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2 This guide may be varied, withdrawn or replaced at any time. Contents How to apply for medical internship in NSW... 2 Who is eligible to apply?... 2 What is your application category?... 2 Guaranteed Category Non-Guaranteed... 3 Category Category Category Category Category Supporting Documentary Evidence... 4 Mandatory documentation required for ALL applications... 5 Additional documentation required for some applications... 7 Network Training Model in NSW... 8 Network Training Facility Classifications... 8 Five Term (T5) Providers = Home Providers... 8 Rotation ( R) Providers or Three Term (T3) Providers... 8 Recruitment Pathways to Prevocational Training in NSW... 9 All Applicants Aboriginal Medical Workforce recruitment pathway Rural Preferential Recruitment (RPR) pathway Direct Regional Allocation pathway Optimised Allocation pathway Non- refundable administrative cost for Category 3 14 Applications for Extenuating Circumstances How to apply What happens next? When are Extenuating Circumstances decisions advised to applicants? Non-Guaranteed Applicants Categories 2 to

3 Applying to appeal the decision on Extenuating Circumstances If my circumstances change after applications close and/or allocation of position offers have commenced, can I apply for extenuating circumstances? How to apply for medical internship in NSW Your application will be completed online and you will be required to upload supporting documentation. Some applicants will be required to pay a non-refundable administrative fee. The online application system for prevocational training in NSW is managed by the Health Education and Training Institute (HETI) and is known as PTAP. PTAP is accessed from the HETI Medical Graduate Recruitment webpage at Before you apply for internship in NSW, you should read this guide and the related information about medical graduate recruitment that is on the HETI website. Who is eligible to apply? You are eligible to apply for medical internship in NSW if you: Have completed your medical degree in three years previously, or are in the final year of study, at an Australian Medical Council (AMC) accredited Australian or New Zealand Medical School. Have Australian Citizenship, Australian Permanent Residency, New Zealand Citizenship, a valid temporary Australian resident visa (including student visa) or are able to obtain a visa that allows the applicant to work unrestricted in Australia for the duration of the prevocational training position. Meet the Medical Board of Australia's English language skills registration standard. Have not worked in Australia and/or New Zealand as a doctor. In your online application, you are required to upload copies of documents certified by a registered Justice of Peace that provide evidence of your application category. What is your application category? Each eligible applicant will fall into one of six priority categories of the NSW Health Priority List for Intern Recruitment. Each application category has specific eligibility and application requirements. Category 1 applicants are the only category that is guaranteed an internship position in NSW, depending on the number of category 1 applicants and the numbers of position, offers may be made to categories 2-6 who are not guaranteed a position in NSW. Applicant Guide for Medical Graduate Recruitment in NSW 2

4 Guaranteed Category 1 Medical graduates of NSW universities who are Australian/New Zealand citizens or Australian permanent residents (Commonwealth Supported Place and Domestic Full Fee paying). Category 1 applicants are guaranteed an intern position in NSW. Non-Guaranteed Category 2 Medical graduates of interstate or New Zealand universities who completed Year 12 studies in NSW who are Australian/New Zealand citizens or Australian permanent residents (Commonwealth Supported Place, Domestic Full Fee paying or NZ equivalent). Category 3 Medical graduates of interstate or New Zealand universities who completed Year 12 studies outside of NSW who are Australian/New Zealand citizens or Australian permanent residents (Commonwealth Supported Place, Domestic Full Fee paying or NZ equivalent). Category 4 Medical graduates of NSW universities who are not Australian/New Zealand citizens or Australian permanent residents and who hold a visa that allows them to work or are able to obtain a visa to work. Category 5 Medical graduates of interstate or New Zealand universities who are not Australian/New Zealand citizens or Australian permanent residents and who hold a visa that allows them to work or are able to obtain a visa to work. Category 6 Medical graduates of Australian Medical Council accredited campuses that are located outside of Australia or New Zealand who are not Australian/New Zealand citizens or Australian permanent residents and who hold a visa that allows them to work or are able to obtain a visa to work. Applicant Guide for Medical Graduate Recruitment in NSW 3

