How to use the attached reporting matrix:

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1 How to use the attached reporting matrix: A web-based reporting tool has been developed by UN Women to harmonize reporting systematize information availability on gender relevant policy practice. This includes: a. a rating of performance against minimum stards, a justification for the rating given, a remedial plan of action where minimum stards are not being met b. a narrative further explaining progress challenges related to gender equality the empowerment of women Focal Points from each UN entity have been identified to lead the internal coordination of UN SWAP reporting. Relevant departments/branches/offices will be responsible, however, for reporting on indicators that fall under their core responsibilities. As such, please fill out the attached reporting matrix narrative for the Performance Indicator(s) that corresponds with your area of work. Information from this table will be used by your Focal Point to feed directly into the web-based reporting system. Rating against performance indicators The matrix includes a five level rating system: In addition to identifying the Performance Indicator rating level, the following information must be submitted to support the rating: - Explanation of why rating has been given, including data sources (200 words maximum) - Timeline for improvement [(year(s) month(s)] - Responsibility for follow-up - Resources Required Any supporting documentation for the rating should also be submitted where relevant (Only Word, PowerPoint, Excel, PDF Images are excepted).

2 A. Accountability A. Accountability 1. Policy plan 1a. Gender equality women s empowerment, including gender mainstreaming the equal representation of women, policies plans in the process of being developed 1b. Up to date gender equality women s empowerment, including gender mainstreaming the equal representation of women, policies plans implemented 1ci. Up to date gender equality women s empowerment, including gender mainstreaming the equal representation of women, policies plans implemented 1cii. Specific senior level mechanism in place for ensuring accountability for promotion of gender equality the empowerment of women 3.Timeline for improvement [(year(s) month(s)]*:

3 4. Responsibility for follow-up*: (Only Word, PowerPoint, Excel, PDF Images) Additional Comments 1. Please note here any advances challenges in promoting gender equality women s empowerment not captured in the UN SWAP Performance Indicator rating 2. Please note here the main reasons why your entity has been able to progress on gender equality the empowerment of women, the main factors that have stalled progress *Matory or n/a 2. Gender responsive performance management 2a. Core values /or competencies being revised to include assessment of gender equality the empowerment of women 2b. Assessment of gender equality the empowerment of women integrated into core values /or competencies for all staff, with a particular focus on levels P4 or equivalent above 2ci. Assessment of gender equality the empowerment of women integrated into core values /or competencies for all staff, with a particular focus on levels P4 or equivalent above including decision making positions in all Committees, Missions Advisory Bodies

4 2cii. System of recognition in place for excellent work promoting gender equality women s empowerment 3.Timeline for improvement [(year(s) month(s)]*: 4. Responsibility for follow-up*: (Only Word, PowerPoint, Excel, PDF Images) Additional Comments 1. Please note here any advances challenges in promoting gender equality women s empowerment not captured in the UN SWAP Performance Indicator rating 2. Please note here the main reasons why your entity has been able to progress on gender equality the empowerment of women,

5 the main factors that have stalled progress *Matory

6 B. Results B. Results 3. Strategic planning 3a. Gender analysis in the central strategic planning document main country programme documents 3bi. Gender analysis in the central strategic planning document main country programme documents 3ci Gender analysis in the central strategic planning document main country programme documents or 3a The central strategic planning document includes at least one specific outcome/expected accomplishment one specific indicator on gender equality women s empowerment 3bii. The central strategic planning document includes at least one specific outcome/expected accomplishment one specific indicator on gender equality women s empowerment 3cii. The central strategic planning document includes more than one specific outcome/expected accomplishment more than one specific indicator on gender equality women s empowerment

7 3.Timeline for improvement [(year(s) month(s)]*: 4. Responsibility for follow-up*: (Only Word, PowerPoint, Excel, PDF Images) Additional Comments 1. Please note here any advances challenges in promoting gender equality women s empowerment not captured in the UN SWAP Performance Indicator rating 2. Please note here the main reasons why your entity has been able to progress on gender equality the empowerment of women, the main factors that have stalled progress *Matory 4. Monitoring reporting 4a. Reporting on gender equality women s empowerment results in relation to the central strategic planning document or 4b. All key entity data is sexdisaggregated, or there is a specific reason noted for not disaggregating data by sex 4bi. Reporting on gender equality women s empowerment results in relation to the central strategic planning document 4bii. All key entity data is sexdisaggregated, or there is a specific reason noted for not disaggregating data by sex 4ci. Reporting on gender equality women s empowerment results in relation to the central strategic planning document 4cii. All key entity data is sexdisaggregated, or there is a specific reason noted for not

8 disaggregating data by sex 4ciii. Entity RBM guidance mainstreams gender equality the empowerment of women 3.Timeline for improvement [(year(s) month(s)]*: 4. Responsibility for follow-up*: (Only Word, PowerPoint, Excel, PDF Images) Additional Comments 1. Please note here any advances challenges in promoting gender equality women s empowerment not captured in the UN

