21 st Century Community Learning Centers Parent and Student Handbook

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1 21 st Century Community Learning Centers Parent and Student Handbook Updated 02/03/2015

2 What is the 21 st CCLC After-School Program? Academic Achievement ~ Enrichment Activities ~ Parent and Community Involvement Marion County Public Schools (MCPS) is pleased to announce an after-school program opportunity through the 21 st Century Community Learning Centers Grant (21 st CCLC). This program is offered free of charge at your child s school. The 21 st CCLC program offers students and parents to take part in a variety of academic and personal enrichment opportunities, both after school and during the summer. Student activities are designed to complement the daily school curriculum while also providing educational and personal development opportunities to parents and/or adult family members. Some of the services provided to the students will be (but are not limited to): tutoring and mentoring, academic enrichment (reading, math and science), personal enrichment (ex: homework assistance, technology programs, and sewing), service learning, character education, physical education and recreational activities, and dropout prevention. 21 st CCLC Sites/Contacts School Site Site Coordinator Principal Phone Fort McCoy School 6 th - 8 th Graders Angela Pina & Mary Rivera Mike Hearn Horizon Academy at Marion Oaks 5 th - 8 th Graders Marita Smith Troy Sanford Lake Weir Middle Stephanie 6 th - 8 th Nora Choquette & Shannon Taylor Graders Callaway North Marion Middle 6 th - 8 th Graders Kenneth Edmondson & Ronald Jones John Kerley Page 2 of 8

3 21 st CCLC Project Director Contact Info: Catherine Gallagher Marion County Public Schools 512 SE 3 rd Street, Ocala, FL Phone: (352) st CCLC Program Policies: Attendance Students are expected to attend on a regular basis. Failure to maintain attendance requirements (at least 3 days per week) will result in termination from the program. Twelve (12) days of absences in any one month will require a doctor s note to maintain active status in the program. Students must attend school during the regular school day in order to attend the after-school program. Behavior The after-school and summer program discipline policies align with Marion County Public Schools Code of Student Conduct. Behavior policies expected during the regular school day will carry over to the 21 st CCLC program. Students must comply with district, school, and classroom policies. Dangerous, unsafe, or frequent misbehaviors will not be tolerated and will result in immediate dismissal from the program. Special Needs Students 21 st CCLC s program goal is to accommodate students and parents with special needs/disabilities. Snacks Each day, students will be provided a healthy snack free of charge. Page 3 of 8

4 Student Termination Students will be removed from the 21 st CCLC program if any of the following behaviors are observed: regular and excessive absences/tardies, behavior that threatens physical or emotional safety of others, or at the written request of a parent/guardian. Field Trip Permission Permission slips are required if a student is taken off campus. The same district and school policies will carry over to the 21 st CCLC program. Standard Photography Release During the 21 st CCLC programs, photographs of student and adult participation may be taken and will be used solely for the purpose of documentation of program events and/or promotion of the 21 st CCLC program. Videotaping of certain events may occur for the purposes of sharing lessons between sites, promotion of the program, and/or parent involvement activities. Medical Management Our 21 st CCLC After-School Program staff members are trained for medical emergencies (CPR and First Aid), as well as Epinephrine injections (EpiPen) and medication administration. However, please be aware the Marion County Health Department does not provide nurse coverage, oversight, or training after school hours, and if an emergency occurs, the after-school program staff will call 911. Parents/Guardians may request they be called to manage any medical problems themselves and are encouraged to attend any off-campus trips to aid in the medical management of their child. Hours of Operation The 21 st CCLC program will begin immediately after dismissal of the regular school day and continue for 3 hours, Monday through Thursday except for days the school is closed and half days. An annual calendar is available upon request. Page 4 of 8

5 Parent & Student Agreements: Parents/Guardians Provide and keep updated medical information, emergency contacts and current mailing address to both the 21 st CCLC program site coordinator and the front office staff at the school. Parents/Guardians are expected to visit and volunteer during the after-school program as much as possible. Evening Programs Parent participation is expected during periodic evening activities. Opportunities for families include: parent education, enrichment, and family fun nights. Homework Students are responsible for knowing their homework assignments. If homework is finished before the after-school program, students should bring it for review. Parents should always check with their child to make sure daily homework has been completed. Early Sign Out All students must be signed out by a parent/guardian if leaving the after-school program early. Student Drop-Off/Pick-up Per district policy, supervision of students will not be provided earlier than 30 minutes before or after the after-school program related activities. Dropping off students early or picking up students late will result in dismissal from the program. Page 5 of 8