5 Supporting Documentary Evidence Certification of a true copy of an original document by a Justice of Peace must include full name of JP, JP registration number, date and signature for verification purposes. All documents uploaded to your online application must be certified by a registered Justice of Peace within the last 12 months. Applicants from Queensland and Tasmania may have their document copies certified by a Justice of Peace or Commissioner of Declarations. Applicants who are having document copies certified in a foreign country must have their documentation certified by a Notary Public with name, address, date and signature provided for verification purposes. For details of Justices of Peace in every State and Territory in Australia, please go to: The supporting documentation that you need to upload to your online application will depend upon your application category and the recruitment pathway that you choose. The following table is a list of documentation required by applicants for their online application. You are advised to get your correct documentation organised and certified as copies by a Justice of Peace ahead of the application period. Applicant Guide for Medical Graduate Recruitment in NSW 4

6 Mandatory documentation required for ALL applications Certified copy of a letter from graduating university that includes a Medical Internship Placement Number (MIPN) and confirms the applicant s commencement date, final year of study and expected date of completion of medical degree. Copy is to be certified by a registered Justice of Peace and the registration will be checked by HETI against Attorney Generals and Department of Justice registers. Certified copy of Australian Citizenship Certificate or Australian Passport or New Zealand Citizenship Certificate or New Zealand Passport or Australian Permanent Visa or current Australian Student Visa or Australian Visa that allows holder to work unrestricted in Australia for duration of prevocational training. Applicants with electronic visas are to supply a certified copy of their passport AND a print out of the electronic visa. HETI will verify visas with the Australian Government s Department of Immigration and Border Protection. Please note that Australian Citizens who do not have an Australian Citizenship Certificate or Australian Passport can prove their citizenship by providing a certified copy of: Australian full birth certificate (if born on or before 19 August 1986), OR Australian full birth certificate (if born on or after 20 August 1986) together with proof that at least one parent was either an Australian Citizen or Australian Permanent Resident at time of birth. Copies are to be certified by a registered Justice of Peace and the registration will be checked by HETI against Attorney Generals and Department of Justice registers. Medical Board of Australia s English Language Skills Registration Standard If you have completed secondary school in English in Australia, Canada, New Zealand, Republic of Ireland, South Africa, United Kingdom or the USA you must provide certified evidence of your secondary school qualification eg: higher school certificate or diploma (not a statement of results). If you have completed secondary school in a country not listed above, regardless of the language, you must provide a certified copy of English language skills test results with a minimum score of 7 in each the four components at one sitting (or equivalent) that either OR Taken within two years of the date you will start prevocational training in NSW No older than 2 years as at the time of becoming an enrolled student and you remained continuously enrolled as a student Please see Medical Board of Australia registration standards for full details (http://www.medicalboard.gov.au/registration-standards.aspx ), Copies of the test results are to be certified by a registered Justice of Peace and the registration will be checked by HETI against the Attorney Generals and Department of Justice registers. Applicant Guide for Medical Graduate Recruitment in NSW 5

7 Additional documentation required for some applications Aboriginal Medical Workforce pathway Completed application form (available from HETI website) and certified documents that address the requirements. Category 3 Applicant s Administration Fee - Enter BPAY payment number in PTAP application. Extenuating Circumstances Completed Extenuating Circumstances application form (available from HETI website); brief covering letter to clearly state the reason for the application against the criteria; certified documents that provide evidence to support applicant's claims and that address the criteria. Extenuating Circumstances Administration Fee - Enter BPAY payment number in PTAP application. Applicant Guide for Medical Graduate Recruitment in NSW 6

