Communications We received many thanks from Williamsburg s Alumni for assisting with their annual dinner.

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1 The Williamsburg Board of Education met for a Regular Meeting at 6:00 PM on Monday, June 23, 2014 at the Media center of the Williamsburg Middle/High School with the following members present and answering roll call: Brent Keeton, Jeff Cummins, and Greg Wells. Matt Earley and Julie Kamphaus were in attendance. Shelley Nooe and Beth McManus arrived at 6:05 and 6:08. Mr. Wells led us in the Pledge of Allegiance. Communications We received many thanks from Williamsburg s Alumni for assisting with their annual dinner. SUPERINTENDENT S REPORT Mr. Earley gave preliminary results of OGTs and OAAs. A more detailed report will be issued next month with actual results. HB362 passed making changes to OTES; more changes are expected beyond HB362. HB487 made changes to college credit and graduation requirements. HB264 contains changes for diabetic student s care while at school. The Track surface final payment in on the agenda for approval tonight. The asphalt contract is still outstanding due to unresolved issues. We will probably reduce that pay application and contract out for the remainder of the fixes. The custodians are on schedule to meet our back to school deadline. The Centre gym looks great after its paint job. Mr. Earley updated the Board, as required, with the bullying statistics. US GRANT REPORT Grant had their June meeting with routine business, including approval of employee contracts and calamity day makeup plans. Mrs. McManus passed out their monthly newsletter. TREASURER S REPORT We are having a very busy month in the treasurer s office trying to close out this year and get next year ready to start. ODE requires so much financial reporting that it will be mid-august before I am done with this year s financial work. Our cash flow report is showing 96% of our expected revenue received and 91% of our budget spent. Our unrestricted general fund cash balance is $1,203,016. Our budget variant report shows our revenues short for the month by $150,000, most of that is due to our special education reimbursements not coming in May. However, we did receive most of them in June. I am still waiting on about $30,000 and we will be done with revenues for the year. On the expense side, we should end the year within 1/2 of 1% off of either the October or May forecast. We need board approval from the agenda to approve a change of provider for our Fleet, Property, and Liability insurances. Despite us having only a 6% loss ratio, our current insurance provider, Trident, increased our rates by over 8%. Tom McGilly quoted all of his schools to all new carriers and got us a reduction in premium for next year. Here is a graph showing our rates for the past eight years. Therefore, we have a new carrier, Wright Specialty Insurance. Wright has school accounts in 27 states, carries an AM best rating, and has $14.50 billion in total assets. Many of Tom s clients in three counties changed to Wright this year. I received an from ODE saying we lost one of our federal grants for next year. This grant, the Rural and Lo Income Federal grant, was for $18,500 and we could use it for technology.

2 We lost it because they said we were no longer a rural district according to the census. We may need to squeeze the general fund for more technology upgrades if it looks like our revenues are coming in on target or above next year. APPROVAL OF FINANCIAL STATEMENTS AND BOARD MINUTES Motion by Cummins second by McManus to approve the financial statements for the month of May, Voting aye on roll call: Cummins, McManus, Keeton, Nooe and Wells. Nays: none. Motion Motion by Cummins second by Keeton to approve the minutes from the following meeting: Minutes Regular Meeting Monday, May 19, 2014 Voting aye on roll call: Cummins, McManus, Keeton, Nooe, and Wells. Nays: none. Motion APPROVAL OF AMENDED CERTIFICATE Motion by Keeton second by McManus to approve the Amended Certificate of Estimated Resources as issued by the Budget Commission of Clermont County, Ohio dated May 28, 2014, for the fiscal year beginning July 1, Voting aye on roll call: Keeton, McManus, Cummins, Nooe, and Wells. Nays: none. Motion APPROVAL OF APPROPRIATION RESOLUTION AND 412 CERTIFICATE Motion by Keeton second by McManus to approve the Amended Permanent Appropriation Resolution and associated 412 Certificate for the year starting July 1, Voting aye on roll call: Keeton, McManus, Cummins, Nooe, and Wells. Nays: none. Motion APPROVAL OF TEMPORARY APPROPRIATION RESOLUTION AND 412 CERTIFICATE FOR FY15 Motion by Keeton second by McManus to approve the temporary Appropriation Resolution and 412 Certificate for the year starting July 1, Voting aye on roll call: Keeton, McManus, Cummins, Nooe, and Wells. Nays: none. Motion APPROVE GRANTS, ESTABLISH FUNDS, AND APPROPRIATE FUNDS Motion by Keeton second by McManus to approve the establishment of the following grant funds, to approve the receipt of and to appropriate early allocations for those funds for the school year: Title I allocation $363, Title IIA $ 44, IDEA $188, HSTW $ 8, Preschool IDEA $ 1, Voting aye on roll call: Keeton, McManus, Cummins, Nooe, and McManus. Nays: none. Motion APPROVAL OF SERS PICK UP RESOLUTION Motion by McManus second by Cummins to approve a resolution to pick up on all classified staff payments for retirement to SERS. This simply means that all classified staff payroll deductions for SERS will be done on a pre-tax basis and then will be remitted to SERS as such.