9 SWAP Performance Indicator rating 2. Please note here the main reasons why your entity has been able to progress on gender equality the empowerment of women, the main factors that have stalled progress *Matory C. Oversight C. Oversight 5. Evaluation 5a. Meets some of the UNEG gender-related norms stards 5b. Meets the UNEG genderrelated norms stards 5ci. Meets the UNEG genderrelated norms stards 5cii. Demonstrates effective use of the UNEG guidance on evaluating from a human rights gender equality perspective

10 3.Timeline for improvement [(year(s) month(s)]*: 4. Responsibility for follow-up*: (Only Word, PowerPoint, Excel, PDF Images) Additional Comments 1. Please note here any advances challenges in promoting gender equality women s empowerment not captured in the UN SWAP Performance Indicator rating 2. Please note here the main reasons why your entity has been able to progress on gender equality the empowerment of women, the main factors that have stalled progress *Matory 6. Gender responsive auditing 6a. The risk related to the organisation's strategy plans to achieve gender 6b. Consultation takes place with the gender focal point/department on risks 6ci. Consultation takes place with all levels of the organisation on risks related

11 equality the empowerment of women are considered as part of the risk based annual planning cycle related to gender equality the empowerment of women, as part of the risk based audit annual planning cycle to gender equality the empowerment of women as part of the risk based audit annual planning cycle 6cii. ILO Participatory Gender Audit or equivalent carried out at least every five years 3.Timeline for improvement [(year(s) month(s)]*: 4. Responsibility for follow-up*: (Only Word, PowerPoint, Excel, PDF Images)

12 Additional Comments 1. Please note here any advances challenges in promoting gender equality women s empowerment not captured in the UN SWAP Performance Indicator rating 2. Please note here the main reasons why your entity has been able to progress on gender equality the empowerment of women, the main factors that have stalled progress *Matory 7. Programme review 7a. Programme quality control systems partly integrate gender analysis 7b. Programme quality control systems fully integrate gender analysis 7ci. Programme quality control systems fully integrate gender analysis 7cii. Recognition in place for programmes that excel on gender equality women s empowerment

13 3.Timeline for improvement [(year(s) month(s)]*: 4. Responsibility for follow-up*: (Only Word, PowerPoint, Excel, PDF Images) Additional Comments 1. Please note here any advances challenges in promoting gender equality women s empowerment not captured in the UN SWAP Performance Indicator rating 2. Please note here the main reasons why your entity has been able to progress on gender equality the empowerment of women, the main factors that have stalled progress *Matory

14 D. Human financial resources D. Human financial resources 8.Financial resource tracking 8a. Working towards a financial resource tracking mechanism to quantify disbursement of funds that promote gender equality women s empowerment 8b. Financial resource tracking mechanism in use to quantify disbursement of funds that promote gender equality women s empowerment 8c. Financial resource tracking mechanism in use to quantify disbursement of funds that promote gender equality women s empowerment 8ci. Results of financial resource tracking influences central strategic planning concerning budget allocation 3.Timeline for improvement [(year(s) month(s)]*:

15 4. Responsibility for follow-up*: (Only Word, PowerPoint, Excel, PDF Images) Additional Comments 1. Please note here any advances challenges in promoting gender equality women s empowerment not captured in the UN SWAP Performance Indicator rating 2. Please note here the main reasons why your entity has been able to progress on gender equality the empowerment of women, the main factors that have stalled progress *Matory 9.Financial resource allocation 9a. Financial benchmark is set for implementation of the gender equality women s empowerment mate 9b. Financial benchmark for resource allocation for gender equality women s empowerment mate is met 9c. Financial benchmark for resource allocation for gender equality women s empowerment mate is exceeded

16 3.Timeline for improvement [(year(s) month(s)]*: 4. Responsibility for follow-up*: (Only Word, PowerPoint, Excel, PDF Images) Additional Comments 1. Please note here any advances challenges in promoting gender equality women s empowerment not captured in the UN SWAP Performance Indicator rating 2. Please note here the main reasons why your entity has been able to progress on gender equality the empowerment of women, the main factors that have stalled progress *Matory

17 10. Gender architecture 10ai. Gender focal points or equivalent at HQ, regional country levels are: a. appointed from staff level P4 above for both mainstreaming representation of women b. have written terms of reference c. at least 20 per cent of their time is allocated to gender focal point functions or 10aii. Plan in place to achieve the equal representation of women for General Service staff at P4 above levels in the next five years 10bi. Gender focal points or equivalent at HQ, regional country levels are: a. appointed from staff level P4 above for both mainstreaming representation of women b. have written terms of reference c. at least 20 per cent of their time is allocated to gender focal point functions 10bii. The entity has reached the equal representation of women for General Service staff also at P4 above levels 10biii. Gender department/unit is fully resourced according to the entity mate 10ci. Gender focal points or equivalent at HQ, regional country levels are: a. appointed from staff level P4 above b. have written terms of reference c. at least 20 per cent of their time is allocated to gender focal point functions d. specific funds are allocated to support gender focal point networking 10cii. The entity has reached the equal representation of women for General Service staff also at P4 above levels including the senior most levels of representation in Field Offices, Committees Funds linked to the entity irrespective of budgetary source 10ciii. Gender department/unit is fully resourced according to the entity mate

