2007 CAPITAL BUDGET. Definitions and Descriptions

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1 Definitions and Descriptions Capital Expenditure - A capital expenditure is any significant expenditure incurred to acquire or improve land, buildings, engineering structures, machinery and equipment. It normally confers a benefit lasting beyond one year and results in the acquisition or extension of the life of a fixed asset. It includes vehicles, office furniture and equipment. An expenditure on repair or maintenance designed to maintain an asset in its original state is not a capital expenditure. A capital expenditure may include costs of studies, etc., undertaken in connection with acquiring land or constructing buildings. It may also include interest on temporary borrowing for capital purposes and transfers for capital purposes to unconsolidated local entities, hospitals, universities and similar organizations. Notwithstanding the preceding definition, expenditures that qualify for development charge funding will remain as capital projects, even if not in compliance with the capital expenditure definition. (Approved by City Council on October 27, 2004) Capital Program - A capital program is a plan for capital expenditures to be incurred each year over a fixed number of years to meet capital needs arising from the long term work program. As approved by City Council on November 24, 2004, each capital program includes: An annual envelope of spending authority; Individual capital projects of a similar nature, size, scope of work and funding source; and The same categorization of individual projects as approved by City Council including but not limited to renewal of city assets, growth and strategic initiatives. Capital Project - A capital project is a plan for capital expenditures for work that will be completed within a specific period of time. A group of related capital projects make up a program. Categories of Capital Projects and programs in the 2007 Capital Budget have been categorized as follows: Renewal of City Assets This category reflects the funding required to maintain and /or replace existing capital assets throughout the full life of those assets. These assets include buildings, structures, roadways, bridges, vehicles and equipment. Growth This category includes projects that have been identified in the development charges background study that reflects the new Official Plan. More specifically, to be categorized as growth, a project must have a development charge component that is greater than 30% of the total authority requested. Projects where the development charge component is 30% or less are categorized as renewal of city assets or strategic initiatives. Transit / light rail projects that are considered growth related are included in this category regardless of the percentage component of development charge funding. Strategic Initiatives This category includes all other capital expenditures such as implementing various master plans or the Ottawa 20/20 plan, the enhancement of services currently being provided and growth costs not eligible for development charges or below the level required to be categorized growth. It also includes initiatives to enhance organizational effectiveness and respond to changes in demand for service. Within the strategic initiatives category there are two further classifications: ii

2 Regulatory that reflect legislated requirements; All other projects that are not specific to other categories. Budget - is a financial plan that is updated annually. A budget includes estimates of expenditures and revenues for the year and must be adopted by council by by-law, in accordance with the Municipal Act. Capital Financing - refers to the different ways capital programs / projects are funded. A description of the funding sources used in this document follows: Federal / Provincial Grants grants anticipated or received from Federal or Provincial governments. Development Charges funded from development charge revenues in accordance with the Development Charges Act, 1997 and the Development Charges By-laws as approved on July 14, 2004 and as amended on December 8, Tax Supported Pay-as-you-go funded from tax supported discretionary reserves such as City Wide Reserve Fund, Library Reserve Fund, Transit Reserve Fund, Corporate Fleet Reserve Fund, Environmental Areas Capital Reserve Fund, Social Housing Reserve Fund, and / or Child Care Reserve Fund. Rate Supported Pay-as-you-go funded from revenues generated from the sewer and water rates and solid waste fees. Federal / Provincial Gas Tax funded from Federal and Provincial gas tax revenues. Other Non-Tax Reserves funded from Cash-in-lieu of Parking Deferred Revenues, Cash-inlieu of Parkland Deferred Revenues, Solid Waste Compensation Reserve Fund or Ray Friel Centre Reserve. Tax Supported Debt projects funded by debt to be paid from tax-supported revenues. Rate Supported Debt projects funded by debt to be paid from sewer and water rates or solid waste fees. Development Charge Debt debt to be paid from future development charge revenues. Projects funded from development charge debt have been included in the current development charge study, but were underestimated at the time the development charge study was approved. The debt payments will be included in the next development charge by-law scheduled in Gas Tax Debt debt to be refinanced or paid from future Federal or Provincial gas tax revenues. Other Revenue - other funding sources not specified above. iii

