1 Patient Information Referred By: Referring Physician: Patient Name: Appointment Date: Time: Last First Middle Int. Date of Birth: SS#: Street Address: City/State/Zip: Phone Numbers: Home: Work: Cell: Employer: Address: Emergency Contact: Phone: Type (Circle): Insurance Fitness Work/Comp Personal Injury Auto D/A: Primary Insurance: Phone: ID/Claim #: Group #: Policy Holder Name: DOB (if other than patient): Secondary Insurance: Phone: ID/Claim #: Group #: Policy Holder Name: DOB (if other than patient): Notes: INSURANCE AUTHORIZATION AND ASSIGNMENT OF BENEFITS I hereby assign to Zarett Rehab & Fitness all payments made by any insurance company for physical therapy services rendered to myself or my dependents. I further hereby assign to Zarett Rehab & Fitness all payments for said physical therapy services are sent promptly and directly to Zarett Rehab. I understand that I am responsible for any amount not covered by insurance. Signature Date
2 Name Medical History Intake Sheet Date Please check if you have had any of the following: High blood pressure Heart murmur Atrial fibrillation Heart disease Heart attack Circulatory problems Migraine headaches Neurological problems Cancer Lung disease Broken bones Metal implants Osteoporosis GI problems Stroke Epilepsy/seizures Kidney disease Bowel/bladder changes Liver disease Asthma Other Diabetes ( Type 1 or Type 2) Do you have a pacemaker? Females: Are you pregnant? If so, how many months? Please list relevant surgeries you have had List any medications you are currently taking Do you know of any medications to which you are allergic?
3 Patient Injury Information Patient Name Date of Birth Area of Concern Is this due to accident or injury? Work related injury Auto related injury Sports related injury Other cause of injury Describe how symptoms first occurred (please be specific) Date of injury Have you ever been treated for the same injury in the past? If yes, when, where and under which insurance coverage?
4 Acknowledgement of Receipt of Privacy Practices I, have received a copy of Zarett Rehab & Fitness s Notice of Privacy Practices with an effective date of May 1, Name of Patient Address of Patient Signature of Patient Date Name of Witness Signature of Witness Date
5 Authorization/Release of Medical Information I, hereby authorize the release of any medical information to determine and process insurance benefits payable for services rendered to me and for which claims are submitted for payment to my insurer. Signature Date Assignment of Insurance Benefits I request payment of medical insurance benefits to which I may be entitled (including Medicare or Medicaid) to be made on my behalf to Zarett Rehab & Fitness, to which I hereby assign my rights to payment. This assignment shall remain in effect until revoked by me. Signature Date Please review our financial policies in our patient information notice (attached).
6 Providing Your Credit Card Information If you choose to pay with a credit card, we ask that you provide your credit card information for us to keep on file. We will provide you with the receipt after your credit card has been charged. Your credit card will be charged if: - A payment is missed at the time of service. - A payment needs to be made towards your deductible (if applicable). - A co-insurance payment needs to be made (if applicable). Yes, I will provide my credit card information. **Please fill out all information below. No, I will not provide my credit card information. Name of Patient: Name on Card: Credit Card #: Expiration Date: Please Circle: VISA MASTERCARD DISCOVER Billing Address:
7 Medicare Reimbursement Medicare policies allow coverage for outpatient physical therapy up to a limit of $1860. This amount can change by law over time. Medicare pays 80% of amounts up to $1860. Your secondary insurance may cover the 20% which remains. If you have used $1860 of Medicare outpatient physical therapy (which we estimate to equal about 12 visits, but depends on the specific services you receive), you no longer have Medicare coverage and you must pay cash for any additional therapy. We will let you know when your Medicare coverage has been exhausted. In some instances, secondary insurance may continue after Medicare benefits are exhausted. I have read and understand the Medicare Reimbursement Policy for outpatient physical therapy. Patient signature Date
