Center for Advising & Student Transitions Peer Leadership Program. Selection Process & Overview of Available Positions

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1 Center for Advising & Student Transitions 2016 Peer Leadership Program Selection Process & Overview of Available Positions Thank you for your interest in one of our Peer Leadership positions. Currently, we are seeking qualified individuals to join our Peer Leader (PL) team for the Summer of 2016 and our Peer Advisor (PA) team for the academic year. Joining the Peer Leadership program is both a unique honor and a rewarding opportunity for personal and professional growth. PLs/PAs fulfill the mission of the Center for Advising & Student Transitions with their strong commitment to aiding students and their family members in the transition to Montclair State University. Below you will find information about our positions. Should you have any questions or concerns, please contact the Center for Advising & Student Transitions at Please read each section carefully before you move forward with completing the application. PEER LEADER POSITION (SUMMER ONLY) Montclair State University provides countless opportunities for our students to enhance their academic and personal growth. The Peer Leader Program is one of those great opportunities. During New Student Orientation our Peer Leaders serve as invaluable resources that facilitate a positive transition for new students and their family members. Peer Leaders are Montclair State University undergraduate students who possess leadership qualities and have a desire to be first-year student advocates. Peer leaders provide support during New Student Orientation and other first-year programs. Peer Leaders are committed, hardworking, intelligent, resourceful, and enthusiastic students who possess a strong desire to work with a diverse population of first-year students and their family members. Through rigorous training and development they develop the skills necessary to enhance the quality of the New Student Orientation program on a continuous basis. Peer Leaders must integrate their roles as college representatives, community builders, programmers, and student advocates. It is the expectation of CAST that each Peer Leader is genuinely interested in the welfare of all first-year students and their family members. QUALIFICATIONS: Eligible candidates must: Must be a current undergraduate student at Montclair State University Senior applicants cannot be graduating seniors (must plan to be at MSU in the Fall 2015 semester) Have a minimum cumulative G.P.A. of 2.75 at the end of the Fall 2015 semester and maintain this G.P.A. at the end of the Spring 2015 semester. Upon application submission, candidate s G.P.A. will be verified Have earned at least 12 credits at Montclair State University by the end of the Fall 2015 semester. Understand that judicial records will be reviewed by the Dean of Students and the Office of Residential Education and Services. Possess leadership potential as evidenced by previous leadership experiences, recommendations, and staff evaluations.

2 Demonstrate high levels of maturity exhibited through sound judgment, emotional stability, flexibility, and willingness to accept responsibility. Embody strong interpersonal skills through proven ability to interact effectively with others. Be aware of and sensitive to various human relations issues as evidenced by behavior in the University community and interactions with others. JOB DESCRIPTION: Welcome families and students to Orientation and serve as a guide and resource Assist with student and family check in for each orientation session Help set up for all orientation sessions including creating balloon paths and placing signs around campus Perform orientation skits at each Orientation program to a group of about 100 first year students Serve as a leader and guide to a group of students with information regarding campus resources Help student groups feel comfortable with each other by facilitating conversation and icebreakers Serve as a group facilitator and discuss issues regarding roommate conflicts, campus policies and procedures, sexual assault as well as other important topics Under the supervision of the advisors, assist students in course selection and registration Prepare materials for Orientation including stuffing all back packs with university marketing materials Help direct students and families by standing in specific locations on campus (i.e. Red Hawk Deck) during orientation program Performed office related tasks (e.g. phones calls, processing survey data, stuffing name tags, filing, faxing, copying) Expectations: Each Peer Leader will be responsible for meeting the goals and objectives of the Center for Advising & Student Transitions. Our primary focus is the development of first-year students and to promote their educational and personal growth. Peer Leaders are held accountable for student relationships and contacts, community development, policy enforcement, and communications with other team members including faculty and staff. The following expectations are essential to the fostering of individual and group development: Peer Leaders must present themselves as positive role models. Peer Leaders must have a working knowledge of all aspects of the University in order to appropriately mediate, assist, and serve as effective liaisons between students and other members of the University community. Peer Leaders must possess the emotional maturity necessary to cope with the daily decisions involved in working with first-year students and family members. Peer Leaders must demonstrate a professional attitude, the willingness to lead, follow and take directions, and be engaged in assisting new students. Peer Leaders must be committed to their own personal and academic growth as well as managing their time, work, and social lives. Peer Leaders must enforce and abide by all Montclair State University rules and regulations. Peer Leaders must be able to work under pressure and be flexible Peer Leaders must demonstrate effective communication skills Peer Leaders should be able to solve problems as well as be a team player with a positive attitude and work ethic Peer Leaders should be able to present the University without bias to new students Peer Leaders must be able to enforce University policies with Orientation attendees