3 Continuity Schedule - refers to the projected position of reserve funds based on the anticipated revenues and the proposed expenditures in the capital budget and 2008, 2009 and 2010 forecast. Pay-as-you-go - is the term used to describe one of the financial policies of the City of Ottawa. Through pay-as-you-go, capital outlays are financed from current revenues or reserves on hand rather than by borrowing. Reserve Funds - refer to funds set aside for a specific purpose(s) as established through by-laws. City Wide Reserve Fund - The City Wide Reserve Fund is the most flexible of the City s discretionary reserve funds because restrictions on the allocation of funds are the least defined and annual funding is based on Council s priorities. Most of the City s long term planning and resource requirements are managed through the annual pay as you go contributions from the City-wide tax rate to this reserve fund. Parking Cash-in-lieu Reserve Fund - In accordance with the Municipal and Planning Acts, the City may receive payments-in-lieu of parking spaces for development that does not meet the number of parking spaces specified for the proposal. Funding is to be used to develop parking spaces where the most need occurs. Library Reserve Fund - All of the Library Board s capital requirements are funded from this reserve fund. Annual pay as you go contributions from the Library s operating budget as well as operating surpluses are credited to this fund. Likewise operating deficits are paid from this reserve fund. Public Land Cash-in-lieu Reserve Fund - The Planning Act provides that the City may receive payments-in-lieu of parkland dedication through the development process where parkland cannot appropriately be provided. Funding is to be applied to the acquisition, development or improvement of land, buildings and structures for park or other public recreational purposes. Child Care Reserve Fund - The purpose of this reserve is to provide grants to non-profit child care and family resource programs and fund unforeseen costs and emergency situations related to child care. This reserve receives funds from any surpluses derived from the annual operating budget for child care. Social Housing Reserve Fund - This reserve is to be used for the acquisition or development of social housing and for the improvement of social housing stock. Surpluses in the annual operating budget for social housing are to be allocated to this reserve fund. Corporate Fleet Reserve Fund - The purpose of this reserve fund is to provide for the replacement of vehicles in the corporation excluding those of Police and Transit Services. The amount of pay-as-you-go funding is based on a charge-out rate to City departments that includes an amount for depreciation. iv

4 Transit Reserve Fund - This reserve fund is to be used for capital projects supporting the operational needs related to transit services. Provincial Gas Tax Reserve Fund - Provincial legislation requires that there be a dedicated provincial gas tax reserve fund. These revenues are intended to support increased municipal public transportation expenditures and not to reduce or replace current levels of municipal public transportation funding. Generally, they are applied to those transit projects that are growth related and enhance ridership. Federal Gas Tax Reserve Fund - A separate reserve fund is established for federal gas tax revenues. While the legislation is fairly specific regarding what these revenues may or may not be used for, generally, they are used for public transit purposes categorized as growth or renewal of city assets. Environmental Areas Capital Reserve Fund - The purpose of this reserve fund is to fund the acquisition of land for forestry or recreational purposes in the natural environment areas designated in the City s Official Plan. Funding for this reserve fund is made available from subsidies from other levels of government and from pay-as-you-go contributions as required during the annual budget reviews. Water & Wastewater Reserve Fund - This reserve fund is established to fund facilities for the collection, production, treatment, storage, supply or distribution of water and all costs of the sewer system including the repair, maintenance, rehabilitation and replacement of capital sewer works (storm, sanitary and combined systems), including pumping stations, force mains, storm water management facilities and treatment plants. Funding is derived from a portion of the charge to users of the water system for their usage of water and from the fire supply charge revenues that are paid on the basis of property assessment and on a sewer surcharge which is a percentage of the water charge paid by customers receiving water service. Solid Waste Reserve Fund - The creation of this reserve fund was authorized by Council on July 13, Beginning in 2006, waste disposal and collection will be funded from the solid waste fund while diversion and recycling costs will continue to be funded from tax-supported reserves. v

5 Ward Listing a ward number or numbers are identified for each capital program and project that is included in this document. The following chart identifies each of the wards. CW Ward 1 Ward 2 Ward 3 Ward 4 Ward 5 Ward 6 Ward 7 Ward 8 Ward 9 Ward 10 Ward 11 Ward 12 Ward 13 Ward 14 Ward 15 Ward 16 Ward 17 Ward 18 Ward 19 Ward 20 Ward 21 Ward 22 Ward 23 City Wide Orleans Innes Barrhaven Kanata North West Carleton Stittsville Kanata West Bay College Knoxdale-Merivale Gloucester-Southgate Beacon Hill-Cyrville Rideau-Vanier Rideau-Rockcliffe Somerset Kitchissippi River Capital Alta Vista Cumberland Osgoode Rideau Goulbourn Gloucester South Nepean Kanata South vi

6 PROJECT DETAIL ($000's) Project: Name of Project 2007 Project Request Project Number: Identifying Number in SAP Three Year Forecast Ward: Ward in which the work will be done Previous Budget Authority Category: Year of Completion: Estimated programs may be ongoing Renewal of City Assets, Growth or Strategic Initiatives Total Actual authority approved by City Council in previous years. Will not be included if there is a change in project/program number. Spending Authority requested requires Council approval Sum of requirements identified in 2008 to 2010 Description of project/program. Project Request Funding Budget Requirements and Forecast City & External Funding Requirements - Spending Plan Full Time Equivalents Operating Budget Impact Expected timing of expenditures Anticipated impact on full-time equivalents Anticipated $ impact on the operating budget vii