JOIN RID in New Orleans, LA for the 2015 RID National Conference!

Transcription

1

2 2 JOIN RID in New Orleans, LA for the 2015 RID National Conference! SHOWCASE YOUR PRODUCTS AND SERVICES TO THE INTERPRETER AND DEAF COMMUNITIES Expected attendance of participants from around the world Extensive marketing reach that is precisely targeted to the interpreting profession and Deaf Community A skilled and experienced Program Committee that is preparing a dynamic schedule of session speakers to cover all of the latest issues and topics An exhibit hall enhanced with poster presentations of the latest research in the interpreting field Dedicated time in the exhibit hall with the welcome reception, poster session networking event Many NETWORKING opportunities throughout the conference program It s New Orleans, and everything is better in NOLA! We are adding to our marketing efforts with increased social media coverage, including: Facebook and Twitter and a conference App that you can utilize to promote your organization/company. BENEFITS OF JOININING RID FOR THE 2015 NATIONAL CONFERENCE IN NEW ORLEANS, LA 1. INTERPERSONAL CONNECTION: Opportunity to meet and mingle with the RID conference attendees and decision-makers. Connect with the right people to generate more leads. 2. NETWORKING OPPORTUNITIES: Opportunities to connect with various networking resources throughout the event. 3. COMPETITION COMPARISON: Show our attendees how you stand out from the competition! 4. GAIN NEW INDUSTRY INSIGHT: Gain new community insight by attending keynote and session speaker presentations and member forum discussions throughout the event. 5. UNVEIL NEW PRODUCTS: Unveil your new product or services to a live crowd during your exhibit! Support from entities such as yours is critical to the success of the conference. In addition to connecting participants with the valuable resources your organization/company provides, your support enables RID to provide attendees an enlightened professional development and networking conference experience. Participation can occur in several ways. Please consider the opportunities within our 2015 RID National Conference Sponsorship/Exhibitor Package to be a part of this premier interpreter event in 2015! To discuss your marketing opportunities at the 2015 RID National Conference, please contact : Julie Greenfield, CMP Meetings Manager Registry of Interpreters for the Deaf jgreenfield@rid.org RID 2015 Exhibitor and Sponsorship Prospectus

3 RID.org 3 Key Dates & Information Exhibit Set-Up Hours Saturday, August 8, :00 pm 4:00 p.m. All exhibits must be fully assembled by 5:00 p.m. Exhibit Show Hours Saturday, August 8, :15 p.m. - 9:00 p.m. Mardi Gras/Opening Reception Sunday, August 9, :30 p.m. - 8:30 p.m. Poster/Networking Session with Silent Auction starting at 5:30 p.m Monday, August 10, :30 a.m. - 4:00 p.m. flow hours (attendees at leisure) Tuesday, August 11, :00 a.m. - 12:30 p.m. flow hours (attenedees at leisure) Exhibit Show Breakdown Tuesday, August 11, :30 p.m. - 5:00 p.m. Exhibit Rates Member Organizations $800 per 10 x10 space Non-Member Organizations $1,100 per 10 x 10 space Exhibit sales close - July 17, 2015 All payments are due to RID by July 31, 2015 What s Included in your Exhibit Space Rental? Each 10 x 10 exhibit booth area will be furnished with: One 6 skirted table Two chairs One wastebasket One ID signage 6 x 28 with your organization name Pipe and drape booths will be used. The back drape in the rear of the booth will be 8 high Side dividers 3 high (36 ), booth 10 wide One complimentary registration which provides entry to the exhibit hall, general session and non-ticketed events. Listing on the RID website Listing in the conference program book with a 50 word description of your organization that is distributed to all attendees. Listing in the Conference App Location: Hyatt Regency, New Orleans 601 Loyola Avenue New Orleans, Louisiana, USA, Tel: Fax: hrno.sales@hyatt.com Note: A block of rooms has been set aside for both RID Conference attendees and exhibitors. Please reserve your room in the RID block Before July 8, 2015 Viper Tradeshow Services Contact Belinda Junior Schlueter (office) (fax) Belinda@vipertradeshow.com Return completed Exhibitor application to: Julie Greenfield, CMP RID Meetings Manager exhibitors@rid.org Exhibitor Space and Payment Deadlines July 17, 2015 Priority Space Applications due. Applications after this date will be first come first served and according to availability and must be paid in full by July 31, 2015 July 31, 2015 Final Booth Payments are due July 31, 2015 On-line registration must be completed for each exhibitor who will attend July Advance Discount deadline for Viper furnishings Print Advertising Deadlines: (This includes all flyers, advertisement artwork, logos that are to be used for promotion at the Conference) June 1, 2015 Conference Program Booklet All exhibitor descriptions, artwork, logos and advertising materials are due to RID by June 1, 2015 to ensure placement in the Conference Program Book. All materials received after this date will not be guaranteed placement and will be added as an addendum. Exhibitor applications will not be accepted after July 31, 2015

