CARIS - Youth Forensic Psychiatric Services Contractor Accounts and Access.doc

Transcription

1 Document standards Purpose As a contractor for Youth Forensic Psychiatric Services you will have an agreement stating the date your contract starts and ends. If your place of work is not a government office, you will require a special secure account to access CARIS or any other online services. This account is a BCeID account. BCeID is an online service that makes it possible for you to use one Login ID and password to sign in securely to BCeID participating Government online services. BCeID accounts will automatically de-activate after three months of inactivity. This document describes the process for setting up a BCeID account and getting access to CARIS. Creating BCeID Account The BCeID request form is online. 1. Go to 2. Click Register for a BCeID under Registration (in the top right). a) Click Business BCeID Account. 3. Click Register without specifying an Online Service. 1 of 6 last saved on 2008-Feb-19

2 4. Fill in the required information in all four steps and click Next to advance through the screens. a) Step 1 Getting Started: Fill in the required information. When asked for Business Type, indicate Proprietor. b) Step 2 Account Information: Fill in the required information. When asked to provide a Password, consult the Password Guidelines to ensure protection to the information you will be accessing. The Password Reset Details are questions to verify your identity in case you forget your password. It is strongly recommended that you retain this information for future reference (needing to change your password etc.) c) Step 3 Business Details: Fill in the required information. Take note of or print the Point Of Service Location closest to verify your identity and residential address to activate your account. Print the Identification Requirements and Registration Request Received notification d) Step 4 Registration Confirmation: Fill in the required information. 5. A confirmation will be sent to the address you provided during the registration process. 6. To activate your account, you are required to verify your identity and residential address by presenting yourself and supporting documentation at a BCeID Point of Service. 7. Once your BCeID account is activated, a security request is needed to provide access to the individual application. (eg. CARIS). Send the following information to your regional/contract administrator: a) Full Name b) address c) BCeID Username d) Phone Number e) Location/Business name f) Job Title 2 of 6 last saved on 2008-Feb-19

3 Creating Security Request to Access CARIS Security Requests are generated by the supervisor/contract administrator (a Ministry employee) using an electronic template. 1. From the Start menu choose All Programs. 2. Select Ministry Templates then Templates. 3. With the Current Template Authority as Ministry of Children and Family Development, select Administration Templates from the Template Groups and click OK. 4. Select Security Access Request and click OK. 5. Fill in the Request/User Info tab. a) Choose to Modify Existing User. b) Enter the appropriate Dates and Requestor Information. c) Within the User Information section, select Non-Ministry User (BCeID Access) for Employment Status. Enter their Last and First Name and the Region should be Provincial Services. 3 of 6 last saved on 2008-Feb-19

4 6. On the BCFPI/CARIS tab click Add Item to List a) YFPS - Youth Forensic Psychiatric Services for Program. b) CARIS Community and Residential Information Services Limited Access for Area. c) Click OK. 7. Complete the Additional 'Non-Ministry User' Information (Required) section. If this section is not available, the Employment Status on the previous tab is not correct. 8. Click OK and an is generated with the Security Access Request. 9. Include all CARIS locations required (a list for each region is on page 4) within the Add any Additional Comments here: area of the . Submitting the Security Request 1. the request to the Contract Supervisor or, follow the instructions for Supervisors approval. 2. the approved request to MCF SEC Approvals Provincial Services MCF:EX where any additional approvals will be determined. These will be sought out and then returned to this account. 3. When the request has all the necessary approvals, it will be forwarded to the MCF Security ID Admin MCF:EX account to be completed. 4. You will receive confirmation of request received AND notification when it is completed. 4 of 6 last saved on 2008-Feb-19

5 CARIS Locations by Region Include all required locations with each security request. All users need access to include access to IAU. Inpatient Assessment Services BYC-Burnaby Youth Custody Interior EK -East Kootenays KLOC-Kelowna Outpatient Clinic KOC-Kamloops Outpatient Clinic SO -South Okanagan WK -West Kootenays Lower Mainland BOC-Burnaby Outpatient Clinic CGR-Coast Garibalid Region FVR-Fraser Valley Region GVR-Greater Vancouver Region LOC-Langley Outpatient Clinic VROC-Vancouver Outpatient Clinic North CN -Central North NC -North Cariboo NW -Northwest PGYC-Prince George Youth Custody POC-Prince George Outpatient Clinic PR -Peace River Vancouver Island NOC-Nanaimo Outpatient Clinic UI -Upper Island VOC-Victoria Outpatient Clinic VYC-Victoria Youth Custody 5 of 6 last saved on 2008-Feb-19

6 Logging into CARIS CARIS is a web application. 1. Go to 2. Click BCeID User. 3. Enter your BCeID and Password then click Next. 4. If training is required, contact your Regional Trainer. 6 of 6 last saved on 2008-Feb-19