8 Network Training Model in NSW No single health care Prevocational Trainer Provider (Provider) can provide all the training and experience required to prepare new doctors for the diverse range of medical practice, so providers in NSW are organised into training networks that cooperate to deliver education and training to a group of prevocational trainees in Postgraduate Year One (PGY1) as interns and Postgraduate Year Two (PGY2). HETI allocates prevocational trainees to one of 15 prevocational training networks in NSW. All prevocational training networks in NSW have at least one major provider, preferably a tertiary referral centre. The majority of networks contain both rural and metropolitan training sites. Your recruitment to a prevocational training position in NSW will be based on your online application and the order you rank hospital network preferences are in order of where you want to work. The list of training providers, rural hospitals in the networks is listed on the website. Network Training Facility Classifications Five Term (T5) Home Hospital Prevocational Training Provider Offers 5 terms or more in the clinical year You can expect to be allocated to a term at a rural/regional/metropolitan training site in the network at least once each prevocational training year. Three Term (T3) Home Hospital Prevocational Training Provider Offers up to 3 terms in the clinical year You will be rotating to a range of rural/regional/metropolitan training sites across the network in each prevocational training year. Rotation (R) Prevocational Training Provider Generally only offer a maximum of 2 terms in the clinical year You will be rotating to a range of rural/regional/metropolitan training sites across the network in each prevocational training year Local Health Districts in NSW are the employer of prevocational trainees and applicants that accept a position offer through PTAP will be provided with a two-year contract. Your employment conditions are set out in the NSW Public Hospital (Medical Officers) Award. Applicant Guide for Medical Graduate Recruitment in NSW 7

9 Recruitment Pathways to Prevocational Training in NSW All Applicants There are four recruitment pathway options for all applicants. Refer to the Key Dates for NSW Medical Graduate Recruitment on the HETI website. 1.1 Aboriginal Medical Workforce recruitment pathway The NSW Health system is committed to building an Aboriginal health workforce as a key part of improving the health outcomes and life expectancy of Aboriginal people in NSW. If you are an Aboriginal medical graduate of an Australian or New Zealand university, you are eligible to apply for the Aboriginal Medical Workforce recruitment pathway to a prevocational training position in NSW. You must complete an Aboriginal Medical Workforce application form to demonstrate that you can meet at least one of six essential criteria to be allocated by this recruitment pathway and provide documentary proof of your Aboriginality. More information on the six criteria and the documentation required with your Aboriginal Medical Workforce application form is available at the HETI website. Your Aboriginal Medical Workforce application form will provide information that links to a prevocational training network or a rural provider. How to apply PTAP opens on the HETI website on 18 May On your PTAP application please indicate that you want to participate in the Aboriginal Medical Workforce pathway and upload the requested application documents. Your network preferences in PTAP should match with your training network or rural Providers preference and other information in your Aboriginal Medical Workforce application form. The closing date is the same as PTAP: 5 June What happens next? The assessment panel will meet to determine the eligibility of applicants to be allocated by this pathway. When will Aboriginal medical workforce position offers be made? HETI will make position offers to eligible applicants on 17 June Applicant Guide for Medical Graduate Recruitment in NSW 8

10 You will receive offers by from HETI via PTAP. You will have 48 hours to accept or decline your offer on PTAP. You must accept or decline your offer via PTAP. HETI makes offers to all eligible applicants through this pathway. This pathway only has one offer round. If you decline a position offer from HETI you are NOT eligible to gain any other position in NSW for that recruitment year. 1.2 Rural Preferential Recruitment (RPR) pathway The RPR pathway aims to build a sustainable long term medical workforce in rural areas of NSW where patients may have limited access to a range of health services. Twelve rural providers in NSW participate in the Rural Preferential Recruitment (RPR) pathway. The information on each of the participating rural providers is on the HETI website. There are approximately 120 positions offered in the RPR pathway. If you want to apply for a prevocational training position via the RPR pathway, you will need to complete two different processes. Both of these processes need to be completed for you to be eligible to receive an offer via this pathway. 1) PTAP via the HETI website. PTAP opens on the HETI website on 18 May On your PTAP application please indicate that you want to participate in the Rural Preferential Recruitment pathway. The closing date for PTAP is 5 June ) Apply online to each rural Provider where you want to work and the available positions will be advertised at NSW Health jobs website: Positions will be advertised online on 25 May Complete an application for each Provider where you wish to work. Closing date is 5 June RPR is a merit based selection process and eligible applicants are invited to interview in person or by telephone with their providers/s of choice. Merit selection will be made by the rural hospitals based on your application and your interview. More information about this pathway can be found at the HETI website. Applicant Guide for Medical Graduate Recruitment in NSW 9

