PRESENTATION TOPICS 2/27/2014. Why Update Policies? 21st Century Best Practices for Information Governance & Policies. Why update policies??

Size: px
Start display at page:

Download "PRESENTATION TOPICS 2/27/2014. Why Update Policies? 21st Century Best Practices for Information Governance & Policies. Why update policies??"

Transcription

1 21st Century Best Practices for Information Governance & Policies Presented by: John Isaza, CEO- Information Governance Solutions, LLC Partner - Rimon PC ARMA NOVA Chapter Friday, February 28, :30 to 1:30 p.m. PRESENTATION TOPICS Why update policies?? The Old Paradigm 21 st Century Policies Other Policies Affected PART 1 Why Update Policies? 1

2 Changing Role of Records Managers Job description calls for management of records irrespective of medium Job descriptions most often include role in ediscovery BIA Informal Survey of 200 CIO s Approx. 70% looking for RIM expertise in hiring for IT positions Role of Records Managers (cont d) Records managers becoming Information Process Managers Increased profile of Records Managers has raised their ethical duty of care based on RIM expertise IG Is More than RIM 2

3 IG Is More than RIM Information Governance is how you align your use of information to your purpose. Need to establish the purpose for using information, defining how you use it, and aligning said use to the purpose. Some overlooked areas to consider in IG include: Metadata Management Audit Big Data Predictive Analytics Publication & Disclosure Source, Frank Lambert, CMO at IGS Gartner Definition of IG The specification of decision rights and an accountability framework to ensure appropriate behavior in the valuation, creation, storage, use, archiving and deletion of information. Includes: 1)the processes, 2) roles and policies, 3) standards and 4) metrics that ensure the effective and efficient use of information in enabling an organization to achieve its goals. Technological Changes Not just records management: Imaging Boxes Tapes Must manage information systems: Enterprise systems Cloud BYOD Shared drives 3

4 Changing Domestic Legal Landscape Ediscovery & Case Law - Proposed revisions to FRCP Focus on compliance, accountability, & transparency S-Ox Massive new regulations Dodd-Frank ObamaCare Data Protection & Privacy Concerns HIPAA U.S. patchwork of regulations Global Concerns Forrester Global Heat Map (privacy & data protection by country) e.g., U.K. Data Protection Act 4

5 PART 2 The Old Paradigm for Policies Less Is More? Some GC s have taken position that policy statement should be very high level But: Nothing more than mission statements No real guidance do not tell personnel what to do The Kitchen-Sink Approach Other GC s (the minority) want it all in a single document But: Difficult to adapt to changes Too many details difficult to follow and enforce at policy level 5

6 Ignorance is Bliss Still others (the very small minority) would prefer to avoid the issue altogether Hope that other IT or HR policies will capture information governance Hope is our strategy revealed during Principlesbased assessment Information governance is too daunting Information governance is too high profile PART 3 21 st Century Policies Best Practices Policy document says what to do and procedures say how to do it 6

7 Best Practices Policy document says what to do and procedures say how to do it Overview Section Statement of Intent This Policy supports the Company s commitment to create and follow standard and good faith business practices for administering records, records retention, and information management throughout the Company Responsibilities Responsibilities for this Policy Global Records Manager and Law Department: Own, author, and administer document on behalf of the Company Review document as needed for changes in laws Revise document promptly when appropriate Initiate disciplinary measures when not followed to its intent 7

8 Responsibilities (cont d) Responsibilities for this Policy Each employee is responsible for knowing and following this Policy Table of Contents This document contains the following topics: [option: link each title to topic location] Ownership and responsibilities for Company information Definition of and requirements for nonrecord information Definition and examples of records Records Retention Schedule (RRS) Table of Contents (cont d) Requirements with records retention and disposal Requirements for storage of inactive physical records & historical archives Definition and importance of legal holds Requirements for retaining information subject to legal hold 8

9 Section I: Ownership of and Responsibilities for Company Information Information defined Ownership of information Responsibilities for information Removal & return of information Records custodian defined Records custodian responsibilities Responsibilities of departments Information Defined Information of the Company: Records, data, content, and physical artifacts of the Company Information created or stored by an employee using Company resources or networks Information created by third parties, such as contractors, suppliers, and vendors hired by the Company as addressed during contract negotiations and governed by contractual provisions consistent with this Policy Section II: Non-Records Option 1 Definition: Information Lifecycle A model that defines three states for information that is received by the enterprise from its creation or reception to its final disposition 9

10 Information Lifecycle Model Diagram: Information Lifecycle Three states for information: Temporary, Work-In- Progress, and Record Section II: Non-Records Option 2 Definition: Non-Record Non-record refers to Information of the Company that does not become a Record. Examples of Non-Records Examples: Non-Records Internal duplicates Convenience copies Communications that have no continuing business value Notes, work in progress files, and drafts that are not the final versions Books, periodicals, catalogs, and other publications or library materials acquired solely for reference purposes 10

11 Non-Record Timeframe Section III: The RRS Definition of RRS Location Who must follow Responsibilities Definition of indefinite Start of retention periods Section IV: Requirements for Retention & Disposal Conflicts between retention periods Manner of disposal 11