3 MANDATORY SPRING 2015 TRAINING Peer Leaders must attend weekly training sessions to be held on the following days and times: February 24 April 27th, 2015 from 2:30-5pm. The first mandatory training session will be held on Wednesday February 24 th from 2:30p.m. 5:00p.m. Location is TBA. Sessions will be held every Wednesday (except Spring Break Wednesday, March 9, 2015) Training is Mandatory. If you have any conflicts with any of the training dates, you should not apply. SUMMER TRAINING, ORIENTATION PREPARATION, NEW STUDENT ORIENTATION: Peer Leaders must be available during the following dates: o Summer Training: June 6th June 16th o New Student Orientation: June 20 th July 29 th You will assist with the preparation of Orientation materials and activities during the Orientation and preparation time period. Duties include stuffing orientation bags, making phone calls, moving materials to and from appropriate locations, and other duties as assigned. Make up Orientation: August 25 th Red Hawk Day: September 6 th These Dates are Subject to Change Orientation is mandatory as it is the core of this job, If you foresee any conflicts with any of the Orientation dates, you should not apply. ENROLLMENT IN SUMMER CLASSES Peer Leaders are eligible to enroll in summer courses as long as they do not interfere with any training or work obligations (Pre-Session and Post-Session summer courses) Please plan accordingly. OUTSIDE EMPLOYMENT Peer Leaders may hold outside employment as long as it does not interfere with job or training responsibilities. Please plan accordingly. COMPENSATION Each Peer Leader receives a stipend of $1, that will be disbursed throughout the summer work/training sessions. Should a Peer Leader leave the position prior to the last day of Orientation, stipend will be prorated. SUMMER ON-CAMPUS HOUSING You will be provided a room on campus throughout the Summer New Student Orientation sessions. You must abide by all rules and regulations of the Office of Residential Education and Services. Housing will be provided from June 6th through August 2 nd. No interim housing will be provided prior to and after your official move-in/move-out day required for this position. All arrangements for interim housing must be made between the Peer Leader and the Office of Residential Education and Services. **ALL DATES ARE SUBJECT TO CHANGE** APPLICATION INSTRUCTIONS APPLICATION MATERIALS: Part 1. Completed application and essay questions must be submitted using this link: ( Part 2. Two (2) recommendation forms

