Digital Preservation Services

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1 Agenda item #2.3 Digital Preservation Services Status Report (Jan Nov 2008) 34 th INIS Liaison Officers Meeting 3-55 Nov 2008, Vienna, Austria Seyda Rieder Leader, Database Production and Imaging Group INIS & NKM Section

2 Digital Preservation Services INIS Non-Conventional Literature (NCL) Production of the INIS electronic Full Text Database Digital Preservation Activities Digitization projects Conversion of the NCL collection from Microfiche to Digital Medium Safe Storage of the Full Text Collection 2

3 INIS Non-Conventional Literature (NCL) 2007 Jan-Dec 2007 total NCL documents: 30,018 Full text available from INIS: 16,145 online: INIS Database on the Web on 45 CDs: INIS Document Delivery Centres Total collection of NCL CDs (Dec 2007): 392 3

4 INIS Non-Conventional Literature (NCL) 2008 Jan - end Oct 2008: total bibliographic records: 110,756 Jan - end Oct 2008: Total NCL documents: 21,694 Full text available from INIS: 9,631 online: INIS Database on the Web on 38 CDs: INIS Document Delivery Centres Total collection of NCL CDs (end Oct 2008): 430 4

5 INIS Bibliographic Records & NCL Full Text V.38 (2007) V.1 (1970) V.2 (1971) V.3 (1972) V.4 (1973) V.5 (1974) V.6 (1975) V.7 (1976) V.8 (1977) V.9 (1978) V.10 (1979) V.11 (1980) V.12 (1981) V.13 (1982) V.14 (1983) V.15 (1984) V.16 (1985) V.17 (1986) V.18 (1987) V.19 (1988) V.20 (1989) V.21 (1990) V.22 (1991) V.23 (1992) V.24 (1993) V.25 (1994) V.26 (1995) V.27 (1996) V.28 (1997) V.29 (1998) V.30 (1999) V.31 (2000) V.32 (2001) V.33 (2002) V.34 (2003) V.35 (2004) V.36 (2005) V.37 (2006) TOTAL NUMBER OF RECORDS NON-CONVENTIONAL LITERATURE 5

6 NCL Available from INIS Top 15 in IAEA France Serbia Poland Germany United States Russian Fed. Ukraine Sweden Japan Korea, Rep. of Turkey Brazil Slovakia United Kingdom 34 th ILO Meeting, 3-5 Nov 2008, Vienna, AT 6

7 Digital Preservation at INIS Objectives: Consistent, high-level of image quality Interoperability and accessibility of digitized resources Long-term preservation of digital resources for future generations Member States IAEA Develop good practices for digital preservation 34 th ILO Meeting, 3-5 Nov 2008, Vienna, AT 7

8 Digital Preservation at INIS INIS adopted principles based on Cornell University Overview of INIS Digital Preservation Practices : INIS Information Letter No. 253 & Attachment ( ) Also published in Handbook of Nuclear Knowledge Management Improving technical infrastructure with advanced technologies, eg. Kofax VRS, Kodak Multi-stream OCR: Satisfactory testing with Script and Arabic Characters: Adobe Acrobat Professional 8.0: Chinese (Simplified), Japanese, Korean ABBYY FineReader Pro9: Hebrew, Thai VERUS Professional: Arabic Long-term preservation: implementation of PDF/A considered 34 th ILO Meeting, 3-5 Nov 2008, Vienna, AT 8

9 Support Digital Preservation Projects Brazil: 50 years of CNEN (Comissao Nacional de Energia Nuclear) Special digital set: all Brazilian authors works in INIS DB Mexico: digitization of ININ s (Instituto National de Investigaciones Nucleares) internal reports ongoing Serbia: knowledge base RA reactor (IAEA Service Contract: TCP SCG A) completed, full text & bibliographic metadata in INIS DB; RB reactor ongoing Sweden: historical AB Atomenergi (Studsvik) reports completed, integrated to INIS DB Uruguay: Uranium Resources - Ministry of Energy, Industry and Mining 9

10 Support Digital Preservation Projects in IAEA Bulletin: all back volumes of English version digitized fully searchable, at new IAEA Bulletin website: - powered by INIS metadata French & Spanish language editions IAEA General Conferences: digitized from 1957 (multiple languages) Board of Governors, incl. Preparatory Commission reports founding of the IAEA IUREP (World Uranium Collection) all publications digitized Directory of Nuclear Reactors 11 vols. (incl. plans & drawings) digitized INDC (International Nuclear Data Committee) (ongoing) Member States Technical Reports at IAEA Library: over 40,000 reports; back to 1940s; ongoing; bibliographic record creation with new Metadata Extraction Tool Special collection of Technical reports in Korean language (c/o Dept. of Safeguards) digitized, searchable full text 10

11 Conversion of INIS NCL Microfiche Collection Digital INIS NCL on Microfiche: from : over 600,000 records Digital (PDF) since 1997 Digitization of Microfiche: ongoing mf scanning: Outsourced enhancement, QC, OCR, web optimization: INIS Over 40% fully digitized searchable full text in PDF Digitized country sets provided to each ILO online access via INIS DB (with restrictions) expected completion: next 2 years 11

12 MF to Digital: Completed & Provided to ILO: 47 Country Total Country Total Algeria 126 Czech Republic 140 Argentina 648 Czechoslovakia Australia Denmark Austria 527 Ecuador 11 Belgium 576 Egypt 239 Brazil Finland Bulgaria 448 France Canada Germany Chile 12 Guatemala 24 China IAEA Colombia 10 India Commission of the European Communities (CEC) Cuba Indonesia 113 Korea, Republic of 1 171

13 MF to Digital: Completed & Provided to ILO: 47 Country Total Country Total Malaysia 150 Switzerland 932 Mexico 365 Thailand 115 Netherlands Turkey 115 Peru 31 Ukraine 852 Poland United States Portugal 92 Uruguay 10 Romania Slovakia Spain Syrian Arab Republic Sweden USSR Uzbekistan Venezuela Viet Nam

14 MF to Digital: Digitization and Enhancement Ongoing Australia Austria France Germany (incl. German Democratic Republic) Hungary IAEA Israel Italy Japan Joint Institute for Nuclear Research (JINR) Norway South Africa United Kingdom United States USSR Several small collections

15 Safe Storage of INIS NCL Full Text Collection microfiche version electronic version 15

16 1997 One spare set of the INIS NCL Collection on Microfiche donated to Austrian Central Library of Physics of Vienna University Secure off-site storage IAEA s committment to the Austrian Ministry of Foreign Affairs (letter of 28 June 1968) 40 th anniversary of the IAEA in

17 Aim of Donation Austrian Central Library of Physics serve as: Depository library Secure off-site storage Back-up copy Long standing cooperation Close to IAEA (5km) INIS NCL on Microfiche INIS Bibliographic DB on CD-ROM INIS NCL DB on CD-ROM INIS Online DB 17

18 Official Ceremony 10 DecemberD 1997 Palais Dietrichstein,, ViennaV Austrian Delegation IAEA Delegation 19

19 10 Years Later Austrian Central Library of Physics continues as: reliable partner depository library secure off-site storage back-up January 2008: 232,372 pdf files of INIS NCL full text Regular back-ups continue NCL CD at INIS National Document Delivery Centres Austrian Central Library of Physics INIS Team at Austrian Central Library of Physics 20

20 Thank you for your attention! 21

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