DR. JEROME MCNEIL JR. DETENTION CENTER

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1 DALLAS COUNTY JUVENILE DEPARTMENT DR. JEROME MCNEIL JR. DETENTION CENTER Charlotte Edney, Facility Administrator NeKandra Coulter, Assistant Facility Administrator Kenneth Walker, Assistant Facility Administrator

2 INTRODUCTION Dear Parents and Guardians, We are happy to make available to you the Detention Center Parent Handbook a helpful resource that will provide you with information about some of the policies and procedures regarding the process while your child is detained here at the Dallas County Juvenile Detention Center. The Handbook should answer many of your questions about Detention and help you to understand what your role will be while your child is detained. Upon being detained in Detention, your child will be assigned a probation officer. The probation officer will be your main contact while your child is here. The probation officer is responsible for having routine contact with you and your child. The probation officer will track your child s progress while in Detention and as long as the child is under the jurisdiction of the Juvenile Court. It is imperative that you maintain close contact with the probation officer and that all of your contact information is current. In this Handbook, you will find information on the following topics: Visitation: Schedule and Rules Communication: Mail and Phone Calls Sick Call Procedures: Emergency and Non-Emergency Protocol for Pre-Existing Prescriptions Protocol for Calls to the Clinic Level System: Behavior Modification Program Educational Services Spiritual Enrichment and Community Involvement Your Child s Property Abuse, Neglect and Exploitation: Reporting Guidelines Prison Rape Elimination Act Dr. Jerome McNeil Jr. Detention Center Parent Handbook January 29,

3 VISITATION As the parent or guardian, you have the right to visit with your child. Visitors are to follow facility procedures regarding personal items and dress code. Visitors must follow visitation rules or be subject to having the visit terminated. The visitation schedule is as follows: Day Last Sign-in time Start time End time Name Wednesday A-M 4:30-8:00 P 4:45 P 8:30 P Friday N-Z 4:30-8:00 P 4:45 P 8:30 P Saturday A-M 1:00-3:15 P 1:15 P 3:45 P Saturday A-M 5:30-8:00 P 5:45 P 8:30 P Sunday N-Z 1:00-3:15 P 1:15 P 3:45 P Sunday N-Z 5:30-8:00 P 5:45 P 8:30 P Holiday A-Z 1:00-3:15 P 1:15 P 3:45 P Holiday A-Z 5:30-8:00 P 5:45 P 8:30 P Child visits Saturday A-Z 8:45-8:30 A 9:00 A 11:00 A All visitors MUST possess a valid driver s license or government-issued identification card with picture for verification at the time of the visit. Visits are limited to 30 minutes. VISITATION RULES All visitors must sign in at Central Control no later than the 15 minutes prior to the scheduled end time to ensure visitation opportunity. Visitation will end promptly at the time indicated. You will not be allowed to visit beyond this time. Approved visitors for residents of the Detention Center are the parents, guardians, or legal custodians, grandparents, children, and ordained minister of a particular resident. Additional approved visitors include the resident s attorney, probation officer, volunteers, and other approved professionals. Attorneys, their representatives, and probation officers may visit residents at any time, subject to the limitations necessary to maintain facility security and control. Dr. Jerome McNeil Jr. Detention Center Parent Handbook January 29,