4 Deadline: Recommendation forms must be submitted to Webster Hall Room 200A by Friday December 11, 2015 no later than 4:00 p.m. There will be a drop box outside of the office for these. Forms can be found on the application link and via our website at ONE MUST BE from a Montclair State University faculty and/or staff member. Student references (both undergraduate and graduate level) will NOT be accepted. ONE from an individual that is not a relative or friend (employment, church, high school advisor, etc.). A second MSU Faculty or Staff member can complete the second form. GROUP INTERVIEWS (FIRST ROUND): If you meet all minimum application requirements you will be invited to participate in an a group interview which will take place on Wednesday, January 27, 2016 between the hours of 2:30pm-4:30pm or 4:30pm-6:30. We will notify you via if you are eligible to attend. INDIVIDUAL INTERVIEWS (SECOND ROUND): If successful during your first round of group interviews, the selection committee will invite you to an individual interview. Candidates for the second round interview will be contacted by the Center for Advising & Student Transitions via phone to schedule your interview. These interviews will take place the week of February 1-February 12th. NOTIFICATION OF HIRE: Decision letters will be ed from Adam Yellen, Coordinator of Peer Leadership no later than Tuesday, February 16, 2015 between 9-4pm. EMPLOYMENT CONTRACT: All students who are hired and accept the position must sign an employment contract and return it to the office by 4:00pm on Monday, February 22, PEER ADVISOR POSITION (FALL/SPRING) Peer Advisors (PA) are a dynamic team of undergraduate students who provide low-level advisement in the Center for Advising and Student Transitions (CAST). Peer Advisors are available to assist students with exploring resources to help them select an academic major or minor, selecting courses for the fall and spring semesters, responding to student and telephone questions, and explaining how to complete various advising related forms. The Peer Advisor Program is an extension of the existing Peer Leadership program. Qualification: Eligible candidates must: Must be a current undergraduate student at Montclair State University Senior applicants cannot be graduating seniors (must plan to be at MSU in the Fall 2016 semester) Have a minimum cumulative G.P.A. of 3.0 at the end of the semester and maintain this G.P.A. at the end of the Spring semester. Upon application submission, candidate s G.P.A. will be verified Have earned at least 30 credits at Montclair State University by the end of the Spring 2016 semester. Understand that judicial records will be reviewed by the Dean of Students and the Office of Residential Education and Services. Possess leadership potential as evidenced by previous leadership experiences, recommendations, and staff evaluations. Demonstrate high levels of maturity exhibited through sound judgment, emotional stability, flexibility, and willingness to accept responsibility.

5 Be willing to invest time and energy to learn new behaviors and information that will useful for effective functioning in the Peer Advisor role. Embody strong interpersonal skills through proven ability to interact effectively with others. An ability to adapt responsibly to a variety of situations and personalities. Be aware of and sensitive to various human relations issues as evidenced by behavior in the University community and interactions with others. JOB DESCRIPTION The Peer Advisor Program is an extension of the existing Peer Leadership program. This program was designed to allow students the opportunity to work with the Center for Advising & Student Transitions and serve as Peer Advisors. Under the direction of the Coordinator of Peer Leadership, Peer advisors will work in close cooperation with academic advisors to provide a level of service that will augment the current model of advising. Our office recognizes the importance of peer to peer interactions and our goal and intention is to provide students the opportunity to seek low level advisement from trained Peer Advisors during extended walk-in hours and through individual and group meetings. Peer advisors will contribute to the intellectual and personal growth of students and strive to promote academic excellence and student success. Job Description: GENERAL EXPECTATIONS AND RESPONSIBILITIES Each Peer Advisor will be responsible for meeting the goals and objectives of the Center for Advising & Student Transitions office. Our primary focus is the development of first-year and sophomore students and to promote their educational and personal growth. Peer Advisors are held accountable for student relationships and contacts, community development, policy enforcement, and communications with other team members including faculty and staff. Peer Advisors must present themselves as positive role models. Peer Advisors must have a working knowledge of all aspects of the University in order to appropriately mediate, assist, and serve as effective liaisons between students and other members of the University community. Peer Advisors should demonstrate a solid understanding of Montclair State University s general education requirements. Peer Advisors must possess the emotional maturity necessary to cope with the daily decisions involved in working with first-year students and family members. Peer Advisors must demonstrate a professional attitude, the willingness to lead, follow and take directions, and be engaged in assisting new students. Peer Advisors must be committed to their own personal and academic growth as well as managing their time, work, and social lives. Peer Advisors must enforce and abide by all Montclair State University rules and regulations. Peer Advisors must maintain all levels of confidentiality and have a solid understanding of FERPA polices as it relates to advisement. Job Responsibilities: Assist students with course scheduling, registration and academic questions Create marketing materials for CAST workshops and programs Assist with office operations as needed Triage during heavy registration advising times and drop-in hours for low level advisement Remain available to assists students on a walk-in basis daily and during registration weeks Respond to s or instant messaging related to peer advising Manage Live Advisor chat sessions Answer calls from students needing assistance Keep organized log with details regarding all student appointments/contact Help identify/locate faculty advisor and/or academic counselor. Demonstrate how to use the Student Field Guide Assist advisors with presentations at New Student Seminar. Major Exploration (ME): Provide support to one CAST advisor and their caseload of undeclared students