11 What happens next? Rural hospital contact applicants for an interview. Interviews will be held: 22 June 2015 to 3 July Rural hospitals provide HETI with a ranked list of applicants they wish to recruit. Applicant s preference the hospital/s in the order that they wish to work in. This is completed on PTAP. If an applicant has an interview/s and then decides not to peruse a position via this pathway they must indicate this on their PTAP application by the closing date. This does not prejudice your opportunity to gain an offer via the regional or metro networks. How are rural position offers made? HETI makes offers to merit selected applicants on behalf of rural hospitals. RPR offers will be made by HETI from 13 July You will receive an offer by from HETI via PTAP. You will have 48 hours to accept or decline your offer on PTAP. You must accept or decline your offer via PTAP. It is possible that some applicants within the rural preferential recruitment pathway that some applicants will not receive a position offer. In this situation, applicants are automatically moved to the regional preference allocation or optimised allocation pathway based on Networks preference in the application. In these pathways any applications for special consideration will be assessed. In the RPR pathway HETI makes in the first round to category 1 and 2 applicants that have been merit selected on behalf of the rural hospitals. Any unfilled positions in Rural Hospitals that occur after all category1 s have been recruited are offered to applicants from subsequent categories that have been matched via the RPR process. Any category one applicants will still be guaranteed a position however this may not be in a Rural Hospital. Category 2 applicants may be offered another position however this will be dependent upon preferences and vacancies that are available. Any vacancies that occur are offered via: 1. ranked in order by the RPR hospitals and by the applicants preference 2. by the category status of applicant as per the NSW Health priority list Should vacancies occur and there are no remaining applicants on the hospitals list then these positions are converted to rotational positions. These rotation positions are recruited to via the metropolitan/regional hospital in that network. Applicant Guide for Medical Graduate Recruitment in NSW 10

12 If you decline a position offer at a Rural Providers you are NOT eligible to gain any other position in NSW in the recruitment year. 1.3 Direct Regional Allocation pathway The direct regional allocation pathway aims to build a sustainable long term workforce in regional and outer-metropolitan areas of NSW where health care needs are increasing the fastest with population growth. There are approximately 300 regional positions offered via this recruitment pathway in Networks 2, 4, 7, 11, 12, 14 and 15. For information on the training facilities in these networks, check the HETI website. More information on this pathway can be found at the HETI website. How to apply Apply online in PTAP via the HETI website. PTAP opens on the HETI website on 18 May Nominate Network 2, 4, 7, 11, 12, 14 or 15 as first training network preference on your PTAP application. The closing date for Direct Regional Allocation applications is the same as PTAP: 5 June When are Direct Regional Allocation position offers made? Direct regional position offers will be made on 20 July Eligible applicants will receive one recruitment offer. Offers will be made by from HETI via PTAP. You will have 48 hours to accept or decline your offer on PTAP. You must accept or decline your offer via PTAP. The guaranteed applicants through this pathway are category 1 as per NSW Health priority list. HETI makes offers to the guaranteed applicants in the first round. When and if a position arises after the first round then HETI will make offers to the next category of applicants as per NSW Health priority list. This process will continue until all positions are offered or there is no one left who has preference a regional network. If there are any vacancies at the end of this process these positions will be offered via the optimised pathway. If you decline a position offer from HETI you are NOT eligible to gain any other position in NSW in the recruitment year. Applicant Guide for Medical Graduate Recruitment in NSW 11

13 1.4 Optimised Allocation pathway This is the main round of recruitment which is based on the training network preferences ranked from 1 15 in your online PTAP application. Details of the 15 training networks in NSW are on the HETI website. You must rank all 15 networks on your application. An optimised preference algorithm is used to allocate applicants based on network preferences. The algorithm is designed to give the best possible outcome the cohort of applicants applying for over 500 positions. Information on how the algorithm works can be found on the HETI website. The majority of NSW positions will be filled by eligible Category 1 applicants through the Optimised Allocation pathway. For the 2015 clinical year, 64% of Category 1 applicants got their first preference training network and the lowest preference was 10 th. More information on this pathway can be found at the HETI website. How to apply Apply online in PTAP via the HETI website. PTAP opens on the HETI website on 18 May The closing date for online access to PTAP is 5 June When are Optimised Allocation position offers made? Optimised Allocation recruitment offers will be made on 20 July 2015 Eligible applicants will receive one recruitment offer. Offers will be made by from HETI via PTAP. You will have 48 hours to accept or decline your offer on PTAP. You must accept or decline your offer via PTAP. HETI makes offers to the guaranteed applicants in the first round. The guaranteed applicants through this pathway are category 1 as per NSW Health priority list. When and if a position arises after the first round HETI will make offers to the next category on the list who has applied via this pathway. This will continue until all positions are offered. If you decline a position offer from HETI you are NOT eligible to gain any other position in NSW in this recruitment year. Applicant Guide for Medical Graduate Recruitment in NSW 12