12 Section V: Storage of Inactive Physical Records & Historical Archives Definition of inactive physical records Disposal date Historical archives Disaster recovery distinguished Section VI: Legal Holds Definition Reasons for legal holds Who issues or lifts Importance of legal holds PART 4 Other Policies Affected 12

13 Consider Effect on the Following Termination of employees, devices, & their data Audit policies & procedures Data privacy Violation of policy Recommended Procedures Conducting RRS updates Legal holds Information security classifications Voice and electronic mail Vital records Disaster recovery Storage and retrieval Historical archives Department records coordinator roles & responsibilities John Isaza, Esq., FAI Information Governance Solutions, LLC Your First Line of Defense in Information Management Office (844) Info Gov x 102 Cell (949) John@InfoGovSolutions.com 13

Fundamentals of Information Governance:

Fundamentals of Information Governance: Fundamentals of Information Governance: More than just records management PETER KURILECZ CRM CA IGP Hard as I try, I simply cannot make myself understand how Information Governance isn t just a different

More information

Breaking Down the Silos: A 21st Century Approach to Information Governance. May 2015

Breaking Down the Silos: A 21st Century Approach to Information Governance. May 2015 Breaking Down the Silos: A 21st Century Approach to Information Governance May 2015 Introduction With the spotlight on data breaches and privacy, organizations are increasing their focus on information

More information

Defensible Disposition Strategies for Disposing of Structured Data - etrash

Defensible Disposition Strategies for Disposing of Structured Data - etrash Defensible Disposition Strategies for Disposing of Structured Data - etrash Presented by John Isaza, Esq., FAI Co-Founder & CEO, Information Governance Solutions, LLC Tom Reding, CRM Executive Consultant,

More information

WHEATON COLLEGE E-MAIL RETENTION POLICY May 16, 2013

WHEATON COLLEGE E-MAIL RETENTION POLICY May 16, 2013 WHEATON COLLEGE E-MAIL RETENTION POLICY May 16, 2013 I. PURPOSE Electronic mail (e-mail) has become a ubiquitous service that greatly enhances communication, both internally within the Wheaton community

More information

Retention & Disposition in the Cloud Do you really have control?

Retention & Disposition in the Cloud Do you really have control? InterPARES Trust Retention & Disposition in the Cloud Do you really have control? Franks Patricia, San Jose State University, San Jose, USA and Alan Doyle, University of British Columbia, Canada October

More information

Records and Information Management

Records and Information Management Records and Information Management Elizabeth Adkins Dir., Information Governance Grant Thornton LLP Raquel Tamez Chief Legal Officer SourceAmerica Patrick Oot Partner Shook, Hardy & Bacon, LLP Records

More information

R Scott Murchison CRM

R Scott Murchison CRM R Scott Murchison CRM SVP Information Governance Service Kaizen InfoSource LLC Information Management s Impacts on Litigation and ediscovery Relationship of IM and Litigation Role of Information Manager

More information

OFFICIAL. NCC Records Management and Disposal Policy

OFFICIAL. NCC Records Management and Disposal Policy NCC Records Management and Disposal Policy Issue No: V1.0 Reference: NCC/IG4 Date of Origin: 12/11/2013 Date of this Issue: 14/01/2014 1 P a g e DOCUMENT TITLE NCC Records Management and Disposal Policy

More information

What We ll Cover. Defensible Disposal of Records and Information Litigation Holds Information Governance the future of records management programs

What We ll Cover. Defensible Disposal of Records and Information Litigation Holds Information Governance the future of records management programs What We ll Cover Foundations of Records and Information Management Creating a Defensible Retention Schedule Paper v. Electronic Records Organization and Retrieval of Records and Information Records Management

More information

UNIVERSITY OF MASSACHUSETTS RECORD MANAGEMENT, RETENTION AND DISPOSITION POLICY

UNIVERSITY OF MASSACHUSETTS RECORD MANAGEMENT, RETENTION AND DISPOSITION POLICY DOC. T99-061 Passed by the BoT 8/4/99 UNIVERSITY OF MASSACHUSETTS RECORD MANAGEMENT, RETENTION AND DISPOSITION POLICY The President of the University shall adopt guidelines to require that each campus

More information

ARMA: Information Governance: A Revenue Source Potential

ARMA: Information Governance: A Revenue Source Potential ARMA: Information Governance: A Revenue Source Potential Presenter: Martin Tuip Executive Director for IG Products ARMA International Agenda About ARMA International What is Information Governance? Generally

More information

Information Governance & Records Management for Today's World

Information Governance & Records Management for Today's World May 19-22, 2014, Toronto ON Canada Information Governance & Records Management for Today's World Presented by Colin Cahill LI22 5/20/2014 1:15 PM - 2:45 PM The handouts and presentations attached are copyright

More information

How the Information Governance Reference Model (IGRM) Complements ARMA International s Generally Accepted Recordkeeping Principles (GARP )

How the Information Governance Reference Model (IGRM) Complements ARMA International s Generally Accepted Recordkeeping Principles (GARP ) The Electronic Discovery Reference Model (EDRM) How the Information Governance Reference Model (IGRM) Complements ARMA International s Generally Accepted Recordkeeping Principles (GARP ) December 2011

