Workshop Proposal. Workshop details. Assessment of information governance maturity. Title. The goal for this workshop is to introduce participants

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1 Workshop details Title Description Assessment of information governance maturity The goal for this workshop is to introduce participants to the concept of information governance (IG) maturity assessment. IG is an emerging term used to define the multi-disciplinary of effectively and efficiently manage information to enable organizations to achieve their goals. It includes the governance of goals, stakeholders, strategies, policies, processes, etc., during the information lifecycle. A maturity model can be used to depict the current maturity of a domain in a meaningful way, so that stakeholders can clearly identify strengths and improvement points and prioritize what they can do in order to reach higher maturity levels, showing the outcomes that will result from that effort which enables stakeholders to decide if the outcomes justify the effort needed to go to higher levels and results in a better business and budget planning. In the beginning of the workshop the fundamentals of maturity models and maturity assessment will be presented. Then, it will be followed by a discussion of how information governance maturity can be

2 measured and what techniques can be used to assess an organizations information governance maturity. Planned outcomes The scope of this workshop is centred on the following topics: Maturity models and levels in disciplines surrounding IG, such as, content management, document management, records management, archive management; Maturity definition of Information governance; Goals of maturity assessment for specific types of organizations; Previous maturity models development experiences; Existing approaches to conduct maturity assessments; Case studies and experiences on previous maturity assessment efforts; Return on investment on assessment efforts and standardization; Intended audience Archivists, Digital Preservation practitioners and researchers, among other participants that have an interest in information governance, information/data management.

3 Presentation Language English Ideal number of participants 25 Technical requirements Projector Time required Half-day Workshop connection to PCOM programmes or projects Continued

4 Presenter 1 First name: Diogo Surname: Proença Organisation: IST/INESC-ID diogo.proenca@tecnico.ulisboa.pt Diogo Proença received his MSc in computer science from the Polytechnic Institute of Leiria (2011) and is currently a PhD candidate at the Technical University of Lisbon. He is a researcher for the Information and Decision Support Systems Lab at INESC-ID Research and Development Institute for Systems and Computer Engineering and his focus is on Systems Governance, Process Maturity and Cost Modeling. He has involved in several digital preservation projects, specifically SHAMAN, TIMBUS, SCAPE, BenchmarkDP, 4C and E-ARK. Presenter 2 (if applicable) First name: Ricardo Surname: Vieira Organisation: IST/INESC-ID rjcv@tecnico.ulisboa.pt Ricardo Vieira is a researcher at the Instituto Superior Técnico and of the Information and Decision Support Systems Lab at INESC-ID Research and Development Institute for Systems and Computer Engineering. He is also a Ph.D. student in Information Systems and Computer Engineering at the Instituto Superior Técnico (IST), Technical University of Lisbon working in the field of Risk Management.

5 Ricardo Vieira is a member of the DLM Forum Executive Committe where he serves as Vice Chair. He was previously Secretary (June to November 2014) and Director (October 2013 to June 2014). Presenter 3 (if applicable) First name: José Surname: Borbinha Organisation: IST/INESC-ID jlb@tecnico.ulisboa.pt José Borbinha holds a PhD in Computer Science. He is Professor Computer Science and Engineering Department at IST (Lisbon University, Portugal), and a researcher of the Information and Decision Support Systems Lab at the INESC-ID. He was the CIO of the National Library of Portugal [ ]. His main interests are in the areas of information systems and enterprise architecture, comprising requirements engineering, systems analysis and design, and information lifecycle (including problems on descriptive and structural metadata, recordkeeping and record management and digital preservation). He is member of the ACM and IEEE. He was a founding member of the IEEE Technical Committee on Digital Libraries (was the elected chair from 2008 to 2010), and member of the Advisory Boards of the Dublin Core Metadata Initiative. He is a member of the Portuguese Society of Engineers ( Ordem dos Engenheiros ) and of the Portuguese Association of Librarians, Archivists and Documentalists (BAD).

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