Audit & Inspection Management. Enterprise Cloud Audit & Inspection Management Solution

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1 Enterprise Cloud Solution

2 is an end-to-end solution for the planning, execution and reporting of corporate external and internal audit and inspections across enterprise risk, safety, security and sustainability. With multiple technical and organizational barriers to effective auditing and inspection Rivo provides a central record of results with total end to end functionality to enable better mitigation of risk, more effective governance and increased productivity. The volume of inspections and audits required by organizations across multiple disciplines in multiple locations across multiple countries, alignment of auditing requirements to policies and external regulations, increasing demands from the business on data quality and quantity and the need for process automation and enterprise-wide visibility are crucial factors in effective management of audit and inspections. Irrespective of the nature, volume and unpredictability of risks within your business, Rivo provides an automated solution to manage audits and inspections across your business to enable better control and understanding of compliance and risk. Page 1 of 6

3 Benefits Improved Execution & Performance - Identify non-conformances and allocate actions - Immediate notification and escalation of non-conformances and corrective/ preventative actions based on workflow - Access audit and inspections data quickly to identify high risk locations or processes - Set up easy to use dashboards showing up to the minute performance data - Automate workflows, reviews or re-audits and apply by team or location Stronger Governance - Total oversight in a central audit and inspections register for all corporate internal and external audit and inspections programmes - Real time visibility of audit and inspections execution based on process, team or location - Real time visibility of audit and inspections action close out based on process, team or location - Accountability for all aspects of audit and inspections risk management with end to end audit trails and drill down granularity on roles and responsibilities Improved Productivity - Improve resourcing efficiency with audit planning/scheduling - Create audit programmes across the organization to cover multiple processes and business areas - Notifications and reminders ensure auditors, observers, experts and teams can plan effectively Integration Capability - Integrate with existing systems such as SAP or Documentum - Interrogate data from external systems in-line with Rivo Audit and inspections results for 360 degree visibility - Seamlessly integrate across other Rivo Solution Layers Features Categorize audits and typify audits for better organization: Based on your preferred format and terminology, you can run the audit process your way. Notes and help information can help employees performing audits ensure that they are completed in your required format. Page 2 of 6

4 Perform audits and inspections on or offline on mobile devices with our native applications: Using the Rivo mobile auditing app, audits can be completed while online & automatically synchronized with your Rivo platform. If offline, then audits can be synchronized back to the Rivo platform when a connection is available. If a connection is not available, the data is stored locally and can be synchronized next time one is available. Schedule, approve and monitor audits and inspections across teams, functions and locations: Whether scheduling planned audits for regular auditing activities or on an ad-hoc basis, you can manage all of this on a single platform in which all audit completion notifications or nonconformances are automatically created and easily tracked. Automate the workflows, notifications, escalation and approvals: Notifications of non-conformances, corrective and preventative actions to close the loop on any gaps in process that are uncovered by auditing Advanced Analytics and Reporting: Providing multi-level visibility on the nature of compliance throughout the business and supply chain by providing detailed analysis of audit results, subsequent actions and the status of resolution of those actions. Align to regulations and policies: Rivo s Audit Management solution layer can easily be configured to align with the necessary regulation or policy. When there is a change in legislation or methodology, the system can swiftly be amended to reflect that change. Deeper insights into audit and inspections performance: Use Advanced Analytics to view audit and inspections data from any angle and in conjunction with any other Rivo or external system data Plan audit and inspections programmes end to end including fully automated sign-off of planning stage Notify and remind audit teams of forthcoming audit calendar/schedule Multiple out of the box audit and inspections performance reports in downloadable formats Automate non-conformance and action management Page 3 of 6