More information

Information Governance: Where is ARMA International Headed? David M. Fleming, CRM, IGP, CIP ARMA Utah-Salt Lake Chapter Meeting September 18, 2014

Information Governance: Where is ARMA International Headed? David M. Fleming, CRM, IGP, CIP ARMA Utah-Salt Lake Chapter Meeting September 18, 2014 Information Governance: Where is ARMA International Headed? David M. Fleming, CRM, IGP, CIP ARMA Utah-Salt Lake Chapter Meeting September 18, 2014 Discussion Points Defining Information Governance Defining

More information

RECORDS AND INFORMATION MANAGEMENT AND RETENTION

RECORDS AND INFORMATION MANAGEMENT AND RETENTION RECORDS AND INFORMATION MANAGEMENT AND RETENTION Policy The Health Science Center recognizes the need for orderly management and retrieval of all official records and a documented records retention and

More information

What s the Path? Information Life-cycle part of Vendor Management

What s the Path? Information Life-cycle part of Vendor Management Disclaimer The materials provided in this presentation and any comments or information provided by the presenter are for educational purposes only and nothing conveyed or provided should be considered

More information

YORK REGION DISTRICT SCHOOL BOARD. Policy and Procedure #160.0 Records and Information Management

YORK REGION DISTRICT SCHOOL BOARD. Policy and Procedure #160.0 Records and Information Management YORK REGION DISTRICT SCHOOL BOARD Policy and Procedure #160.0 Records and Information Management Policy and Procedure #160.0 Records and Information Management outline the process for ensuring information

More information

4/10/2015. Be Prepared: How The New Changes To The FRCP Affect Information Governance. Your Presenters. Agenda

4/10/2015. Be Prepared: How The New Changes To The FRCP Affect Information Governance. Your Presenters. Agenda Be Prepared: How The New Changes To The FRCP Affect Information Governance Presented by John Isaza, Esq., FAI CEO, Information Governance Solutions, LLC Wednesday, April 15, 2015 1:00 p.m. (PDT) Your Presenters

More information

Interagency Science Working Group. National Archives and Records Administration

Interagency Science Working Group. National Archives and Records Administration Interagency Science Working Group 1 National Archives and Records Administration Establishing Trustworthy Digital Repositories: A Discussion Guide Based on the ISO Open Archival Information System (OAIS)

More information

AHIMA: Leading Information Governance for Healthcare

AHIMA: Leading Information Governance for Healthcare AHIMA: Leading Information Governance for Healthcare 2014 AHIMA Panelists Moderator: Margarita L. Valdez, Director, Congressional Relations, AHIMA Angela Kennedy, EdD, MBA, RHIA, President AHIMA Meryl

More information

FDU - Records Retention policy Final.docx

FDU - Records Retention policy Final.docx Records and Information Management Program Policy and Procedure Responsible Office Office of the General Counsel Effective Date 04/01/2012 Responsible Official General Counsel Last Revision I. Rationale

More information

Electronic Records Management Guidelines

Electronic Records Management Guidelines Electronic Records Management Guidelines I. Objectives The employees of the Fort Bend Independent School District (the District ) routinely create, use, and manage information electronically in their daily

More information

NAVIGATING THE MAZE. 2013 LEGAL CIO ROUNDTABLE RETREAT March 3-5, 2013 The Boulders Hotel Carefree, Arizona. 2013 CIO Roundtable Retreat

NAVIGATING THE MAZE. 2013 LEGAL CIO ROUNDTABLE RETREAT March 3-5, 2013 The Boulders Hotel Carefree, Arizona. 2013 CIO Roundtable Retreat NAVIGATING THE MAZE 2013 LEGAL CIO ROUNDTABLE RETREAT March 3-5, 2013 The Boulders Hotel Carefree, Arizona Information Governance Define your Process and Framework Agenda Information Governance Defined

More information

CORPORATE RECORD RETENTION IN AN ELECTRONIC AGE (Outline)

CORPORATE RECORD RETENTION IN AN ELECTRONIC AGE (Outline) CORPORATE RECORD RETENTION IN AN ELECTRONIC AGE (Outline) David J. Chavolla, Esq. and Gary L. Kemp, Esq. Casner & Edwards, LLP 303 Congress Street Boston, MA 02210 A. Document and Record Retention Preservation

More information

How To Manage An Electronic Discovery Project

How To Manage An Electronic Discovery Project Optim The Rise of E-Discovery Presenter: Betsy J. Walker, MBA WW Product Marketing Manager What is E-Discovery? E-Discovery (also called Discovery) refers to any process in which electronic data is sought,

More information

How To Manage Records In A Cloud

How To Manage Records In A Cloud Retention & Disposition of Records Residing in a Public Cloud: A Risk Management Approach Patricia C. Franks, PhD, IGP, CA, CRM International Symposium October 17, 2014 to mitigate risk Not all information