4 4 SPONSORSHIP OPPORTUNITIES RID is pleased to announce a variety of sponsorship opportunities for the 2015 RID National Conference. Sponsorship is a great way to promote your organization to the anticipated 1,800+ attendees, establish or broaden your company s visibility in the marketplace, meet new leads through networking opportunities, and/or launch a new product or service. The following provides an outline of RID s specific sponsorship packages; however, please contact us to customize your sponsorship opportunity. KING CAKE $50,000 Two Oppportunities Your choice of one opportunity: A) Opening Ceremonies & Reception B) Closing Ceremonies & Reception SUPER KREWE $25,000 Two Opportunities Your choice of one opportunity: A) Poster Session with Networking Reception & Silent Auction Event B) RID Awards Ceremonies. BIG EASY $15,000 Four Opportunities Your choice of one opportunity: A) Community Forum Program B) Social Justice Forum Program C) First Timer RID Mentor Reception D) Get Up and Go Coffee Break in Exhibit Hall KING CAKE Benefits & Recognition: Opportunity for a Senior Executive to make two-minutes of remarks at the event. Three (3) Prominetly placed 10 x 10 booths in Exhibit Hall. Two (2) marketing alerts from the Mobile Application. Logo recognition on the conference website, in conference e-communications, RID social media avenues (facebook, twitter) and signage at event. Scrolling banner ad in the conference mobile application. Program book sponsorship listing. RID-issued press release announcing your sponsorship. One (1) complimentary full-page, Two (2) complimentary full-page ads in VIEWS to be used by 2016 Summer Issue. Complimentary job postings on the RID website career page for one (1) year. Ten (10) complimentary conference registrations with sponsor badge ribbons SUPER KREWE Benefits & Recognition: Opportunity for a Senior Executive to make two minutes of remarks at event. Two (2) promoinently placed 10 x 10 booths in Exhibit Hall as available. One (1) marketing alert for your booth from the Mobile Application. Logo recogntion on the conference website, in conference e-communications, RID social media avenues (facebook, twitter) and signage at event. Scrolling banner ad in the conference mobile application. Program book sponsorship listing One (1) complimentary full-page, One (1) complimentary full-page ad in VIEWS to be used by 2016 Summer Issue. Complimentary job postings on the RID website career page for one (1) year. Eight (8) complimentary conference registrations with sponsor badge ribbons. BIG EASY Benefits & Recognition Logo recognition on the conference website, in conference e-communications, RID social media avenues (facebook, twitter) and signage at event. One (1) complimentary full-page, One (1) complimentary half-page ad in VIEWS. Complimentary job postings on the RID website career page for six (6) months. Program book sponsorship listing Five (5) complimentary conference registrations with sponsor badge ribbons. Two (2) - 10 x 10 complimentary exhibit booth. To include a scrolling banner ad in the conference mobile application, please add $1,000 to your sponsorship package. RID 2015 Exhibitor and Sponsorship Prospectus