3 Voting aye on roll call: McManus, Cummins, Keeton, Nooe, and Wells. Nays: none. Motion APPROVAL OF HC/CA CONTRACT Motion by Keeton second by McManus to approve a contract with Hamilton Clermont Cooperative Association for membership and data processing services including financial, student services, EMIS, employee KIOSK, and Archival for FY15 at a cost of Nineteen Thousand Two Hundred Fifteen ($19,215), effective May 27, APPROVAL OF CONTRACT Motion by Keeton, second by McManus to approve a contract with Clermont County Education Service Center for school improvement and core services for FY15 at a cost of Eighteen Thousand Four Hundred and Twenty Six dollars ($18,426) effective May 27, ACCEPTANCE OF DONATION AND TRANSFER TO 007 FUND Motion by Nooe second by Cummins to accept a donation of $250 from American Modern Insurance Company. American Modern routinely sends this yearly donation to area schools to be used without direction as to how to spend. Voting aye on roll call: Nooe, Cummins, Keeton, McManus and Wells. After the vote, discussion started on what to do with these funds. Mr. Cummins motioned and Mr. Keeton seconded to transfer the funds from the general fund to the 007 fund to help provide school supplies for needy children. Voting aye on the roll call: Cummins, Keeton, McManus, Nooe, and Wells. Nays: none. Motion APPROVAL OF INSURANCE CARRIER AND RATES Motion by Cummins second by McManus to approve Wright Specialty Insurance as the insurance carrier, providing Property, Liability, and Fleet insurance at the following rates: Property $ 13,335 Liability $ 5,342 Fleet $ 5,369 GL/Auto excess $ 2,800 The contract is effective July 1, 2014 through June 30, Voting aye on roll call: Cummins, McManus, Keeton, Nooe, and Wells. Nays: none. Motion APPROVAL OF PAY APPLICATIONS Motion by Cummins second by McManus to approve the following two (2) pay applications pertaining to the new Williamsburg Local Schools Running Track, funding donated by Abrams Family Trust: Pay application #2 Track Surfacing Company Verification of work by VSWC Architects Inc. Motion authorizing payment of $22,950, retroactive to June 12, 2014 Pay application #3 Track Surfacing Company Verification of work by VSWC Architects Inc.

4 Payment to be released $13,250, final payment for surface work Voting aye on roll call: Cummins, McManus, Keeton, Nooe, and Wells. Nays: none. Motion APPROVAL OF SHARED SERVICES AGREEMENT WITH BATAVIA SCHOOLS Motion by Keeton second by McManus to approve agreements with Batavia Local Schools to share transportation and food service supervisory services for school years 2014/2015 and 2015/2016 with each district maintaining employment responsibilities for the supervisor currently employed by each respective district and equal remuneration of Ten Thousand Dollars ($10,000) exchanged between districts in consideration of the additional responsibilities assumed by each supervisor APPROVAL OF SCHOOL FIELD TRIP Motion by Cummins second by Nooe to approve a field trip to Europe with a focus on World War II and The Western Front for qualifying high school students to be taken during the period of March 17, 2016 March 27, 2016 under the supervision of Mr. Dan McKibben and other school representatives, with travel and itinerary arranged by the Educational Tours Company as articulated in contract. Voting aye on roll call: Cummins, Nooe, Keeton, McManus, and Wells. Nays: none. Motion DECLARATION THAT TRANSPORTATION IS IMPRACTICAL Motion by McManus second by Keeton to resolve to approve the following declaration: WHEREAS, a parent has requested transportation from the Williamsburg Local School District for their child to the St. Bernadette School; and WHEREAS, the Ohio Department of Education has determined that transportation to this school is the responsibility of the Williamsburg School District; THEREFORE, be it resolved that the Williamsburg Local School District Board of Education declares that transportation to St. Bernadette is impractical for the 2014/2015 school year because the cost of this accommodation is unreasonable; and BE IT FURTHER resolved that the Board of Education will provide payment in lieu of transportation at the minimum level allowable through applicable provisions of the Ohio Department of Education and its Pupil Transportation department or will provide alternate arrangements for transportation from another provider facilitated by the Board s designee to the parents who so desires, for the following family: Parent(s) Student(s) Address David & Carla Brown Lily Brown 481 S Broadway, Williamsburg Voting aye on roll call: McManus, Keeton, Cummins, Nooe, and Wells. Nays: none. Motion

