PROPOSAL. To The. Alameda County Office of Education. ed Bid for Palo Alto Network Next Gen Firewall. Bid Open September 29th, :00 PM

Transcription

1 PROPOSAL Of Name of Bidder: To The Alameda County Office of Education ed Bid for Palo Alto Network Next Gen Firewall Schedule #1610 Bid Open September 29th, :00 PM to Alameda County Office of Education Jonathan Allen/Information Technology 313 West Winton Drive Hayward, CA PHYSICAL BIDS ARE NOT ACCEPTABLE Important: Read the General Conditions and Scope of Work Carefully 1

2 1.0 General Palo Alto Network Next Gen Firewall 1.1 The Alameda County Office of Education seeks to award a contract with a qualified firm to provide a Palo Alto Network Next Gen Firewall. 1.2 Notice is hereby given that ed bids will be received at Alameda County Office of Education hereafter ACOE Information Technology Office, until 4:00 pm on September 29, Bids shall be ed to Jonathan Allen (jallen@acoe.org), Alameda County Office of Education, Information Technology Department, shall be labeled Palo Alto Network Next Gen Firewall Bid #1610 by 4:00 p.m. on September 29, The bids will be opened and read for materials and equipment, and any other items and incidental to the specifications detailed in this RFP in accordance with the ACOE plans, specifications and contract documents. 1.3 Any bidder who wishes his bid to be considered is responsible for making certain that his bid is received in the Information Technology Office by the proper time. No oral, telegraphic, facsimile, or telephonic bids or modifications will be considered unless specified. Bids received after the scheduled Bid Submittal Deadline will be returned unopened. Bids must bear original or digitized signatures and figures. 1.4 The ACOE requires certification by the awarded contractor, prior to project commencement, concerning criminal records check in accordance with California law. 2.0 Proposal Format, Content and Submittal Economy of Preparation Proposals should be prepared simply and economically, providing a straightforward and concise explanation of capabilities that will satisfy the requirements of the Request for Proposals (RFP). Technical literature, including samples of similar work performed and other elements of service providers' support, may be included in an optional volume of the RFP. Emphasis in the submission the RFP should be placed on completeness and clarity of content. Submission of the RFP should be prepared on standard 8-1/2 x 11 paper and placed in binders with tabs separating the major sections. 2.2 Cover Letter Provide a cover letter that identifies the core team. Provide name of contact person, phone number and fax number. Summarize Proposers history and projects most relevant to the ACOE project. 2.3 Table of Contents Sections and page numbers for requested information. 2.4 Executive Summary 2

3 Responses shall demonstrate how they summarize the Proposer s overview of the project and indicate the projects complexity and the Proposer s ability to resolve inherent project problems. 2.5 References Submit information regarding five comparable projects that the vendor has completed as the Prime Contractor within the last three (3) years. The projects shall indicate the start and completion dates, services and equipment provided, project costs, contract term, warranty, and benefits to the owner. Provide the owners name, address, telephone number, and contact person for each reference. Proposer must include in his proposal a complete disclosure of any alleged significant prior or ongoing contract failures, any civil or criminal litigation or investigation pending which involves the Proposer or in which the Proposer has been judged guilty or liable. Failure to comply with the terms of this provision will disqualify any proposal. The ACOE reserves the right to reject any proposal based upon the Proposer s prior history with the ACOE or with any other party, which documents, without limitation, unsatisfactory performance, adversarial or contentious demeanor, significant failure(s) to meet contract milestones or other contractual failures. 2.6 Other Information Proposers are invited to submit other information believed to be relevant to the selection process. 2.7 Addendum to the RFP If it becomes necessary to revise any part of this RFP, an addendum to the RFP will be provided in writing to all Proposers on the ACOE website at Failure to completely execute and submit the required documents before the Submittal Deadline may render a proposal non responsive. 2.8 Prices All Proposals shall give the prices proposed including tax and shipping if applicable, both in writing and in figures, shall give all other information requested herein, and shall be signed by the Proposer s authorized representative. 3