14 Non- refundable administrative cost for Category 3 As a Category 3 applicant applying for a NSW prevocational training position, you are required to pay a non-refundable administrative fee of $ to HETI to cover the cost of managing your recruitment. The fee is based on the considerable resources expended by HETI to manage interstate applicants that in the past have had a very low acceptance rate. Your PTAP application will not be able to be submitted online without the fee payment being made. Applications for Extenuating Circumstances HETI has a procedure whereby applicants for prevocational training positions in NSW can apply to have extenuating circumstances recognised and assessed in a fair and transparent way. A non-refundable administration fee of $170 is payable to HETI for an application for extenuating circumstances. Your PTAP application will not be able to be submitted online without the fee payment being made. You will need to upload an application form available from the HETI website and copies of supporting documentation to your online PTAP application. Refer to the Key Dates for this year s NSW Medical Graduate Recruitment on the HETI website. The outcome of extenuating circumstances applications is depended upon: Meeting criteria The availability of positions in the network of your choice Applications must meet one or both of the following criteria for extenuating circumstances: Major health problems requiring frequent and ongoing highly specialised treatment only available in certain locations, and/or Separation from a dependent during prevocational training that would have significant negative impacts on the functioning of the applicant and/or dependent. How to apply Apply online as part of your PTAP application PTAP opens on the HETI website on 18 May Applicant Guide for Medical Graduate Recruitment in NSW 13

15 Applicants will complete an extenuating circumstances application form available from the HETI website and upload to PTAP. The application form and certified supporting documentation and evidence to support your claim for extenuating circumstances should be written and presented in a way that addresses the criteria. Information provided by third parties and professionals is recommended. The closing date for online access to PTAP is 5 June What happens next? HETI Assessment Committee for Extenuating Circumstances Applications meets to determine the eligibility of applicants to be allocated by this pathway. When are Extenuating Circumstances decisions advised to applicants? HETI will send an to each applicant informing them whether their application for Extenuating Circumstances has been granted or not granted by 10 July 2015 before Offer Period 1 commences. HETI will make position offers to eligible applicants granted extenuating circumstances according to the dates for position offers for each of the recruitment pathways and according to the applicant s category in the priority list. Refer to the key dates for this year s recruitment on the HETI website and previous information on recruitment pathways and offers to applicants. You will receive position offers by from HETI via PTAP. You will have 48 hours to accept or decline your offer on PTAP. You must accept or decline your offer via PTAP. If you decline a position offer from HETI you are NOT eligible to gain any other position in NSW in for this year s recruitment year. Non-Guaranteed Applicants Categories 2 to 6 The availability of positions in each training network or at a particular home hospital is reduced each time position offers are made in each recruitment pathway to a Category of applicants. Offers follow the order set out in the NSW Priority List at the HETI website. Positions will only be offered to applicants that have been granted extenuating circumstances when positions are available. HETI will contact the affected applicants if positions are not available and the applicant may be required to expand the prevocational training networks where they are prepared to work. Applying to appeal the decision on Extenuating Circumstances The grounds against which an appeal can be made are: An error in fact or due process in the formulation of the decision by HETI. The decision of HETI was inconsistent with the information put before it, or Applicant Guide for Medical Graduate Recruitment in NSW 14

16 Compelling new information is available as documentary evidence that was not available at the time of the original extenuating circumstances application. Information about how to apply to appeal is outlined in the procedure on the HETI website. A non-refundable administration fee of $170 is payable to HETI for an appeal to be heard with respect to an extenuating circumstances decision. If my circumstances change after applications close and/or allocation of position offers have commenced, can I apply for extenuating circumstances? Contact HETI by or telephone to discuss your situation. The same procedure is followed with respect to submitting an Extenuating Circumstances application form and providing documentary evidence. Applicant Guide for Medical Graduate Recruitment in NSW 15

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