5 APPROVAL OF CONTRACT Motion by Keeton second by McManus to approve a contract with Kid Power to provide speech and language services for the summer of 2014 for a resident student at a cost of $80 per hour APPROVAL OF CONTRACT Motion by Keeton second by McManus to resolve to continue the service agreement with The Center for Collaborative Solutions Council of Governments ( CCSCOG ) to provide comprehensive substitute solutions services for the district and will include the hiring and management of all classroom substitutes. The COG will pay $100 a day for Williamsburg retired teachers as subs and $85 a day to all other subs. Voting aye on roll call: Keeton, McManus, Cummins, Nooe, and Wells. Nays: none. Motion APPROVAL OF LEASE AGREEMENT Motion by Keeton second by McManus to approve a lease agreement with the Clermont County Educational Service Center (CCESC) to rent the Centre building for the school year APPROVAL OF STUDENT HANDBOOKS Motion by Keeton second by Cummins to approve handbooks for the elementary school and the middle/high school for the school year. The Board and administration had a discussion on the pros and cons of adding PSEO classes to the classes approved for qualification to salutatorian and valedictorian of the senior class. After much discussion, the board decided to approve the handbooks, get more data/explanations, and postpone the decisions for salutatorian/valedictorian qualifications until a future board meeting. Voting aye on roll call: Keeton, Cummins, McManus, Nooe, and Wells. Nays: none. Motion APPROVAL OF RESOLUTION Motion by Keeton second by Nooe to approve a calamity day alternative make-up plan (blizzard bag plan) for the school year. If necessary, the Williamsburg Local Schools will make up three (3) calamity days by providing lessons on our website, and through EDLINE for our students. Voting aye on roll call: Keeton, Nooe, Cummins, McManus, and Wells. Nays: none. Motion APPROVAL OF SCHOOL FIELD TRIP Motion by Cummins second by Nooe to approve a field trip to Mach Picchu in Peru for qualifying high school students to be taken during the period of Thursday, June 8, 2015 through June 15, 2015 under the supervision of Mrs. Gloria Cummins and other school representatives, with travel and itinerary arranged by the Educational Tours Company as articulated in contract. Voting aye on roll call: Cummins, Nooe, Keeton, McManus, and Wells. Nays: none. Motion

6 Executive Session Motion by Cummins second by Nooe to move into Executive Session at 8:00 pm to consider the appointment, employment, promotion and compensation of a public employee or official; and to discuss Pending or Imminent Court Action. Voting aye on roll call: Cummins, Nooe, Keeton, McManus, and Wells. Nays: none. Motion The Board returned at 9:54 PM. PERSONNEL MATTERS ACCEPTANCE OF EMPLOYEE RESIGNATION Motion by Keeton second by McManus to accept the resignation of Ms. Laura Wheeler from her certified contract effective August 31, Voting aye on roll call: Keeton, McManus, Cummins, Nooe, and Wells. Nays: none. Motion ACCEPTANCE OF EMPLOYEE RESIGNATION Motion by Keeton second by McManus to accept the resignation of Mrs. Aubrey McCalla from her BOE approved supplemental position as Annual Advisor for the Williamsburg Elementary school for the school year, effective May 23, Voting aye on roll call: Keeton, McManus, Cummins, Nooe, and Wells. Nays: none. Motion EMPLOYMENT OF CERTIFIED STAFF Motion by McManus second by Keeton to employee the following individual as a certified teacher for a period of one (1) year, school year , at the Board adopted salary schedule on the step as listed, effective August 13, Employment is contingent upon maintaining proper certification, pending satisfactory BCII/FBI checks, and completion of all requirements for employment. Mr. Eli N. Osborn BA Step 0 Voting aye on roll call: McManus, Keeton, Cummins, Nooe, and Wells. Nays: none. Motion EMPLOYMENT OF CERTIFIED STAFF Motion by McManus second by Keeton to employee the following individual as a certified teacher for a period of one (1) year, school year , at the Board adopted salary schedule on the step as listed, effective August 13, Employment is contingent upon maintaining proper certification, pending satisfactory BCII/FBI checks, and completion of all requirements for employment. Ms. Sheri D. Ogle BA+150 Step 4 Voting aye on roll call: McManus, Keeton, Cummins, Nooe, and Wells. Nays: none. Motion APPROVAL OF EXTENDED DAYS FOR Motion by Cummins second by McManus to approve the following certified staff members for the number of extended contract days listed for the school year: INDIVIDUAL POSITION DAYS SHORT, Leonard Guidance Counselor 30 HEIMBOLD, Melissa Federal Grants Coordinator 10

