Financial Solvency Review

Transcription

1 Financial Solvency Review School Districts & Charter Schools Region One Education Service Center Finance Advisory Council September 21, 2012 The Law House Bill 3 81st Legislature 2009 TEC Financial Solvency Review Required TEC Project Deficit TAC the rules 1

2 Purpose (TAC ) Anticipate the future financial solvency of districts & charters Designed to alert districts/charters to circumstances that lead to financial insolvency FIRST vs. Financial Solvency Financial Integrity Rating System of Texas- Financial Accountability 20 indicators Staffing Ratio uses enrollment Financial Solvency Ability to pay debts 12 indicators Staffing Ratio uses WADA (Weighted Average Daily Attendance) 2012 Region One Education Service Center 2

3 TEA Existing Data Sources Annual Financial Audits for the past 2 school years PEIMS financial actual data (32 records)for past two school years PEIMS financial budget data (30 record) for current year and the past two school years PEIMS staff data for the current year and the past two school years PEIMS student t data for the current year and the past two school years School district tax rate data TEA Requested Data 1 st quarter financial data for the current year School comments If selected by TEA for additional review, may be required to submit other additional information If projected to have a general fund deficit within the next three school years, Required to submit interim financial reports supplemented by staff tffand student td tdt data 3

4 Methodology Critical Indicators For School Districts 12 critical indicators Student to staff ratios outside the norm or declining General fund expenditures exceed revenues Actual expenditures consistently exceeding budgeted expenditures Declining or low general fund assigned and unassigned Charter Schools 7 critical indicators Student to staff ratios outside the norm or declining General fund expenditures exceed revenues Declining or low net working capital balance Student-to-Staff Ratio Outside the Norm or Declining School Districts If WADA-to-all-staff ratio less than 85% of mean ratio for group (State) Refer to Staff 2011 Worksheet Column F, H,I If WADA-to-all staff ratio declined by more than 7% from prior year Refer to Staff 2011 Worksheet Column J If enrollment-to-teacher ratio less than 85% of mean ratio for group (State) Refer to Worksheet Teacher 2011 Worksheet Column E,G,H If enrollment-to-teacher ratio declined by more than 7% from prior year Refer to Teacher 2011 Worksheet Column I Any yes causes a YES flag for this category 4

5 Group # WADA (weighted average daily attendance) School District Mean Student-to-Staff Ratio Mean WADA-to-All Staff Ratio 85% of Mean Under ,000 24, ,000 49, ,000 and Over School District Mean Student to Teacher Ratio Group # Enrollment Mean Enrollmentto-Teacher Ratio 85% of Mean Under ,000 24, ,000 49, ,000 and Over

6 Student-to-Staff Ratio Outside the Norm or Declining Charter School Student-to-Staff Ratio Outside the Norm or Declining If WADA-to-all-staff ratio less than 70% of mean ratio for group If WADA-to-all staff ratio is less than mean ratio for group and WADA-to-all staff ratio declined by more than 10% from prior year. Any yes causes a YES flag for this category Group # WADA (weighted average daily attendance) Charter School Mean Student-to-Staff Ratio Mean WADA-to-All Staff Ratio 70% of Mean Under ,000 1, ,600 2, ,000 4, ,000 9, ,000 24,

7 General Fund Expenditures Exceeding Revenues School District If expenditures exceed revenues by more than 6% If expenditures exceed revenues by more than 4% and exceeded revenues by more than 3% in the prior year If expenditures exceed revenues by any amount and the district has a prior year end-of-year fund balance that has declined from the year before and that is less and 4% of the district s general fund expenditures. Any yes causes a YES flag for this category General Fund Expenditures Exceeding Revenues Charter School If expenditures** exceed revenues by more than 8% If expenditures exceed revenues by more than 6% and exceeded revenues by more than 4% in the prior year If expenditures exceed revenues by more than 5% and the charter school has a prior year end-of-year net working capital balance* that has declined from the year before by more than 20% and that is less than 4% of general fund expenditures for the charter school Any yes causes a YES flag for this category 7