4 VISITATION RULES continued The dress code for visitors is as follows: Males: No baseball caps or headgear (headbands, bandanas, scarves, etc.) will be allowed. No sagging pants or shorts, or clothing displaying drugs, sex, gang culture, obscene language or disrespect of other people will be permitted. Tank tops and/or muscle shirts are not permitted. Females: No hats, headgear (scarves, bandanas, etc.), see-through or inappropriate clothing will be allowed. Tank tops and/or sleeveless tops should be covered at all times. Clothing that exposes midriff, stomach, or the upper leg area (revealing shorts or skirts) will not be permitted. Cell phones and all other electronic devices are strictly prohibited. Bringing in any contraband into the facility is strictly forbidden (electronic devices, food, snacks, drinks, chewing gum, money, books, magazines, CDs, DVDs, pictures, gaming materials, clothing, toiletries, medication, DRUGS, alcohol, weapons, pens, pencils, stamps, paper, etc.) If contraband is attempted to or brought into the facility, it may result in modification of visitation privileges. Visitors are not allowed to engage in any negative behavior with the residents. No scolding, threatening, yelling, or physical punishment is tolerated. All visitors must remain in the visitation area at all times. Visitors may not leave and re-enter the facility during the same day. If a visitor leaves before the visit is over, the visit will be terminated. All visitors are subject to facility policies and procedures as well as staff direction. Every visitor shall be properly cleared and authorized before being admitted. Staff members may search visitors and their belongings. Purses, bags, large coats, and all forms of contraband are not allowed into the facility. Exceptions to the Detention Center visitation policy may occur when a resident is preparing for departure to an out of county residential placement facility or to the Texas Juvenile Justice Department, or there is another compelling reason (illness, death in resident s family, etc.). All exception visits are approved with the Authorization for Exception to the Detention Center Visitation Policy form. a. Detention Center Visitation Policy guidelines must be followed when authorizing exceptions to the policy. All names of visitors must be added to the associates list in JCMS in order for visitors to be allowed to visit. Visitors not documented and verified in JCMS will not be allowed to visit. All visitors must have a photo I.D. in order to visit. The exception visit is only designated for parents, grandparents, legal guardians, and siblings over 5 years of age. No other relative/family friend is allowed unless that person is the legal guardian of the resident. Residents being placed at Dallas County Youth Village, Medlock, START, RDT, or other incounty placements are not included in the exception policy. b. Exception visits are not limited to the alphabet schedule. They may occur on any day during normal visitation hours. However, all regular visitation rules apply. c. Visits are limited to thirty (30) minutes. No more than five (5) approved visitors may Dr. Jerome McNeil Jr. Detention Center Parent Handbook January 29,

5 be added to exception form. d. Signature of each visitor on the form is required. Driver s license numbers / Social Security numbers must be included. Exceptions for siblings under 18 years of age require they visit in the company of parent. No sibling under the age of five (5) years will be allowed to visit unless said child is the legal child of the resident and documented in JCMS. e. All exception forms must be fully completed and signed by all parties (probation officer, probation officer supervisor, and Unit 4 supervisor). f. Approval of an exception visit is at the discretion of the Facility Administrator or designee. PHONE CALLS The probation officer must approve and document the list of phone number(s) and family member(s) (i.e., parents, legal guardians, custodians, and grandparents) that the resident can contact; therefore, your child will be allowed to make a call two times a week to the approved number(s) and contact(s). Prudent efforts shall be made to allow the residents the opportunity to complete phone calls. If a resident is unable to complete the phone call on the first attempt, further attempts shall be afforded within reason. Residents are entitled to have phone contact with their attorney of record and assigned probation officer upon request following a schedule that minimizes facility disruption. Attorneys and assigned probation officers may call and speak with their clients during normal business hours. Residents can only speak to the person(s) approved by their probation officer. If caught talking with someone not approved, staff will disconnect the call. Staff will monitor the resident s phone conversation except for calls to the attorney. If a resident becomes belligerent or disrespectful, staff will disconnect the call. Phone calls are limited to 5-minutes for residents on Level 1-3 (refer to the Level System on page 7). If a resident does not end the conversation within the 5 minute time limit, the staff will ask the resident to end the conversation; however, if this does not happen, the staff will disconnect the call. Level 4 residents are allowed a 10 minute call. MAIL Your child is allowed to write letters, and the Detention Center will provide writing materials (pencil, paper, envelopes) and postage for two letters per week. Postage for legal correspondence does not count against the postage residents receive for the two letters they are allowed to mail every week. The envelope(s) may not contain any drawings, phrases, symbols, gang related information, etc; if found, the letter(s) will be returned to the resident. The letter(s) may only have a return name/address and a recipient name/address. Your child can receive unlimited mail from authorized persons. Residents may not receive letters from those prohibited by the court ordered conditions of probation, the facility s rules of separation, or a list of persons provided by the you who you feel who should not communicate with your child. When your child receives mail: Dr. Jerome McNeil Jr. Detention Center Parent Handbook January 29,