4 2.9 Proposal Content Proposer must describe in detail how he will meet the requirements of this RFP, and may provide additional related information with his proposal. The proposal should be presented in a format that corresponds to, and references, the sections outlined in the Specification or Scope of Work, and should be presented in the same order. Responses to each section and subsection should be labeled to indicate which item is being addressed Proposal Submittal Proposals should be clearly labeled and submitted in a digital format (PDF preferred) with the information of the Proposer, RFP number, and Submittal Deadline. Proposer s authorized representative must properly initial any erasures or alterations of any kind. Proposals that contain omissions or improper erasures or irregularities may be rejected Proposer Background. Proposer must provide a company profile. Information provided shall include: Company ownership. If incorporated, the state in which the company is incorporated and the date of incorporation. Location of the company offices. Location of the office servicing any California account(s). Number of employees both locally and nationally. Location(s) from which employees will be assigned. Name, address, and telephone number of the Proposer s point of contact for a contract resulting from this RFP. Company background/history and why Proposer is qualified to provide the services described in this RFP. Length of time Proposer has been providing services described in this RFP. Proposer must include in his proposal a complete disclosure of any alleged significant prior or ongoing contract failures, any civil or criminal litigation or investigation pending which involves the Proposer or in which the Proposer has been judged guilty or liable. Failure to comply with the terms of this provision will disqualify any proposal. The ACOE reserves the right to reject any proposal based upon the Proposer s prior history with the ACOE or with any other party, which documents, without limitation, unsatisfactory performance, adversarial or contentious demeanor, significant failure(s) to meet contract milestones or other contractual failures Proposer References Proposers should provide a minimum of three (3) references from similar projects performed for any school district or local government clients within the last three years. Information provided shall include: 4

5 Client name; Project description; Project dates (starting and ending); Technical environment; Staff assigned to reference engagement that will be designated for work per this RFP; Client project manager name and telephone number Proposal Modifications Any Proposer who wishes to make modifications to a proposal already received by the ACOE must withdraw his proposal in order to make the modifications. Withdrawals must be made in accordance with the terms and conditions of this solicitation (see Proposal Withdrawal). All modifications must be properly noted and digitally labeled by Proposer s authorized representative, executed, and submitted in accordance with the terms and conditions of this solicitation. It is the responsibility of the Proposer to ensure that modified or withdrawn proposals are resubmitted before the Submittal Deadline Proposal Withdrawal Proposers' authorized representative may withdraw proposals only by written request received before the Submittal Deadline. 3.0 Proposer Qualifications Each Proposer shall be skilled and regularly engaged in the general class or type of work called for under the contract. The Proposer's experience shall be set forth and submitted on the form provided herewith. It is the intention of the ACOE to award a contract to a Proposer who furnishes satisfactory evidence that the Proposer has the requisite experience, ability, sufficient capital, facilities, and plant to enable the Proposer to prosecute the work successfully and properly, and to complete it within the time specified in the contract. To determine the degree of responsibility to be credited to the Proposer, the ACOE will weigh any evidence that the Proposer has performed satisfactorily other contracts of like nature, magnitude and comparable difficulty and comparable rates of progress. In selecting the lowest responsive and responsible Proposer, consideration will be given not only to the financial standing but also to the general competency of the Proposer for the performance of the work covered and/or specified in the contract documents. To this end, each Proposal shall be supported by a statement of the Proposer s experience on the form entitled Proposer s Experience, which is a part of the contract documents. 4.0 Proposal Openings and Results No Public Opening. Proposals will not be opened publicly but a list of the names of companies submitting proposals will be available within a reasonable time after the Submittal Deadline. Proposals will be made public and may be inspected at the time of award. 4.1 Late Proposals Late proposals will not be accepted. 5

