to payments to a provider (I) for the first year of payment to the provider under this subsection, the provider demonstrates that it is engaged in efforts to adopt, implement, or upgrade certified EHR technology; and (II) for a year of payment, other than the first year of payment to the provider under this subsection, the provider demonstrates meaningful use of certified EHR technology through a means that is approved by the State and acceptable to the Secretary, and that may be based upon the methodologies applied under section 1395w 4(o) or 1395ww(n) of this title. (ii) In the case of a provider who has completed adopting, implementing, or upgrading such technology prior to the first year of payment to the provider under this subsection, clause (i)(i) shall not apply and clause (i)(ii) shall apply to each year of payment to the provider under this subsection, including the first year of payment. (D) To the extent specified by the Secretary, the certified EHR technology is compatible with State or Federal administrative management systems. 42 USC 1396b(t)(6)(C)(ii) (6) Payments described in paragraph (1) are not in accordance with this subsection unless the following requirements are met: (C)(i) Subject to clause (ii), with respect to payments to a provider (I) for the first year of payment to the provider under this subsection, the provider demonstrates that it is engaged in efforts to adopt, implement, or upgrade certified EHR technology; and (II) for a year of payment, other than the first year of payment to the provider under this subsection, the provider demonstrates meaningful use of certified EHR technology through a means that is approved by the State and acceptable to the Secretary, and that may be based upon the methodologies applied under section 1395w 4(o) or 1395ww(n) of this title. (ii) In the case of a provider who has completed adopting, implementing, or upgrading such technology prior to the first year of payment to the provider under this subsection, clause (i)(i) shall not apply and clause (i)(ii) shall apply to each year of payment to the provider under this subsection, including the first year of payment. (D) To the extent specified by the Secretary, the certified EHR technology is compatible with State or Federal administrative management systems Adopt, implement or upgrade means (1) Install or commence utilization of certified EHR technology capable of meeting meaningful use requirements; or (2) Expand the available functionality of certified EHR technology capable of meeting meaningful use requirements at the practice site, including staffing, maintenance, and training (c) Meaningful use and efforts to adopt, implement, or upgrade to certified electronic health record technology to make payment. Subject to and , the State must annually collect and verify information regarding the efforts to adopt, implement, or upgrade certified EHR technology and the meaningful use of said technology before making any payments to providers (c) Meaningful use and efforts to adopt, implement, or upgrade to certified electronic health record technology to make payment. Subject to and , the State must annually collect and verify information regarding the efforts to adopt, implement, or upgrade certified HER technology and the meaningful use of said technology before making any payments to providers

10 Fiscal Relationship 14. Managed care providers must not receive EHR incentive payment that exceeds 105 percent of their capitated rate if is the payer, unless incentives are documented and actuarially sound. 42 CFR 438.6(c)(5)(iii) Special Contracts.(iii) Contracts with incentive arrangements may not provide for payment in excess of 105 percent of the approved capitation payments attributable to the enrollees or services covered by the incentive arrangement, since such total payments will not be considered to be actuarially sound. 42 CFR 438.6(c)(4)(B)(iv) (4) Documentation. The State must provide the following documentation: (iv) An explanation of any incentive arrangements, or stop-loss, reinsurance, or any other risk-sharing methodologies under the contract (e)(7) Subject to , the State must have a process in place to assure that any existing fiscal relationships with providers to disburse the incentive through managed care plans does not exceed 105 percent of the capitation rate, in order to comply with the managed care incentive payment rules at 438.6(c)(5)(iii) of this chapter and a methodology for verifying such information (c)(v)(5)(iii) Contracts with incentive arrangements may not provide for payment in excess of 105 percent of the approved capitation payments attributable to the enrollees or services covered by the incentive arrangement, since such total payments will not be considered to be actuarially sound