Joint Degree Management and Administration Network: Tackling current issues and facing future challenges. Antwerp, March 26th 2010

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1 Joint Degree Management and Administration Network: Tackling current issues and facing future challenges Antwerp, March 26th 2010

2 What is JOIMAN? Joint Degree Management and Administration Network: tackling current issues and facing future challenges Network HEI + EM NS Joint Degrees Joint Programmes Management and Administration Current Issues Students administration; Finances; QA Future Challenges Joint Phd; Joint Programmes with non EU HEIs 2

3 Why a Network on the management of JP? Erasmus Mundus philosophy connected to joint programme development and administration based on the concepts of consortia and integration to be applied to the curricular aspects as well as to the administration and management issues of a JP. In order to respect or subscribe the EM philosophy, HEIs had to find solutions to administrative and management challenges (How to award a joint degree? How to enroll students in a consortium? How to harmonise tuition fees? How to implement a joint administration of students? How to respect internal or national QA rules and consortium or EU quality standards?) 3

4 Objectives The general objective is to improve the management capacity of Higher Education Institutions in the administration and management of Joint Programmes through The creation of a common discussion platform among institutions with a relevant experience in the development and management of Joint Programmes The analysis of the existing administrative procedures and practices in the management of JPs at Master and PhD level The development of guidelines, good practice examples and common cooperation tools 4

5 Methodology Methodology Online questionnaires Study visits and interviews Collection of cooperation agreements and guidelines for JP development Collection of information on national legislation on tuition fees 5

6 Results of the first year Main outputs of the first year: Good practice report on the management of Joint Programmes Annexes: Cooperation agreement template, Glossary, example of guidelines, national legislations on tuition fees in EU International seminar on joint degrees Good Practice report: https:///resources/default.aspx Rome seminar presentations: https:///activities/lists/developmentactivities) 6

7 Il GPR: How to read/use it HOW TO READ THE REPORT? First part: Introduction: context, methodology and sample Second part: Analysis: trends and models Third part: Processes, good practices and recommendations Annexes: Glossary, Questionnaires, Cooperation Agreement, example of guidelines HOW TO USE THE REPORT? Trends and Models Mapping the process at macro and micro level Discover the main challenges before starting Good practices and recommendations Cooperation Agreement template: a tool to negotiate 7

8 Challenges and obstacles External constraints: 1. National legislation on Joint Degrees (relevant for all JPs) 75% of EU Countries can award Joint Degrees Suspicious approach to Joint diploma, even when it is possible 2. Different socio-economic systems (tuition: relevant mostly for EM) These obstacles can be removed with raise awareness campaign and with the involvement of stakeholders. Some example: raise awareness campaign from Bologna experts, EM national structures, projects etc (Sweden example). 8

9 Internal constraints (institutional level) 3. Lack of institutional commitment/support Lack of institutional policy/strategy on Joint degrees Challenges and obstacles Lack of involvement of the institution in the development of a JP Lack of financial or HR support from the institution JPs are undertaken because funds are there (no sustainability plan) Administration is not always involved or prepared to new challenges These obstacles can be removed at institutional level, no legal barriers are in place. It is a matter of institutional policy, strategy and organisation. (Policies and strategies; funds; HR training; guidelines; ad hoc units) 9

10 Internal constraints (programme level) Challenges and obstacles 4. Underestimation of important issues during the needs analysis Lack of information on the HE systems of the partners Lack of involvement of the administration Confusion on terminology (Joint degrees, Enrolment, DS) Underestimation of sustainability issues Change of targets (international students) Underestimation of the organisational issues (harmonisation of calendars, certification process, harmonisation of examination procedures and cultures) These obstacles can be removed if institutions are aware of the processes and can therefore undertake an appropriate negotiation of the procedures (internally and with partners) in due time. 10

11 Thank you for your attention! Final Seminar in Vilnius on October 29, 2010 Francesco Girotti University of Bologna JOIMAN project coordinator

12 Highest level of Integration (EM Model) Integration Level Joint Admnistration of students and ad hoc services Joint QA measures Common budget and tuition fees Jointly developed curriculum (learning outcomes) Focus on international students QA measures standards jointly agreed Curriculum based on existing courses/ exploitation of excellences Jointly agreed students services and standards Lowest level of Integration (Structured mobility in Bilateral coop.) Based on own institution tuition policies Focus on local students Curriculum based on existing comparable courses 12

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