5 Clorox: using Rivo to maintain compliance for a highly visible brand Clorox is one of the world s largest and most recognizable names in the household products market. As well as Clorox bleach, their brands include Burt s Bees, Brita and Kingsford. Clorox operates in a number of diversified and highly regulated industries such as pharmaceuticals, and has 7,500 employees. The volume of regulations that they have to adhere to, including OSHA for health and safety, were particularly challenging and labor-intensive given the heavy reliance on a number of disparate corporate systems compliance audits in particular. Clorox now has a global system managing key areas such as safety, sustainability (primarily environmental) and quality management. Central to all these areas is a suite of comprehensive compliance audits easy to schedule audits and monitor the output, actions and non-conformances. Rivo helps to bring Audit, Incident and CAPA Management together, to provide them with the real time information they needed to monitor and review performance for risk mitigation and continuous improvement. Other customers benefiting from Rivo s solution Page 4 of 6

6 Standardization for accuracy & consistency Rivo allows you to define a series of easy-to-use templates to handle any number of categories in the languages that are appropriate to you. This standardization enables the accurate and consistent capture of data throughout your organization and supply chain. Your valuable intelligence is held in a secure central repository which can be viewed at any time from any place depending upon your role and user setting. Immediate and automatic escalation In the event of an infringement, adverse event, crisis or disaster, Rivo automatically notifies nominated individuals depending on severity and geography. Any subsequent investigation is then automatically generated and incorporates any root cause analysis and any corrective/preventative measures summarily put in place. Evidence supporting the findings such as related documents, video, statements from other employees and images can be uploaded and stored with the report. Advanced Analytics for real time trending Detailed management reporting helps you to quickly identify patterns and trends by location, department, severity or individual so that preventative measures can be put in place. From top level C-suite dashboards to regional risk management reports and geo-mapping, a myriad of reports are available in graphical and tabular format and can be exported into any preferred external format % available & secure Our clients use Rivo for high value and mission critical functions such as Safety, Security & Sustainability. We invest significantly in our Software-as-a-Service (SaaS) cloud service ensuring service, compliance and security is unparalleled. We take care of security so you don t have to and work with Rackspace, recognized by Gartner as the leader in infrastructure hosting and security testing to ensure your data is secure wherever you are based. Availability, back-up, disaster recovery and resilience are taken care of. SaaS eliminates the need to invest in costly infrastructure, or to rely on internal resource to maintain, upgrade and protect your servers. Deployments and upgrades can be deployed with no impact to users and no downtime. Integration with enterprise systems Rivo implements a virtual schema technology to allow us to capture and integrate data from a diverse range of clients and systems without making changes to our underlying database structures. Web services are implemented with clients to integrate Rivo into client systems such as HR, ERP and other risk management systems. We have pre-packaged interfaces for SAP and Oracle. We also have a configurable generic interface to allow 2-way communication between Rivo and a variety of other systems. Page 5 of 6

7 Person-centric access Rivo has a configurable role, group and location-based user management which allows different groups of users to have clear access, or be denied from data within your system. Users can authenticate through Rivo, or we can integrate into your domain security to give users seamless access to Rivo through Active Directory or LDAP, whilst still providing robust user management and security. User groups can be created by system administrators that package roles together to manage discrete sets of functionality. 24/7 support 24 hours a day, 7 days a week. Our expert and friendly team deliver to exceptional service levels with the aim to deliver timely closure of all issues ensuring you have full visibility of progress of any support tickets whether by telephone, or via our Support Portal. Rivo has one of the best support teams in the industry. Your experience of Rivo is important to us through every step of the journey. Our team reflects our commitment to quality ensuring that your deployment is hassle free and that your employees are fully supported in ensuring your business is safe, secure and sustainable. About Rivo Rivo is the provider of one of the world s leading global Safety, Security & Sustainability platforms. Trusted by global clients across multiple sectors, we help our clients protect people, assets, environment and profits with industry-leading and proven technologies. Rivo is a comprehensive suite of software solutions to manage compliance and risk across the entire value chain, both within the organizational operations and throughout the external supply chain and third party ecosystem. Ultimately, with Rivo at the heart of your business, you are optimized to proactively protect your reputation. Rivo has over 180 clients in 86 countries, with office locations across North America, Europe and Asia Pacific. Page 6 of 6

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