More information

Implementing Enterprise Information Governance: A Practical Approach

Implementing Enterprise Information Governance: A Practical Approach Implementing Enterprise Information Governance: A Practical Approach TAD C. HOWINGTON, CRM, CA, FAI MANAGER, RECORDS AND INFORMATION COPANO ENERGY HOUSTON, TEXAS 512.627.9181 Learning Objectives Upon completion

More information

Information Management: A common approach

Information Management: A common approach Information Management: A common approach July 2013 Document Control Document history Date Version No. Description Author July 2013 1.0 Final Department of Finance and Services October 2013 1.1 Updated

More information

The Importance of Information Governance and Risk Management

The Importance of Information Governance and Risk Management Information Governance what it is and how it relates to your customers Julie J. Colgan, IGP, CRM 2015 PRISM Annual Conference How much of the world s data was created in the last 2 years? 30% 50% 70% 90%

More information

Using Records Management Services June 9, 2009. Wess Jolley, CRM, Records Manager 1

Using Records Management Services June 9, 2009. Wess Jolley, CRM, Records Manager 1 Pre-Session Handouts Business Card Slides Records Management at DC (Overview) Records Transfer Procedure Boxes and Lids Box Transfer Form Sending Shredding Charge Out How Long Should We Keep Our Records?

More information

STI GROUP DISCUSSION WRITTEN PROJECT

STI GROUP DISCUSSION WRITTEN PROJECT STI GROUP DISCUSSION WRITTEN PROJECT ediscovery FOR GIAC ENTERPRISES - DATA CLASSIFICATION, RETENTION, AND LITIGATION POLICIES AND PROCEDURES Version 1.1 September 22, 2007 Team: Russell Meyer, Brad Ruppert

More information

Rowan University Data Governance Policy

Rowan University Data Governance Policy Rowan University Data Governance Policy Effective: January 2014 Table of Contents 1. Introduction... 3 2. Regulations, Statutes, and Policies... 4 3. Policy Scope... 4 4. Governance Roles... 6 4.1. Data

More information

Email Archiving Benefits

Email Archiving Benefits www.sonasoft.com INTRODUCTION In this digital age, small and medium businesses (SMBs) continue to rely heavily on e mail as their primary form of business communications. This has led to a proliferation

More information

Presented by Vickie Swam, Director of University Compliance. Records Management is one of the functions supported by the University Compliance Office.

Presented by Vickie Swam, Director of University Compliance. Records Management is one of the functions supported by the University Compliance Office. Presented by Vickie Swam, Director of University Compliance. Records Management is one of the functions supported by the University Compliance Office. 1 Texas Government Code (TAC), Section 441 requires

More information

Scotland s Commissioner for Children and Young People Records Management Policy

Scotland s Commissioner for Children and Young People Records Management Policy Scotland s Commissioner for Children and Young People Records Management Policy 1 RECORDS MANAGEMENT POLICY OVERVIEW 2 Policy Statement 2 Scope 2 Relevant Legislation and Regulations 2 Policy Objectives

More information

Governance, Risk, and Compliance (GRC) White Paper

Governance, Risk, and Compliance (GRC) White Paper Governance, Risk, and Compliance (GRC) White Paper Table of Contents: Purpose page 2 Introduction _ page 3 What is GRC _ page 3 GRC Concepts _ page 4 Integrated Approach and Methodology page 4 Diagram:

More information

RECORDS MANAGEMENT POLICY

RECORDS MANAGEMENT POLICY RECORDS MANAGEMENT POLICY PURPOSE The purpose of this policy is to: Assist departments in effective utilization of space and efficient information retrieval; Establish guidelines for disposal of records;

More information

How To Manage Cloud Data Safely

How To Manage Cloud Data Safely Information Governance In The Cloud Galina Datskovsky, Ph. D., CRM President of ARMA International SVP Information Governance Solutions Topics Cloud Characteristics And Risks Information Management In

More information

Accelerating HIPAA Compliance with EMC Healthcare Solutions

Accelerating HIPAA Compliance with EMC Healthcare Solutions Accelerating HIPAA Compliance with EMC Healthcare Solutions A HealthCIO White Paper Sponsored by the EMC Corporation by Jonathan Bogen 2003 E-mail: Info@HealthCIO.com www.healthcio.com Accelerating HIPAA

More information

How To Manage Records And Information Management In Alberta

How To Manage Records And Information Management In Alberta 8. RECORDS AND INFORMATION MANAGEMENT Overview This chapter is intended to help public bodies understand how good records and information management practices assist in the effective administration of

More information

Technical Competency Framework for Information Management (IM)

Technical Competency Framework for Information Management (IM) Technical Competency Framework for Information Management (IM) Office of the Chief Information Officer (OCIO) June 15, 2009 Table of contents IM Competency Framework...1 Competency 1: Information Management

More information

Office of the Chief Information Officer

Office of the Chief Information Officer Office of the Chief Information Officer Online File Storage BACKGROUND Online file storage services offer powerful and convenient methods to share files among collaborators, various computers, and mobile

More information

Montana Local Government Records Management Guidelines

Montana Local Government Records Management Guidelines Montana Local Government Records Management Guidelines Prepared and Published by the Montana Local Government Records Committee Rev 3.0 Sep 2010 TABLE OF CONTENTS Introduction i Authority...ii Definitions...

