INSTRUCTIONS FOR GETTING AN LMSnet ACCOUNT. This was sent to all NYC Early Intervention contracted providers on June 10, 2011.

Transcription

1 INSTRUCTIONS FOR GETTING AN LMSnet ACCOUNT This was sent to all NYC Early Intervention contracted providers on June 10, Dear Provider, Please find below information about accessing and using LMSnet, an online training environment and NYEIS sandbox that will soon be available to EI providers. We recently sent a reminder about getting an HCS account, and another about getting a NYEIS account. Please note that this LMSnet account is NOT related to either of those, does not require either of those, and does not substitute for either of those. You MUST follow the instructions in those earlier s to get an HCS account, and then a NYEIS account. The instructions in this are only for getting an LMSnet account for training purposes. *** The NYEIS Learner Management System (LMSnet) is an online educational tool that provides access to online NYEIS tutorials, user manual, and "sandbox" practice application area. In order to access LMSnet, users must first register at Click on New User Registration, enter the access key SETUPKEY (must be entered exactly as seen here, all capital letters, no spaces) and then complete the self-registration process. Please refer to the attached LMSnet Self-Registration Instructions, LMSnet Frequently Asked Questions and NYEIS Provider User Role descriptions in order to complete your registration. Please contact the NYEIS Help Desk at (518) if you have any questions during the registration process. Important Registration Notes: After you register online, you will receive an from the LMSnet system (sender = nyeistraining@cma.com ) that contains a temporary password. Use this to log in to LMSnet for the first time. Please ensure that your service will not block message from nyeistraining@cma.com. Agencies sometimes set up spam blockers or set firewalls that block s coming from unknown senders. Please ask your IT staff to allow s coming from: Domain Name: cma.com IP Addresses: Each user must have a unique address. The system does not allow individuals to share the same address. An error message will be displayed if you try to register with an address that is already in the system. During the registration process you must select a borough. You can select only one borough. Providers contracted with multiple boroughs should select the borough that they most frequently provides services for.

2 Important Sandbox Notes: The sandbox is only for fake data and no real child/parent data is to be entered. Access to the "sandbox" practice application area for all NYC users will begin July 1, 2011 and end on August 31, After your sandbox access is enabled you will receive an from cma.com with guidance in using the sandbox. Individuals that register for LMSnet after July 1, 2011 will have their user name manually activated in the sandbox at 5:00 PM by the Friday of the week they registered. LMSnet users registering after August 25 th will be registered for LMSnet but will not have sandbox access due to limited access time remaining in the month. Although access to the sandbox is for a limited time period, once registered LMSnet users can immediately access the other NYEIS training aides available (NYEIS User Manual, On-line Tutorials, etc.). LMSnet will continue to be available even after sandbox access has ended.

3 Please follow the steps outlined below to create an LMSnet NYEIS Training user account through the self registration process. Please contact the NYEIS Help Desk at if you have any questions during the registration process. 1. In your Internet Explorer web browser, enter in the Address bar to navigate to the LMSnet NYEIS Training. The LMSnet NYEIS Training Login Page displays. 2. Click the New User Registration link in the bottom right corner of the Login box. The New Account Self Registration page displays. Page 1

4 3. Enter SETUPKEY in the Access Key field. Note that the access key should be data entered in upper case letters. Click the Submit button. The New Account Self Registration page displays. 4. Record the following information. The red-lettered fields are required. Unique and Confirm - enter your address carefully in both fields. Important Note!! The you enter must be unique to you. Do not use an address that others may use. The system will give you an error if you enter an address that someone else has already entered. Important Note!! In order to complete the LMSnet self registration process and log in to LMSnet, you ll automatically receive an from the system (i.e., FROM: = nyeistraining@cma.com) that contains a temporary password that is required to log in to LMSnet for the first time. If you do not see an from nyeistraining@cma.com in your Inbox, check your SPAM folder. You are responsible for ensuring that your service will not prevent messages from nyeistraining@cma.com from being delivered. Page 2

5 Unique User Name enter a username that is unique to you and that you will remember. You will use this username each time you log into LMSnet and the NYEIS Sandbox. Important Note!! The system will give you an error if you enter a user name that someone else has already entered. First Name enter your first name Last Name enter your last name Learner Classification select one of the NYEIS User Roles from the list. Municipal Staff should select a role with the prefix MUNI; Providers should select one of the roles with a prefix PROV. The User Role you choose will determine your training plan in LMSnet. The training plan is simply a list of recommended Computer Based Tutorials (known as Online Tutorials) to view. The Online Tutorials provide explanation and step-by-step instructions about specific NYEIS functions (for example, Processing a Referral ). You also have the option of enrolling in and viewing Online Tutorials that are not listed in your training plan. Important Note!! The User Role you select at this stage does not automatically predetermine the User Role that will you will have in NYEIS Production (the application you will enter real child data in). You, or your supervisor, will determine the appropriate NYEIS user role at a future time. The role of MUNI_ProgramUser Admin is a new role that has been added to NYEIS and is not available to select in LMSnet. Users that will have this role in NYEIS should select the Muni All role in LMSnet. The training plan in LMSnet for Muni All includes recommendations for tutorials that will address all the same functionality of the Muni Program User Admin role. Work Location select your county from the list. You can select only one county. Municipal users select the county that the user account is primarily associated with. Providers Users located in a county that is NOT in this launch increment but under contract with a county that IS in this launch increment, select the county the provider is under contract with in this launch increment. Providers Users contracted with multiple municipalities in a launch increment, select the county that the provider most frequently provides services for. Important Note!! The county you select does not affect your access to LMSnet or the NYEIS Sandbox (fake data/training environment). County information is used in the NYEIS Sandbox to match Municipal users and the Providers users that they are most likely to interact with on a day to day basis in their launch increment. Page 3

6 Provider Agency Name Providers can enter their agency s name, or if an Independent Contractor, their DBA. (This field is optional). Occupational Category - Select Muni for municipal staff; select Provider for Agency or Individual provider staff Functional Title select the same option you selected for Learner Classification above. Click the Submit button after recording data in the required fields. If successful, the system will display the following message: 5. To complete the enrollment process, retrieve the sent from nyeistraining@cma.com. It will look similar to the one below. Your username and the temporary password will be unique to you. Page 4

7 Click the link in the , or enter that URL in the Address bar of your Internet Explorer web browser. The LMSnet NYEIS Training Login page displays. 6. Enter your user name and the temporary password listed in the in the corresponding Username and Password fields in the Login box. Click the Login button. The Change Password page displays. Page 5

8 7. Enter the temporary password you received in the in the Current Password field. Then create your new password in the New Password and Confirm New Password fields. Select the Save button. The Set Security Question page displays. Important Note!! Write your new password down so you don t forget it. 8. Select your preferred security question and record your answer. Click the Save button. The LMSnet NYEIS Training Student Home page displays. 9. Congratulations!! You have successfully registered into LMSnet NYEIS Training. 10. Place your cursor on the Courses option from the Top Menu, and then click the Media Library option. The Media Library page displays. Page 6

9 11. Click Guides in the Media Categories column. Details about available guides show up in the right side column. 12. Click the icon in the View column next to the LMSnet Quick Guide row to view or save a PDF version of the guide to your hard drive. The LMSnet Quick Guide provides you a brief introduction to LMSnet and instructs you how to view your Training Plan, enroll for Online Tutorial access, and how to view the Online Tutorials. 13. Click the NYEIS User Manual option in the Media Categories column to access the online NYEIS User Manual units, which provide explanation and step-by-step guidance regarding most of the functionality found in NYEIS. Page 7