6 Student Code of Conduct: Follow School-Day Rules and Policies Students must display respect and coordination with all program staff, teachers, volunteers and other students at all times. Dismissal Students may only be signed out by a parent or person listed on the emergency contact form. Attendance/Announcements Students must report directly to the after-school program as soon as they are dismissed from their regular school day and be present during attendance and announcements. All students must sign themselves out when leaving the afterschool program at the end of the program and utilizing their normal mode of transportation (ex: bus, car, or walk). Stay on School Grounds Students are not permitted to leave school grounds during or before the program. Students will always be accompanied by staff for off-site activities and/or field trips. Page 6 of 8

7 21 st CCLC SUMMER PROGRAM Free program open to students enrolled in 6 th - 8 th grade at Fort McCoy School, Lake Weir Middle & North Marion Middle and open to students enrolled in 5 th 8 th grade at Horizon Academy at Marion Oaks. June 15 - July 30, 2015 A Field Trip is scheduled for Saturday, July 11, st CCLC Summer Sites/Contacts School Site Site Coordinator Principal Phone Fort McCoy School 6 th - 8 th Graders Angela Pina & Mary Rivera Mike Hearn Horizon Academy at Marion Oaks 5 th - 8 th Graders Marita Smith Troy Sanford Lake Weir Middle Stephanie 6 th - 8 th Nora Choquette & Keith Mitchell Graders Callaway North Marion Middle 6 th - 8 th Graders Kenneth Edmondson & Ronald Jones John Kerley Meals & Transportation Breakfast and lunch will be provided free of charge. Limited transportation is free (until funding is depleted) to those who qualify and attend Horizon Academy at Marion Oaks, Lake Weir Middle School and North Marion Middle. No transportation is available to students attending Fort McCoy School (grades 6-8) during the program year due to a decrease in funding. 21 st CCLC Program Policies will also be in effect during the summer program. Page 7 of 8

8 21 st CCLC After-School Program We are pleased you have shown an interest in signing your child up for our 21 st CCLC After-School Program. We look forward to working with you and your child over the course of the program and will provide an educational, fun and safe environment. By signing this document you are confirming you have read, understand and agree to the aforementioned policies, statements, and responsibilities. Furthermore, you understand the 21 st CCLC program adapts its policies and procedures from the Marion County Public Schools Code of Student Conduct and you agree to comply with the contract and to adhere to policies and procedures within the Code of Student Conduct. Printed Name of Student Student ID # 21 st CCLC Site Location Signature of Student Date Printed Name of Parent/Guardian Signature of Parent/Guardian Date Parent/Guardian Please sign this page and return to the front office staff at your school. Page 8 of 8

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11 Site: Fort McCoy School Horizon Academy Lake Weir Middle North Marion Middle This form is for data gathering purposes only. The information on this form is not shared or used for any other purpose. This program is made possible with a grant from 21 st Century Community Learning Centers-FL Dept. of Education All data is kept strictly confidential as required by 21 st CCLC. Please check the most appropriate Household Composition: Dual Parent/Kinship-Married Dual Parent/Kinship-Non Married Single Parent/Kinship-Female Head of Household Single Parent/Kinship-Male Head of Household Total Number of People in Household: ADULTS CHILDREN Home Address: City: Zip Code: Phone / Cell Number: How will the student get home? (please check one) Walker Car Rider Bus Child s First Name: Last Name: Current Grade: Family Homeless? No Yes Gender: M/F Child s Birth Date: - - Age Mo (mm) Day (dd) Year ( yyyy) ELIGIBLE FOR Free Lunch Reduced Lunch Not Eligible (Cafeteria or parent/child can verify) Marion County Student ID: ETHNICITY: Check ONE for primary child RACE: Check ONE for primary child Black, African American Filipino o Not Spanish/Hispanic/Latino White Chinese o Puerto Rican Multi racial (2 or more races) Japanese o Cuban Vietnamese Korean o Other Spanish/Hispanic/Latino Guamanian or Chamorro Native Hawaiian o Mexican, Mexican-American, Chicano Asian Indian Other Pacific Islander Other Asian Samoan Asian Unspecified Some other race American Indian or Alaska Native Has your child been identified as having limited English proficiency (LEP) or ESOL? Yes No Has your child been identified with a special need or disability other than LEP/ESOL (i.e., ESE)? Yes No I certify that the above information is true and complete to the best of my knowledge. Signature of Parent/Guardian Date

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