More information

Electronic Discovery How can I be prepared? September 2010

Electronic Discovery How can I be prepared? September 2010 Electronic Discovery How can I be prepared? September 2010 Presented by Brian Wilkinson, Director of ediscovery & Computer Forensics brian.wilkinson@us.pwc.com 410-659-3473 Table of Contents Page 1 Electronic

More information

Brian Tuemmler IG Program Architect Nuix Brian.Tuemmler@nuix.com

Brian Tuemmler IG Program Architect Nuix Brian.Tuemmler@nuix.com S20 - Applying Information Governance to Computer Storage Information (CSI) Tue, May 20, 2014 2:00 PM Brian Tuemmler IG Program Architect Nuix Brian.Tuemmler@nuix.com AGENDA What is IG What unstructured

More information

Information Governance. Cohasset Associates, Inc. NOTES. 2014 Managing Electronic Records Conference 20.1

Information Governance. Cohasset Associates, Inc. NOTES. 2014 Managing Electronic Records Conference 20.1 S20 - Applying Information Governance to Computer Storage Information (CSI) Tue, May 20, 2014 2:00 PM Brian Tuemmler IG Program Architect Nuix Brian.Tuemmler@nuix.com All rights reserved 2012. Nuix Software

More information

Managing Email Records Strategies That Work

Managing Email Records Strategies That Work Autonomy an HP Company Managing Email Records Strategies That Work Bill Manago, CRM VP, Information Governance Solutions Copyright 2012 Autonomy Inc., an HP Company. All rights reserved. Other trademarks

More information

Department of Veterans Affairs VA Directive 6311 VA E-DISCOVERY

Department of Veterans Affairs VA Directive 6311 VA E-DISCOVERY Department of Veterans Affairs VA Directive 6311 Washington, DC 20420 Transmittal Sheet June 15, 2012 VA E-DISCOVERY 1. REASON FOR ISSUE: To establish policy concerning the care and handling of documents

More information

INTERNATIONAL SOS. Data Retention, Archiving and Destruction Policy. Version 1.07

INTERNATIONAL SOS. Data Retention, Archiving and Destruction Policy. Version 1.07 INTERNATIONAL SOS Data Retention, Archiving and Destruction Policy Document Owner: LCIS Division Document Manager: Group General Counsel Effective: January 2009 Revised: 2015 All copyright in these materials

More information

Department of Defense INSTRUCTION

Department of Defense INSTRUCTION Department of Defense INSTRUCTION NUMBER 5015.02 February 24, 2015 DoD CIO SUBJECT: DoD Records Management Program References: See Enclosure 1 1. PURPOSE. This instruction reissues DoD Directive (DoDD)

More information

Records Management Self-Evaluation Guide

Records Management Self-Evaluation Guide Records Management Self-Evaluation Guide Introduction University of Cincinnati Records Management has developed this self-evaluation guide for departments to use as an overview of the basic components

More information

Information Governance in the Cloud

Information Governance in the Cloud Information Governance in the Cloud TABLE OF CONTENTS Executive Summary...3 Information Governance: Building a Trusted Foundation for Business Content...5 The Challenge...5 The Solution....5 Content and

More information

UNIVERSITY OF ROCHESTER INFORMATION TECHNOLOGY POLICY

UNIVERSITY OF ROCHESTER INFORMATION TECHNOLOGY POLICY PURPOSE The University of Rochester recognizes the vital role information technology plays in the University s missions and related administrative activities as well as the importance in an academic environment

More information

Strategy for Email Management in Canadian Jurisdictions

Strategy for Email Management in Canadian Jurisdictions Strategy for Email Management in Canadian Jurisdictions Email is a fundamental part of doing business today, and the management of email has become a critical issue across all jurisdictions. All governments

More information

Administrative Procedures Memorandum A2005

Administrative Procedures Memorandum A2005 Page 1 of 12 Date of Issue: June 2014 Original Date of Issue: Subject: References: Links: Contact: June 2014 RECORDS AND INFORMATION MANAGEMENT Policy 2196 Records and Information Management Policy 2197

More information

COLORADO COMMUNITY COLLEGE SYSTEM SYSTEM PRESIDENT S PROCEDURE ELECTRONIC COMMUNICATIONS MANAGEMENT AND RETENTION PROCEDURES

COLORADO COMMUNITY COLLEGE SYSTEM SYSTEM PRESIDENT S PROCEDURE ELECTRONIC COMMUNICATIONS MANAGEMENT AND RETENTION PROCEDURES Page 1 of 6 SP 3-125d COLORADO COMMUNITY COLLEGE SYSTEM SYSTEM PRESIDENT S PROCEDURE ELECTRONIC COMMUNICATIONS MANAGEMENT AND RETENTION PROCEDURES EFFECTIVE: June 14, 2009 REFERENCE: BP 3-125; Electronic

More information

Hot Topics in IT. CUAV Conference May 2012

Hot Topics in IT. CUAV Conference May 2012 Hot Topics in IT CUAV Conference May 2012 Baker Tilly Virchow Krause, LLP Baker Tilly refers to Baker Tilly Virchow Krause, LLP, an independently owned and managed member of Baker Tilly International.