18 3.Timeline for improvement [(year(s) month(s)]*: 4. Responsibility for follow-up*: (Only Word, PowerPoint, Excel, PDF Images) Additional Comments 1. Please note here any advances challenges in promoting gender equality women s empowerment not captured in the UN SWAP Performance Indicator rating 2. Please note here the main reasons why your entity has been able to progress on gender equality the empowerment of women, the main factors that have stalled progress *Matory 11. Organization- 11a. Organizational culture partly supports promotion of gender 11b. Organizational culture fully supports promotion of gender 11c. Organizational culture fully supports promotion of gender

19 al culture equality the empowerment of women equality the empowerment of women equality the empowerment of women 11ci. Senior managers demonstrate leadership public championing of promotion of the equal representation of women 3.Timeline for improvement [(year(s) month(s)]*: 4. Responsibility for follow-up*: (Only Word, PowerPoint, Excel, PDF Images) Additional Comments

20 1. Please note here any advances challenges in promoting gender equality women s empowerment not captured in the UN SWAP Performance Indicator rating 2. Please note here the main reasons why your entity has been able to progress on gender equality the empowerment of women, the main factors that have stalled progress *Matory E. Capacity E. Capacity 12. Assessment 12a. Assessment of capacity in gender equality women s empowerment for individuals in entity is carried out 12bi. Entity-wide assessment of capacity of staff at HQ, regional country levels in gender equality women s empowerment is carried out 121ci. Entity-wide assessment of capacity of staff at HQ, regional country levels in gender equality women s empowerment is carried out 12bii. A capacity development plan is established or updated at least every five years 12cii. A capacity development plan is established or updated at least every three years

21 3.Timeline for improvement [(year(s) month(s)]*: 4. Responsibility for follow-up*: (Only Word, PowerPoint, Excel, PDF Images) Additional Comments 1. Please note here any advances challenges in promoting gender equality women s empowerment not captured in the UN SWAP Performance Indicator rating 2. Please note here the main reasons why your entity has been able to progress on gender equality the empowerment of women, the main factors that have stalled progress *Matory 13. Development 13a. Working towards ongoing matory training for all levels of staff at HQ, regional country offices 13bi. Ongoing matory training for all levels of entity staff at HQ, regional country offices 13ci. Ongoing matory training for all levels of entity staff at HQ, regional country offices

22 13cii. Senior managers receive tailored training during orientation 3.Timeline for improvement [(year(s) month(s)]*: 4. Responsibility for follow-up*: (Only Word, PowerPoint, Excel, PDF Images)

23 Additional Comments 1. Please note here any advances challenges in promoting gender equality women s empowerment not captured in the UN SWAP Performance Indicator rating 2. Please note here the main reasons why your entity has been able to progress on gender equality the empowerment of women, the main factors that have stalled progress *Matory F. Coherence, knowledge information management F. Coherence, knowledge information management 14. Knowledge generation communication 14a. Internal production exchange of information on gender equality women s empowerment 14b. Knowledge on gender equality women s empowerment is systematically documented publicly shared 14ci. Knowledge on gender equality women s empowerment is systematically documented publicly shared 14bi. Communication plan includes gender equality women s empowerment as an integral component of internal public information dissemination 14cii. Communication plan includes gender equality women s empowerment as an integral component of internal public information dissemination

24 14ciii. Entity is actively involved in an inter-agency community of practice on gender equality the empowerment of women 3.Timeline for improvement [(year(s) month(s)]*: 4. Responsibility for follow-up*: (Only Word, PowerPoint, Excel, PDF Images) Additional Comments 1. Please note here any advances challenges in promoting gender equality women s empowerment not captured in the UN SWAP Performance Indicator rating 2. Please note here the main reasons why your entity has been able to progress on gender equality the empowerment of women, the main factors that have stalled progress

25 *Matory 15. Coherence 15a. Participates in an ad hoc fashion in inter-agency coordination mechanisms on gender equality the empowerment of women 15bi. Participates systematically in inter-agency coordination mechanisms on gender equality the empowerment of women 15ci. Participates systematically in inter-agency coordination mechanisms on gender equality the empowerment of women 15cii. Participates in the UN SWAP peer review process 3.Timeline for improvement [(year(s) month(s)]*: 4. Responsibility for follow-up*:

26 (Only Word, PowerPoint, Excel, PDF Images) Additional Comments 1. Please note here any advances challenges in promoting gender equality women s empowerment not captured in the UN SWAP Performance Indicator rating 2. Please note here the main reasons why your entity has been able to progress on gender equality the empowerment of women, the main factors that have stalled progress *Matory

27

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