6 Staff will remove stamp before giving letter(s) to resident Resident will open letter in presence of staff Resident will remove content and give to staff to inspect Staff will inspect the contents and envelope for contraband and explicit material Any explicit or inappropriate content will be placed in the resident s property until he/she is released Staff are not permitted to open or read a resident s mail unless permission is granted by the resident or ordered by a Judge If it is believed that any letter sent or received contains information regarding escape or threatens the safety and security of the facility, the letter will be removed from the resident s possession and given to the Manager/Facility Administrator for review and possible consequences to follow. When a resident is released or transferred from the facility, his or her mail shall be forwarded to the resident s new address. Money received in the mail shall be held for the resident in their personal property inventory, with receipt provided, or returned to the sender. SICK CALL PROCEDURES Emergency Sick Call Procedures: If staff witness or has reason to believe that your child is in need of immediate medical attention, the following procedures will be followed: The staff will call a Code Blue and notify the Supervisor/Medical Staff If the medical staff determines that care cannot be rendered within the facility, an expedited referral will be made to a specialty clinic or hospital Dental emergencies are handled on-site by dentists and will follow the same procedure as above. If a dentist is unavailable, medical staff will make treatment decisions and/or refer to the emergency room or dental clinic the following day Medical staff will make the determination on all medication therapy The parent or guardian will be notified Non-Emergency Sick Call Procedures: Residents will be placed on the Sick Call List when he/she request to see doctor/nurse. Sick Call forms are available in each section for the resident to complete; staff is available to assist the resident with completing the form only if needed. Medical Providers: Parkland Hospital and Baylor College of Dentistry PROTOCOL FOR PRE-EXISTING PRESCRIPTIONS If your child has a pre-existing prescription, please follow the protocol below: Bring in the original container with the prescription label intact. The prescription must be current Bring the prescription to Central Control; advise the officer to call the medical staff; and wait for their arrival The medical staff will verify the medication and dosage Dr. Jerome McNeil Jr. Detention Center Parent Handbook January 29,

7 No medication will be accepted by the medical staff with the exception of certain t types of medication Once verified, the prescription will be filled based upon the judgment of the medical provider (Parkland Hospital) If you child has any medication at the time he/she is detained, the medication will be securely stored with his/her personal property. CONTACTING THE MEDICAL CLINIC Any questions related to your child s medical care should be directed to the medical clinic. Please call and leave a brief but detailed message to include the child s name and date of birth. Please speak clearly and slowly and spell the child s first and last name Once guardianship has been verified, a call will be returned to parent/guardian Due to HIPAA Law, we must protect the child s privacy LEVEL SYSTEM Behavior Modification Program Your child will be required to participate in a behavior modification program in which he/she is responsible for his/her own actions. Your child is eligible to earn a maximum of 50 points on each operational shift for a total of 100 points for the day for good behavior. Your child will be scored on his/her behavior in the areas of response to supervision, peer interaction, participation in scheduled programs, activities, group discussion; gym, manners, and self-maintenance (i.e., hygiene). Your child will not earn points for an activity if he/she is in time-out (for improper behavior) during the activity. If your child is out of the section (leaves during/before group discussion, gym, etc.) for a short period and behaves well while on visits, interviews, court, etc., he/she earns the maximum amount of points for that time. Level 1 indicates that a resident has demonstrated unsatisfactory behavior (usually violations of rules, or conflicts with peers/staff). Level 1 residents will receive no privileges (e.g., board games, ping-pong). Regardless of the Level of the resident, he/she has a right to correspond (e.g., phone call, writing letters). Advancement to Level 2 requires the resident to score or higher for three consecutive days. Bedtime is 7:00 p.m. Level 2 indicates that the resident is making a satisfactory adjustment to Detention. Level 2 is the entry level for all residents after they have completed the Orientation phase. Advancement to Level 3 requires the resident to score or higher for three consecutive days. Level 3 residents may receive section recreation time and attend special programs in addition to other privileges. Bedtime is 8:00 p.m. Level 3 indicates that the resident is maintaining positive interaction with peers and is responding appropriately to supervision. Advancement to Level 4 requires the resident to Dr. Jerome McNeil Jr. Detention Center Parent Handbook January 29,