More information

DEPARTMENT OF THE NAVY RECORDS MANAGEMENT PROGRAM

DEPARTMENT OF THE NAVY RECORDS MANAGEMENT PROGRAM ...-=". DEPARTMENT OF THE NAVY OFFICE OF THE CHIEF OF NAVAL OPERATIONS 2000 NAVY PENTAGON WASH INGTON, D.C. 20350 2000 IN REPLY RE FER T O SECNAVINST 5210.8D DONCIO SECNAV INSTRUCTION 5210.8D From: Subj:

More information

DOCSVAULT WhitePaper. Concise Guide to E-discovery. Contents

DOCSVAULT WhitePaper. Concise Guide to E-discovery. Contents WhitePaper Concise Guide to E-discovery Contents i. Overview ii. Importance of e-discovery iii. How to prepare for e-discovery? iv. Key processes & issues v. The next step vi. Conclusion Overview E-discovery

More information

From Archiving to Legal Holds: Comprehensive Information Management

From Archiving to Legal Holds: Comprehensive Information Management April 21 st, 2010 From Archiving to Legal Holds: Comprehensive Information Management John Jablonski, Esq., Partner, Goldberg Segalla, LLP Wayne Wong, Managing Consultant, Kroll Ontrack 2010 Kroll Ontrack

More information

The Relationship Between Information Governance, Data Governance, and Big Data. Richard Kessler November 2015

The Relationship Between Information Governance, Data Governance, and Big Data. Richard Kessler November 2015 The Relationship Between Information Governance, Data Governance, and Big Data Richard Kessler November 2015 Definitions and Interpretations Data Governance "The exercise of authority and control over

More information

Information Security Policy September 2009 Newman University IT Services. Information Security Policy

Information Security Policy September 2009 Newman University IT Services. Information Security Policy Contents 1. Statement 1.1 Introduction 1.2 Objectives 1.3 Scope and Policy Structure 1.4 Risk Assessment and Management 1.5 Responsibilities for Information Security 2. Compliance 3. HR Security 3.1 Terms

More information

Table of Contents. Chapter No. 1. Introduction 1. 2. Objective 1. 3. E-mail Use Compliance 1. 4. Definitions 2. 5. Roles and Responsibilities 2

Table of Contents. Chapter No. 1. Introduction 1. 2. Objective 1. 3. E-mail Use Compliance 1. 4. Definitions 2. 5. Roles and Responsibilities 2 Table of Contents Chapter Subject Page No. 1. Introduction 1 2. Objective 1 3. E-mail Use Compliance 1 4. Definitions 2 5. Roles and Responsibilities 2 6. Creation and Use of E-mails 3 7. Managing E-mails

More information

Information Governance

Information Governance Information Governance The New Records Management Rudy Moliere Director, Information Goverance & Records Management Terrence J. Coan, CRM Senior Director Information Management Practice Agenda Introductions

More information

Institutional Data Governance Policy

Institutional Data Governance Policy Institutional Data Governance Policy Policy Statement Institutional Data is a strategic asset of the University. As such, it is important that it be managed according to sound data governance procedures.

More information

State of Montana E-Mail Guidelines

State of Montana E-Mail Guidelines State of Montana E-Mail Guidelines A Management Guide for the Retention of E-Mail Records for Montana State Government Published by the: Montana State Records Committee Helena, Montana September 2006 Based,

More information

E-Discovery Quagmires An Ounce of Prevention is Worth a Pound of Cure Rebecca Herold, CISSP, CISA, CISM, FLMI Final Draft for February 2007 CSI Alert

E-Discovery Quagmires An Ounce of Prevention is Worth a Pound of Cure Rebecca Herold, CISSP, CISA, CISM, FLMI Final Draft for February 2007 CSI Alert E-Discovery Quagmires An Ounce of Prevention is Worth a Pound of Cure Rebecca Herold, CISSP, CISA, CISM, FLMI Final Draft for February 2007 CSI Alert While updating the two-day seminar Chris Grillo and

More information

CORK INSTITUTE OF TECHNOLOGY

CORK INSTITUTE OF TECHNOLOGY CORK INSTITUTE OF TECHNOLOGY RECORDS MANAGEMENT POLICY APPROVED BY GOVERNING BODY ON 2 APRIL 2009 INTRODUCTION What are Records? Records are documents created, used and maintained for business reasons.

More information

General Records Management Training

General Records Management Training General Records Management Training 1 Objectives Upon completion of this training, you will understand how to: Determine Federal records from non-records Manage Federal records throughout their lifecycle

More information

BOARD POLICY POLICY TITLE. Records and Information Management 1.0 PURPOSE

BOARD POLICY POLICY TITLE. Records and Information Management 1.0 PURPOSE BOARD POLICY Policy Section FOI/RECORDS MANAGEMENT Administrative Procedure Number AP-FOI -305 Policy Number 305 Page 1 of 6 POLICY TITLE Records and Information Management 1.0 PURPOSE The Peterborough

More information

White Paper. Enterprise Information Governance. Date Released: September 2014. Author/s: Astral Consulting. www.astral.com.au.