7 Voting aye on roll call: Cummins, McManus, Keeton, Nooe, and Wells. Nays: none. Motion APPROVAL OF CERTIFIED SUBSTITUTES FOR THE SCHOOL YEAR Motion by Cummins second by McManus to approve the employment of the following individuals as permanent substitute certified employees for the school year at $50 per half day and additional $33 per period. Janet Maloney Elementary Special Education Voting aye on roll call: Cummins, McManus, Keeton, Nooe, and Wells. Nays: none. Motion APPROVAL OF TECHNOLOGY STIPENDS Motion by Keeton second by McManus to approve the following technology stipends for the following individuals for the contract year, for the acquisitions and utilization of technology tools essential to their respective job responsibilities. INDIVIDUAL AMOUNT COLLIER, Gary $ 750 POWELL, Heather $1,000 DUNN, Kevin $1,000 EARLEY, Matt $1,200 GREGORY, Kim $ 750 HEALEY, Rick $1,000 HERRON, Mark $ 750 JERMER, Randy $ 750 KAMPHAUS, Julie $1, APPROVAL OF SALARIES FOR EXEMPT STAFF Motion by Cummins, second by Nooe to approve the following salaries for exempt staff for the school year. Vicki Fritz Superintendent Administrative Asst. and EMIS Coordinator $44, Charlene Speeg Assistant Treasurer and Staff EMIS $43, Eileen Sipple Treasurer s Assistant $26, These salary adjustments include previous EMIS stipends that are now rolled into their salaries. The above exempt staff will go from 90/10% to 85/15% of health insurance premiums starting with the July remit. Voting aye on roll call: Cummins, Nooe, Keeton, McManus, and Wells. Nays: none. Motion APPROVAL OF ONBOARD INSTRUCTOR FOR THE SCHOOL YEAR Motion by McManus second by Nooe to employ Judith Arnold on an as needed basis as On- Board Instructor for the school year. Employment is contingent upon completion of required paperwork and evidence of proper certification. Voting aye on roll call: McManus, Nooe, Cummins, Keeton, and Wells. Nays: none. Motion

8 EMPLOYMENT OF SUBSTITUTE EMPLOYEES FOR Motion was made by Cummins to remove Scott Posey from the below substitution list. With no second, the motion died. Motion by Keeton second by Nooe to approve the following individuals as listed below to the classified substitution list for the school year at the Board adopted salary schedule pending successful completion of B.C.I.I. &/or FBI background checks and necessary paperwork. ANDERSON, Craig JONES, Tim ARNOLD, Judith KING, Debbie BLAKE, Karen KNUEVEN, Peggy BOHL, Jody KUHN, Tracy BOLAND, Diane LOCKWOOD, Kevin BRYANT, Jackie LONAKER, Lynnett GASKINS, Anne MATHERS, Marsha JOHNSON, Lisa ROSS, Doris MATTHEWS, Matthew Grayson SHINKLE, Connie MILLER, Tracey SIMPSON, Ella PELLETIER, Jeannie SIMPSON, Jacob POSEY, Kelly SIPPLE, Eileen POSEY, Scott STEWARD, Virginia POSEY, Wade UNDERHILL, Jo D RECK, Brenda YOUNG, Shawn Voting aye on roll call: Keeton, Nooe, McManus, and Wells. Mr. Cummins voted nay. Motion APPROVAL OF SUPPLEMENTAL POSITIOINS FOR Motion by Nooe second by Keeton to employ the following individuals for a period of one (1) year pending satisfactory BCII and FBI background checks and completion of all coaching requirements for employment at the board adopted salary schedule for the supplemental

9 positions as listed for the school year. Employment is contingent upon obtaining all necessary certificates, background checks and completion of required paperwork. All contracts will expire on June 30, POSITION: INDIVIDUAL: Academic Team Advisor Gloria Cummins Annual Advisor WES Tara Dean Basketball Boys Varsity Coach Daniel McKibben Basketball Boys Reserve Coach Mike Madsen Basketball Boys Volunteer Coach Tim Bogan Basketball Boys Volunteer Coach Shawn Whisman Basketball Boys Middle School Coach Troy Bach Basketball Boys Volunteer Middle School Coach Jeff Cummins Basketball Cheerleading Advisor Varsity Squad Robyn Cooper-Futhey Basketball Cheerleading Advisor Reserve Squad Angela Walls Basketball Girls Varsity Coach Hayley Bogan Basketball Girls Reserve Coach Clayton Conner Basketball Girls Volunteer Coach Travis Fisher Basketball Girls 7 th Grade Coach Dave Durham Basketball Girls 8 th Grade Coach Mandy Ervin Wrestling Varsity Coach Mark Isaac Wrestling Reserve Coach Brandon Dean Wrestling Middle School Coach Josh Sears Voting aye on roll call: Nooe, Keeton, McManus, and Wells. Mr. Cummins abstained. Nays: none. Motion ADJOURNMENT Motion by Keeton second by Cummins to adjourn at 10:02 pm. Voting aye on the roll call: Keeton, Cummins, McManus, Nooe, and Wells. Nays: none. Motion Board President Treasurer

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