5 RID.org 5 CUSTOMIZED SPONSORSHIP OPPORTUNITIES The 2015 RID National Conference offers many ways for your company/organization to participate and support RID s conference through sponsorship opportunities. To customize a sponsorship package for your company/organization. Sponsorship Questions: Julie Greenfield, CMP RID Meetings Manager jgreenfield@rid.org LAGNIAPPE $10,000 Four Opportunities: Your choice of one opportunity: A) Conference Program Book B) Conference Bag C) Hotel Key Cards D) Bottled Water FLAMBEAUX $8,000 Six Opportunities: Your choice of one opportunity: A) Regional Chapter Reception (choose one of 5 regions) B) Street Car Token First Ride on... VIEUX CARRE $3,000 Four Opportunities: Opportunity to sponsor an RID Education Track: A) Leadership Track B) Education Interpreting Track C) Legal Interpreing Track LAGNIAPPE Benefits & Recogniton: Program book sponsorship listing. Logo recogntion on the conference website, in conference e-communications, RID social media avenues (facebook, twitter) and signage at event. One (1) complimentary full-page, One (1) complimentary quarterpage ad in VIEWS to be used by 2016 Summer issue. Complimentary job postings on the RID website career page for three (3) months. Three (3) complimentary conference registrations with sponsor badge ribbons. One (1) - 10 x 10 complimentary exhibit booth. FLAMBEAUX Benefits & Recognition: Program book sponsorship listing. Logo recogntion on the conference website in e-communications, RID social media avenues (facebook, twitter) and signage at event. One (1) complimentary half-page, One (1) complimentary conference registration with sponsor badge ribbons. To include a scrolling banner ad in the conference mobile application, please add $1,000 to your sponsorship package. VIEUX CARRE Benefits & Recognition: Program book sponsorship listing. Logo recogntion on the conference website, in conference e-communications, RID social media avenues (facebook, twitter) and signage at event. One (1) complimentary quarter-page, One (1) complimentary conference registration with sponsor badge ribbons. To include a scrolling banner ad in the conference mobile application, please include $1,000 to your sponsorship package. To include a scrolling banner ad in the conference mobile application, please add $1,000 to your sponsorship package.

6 6 ABOUT RID RID is a national membership organization representing the professionals who facilitate communication between people who use signed language and people who use spoken language. Interpreters serve as professional communicators in a vast array of settings such as: churches, schools, courtrooms, hospitals and theaters, as well as on political grandstands and television. RID s function is to support our membership by providing the foundation needed to launch and sustain careers while ensuring quality service to the Deaf community. Find out more about RID at How is RID promoting attendance to the Exhibit Hall? The schedule includes the following focused programming to the Exhibit Hall on these dates: August 8, 2015 Following the opening ceremonies will be a parade to the welcome reception, housed in the Exhibit Hall. This will be the first exposure to your booth for the attendees so be NOLA ready after opening ceremonies. August 9, 2015 There will be an RID, first-time, poster session/networking event with the Silent Auction located in the Exhibit Hall. This is another opportunity for exhibitors to connect with attendees. August 11, 2015 Get Up and Go Coffee with the Exhibitors We will also be promoting activities in the Exhibit Hall, such as the Silent Auction, through our mobile application for conference attendees. What s Included with my 10 x 10 Exhibit Booth? Booth backdrop and side rails One six foot draped table One wastebasket Two chairs One 6 x 28 booth sign Security guard in the exhibit hall Your company listing, along with an exhibit hall map, will be available on the conference mobile application for attendees and published in the conference program book for ease of navigation. Dates and Hours of Exhibit Hall: August 8, 2015: 7:15 p.m. - 9:00 p.m. August 9, 2015: 2:30 p.m. - 8:30 p.m. August 10, 2015: 9:00 a.m. - 4:00 p.m. August 11, 2015: 9:00 a.m. - 12:30 p.m. What are my costs? Each booth is 10 x10. Per booth charge is for 10 x 10 space. Member organizations: $800 Non-member organizations: $1100 Important note! The cost of organizational membership is $165. Thus, it is less expensive to become an organizational member of RID and pay the member rate for your booth. Become a member today at To receive the member price, the organization applying for booth space must be a member; does not apply to individual memberships. Additonal Marketing Opportunities for Exhibitors: The 2015 RID National Conference will be providing a free mobile application for attendees. RID is offering exhibitors the opportunity to market your booth to attendees by purchasing an alert that we will post through the mobile application. When an attendee is using the conference mobile application, an alert can be pushed to direct them to your booth. Examples of an alert: Come visit the RID Press Booth in the exhibit hall today, Sunday, August 11th, for an additional 20% discount on your purchase. Looking for career opportunities that support your professional development and growth as an interpreter? Come by XXX s booth for more information! Looking for a special gift for yourself or your loved one? Stop by XXXX s booth for an array of unique and beautifully handcrafted artwork. Cost of Alerts: Alerts will be sold $300 per alert. NOTE: There will only be two alert slots sold per day. They will be sold on a first-come, first served basis. Payment of alert and copy should be submitted to RID by June 1, 2015 All copy is subject to RID s approval. Contact: Julie Greenfiled, Meetings Manager, at jgreenfield@rid.org RID 2015 Exhibitor and Sponsorship Prospectus