White Paper. Enterprise Information Governance. Date Released: September 2014. Author/s: Astral Consulting. www.astral.com.au. White Paper Enterprise Information Governance Date Released: September 2014 Author/s: Astral Consulting Disclaimer This White Paper is published for general information purposes only. Nothing in the White

More information

State of Florida ELECTRONIC RECORDKEEPING STRATEGIC PLAN. January 2010 December 2012 DECEMBER 31, 2009

State of Florida ELECTRONIC RECORDKEEPING STRATEGIC PLAN. January 2010 December 2012 DECEMBER 31, 2009 State of Florida ELECTRONIC RECORDKEEPING STRATEGIC PLAN January 2010 December 2012 DECEMBER 31, 2009 Florida Department of State State Library and Archives of Florida 850.245.6750 http://dlis.dos.state.fl.us/recordsmanagers

More information

INFORMATION ACCESS OPERATIONS LIST OF CORE SERVICES TO MINISTRY CLIENTS

INFORMATION ACCESS OPERATIONS LIST OF CORE SERVICES TO MINISTRY CLIENTS INFORMATION ACCESS OPERATIONS LIST OF CORE SERVICES TO MINISTRY CLIENTS NOTE: Reflects core services derived from Target IAO Business Operations Design, May 2009 FREEDOM OF INFORMATION BUSINESS PROCESS

More information

Information Governance: A Presidential Perspective. (ARMA Presidents, that is)

Information Governance: A Presidential Perspective. (ARMA Presidents, that is) Information Governance: A Presidential Perspective (ARMA Presidents, that is) President Elect Fred Pulzello Fred A. Pulzello, MBA, CRM, IGP has 20 years of experience in records and information management

More information

Information Governance Manage in Place Use Cases Workshop

Information Governance Manage in Place Use Cases Workshop Information Governance Manage in Place Use Cases Workshop James Seeley Vice President, Governance Sales threat protection compliance archiving & governance secure communication Information Governance -

More information

BPA Policy 236-260 Email Systems User Policies

BPA Policy 236-260 Email Systems User Policies B O N N E V I L L E P O W E R A D M I N I S T R A T I O N BPA Policy Email Systems User Policies Governance and Compliance Table of Contents.1 Purpose & Background... 2.2 Policy Owner... 2.3 Applicability...

More information

West Chester University Records Management Policy

West Chester University Records Management Policy 1. Introduction West Chester University is committed to effective records management to preserve its history, meet legal standards, optimize the use of space, minimize the cost of record retention, and

More information

3. Ensure the management of information is compliant with legislative requirements to maximise the benefits and minimise risks;

3. Ensure the management of information is compliant with legislative requirements to maximise the benefits and minimise risks; Enterprise Content Management (ECM) Policy Version Information A. Introduction Purpose 1. Outline and articulate the strategy for enterprise content management across Redland City Council (RCC). This document

More information

Newcastle University Information Security Procedures Version 3

Newcastle University Information Security Procedures Version 3 Newcastle University Information Security Procedures Version 3 A Information Security Procedures 2 B Business Continuity 3 C Compliance 4 D Outsourcing and Third Party Access 5 E Personnel 6 F Operations

More information

DELAWARE PUBLIC ARCHIVES POLICY STATEMENT AND GUIDELINES MODEL GUIDELINES FOR ELECTRONIC RECORDS

DELAWARE PUBLIC ARCHIVES POLICY STATEMENT AND GUIDELINES MODEL GUIDELINES FOR ELECTRONIC RECORDS DELAWARE PUBLIC ARCHIVES POLICY STATEMENT AND GUIDELINES MODEL GUIDELINES FOR ELECTRONIC RECORDS STATEMENT OF PURPOSE The Delaware Public Archives (DPA) has issued "Model Guidelines for Electronic Records"

More information

Information Security Policy and Handbook Overview. ITSS Information Security June 2015

Information Security Policy and Handbook Overview. ITSS Information Security June 2015 Information Security Policy and Handbook Overview ITSS Information Security June 2015 Information Security Policy Control Hierarchy System and Campus Information Security Policies UNT System Information

More information

Managing Cloud Computing Risk

Managing Cloud Computing Risk Managing Cloud Computing Risk Presented By: Dan Desko; Manager, Internal IT Audit & Risk Advisory Services Schneider Downs & Co. Inc. ddesko@schneiderdowns.com Learning Objectives Understand how to identify

More information

Real World Strategies for Migrating and Decommissioning Legacy Applications

Real World Strategies for Migrating and Decommissioning Legacy Applications Real World Strategies for Migrating and Decommissioning Legacy Applications Final Draft 2014 Sponsored by: Copyright 2014 Contoural, Inc. Introduction Historically, companies have invested millions of