6 Meet with students for at least one ME assessment which includes Holland code and UNDE student profile review Create and facilitate major exploration workshops throughout course of semester Collaborate and help CAST advisor with major exploration lesson(s) during NSS Keep detailed notes of first ME meeting and other interactions via Surveymonkey.com Attend Weekly Meetings with Coordinators of Major Exploration & Peer Leadership Program Provide weekly updates to linked CAST advisor regarding status of student meetings Assist and participate in Sophomore Success programming in residence halls. Technical Assistance: Orient students to the WESS portal and Web registration system. Explain MSU including login and requirement to check . Assist in locating departmental websites to assist students. Discuss the help desk and technical support provided by the campus. Referral Information when to refer: Refer student to appropriate advisor for detailed program requirements (GPA, test score interpretation, placement testing, course sequencing). Refer student to available campus resources to meet individual needs including career exploration, campus jobs, counseling, tutoring, etc. Refer to Academic advisor if the student expresses personal issues related to academic success (CAST will make referral to CAPS). Refer to Academic advisor for any issues the peer advisor cannot handle on their own. Eligibility TERMS AND CONDITIONS OF EMPLOYMENT Must meet all minimum qualifications listed above to apply. Training Selected PAs must be available to attend a mandatory training held on Tuesday, May 17, 2016 from 9-4pm and Wednesday, May 18, 2015 from 9-1pm. Outside Employment Peer Advisors may hold outside employment as long as it does not interfere with job or training responsibilities. Students who hold multiple jobs and cannot commit to the minimum required hours may not be considered. Schedule Terms Peer Advisors must be available to begin working at the Center for Advising & Student Transitions the week of August 29-September 2, Peer Advisors must be available for weekly team meetings with Coordinator of Major Exploration and Peer Leadership Program. Dates/times are TBA. Peer Advisors must be available to work a minimum of 8 hours a week from 8:30am- 6:00pm on Mondays and Thursdays and 8:30am-4:30pm on Tuesdays, Wednesdays and Fridays. Peer Advisors must also work a minimum of 2 evening hours during each month for programming purposes. Please plan accordingly. Compensation Each Peer Advisor will work a minimum of 8-10 hours a week at $8.25 an hour as well as receive priority registration.

7 SELECTION PROCESS Application Instructions/Materials: Part 1. Completed application and essay questions must be submitted using this link: ( Deadline: Wednesday, March 2, 2016 Part 2. Two (2) recommendation forms (If you applied for PL position, the same recommendations can be used- please indicate this on form.) Deadline: Recommendation forms must be submitted to Webster Hall Room 200A by 4pm Wednesday March 2, 2016 there will be a drop box outside of the office for these. Forms can be found on the application link and via our website at ONE MUST BE from a Montclair State University faculty and/or staff member. Student references (both undergraduate and graduate level) will NOT be accepted. ONE from an individual that is not a relative or friend (employment, church, high school advisor, etc.). A second MSU Faculty or Staff member can complete the second form. Interview Process: If you meet all minimum application requirements you will be invited to participate in an individual interview that will take place the week of March 14- March 23 rd. Applicants who successfully make it past the individual interview process will be invited to attend a group interview on Friday, April 8 th between 2-4pm. Decision letters will be ed no later than April 15, Notification of Hire: Decision letters will be ed no later April 15, Employment Contract: All students who are hired and accept the position must sign an employment contract and return it to the office by 4:00pm on Friday, April 22, If you have questions or need additional information, please contact or Adam Yellen, Coordinator of Peer Leadership at

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