BCA LG Using (Free) Web- Based Applications: File Storage, Sharing and Presentation

Transcription

1 BCA LG Using (Free) Web- Based Applications: File Storage, Sharing and Presentation Alicia Neptune TA 24

2 Overview: Dropbox is a cloud storage provider. Its main purpose is to store files. It is a very simple program. You can used shared to folders to collaborate on files - when you upload or change a file, it will appear in their Dropbox just the way it appears in yours. You can also create a link to a file or folder in your Dropbox which can then be shared with anyone, even non users, for viewing. Dropbox tracks changes made to your files, and you can revert a file back to a previous state for a period of up to 30 days. Offers cloud storage and local storage Simple and easy to use Can stream media content to an Android device Deleted files can be restored Huge selection of third party apps No online editing: when working on a computer that does not have Dropbox installed, though you can access your files via the Dropbox website, there is no way to edit them online. You have to download the file, make your changes, and reupload it. No collaborative editing: two users cannot edit a document at the same time or changes will be saved in two separate files. Yearly price for 100GB is high

3 Overview: Evernote is a virtual notebook. It is used for saving notes in the form of text (handwritten & typed), images, voice memos, and web content; notes can also have file attachments. Notes can be organized into notebooks, and notebooks organized into stacks. Notes can be tagged, annotated, edited, given comments, and searched. Add content by Excellent sorting capabilities o Tagging, notebooks, stacks Can clip web pages directly from many web browsers Note history snapshots are taken every eight hours (not every time you save), and are only available to premium users. Not as intuitive as other programs Uploading files to Evernote Web is extremely slow

4 Overview: Google Drive is a cloud storage and synchronization service. Drive allows you to store and access your files anywhere on the web, your hard drive, or your mobile device. It is used not only to store files, but also to share them, synchronize edits and collaborate on files. Google Drive allows you to create, edit, and save files of multiple formats, including word documents, spreadsheets, and slide show presentations. Can view your by the minute revision history back to the file s origin, going back years if necessary. You can then choose to restore Not as straightforward as Evernote or Dropbox Can t stream media content to an Android device (like Dropbox can) No offline editing: can t edit files with local programs editing must be done in Drive the file to any version. Some privacy/security issues o All time online data back up Offers cloud storage and local (offline-use) No tags/labels for sorting storage Good search capabilities Live changes when collaborating Cheaper plans than Dropbox

5 Dropbox Google Drive Evernote (Free) Space 2GB (earn more by referring friends, connecting social media, etc.) 5 GB 60 MB/month Tracks Changes Every save; up to 30 days Every save (includes auto save); forever Every 8 hours; forever Sorting folders folders Stacks; notebooks; tags Collaborative Editing No; file sharing Yes No; notebook sharing Apps ipad/phone/touch; Android; Windows; Mac ipad/phone/touch; Android; Windows; Mac ipad; iphone; Android; Windows; Windows phone; Blackberry; Mac The Verdict: Each program excels at what it tries to do, and each does a specific thing. For pure file storage Dropbox all the way. It is simple and efficient, especially when you are storing mainly word documents and other small files. If you need more space, it is a little pricy. For collaborative projects and on-line work Google Drive. Live editing makes group projects easy and convenient, and the online editor means you can work from anywhere with internet access. For note taking Evernote, obviously. Whether it s taking notes in class, or writing a note to self, the program allows you to record information in whatever format is the most convenient, and keep them organized.