More information

OFFSHORE OUTSOURCING IN HEALTH CARE: PRIVACY AND SECURITY CONCERNS

OFFSHORE OUTSOURCING IN HEALTH CARE: PRIVACY AND SECURITY CONCERNS OFFSHORE OUTSOURCING IN HEALTH CARE: PRIVACY AND SECURITY CONCERNS CONCURRENT SESSION IV September 9, 2005 Gregg D. Reisman, Esq. Peter B. Mancino, Esq. On behalf of Garfunkel, Wild & Travis, P.C. 1 WHAT

More information

Certified Information Professional 2016 Update Outline

Certified Information Professional 2016 Update Outline Certified Information Professional 2016 Update Outline Introduction The 2016 revision to the Certified Information Professional certification helps IT and information professionals demonstrate their ability

More information

ediscovery: The New Information Management Battleground Developments in the Law and Best Practices

ediscovery: The New Information Management Battleground Developments in the Law and Best Practices Sponsored by ediscovery: The New Information Management Battleground Developments in the Law and Best Practices Kahn Consulting Inc. (847) 266-0722 info@kahnconsultinginc.com Introduction The following

More information

Predictive Coding, TAR, CAR NOT Just for Litigation

Predictive Coding, TAR, CAR NOT Just for Litigation Predictive Coding, TAR, CAR NOT Just for Litigation February 26, 2015 Olivia Gerroll VP Professional Services, D4 Agenda Drivers The Evolution of Discovery Technology Definitions & Benefits How Predictive

More information

BPA Policy 236-1 Information Governance & Lifecycle Management

BPA Policy 236-1 Information Governance & Lifecycle Management B O N N E V I L L E P O W E R A D M I N I S T R A T I O N BPA Policy 236-1 Table of Contents 236-1.1 Purpose & Background... 2 236-1.2 Policy Owner... 2 236-1.3 Applicability... 2 236-1.4 Terms & Definitions...

More information

Agenda. You are not in the business to manage records

Agenda. You are not in the business to manage records Global Records and Information Management Risk: Proactive and Practical Approaches to Effective Records Management September 16, 2014 Maura Dunn, MLS, CRM Lee Karas, MBA Agenda Drivers for your Records

More information

Governance from the Cloud. threat protection compliance archiving & governance secure communication

Governance from the Cloud. threat protection compliance archiving & governance secure communication Governance from the Cloud threat protection compliance archiving & governance secure communication Speakers Darren Lee Vice-President & GM, Proofpoint 2 Agenda for Today s Discussion Agenda Who is Proofpoint?

More information

Council Policy. Records & Information Management

Council Policy. Records & Information Management Council Policy Records & Information Management COUNCIL POLICY RECORDS AND INFORMATION MANAGEMENT Policy Number: GOV-13 Responsible Department(s): Information Systems Relevant Delegations: None Other Relevant

More information

Tactics v. Strategy: From Records & Information Management to Information Governance

Tactics v. Strategy: From Records & Information Management to Information Governance Tactics v. Strategy: From Records & Information Management to Information Governance David M. Fleming, CRM, CIP ARMA Silicon Valley Chapter Meeting March 14, 2013 Discussion Points About Zions Bancorporation

More information

THIS WEBCAST WILL BEGIN SHORTLY

THIS WEBCAST WILL BEGIN SHORTLY If you have any technical problems with the Webcast or the streaming audio, please contact us via email at: webcast@acc.com Thank You! THIS WEBCAST WILL BEGIN SHORTLY Cloud-Based vs. On-Premise ediscovery

More information

FRONTIER REGIONAL/UNION#38 SCHOOL DISTRICTS. Records Retention Policy for Electronic Correspondence

FRONTIER REGIONAL/UNION#38 SCHOOL DISTRICTS. Records Retention Policy for Electronic Correspondence EH I. Introduction FRONTIER REGIONAL/UNION#38 SCHOOL DISTRICTS Records Retention Policy for Electronic Correspondence All business conducted by government agencies are subject to the Public Records law

More information

Electronic Documents: is any electronic media content that is intended to be used in either an electronic form or as printed output.

Electronic Documents: is any electronic media content that is intended to be used in either an electronic form or as printed output. Information Governance (IG) encompasses sets of multi disciplinary structures, policies, procedures, processes and controls implemented to manage records and information at an enterprise level, supporting

More information

Dublin City University

Dublin City University Asset Management Policy Asset Management Policy Contents Purpose... 1 Scope... 1 Physical Assets... 1 Software Assets... 1 Information Assets... 1 Policies and management... 2 Asset Life Cycle... 2 Asset

More information

Scheduling Transitory Records as Part of a Sustainable Information Management Strategy

Scheduling Transitory Records as Part of a Sustainable Information Management Strategy Scheduling Transitory s Session 407 Sustainable Archives: AUSTIN 2009 Scheduling Transitory s as Part of a Sustainable Information Management Strategy Susan Cisco Director, Enterprise Content and s Management

More information

Applicability: All Employees Effective Date: December 6, 2005; revised January 27, 2009 Source(s):

Applicability: All Employees Effective Date: December 6, 2005; revised January 27, 2009 Source(s): Title: Category: Administration Information Management Policy No.: B5010 Replaces: B5010 Applicability: All Employees Effective Date: December 6, 2005; revised January 27, 2009 Source(s): Approval: (President

More information