6 4.2 Rejection of Proposal The ACOE reserves the right to reject any or all Proposals or any part of a Proposal. The ACOE reserves the right to reject the Proposal of any Proposer who previously failed to perform adequately for the ACOE or any other governmental agency. The ACOE expressly reserves the right to reject the Proposal of any Proposer who is in default on the payment of taxes, licenses or other monies due the ACOE. 4.3 Proposer is Sole Point of Contact The Successful Proposer will be the sole point of contact. The ACOE will look solely to the Successful Proposer for the performance of all contractual obligations which may result from an award based on this RFP, and the awarded Proposer shall not be relieved for the nonperformance of any or all subcontractors. 4.4 Rejection of Proposals, Waiver of Informalities. The ACOE reserves the right to reject any or all proposals, or any part of a proposal. The ACOE reserves the right to reject the proposal of any Proposer who previously failed to perform adequately for the ACOE or any other governmental agency. The ACOE expressly reserves the right to reject the proposal of any Proposer who is in default on the payment of taxes, licenses, or other monies due the ACOE. 5.0 Inquiries Questions and comments regarding this solicitation must be submitted in writing by , jallen@acoe.org, no later than three (3) days before the Submittal Deadline. The questioner's company name, address, phone and fax number, and contact person must be included with the questions or comments. Answers, if any, made by the ACOE will be posted on Terms and Conditions 6.1 Assignment of Rights and Obligations Except as noted hereunder, Successful Proposer may not assign, transfer or sell any rights or obligations resulting from this solicitation without first obtaining the specific written consent of the ACOE. 6.2 Authority of ACOE Subject to the power and authority of the ACOE as provided by law in this contract, the ACOE shall in all cases determine the quantity, quality, and acceptability of the work, materials and supplies for which payment is to be made under this contract. The ACOE shall decide the questions that may arise relative to the fulfillment of the contract or the obligations of the contractor hereunder. 6.3 Cancellation of Contracts 6

7 Without cause, the ACOE may cancel this contract at any time with thirty- (30) days written notice to the supplier/contractor. With cause, the ACOE may cancel this contract at any time with ten- (10) days written notice to the Proposer. Cancellation for cause shall be at the discretion of the ACOE and shall be, but is not limited to, failure to supply the materials, equipment or service specified within the time allowed or within the terms, conditions or provisions of this contract. The successful Proposer may not cancel this contract without prior written consent of the ACOE (Purchasing Agent). 6.4 Compliance with Laws All Proposals shall comply with current federal, state, local and other laws relative thereto. 6.5 Force Majeure If execution of this contract shall be delayed or suspended and if such failure arises out of causes beyond the control of and without fault or negligence of the Contractor, the Contractor shall notify the ACOE, in writing, within twenty-four (24) hours, after the delay. Such causes may include but are not limited to acts of God, war, acts of a public enemy, acts of any governmental entity in its sovereign or contractual capacity, fires, floods, epidemics, strikes and unusually severe weather. 6.6 Terms of Offer ACOE s acceptance of Proposer s offer shall be limited to the terms herein unless expressly agreed in writing by the ACOE. Proposals offering terms other than those shown herein will be declared non-responsive and will not be considered. 6.7 Hold Harmless Successful Bidder agrees to indemnify, defend, and hold harmless the Alameda County Office Education, it s governing body, officers, employees, and insurance carriers, individually and collectively, from all losses, claims, suits, demands, expenses, subrogation, attorneys fees, or actions of any kind in nature resulting from personal injury to any person (including bodily injury and death), or damage to any property, arising or alleged to have arisen out of Bidder s negligent acts, errors, omissions, or performance of the work to be performed under the terms of the contract if awarded. The amount and type of insurance coverage requirements set forth herein will in no way be construed as limiting the scope of indemnity in this paragraph. 6.8 Insurance Provider shall procure and maintain for the duration of the contract insurance against claims for injuries to persons or damages to property which may arise from or in connection with the performance of the work hereunder by the provider, its agents, representatives, or employees. Coverage Required Limits per Occurrence Scope-as Broad General Liability $2,000, As CG001 Automobile Liability $1,000, As ISO-CA001 Workers Comp/Employers Liability $1,000, As req. by CA 7

8 The General Liability and Auto Liability policies are to contain or be endorsed to name ACOE, its officers, officials, employees, and volunteers as additional insiders respects liability arising out of the activities performed in connection with this contract. The contractor s coverage shall be primary and shall apply separately to each insured against who claim is made or suit is brought, except with respect to the limits of the insurer s liability. Contractor shall furnish ACOE original Certificates of Insurance and endorsements (affecting coverage required by this clause) signed by a person authorized to bind coverage on its behalf. Insurance is to be placed with insurers with a current AM Best rating of not less than A. 6.9 Formation of Contract Proposer s signed offer (Proposal) and ACOE s written acceptance shall constitute a binding contract Laws Governing Contracts This contract shall be in accordance with the laws of the state of California. The parties stipulate that this contract was entered into in the county of (County), in state of (State). The parties further stipulate that the county of (County), (State), is the only appropriate forum for any litigation resulting from a of breach hereof or any questions risen here from Manufacturer Warranty A copy or description of the manufacturer s warranty shall accompany each Proposal for the item(s) proposed, detailing the scope and length of the warranty. Specify in detail the following: The length and terms of the warranty/maintenance and service provided with each item. For each item, Proposers must specify if subcontractors will perform warranty/maintenance/service, location(s) where warranty/maintenance/service will be performed, along with contact name and phone number for each location Proposer Warranty. Successful Proposer shall fully warrant all materials and equipment furnished under the terms of this contract, against poor and inferior quality, for a period of not less than one (1) year from date of the final acceptance by the ACOE. Time is of the essence of this contract. 7.0 Evaluation Criteria 7.1. Bids will be evaluated according to the following general criteria: FACTOR WEIGHT Price of ELIGIBLE goods and services 50% Proposer s experience (prior project and ACOE experience) 25% Qualifications 15% 8