7 RID.org 7 Marketing & Printing Opportunities Advertising Opportunities in RID Publications Maximize your company s or program s visibility at the 2015 RID National Conference and drive attendees directly to your business or exhibit booth by advertising in the 2015 RID National Conference program The program book is an extremely valuable resource provided to all attendees and is loaded with information on speakers, daily schedules, exhibitor write-ups, sponsors, educational session descriptions and special events. Conference Program Book This booklet is given to all conference registrants. Finished size is. Organizations must supply RID with artwork by June 1, 2015 Front Cover, Inside $1000 Back Cover, Inside $1000 Back Cover, Outside $1000 Ad Section: ¼ page $200 ½ page $300 Full page $600 VIEWS RID s premiere magazine is published 4 times a year. It addresses practice, theory, and research related to the interpreting industry. Conference attendees can pick up a copy of the VIEWS at RID s booth at the conference. Finished size is 8 ½ by 11. Organizations must supply RID with artwork. Front Cover, Inside $2363 Back Cover, Inside $2100 Back Cover, Outside $2625 Ad Section: ¼ page $788 ½ page $1313 Full page $1838 Ad Specs PDF files are the preferred format for advertisements. RID accepts native files in the following formats: Adobe InDesign, Adobe Photoshop (TIF or EPS with all fonts rasterized) and Adobe Illustrator EPS (with all fonts converted to outlines). All necessary fonts and graphics should be included with ads and color setting must be 4-color/CMYK. High resolution JPGs are also acceptable. All graphics, art, photos and logos must be at 300 dpi or better. We will not accept advertisements in the following formats: Microsoft Word, Excel, PowerPoint, Adobe PageMaker, CorelDraw, GIF or similar web-quality graphics. Finsihed artwork size and formatting information can be found at rid.org under conference and exhibit information. Ad Policy All conference program advertising is subject to approval by RID, who reserves the right to put the word advertisement with copy that, in their opinion, resembles editorial material. RID also reserves the right to reject advertisements. Positioning of advertisements shall be under the exclusive discretion and control of RID. Submissions & Cancellations Deadline: June 1, 2015 Cancellation policy: Space cancellation must be received in writing. Reserved advertisement space cancelled prior to June 1, 2015 will be refunded less a $50.00 service charge. Cancellations cannot be accepted after closing date. Failure to notify RID prior to closing date will result in the full cost of insertion. Contact Tina Maggio, Director of Communications advertising@rid.org Organizational members, CMP sponsors and nonprofits receive a 20% discount on all advertisement insertions. Please note that the front cover, front inside cover, back cover and back inside cover are reserved for paramount and premier sponsors. Advertisement placement is determined on a first-come, firstserved basis. For the full VIEWS ad insert in order, includeing specs and cost, go to rid.org

8 8 Hyatt Regency New Orleans Elite Hall - August 8-11, 2015 Exhibitor Rules & Regulations All applicants and exhibitors are bound by these rules and regulations, which are intended to serve the best interests of conference attendees, exhibitors, and RID. RID shall have full authority to interrupt or amend this rule, and its decision is final. Exhibit Set Up Hours Saturday, August 8, :30 to 5:00 p.m. Must be set up by 5:30 p.m. No one will be permitted to assemble exhibits during exhibiting hours. Exhibit Show Hours August 8, 2015: 7:15 p.m. - 9:00 p.m. August 9, 2015: 2:30 p.m. - 8:30 p.m. August 10, 2015: 9:00 a.m. - 4:00 p.m. August 11, 2015: 9:00 a.m. - 12:30 p.m. Exhibit Show Breakdown August 11, 2015: 12:30 p.m. - 5:00 p.m. Exhibitor Service Kits Viper Tradeshow Services, our official conference decorator will send the exhibitor service kits by to whomever registers your booth in mid-july. Exhibit Space Rates Member organizations: $800 Non-member organizations: $1100 Deadlines Priority exhibit space deadline: July 17, 2015 Exhibit sales close: July 17, 2015 All payments are due by July 31, 2015 No refunds after honored after June 1, 2015 *In the event an organization is unable to keep their committment to exhbit at the conference, RID will not be offering refunds after June 1, 2015 but will offer a credit for the 2017 conference. RID 2015 Exhibitor and Sponsorship Prospectus

