Submitting Insurance for UIIA Participants

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1 Submitting Insurance for UIIA Participants

2 Certificate of Insurance Form Requirement As of August 1, 2012 agents that submit paper certificates to the UIIA via , fax or mail are required to utilize the ACORD 22 Certificate of Insurance form. The current version of this form is ACORD 22 (2012/04). No other certificate forms are accepted. Only exception to this will be state workers compensation insurance policies will continued to be accepted on the state fund provided certificate forms. Use of other forms when providing insurance to the UIIA will result in delays in updating your insured s account. 2

3 UIIA Required Cancellation Notice Required Notification is 30 days advanced notice of cancellation is required unless cancellation is a result of non-payment of premium in which 10 days notice is required. The Motor Carrier is contractually obligated to ensure that their agent is aware of these requirements when binding coverage for them to make sure that should cancellation occur, the UIIA is provided with proper notice. 3

4 Completing the ACORD 22 Certificate of Insurance Form Agent Details - Agents should remember to provide their contact details on the ACORD 22 form: Name, phone, fax & . Insurance Companies - The corresponding letter of the insurance company for each type of coverage must be provided. NAIC Numbers corresponding to the insurance companies should also be provided, if available. Policy Details - Policy Limits, Deductibles, Policy Numbers, Effective date and Expiration dates for each policy listed on the certificate must be included as well. Umbrella/Excess Policies listed on the certificate must identify what primary coverage these policies are over. 4

5 Completing the ACORD 22 Continued - Description of Operations Remember to check the box to confirm that the Truckers Uniform Intermodal Interchange Endorsement is part of the auto liability policy(ies) and that the EPs your insured does business with are additional insured. EP Checklist If providing additional insured information, don t forget to include the EP Checklist to identify the companies that have been endorsed to the appropriate policy as an additional insured. If an agent is using an alternative list to provide the additional insured information make sure that the appropriate asterisks (*) have been placed next to the EP s company name to indicate what policy they are addl. insured on. Signature - All certificates must be signed. Failure to sign the certificate will delay your insured getting updated until a signed certificate is provided. 5

6 Insurance Updates Updates to Insurance Please remember that each time you provide insurance information to the UIIA office that all appropriate information must be included with the Certificate of Insurance. This is true even if the insurance policy numbers remain the same. Additional Insureds Check the box on the ACORD 22 certificate and remember to include the EP Checklist or alternate listing of companies that are listed as additional insureds on the Motor Carrier s insurance policies. Make sure to check all EPs that your insured does business with each time you submit insurance to our office. UIIE-1, CA23-17, TE23-17B or Equivalent Endorsement Each time you provide auto liability on the Certificate of Insurance make sure to check the box on the ACORD 22 certification confirming that the Truckers Uniform Intermodal Interchange Endorsement (UIIE-1) is endorsed to the auto liability policy. Agents may also provide the actual endorsement. Note: Failure to provide the appropriate information each time insurance updates are submitted may result in an adverse impact to your insured s account. 6

7 Types of Insurance Required Under the UIIA Base Insurance Requirements Commercial Auto Liability 1 million combined single limit Type of Auto Must be Any Auto, All Owned & Hired or Scheduled & Hired UIIE-1, CA23-17 or equivalent must be endorsed to the auto policy. EPs that your insured does business with under the UIIA require to be listed as additional insured Commercial General Liability 1 million per occurrence No self insured retention is permitted Additional EP Requirements Cargo Insurance Trailer Interchange this policy must cover physical damage to non-owned equipment (container, chassis and/or trailer) while in the Motor Carrier s care, custody and/or control. Workers Compensation/Employer s Liability Umbrella/Excess Policies if MC will be hauling hazardous material EP may require higher limits for Auto and General Liability. If Umbrella or Excess policies provided, agent must identify the policies the excess coverage is over. 7

8 Let s Look at the ACORD 22 Certificate of Insurance 8

9 Alternative Insurance Submission Method Register for Online Submission Agents can register to become authorized to submit insurance online to the UIIA. Registration is available from the Insurance Agency login page on the UIIA website at Agents complete online registration and fax signed copy of registration form back to the UIIA. UIIA confirms that both the agency and the individual agent have active licenses and activate the account. Agent will receive with account number and password to log into the UIIA system. Agent will need to obtain their insured s SCAC Code and Insurance Agent Code the very first time they go to submit insurance online for the company. After the initial link of the company is made to the agent s account, each time they log into the system the insured will be shown on their list of Motor Carriers. 9

10 Demo of Online Registration & Initial Link of MC Company to Agent Account 10

11 Short Online Help Videos Agents are encouraged to use the online help videos. These videos are less than 5 minutes and walk you step by step through the most frequently performed functions in the UIIA application. Link to the videos can be found on the UIIA website at by clicking on UIIA HELP VIDEOS. Following short videos are available: How to register to submit insurance online Initial access to your account/adding Motor Carrier insured How to submit a certificate of insurance online/how to read smart checklist How to terminate/reinstate a policy How to enter EP Specific Policies How to edit Pending Policies Agents submitting paper certificates can check the FAQs for responses to basic questions regarding the ACORD 22 form and submitting insurance for Motor Carriers 11

12 Questions/Answers 12

13 UIIA Contact Information Toll-Free Telephone Number: Fax number: General - uiia@intermodal.org UIIA Website: 13

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