9 References 15% Total 100% A RFP Selection Committee, as deemed necessary, will be formed to evaluate the proposals and to make recommendation to the Information Technology Office. Composition and creation of this committee, should one be formed, is at the sole discretion of the Dublin Unified School District. Names of the Committee members, should one be formed, will not be released prior to the time for interviews. There may also be demonstrations scheduled for viewing and rating by a review team consisting of representatives from across the ACOE. The Selection Committee will review the proposals for format to ensure conformance with the requirements of the RFP and may select finalists to interview with the committee and/or present a product demonstration as a part of the committee's evaluation process. Dublin Unified School District does not guarantee that an interview or an opportunity to demonstrate product will take place. ACOE reserves the right to select a contractor based solely on the information provided in the proposals received in response to the RFP. Proposer Agreement Prior to the award of contract, the ACOE must be assured that the bidder selected has all of the resources required to successfully perform under the contract. This includes, but is not limited to, personnel with the skills required, equipment/materials and financial resources sufficient to provide services called for under this contract. 8.0 Palo Alto Network Next Gen Firewall ACOE is requesting a bid to provide a high speed, centralized, next generation firewall equipment that will be connected to a 1 and 10 Gigabit network backbone. ACOE is specifying Palo Alto Networks and wants quotes for the PA Equivalent solutions but will accepted. All equipment must be new and in factory seal boxes. All equipment must be received within 5 business days of receipt of purchase order. 8.1 Palo Alto Technical Specifications Site: ACOE District Office -313 West Winton Drive, CA Proposed Part Number/ACOE will accept Qty equivalent equipment Description Palo Alto Networks PA PAN-PA-5050 Palo Alto Networks PA-5050 with redundant AC power supplies and dual 120GB SSD drive 1 PAN-SVC-4HR-5050 Premium Support includes 24x7 support, 4 hour Advance Replacement Service. 1 PAN-PA-5050-TP Threat prevention subscription year 1, PA PAN-PA-5050-URL4 PANDB URL filtering subscription year 1, PA PAN-PA-5050-WF WildFire subscription year 1, PA

10 NONCOLLUSION AFFIDAVIT TO BE EXECUTED BY BIDDER AND SUBMITTED WITH BID she is, being first duly sworn, deposes and says that he or of the party making the foregoing bid that the bid is not made in the interest of, or on behalf of, any undisclosed person, partnership, company, association, organization, or corporation; that the bid is genuine and not collusive or sham; that the bidder has not directly or indirectly induced or solicited any other bidder to put in a false or sham bid, and has not directly or indirectly colluded, conspired, connived, or agreed with any bidder or anyone else to put in a sham bid, or that anyone shall refrain from bidding; that the bidder has not in any manner, directly or indirectly, sought by agreement, communication, or conference with anyone to fix the bid price of the bidder or any other bidder, or to fix any overhead, profit, or cost element of the bid price, or of that of any other bidder, or to secure any advantage against the public body awarding the contract of anyone interested in the proposed contract; that all statements contained in the bid are true; and, further, that the bidder has not, directly or indirectly, submitted his or her bid price or any breakdown thereof, or the contents thereof, or divulged information or data relative thereto, or paid, and will not pay, any fee to any corporation, partnership, company, association, organization, bid depository, or to any member or agent thereof to effectuate a collusive or sham bid. I certify (or declare) under penalty of perjury under the laws of the State of California that the foregoing is true and correct. (Date) (Signature) This form must be completed and submitted with your bid package 10

11 BIDDER'S REFERENCES Please provide at least three references COMPANY & CONTACT PERSON PHONE DESCRIPTION OF WORK This form must be completed and submitted with your bid package 11