8 score for three consecutive days. Level 3 residents may have pictures on their wall in addition to other privileges. Bedtime is 9:00 p.m. Level 4 indicates that a resident has exhibited high performance and participation in Detention programming. The resident must maintain a minimum score of 90 in order to maintain this status. Level 4 residents are eligible to be placed in the Honors section of the Detention Center and may receive extra gym time and special programming in addition to the other privileges. Bedtime is 10:00 p.m. Please encourage your child to follow the rules and participate in the programming that will help ensure his/her success while detained. EDUCATIONAL SERVICES The Academy for Academic Excellence is committed to providing a well-balanced curriculum that reflects what your child should learn in order to be self-supporting, selfdisciplined and a contributing member of society. Therefore, upon being detained, your child receives an evaluation to determine academic strengths and weaknesses, and then participates in a learning environment designed to stimulate his/her intellectual, personal, and behavioral development. The curriculum framework provides a blueprint for the instructional program, encompassing the Texas Essential Knowledge and Skills (TEKS) and state assessment specifications into the learning objectives to be accomplished. Classes are held everyday that Dallas ISD is in session. Other educational services include, but are not limited to, computer lab, tutoring, and support services to students designated as Limited English Proficient (LEP). Please encourage your child to take advantage of the academic services and small classroom settings designed to help him/her earn credits toward high school graduation or pass courses for grade promotion. For more information regarding The Academy for Academic Excellence, please go to select Juvenile Department and click on Educational Services. SPIRITUAL ENRICHMENT AND COMMUNITY INVOLVMENT Chaplains Non-denominational Weekly Services/Bible Studies Mentoring Special Events/Speakers Life Skills Efforts are made to satisfy the worship needs for residents of all faiths. Religious worship services and spiritual enrichment are scheduled at various times weekly. We work closely with many community agencies, businesses, universities and have a strong volunteer base of people who dedicate their time to educate your child in various social life skills topics. These topics include but not are not limited to dealing with life Dr. Jerome McNeil Jr. Detention Center Parent Handbook January 29,

9 experiences, drug/alcohol, HIV/STD, character development, teen parenting, healthy relationships, relationship violence prevention, employment related topics and money management. YOUR CHILD S PROPERTY Your child s property can be picked-up from the Property Clerk Monday Friday 9:00 AM 5:00 PM. Also, if your child is returning from placement, please contact the Property Clerk at to arrange pick-up. ABUSE, NEGLECT, AND EXPLOITATION Reports of allegations or incidents of abuse, neglect or exploitation may be made by phone, fax or to Texas Juvenile Justice Department. The identity of the person making the report is strictly confidential. The Department only investigates allegations or incidents of abuse, neglect or exploitation occurring in a juvenile justice program or facility. A report may be made to the Department by: Toll Free Hotline: Telephone: (512) Fax: (512) For more information on Abuse, Neglect, and Exploitation, pick up the following brochure in the Detention visitation lobby A GUIDE FOR PARENTS AND THE PUBLIC Recognizing and Reporting Abuse, Neglect & Exploitation of Children in Texas Juvenile Justice Programs and Facilities PRISON RAPE ELIMINATION ACT The Prison Rape Elimination Act of 2003 (PREA) is a federal law that supports the elimination, reduction, and prevention of sexual abuse in adult and juvenile facilities as well as community correction programs. Pursuant to PREA, the National Standards to Prevent, Detect, and Respond to Prison Rape: Final Rule were posted to the Federal Register on June 20, 2012 and became law on August 20, The Dallas County Juvenile Department is a county government which operates six facility programs (Detention Center, START and RDT Programs, Medlock Treatment Center, Marzelle Hill Center, Letot Center, and the Dallas County Youth Village) and is required by law to adopt and comply with the PREA standards. The Dallas County Juvenile Department mandates zero tolerance toward all forms of sexual abuse and sexual harassment. The safety and well being of all referred juveniles is paramount, and the Department shall extend all efforts to prevent, detect, and respond to such conduct. Dr. Jerome McNeil Jr. Detention Center Parent Handbook January 29,

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