8 Patient Policies and Information Welcome to Zarett Rehab & Fitness. We strive to provide a professional, caring level of service to our patients. In order to get the most out of your treatment with us, it will be helpful for you to understand our approach to treatment and our policies, including our financial policies. 1. Zarett Rehab and Fitness offers a highly trained staff to deliver a program of treatment which is personalized to your specific needs. The staff and our methods are very standardized so you can be assured of excellent treatment from every person who works with you. Because of our standardization of techniques, any of our staff is able to provide your personal program of treatment. You may be supervised or treated by different people during one session or at different sessions. 2. We schedule appointments based on the availability of staff to work with the multiple patients who may be in the gym or in treatment at any one time. Because people complete their specific treatments at varying rates, when you return to the second floor for manual therapy or other physical therapy, you may have to wait a few minutes for us to be available to provide what you need on that day. We suggest you allow at least 90 minutes for each session. 3. Because we schedule so as to accommodate people in an efficient manner, it is important that you arrive on time to be available for your scheduled slot. If you have to miss an appointment you must cancel no later than twelve hours in advance. You may call Monday-Friday until 7:00PM and Saturdays until 1PM. Failure to cancel at least twelve hours in advance, no matter the reason, will result in a charge. (See below in Financial Policies). 4. We pride ourselves on the quality of the professional services we provide. We encourage good interpersonal relationships between all our patients and all our staff. That said, we have a strict policy against social interactions between staff and patients outside of the facility. 5. We encourage you to ask any questions you may have about your treatment or how you feel in treatment at any time to any staff member. We value knowing how you feel at any time.
9 Financial Policies You have the financial responsibility to pay for all services rendered by Zarett Rehab & Fitness. We accept insurance payment on your behalf for physical therapy services. However, this acceptance does not eliminate all financial responsibility to us. 1. We accept most insurances. We make a good faith effort to verify coverage. However, it is your responsibility to be knowledgeable about your insurance coverage, which can vary widely. a. Deductibles. Many insurance programs have a deductible, a specified amount of money you must pay in cash for your treatment, before your insurance benefits become available. We are not permitted to waive deductibles. You must pay them upfront until the specific amount your insurance program requires has been paid. b. Co-Pay/ Co-Insurance. Many insurance programs impose some type of cost for patients to use their coverage. These fees go on throughout the benefit coverage period, even after the deductible has been satisfied. The cost sharing may be a fixed amount (e.g., $20 per visit often called a co-pay ) or it might be a percentage of the fee schedule amount (e.g., 20% of $110 often called co-insurance ). We have no control over your insurance coverage and we are obligated to collect all co-pays and co-insurances as established by your insurer. c. Exhaustion of Benefits. Many insurers limit the number of treatments you may get with insurance coverage. If you exhaust your benefits, you must pay cash for any additional treatments. 2. Physician Authorization. Insurance coverage requires a physician prescription every 30 days. Without the prescription, your treatment is not covered and you must pay out of pocket if you proceed with treatment. It is your responsibility to make sure your physician s prescription is current when you present for treatment. Treatment without a physician prescription requires cash payment.
10 3. Appointments Canceled Too Late. Our facility is designed to deliver personal, efficient treatment. We reserve time for you. If you do not notify us 12 hours in advance you will have to pay a fee for the missed appointment. For physical therapy, where more than one member of the staff may be working with you, the charge is $60 for an appointment canceled too late. For fitness appointments and appointments that are longer than an hour, the charge may be higher. For nutrition, massage and acupuncture where the service is one-on-one, if you cancel too late, you must pay the full amount of the service you reserved. Failure to pay for services rendered which require us to charge late fees for payment, attorney s fees or collection charges are your responsibility. IF YOU HAVE ANY QUESTIONS ABOUT THESE POLICIES OR ANYTHING ELSE, PLEASE DO NOT HESITATE TO ASK AT THE DESK. * * * * * By my signature below I indicate I have read and agree to the patient policies. Signature Date
Welcome to VibrantCare Rehabilitation Thank you for choosing VibrantCare Rehabilitation. We know you and your physician have a choice in your therapy provider and we are pleased you have chosen us. Please
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