8 General Fund Expenditures Exceeding Revenues Indicator School District Charter School If expenditures exceed revenues by more than If expenditures exceed revenues by more than and exceeded revenues by more than in the prior year 6% 8% 4%,3% 6%, 4% If expenditures exceed revenues by any amount and the district has a prior year end-of-year fund balance that has declined from the year before and that is less and 4% of the district s general fund expenditures. If expenditures exceed revenues by more than 5% and the charter school has a prior year end-of-year net working capital balance* that has declined from the year before by more than 20% and that is less than 4% Actual Expenditures Consistently Exceeding Budgeted Expenditures (Inability to Stay Within Budget) School District If actual expenditures exceeded budgeted expenditures by more than 10% in the prior year If actual expenditures exceeded budgeted expenditures by more than 6% in the prior year and actual expenditures exceeded budgeted expenditures by more than 4% two years prior Any yes causes a YES flag for this category 8

9 Declining or Low General Fund Unreserved* Fund Balance School District If the prior year end-of-year fund balance has declined from the year before and the fund balance is less than 6.25% of the district s general fund expenditures. If the prior end-of-year fund balance has declined from the year before by more than 25% and the fund balance is less than 12.5% (1 ½ months) of the district s general fund expenditures. If the prior year end-of-year fund balance is less than 1% of the district s general fund expenditures Any yes causes a YES flag for this category *The term unreserved will be replaced by the term assisgned and unassigned, effective beginning with fiscal year data Declining or Low Net Working Capital Balance Charter School If the prior year end-of-year net working capital balance has declined from the year before by more than 50% and the net working capital balance is less than 6% of the general fund expenditures for the charter school If the prior year end-of-year net working capital is less than 1% of the general fund expenditures for the charter school Any yes causes a YES flag for this category *The net working capital balance (equivalent to a school district s general fund unreserved***fund balance) is defined as current assets minus current liabilities **For charter schools, general fund expenditures do not include depreciation expenses. 9

10 Additional Questions Did your district have a general fund balance of less than 2% of total expenditures for general fund function codes in the prior fiscal year? Has your district declared financial exigency within the past two years? How many superintendents has your district had in the last five years? How many business managers has your district had in the last five years? 2012 Region One Education Service Center Final determination of School Districts to Review for Potential Financial Insolvency School District Any district with 3 or more flags Any district with 2 or more flags and a fund balance less than 12.5% (1 ½ months) of the district s general fund expenditures. Any district with the fund balance flag and one other flag Any district with a fund balance less than 1% of general fund expenditures 10

11 Final determination of School Districts to Review for Potential Financial Insolvency Charter School Any charter school with the net working capital balance flag and at least one other flag Any charter school with a net working capital balance less than 1% of expenditures Final determination of School Districts to Review for Potential Financial Insolvency Charter School Any charter school with the net working capital balance flag and at least one other flag Any charter school with a net working capital balance less than 1% of expenditures 11

12 Required Response If TEA s analysis shows a projected deficit LEA must submit interim financial data, supplemented by staff and student count data as needed Must be received by TEA within 30 calendar days of the date of the letter If appeal not received, preliminary results will become final Final Determination/Financial Plan Requirement LEA whose information and data still indicate circumstances that could lead to financial insolvency will be notified in writing in October The final list of LEA s will be published in the TEA website at the same time. LEA shall develop and submit a financial plan for approval LEA s have 60 days to submit plan January 2013, TEA will inform LEA s if plan has been approved, disapproved or require modification. 12

13 Potential Effect on Accreditation TEC Section (c) states that the commissioner shall assign an LEA an accredited warned status is one of the following occur The LEA fails to submit a plan The LEA fails to obtain approval from the agency for the plan The LEA fails to comply with a plan approved by the agency The agency determines in a subsequent school year, based on financial data submitted by the LEA, that the approved plan for the LEA is no longer sufficient or is not appropriately implemented Other Information TAC (d)(6) All documentation gathered in the process not subject to open records request Financial solvency documentation related to LEA s that are required to submit financial plan will be subject to open records request 13

14 Contact Information TEA Financial Audit Division Region One Frances Guzman