9 RID.org 9 Post Deadline Assignments Exhibitor applications received after June 1, 2015 will be placed according to availability on a first come-first served basis and must be paid in full by July 15, 2015 *all applications received after June 1, 2015 will not be included in official conference print materials and will be placed on an addendum page listing. Assignment of Space Priority for space assignment will be based on the determination and designation of RID. Applications for exhibit space must be made on the official application form and signed agreement. Exhibitors wishing to avoid assignment of space near a particular competitor should indicate this on their form. RID will use best efforts to handle placement of booths accordingly. Subletting of space is not permitted, doing so will result in a $ fine. Installation and Dismantling of Exhibits The exhibit area will be available for decoration and installation of exhibits beginning at and all exhibits must be fully assembled by 5:00 pm. No one will be permitted to assemble exhibits during exhibiting hours. No exhibit may be dismantled before the official closing time of. Please plan your travel accordingly or hire Viper for labor to dismantle accordingly. Viper Tradeshow Services will be the decorator for this show and will send an Exhibitor Service Kit outlining all the services and resources available including hotel forms for electricity and internet service. Electrical and drayage service will be provided upon request to Viper Tradeshow Services Official Decorator Viper Tradeshow Services Belinda Junior Schlueter (office) (fax) Belinda@vipertradeshow.com Furnishings Each 10 x 10 exhibit booth area will be furnished with (1) 6 skirted table, (2) two chairs and (1) one wastebasket and ID signage as part of the RID exhibit costs. Additional furniture must be ordered at the exhibitor s expense Viper Tradeshow Services will send an Exhibitor Service Kit to person listed on the registration form which will include all of the necessary furniture and decoration forms, drayage and labor information, as well as a schedule of services and rates. Shipping Information and Labor Shipments must be consigned according to instructions in the Exhibitor Service Kit. Shipments should be made early to ensure delivery before set up. Viper Tradeshow Services will provide personnel upon request for servicing exhibitors during set up and dismantling, and will be available to supervise all operations relative to decorations and related services. Arrangements for temporary labor should be made through Viper Tradeshow Services. Official labor order forms will be included in the Exhibitor Service Kit. RID will not be responsible for and will not accept exhibitor shipments to the hotel. Shipments delivered to the show site other than the day of move in are subject to hotel and Viper Tradeshow Service Fees. Forwarding Address Exhibitors should mark and consign shipments according to instructions in the Viper Tradeshow Exhibitor Services Kit that will be ed to the person on the registration form. Schedule of Service and Rates Rates for drayage services will be sent in the Exhibitor Service Kit. Shipments will be received stored and delivered to the booth on the installation date. Empty containers will be removed from the booth, placed in storage and returned to the booth at the close of the show. RID cannot receive drayage for your organization. Limits of Liability Viper Tradeshow Services and RID shall not be responsible for damage to uncreated materials improperly packed, for any concealed damage, loss or theft of materials after the same have been delivered to the exhibit hall and placed in booth space, or prior to being picked up from the booth space at the lose of the exhibition. Exhibitors are requested to please make certain that materials are properly insured against fire, theft and all hazards while in transit to and from the booth and for the duration of the exhibit. All cartons, crates and boxes must be suitably packaged with forwarding labels attached to each, identifying ownership and forwarding address. Crates, cartons and boxes not consigned to Viper Tradeshow Services will not be considered a part of this agreement. Viper Tradeshow Services will be responsible for removal of all equipment and booth accessories from the exhibit areas by termination of the dismantling period. Exhibitors need to dismantle promptly at the end of the show to accommodate this or hire Viper Tradeshow Services labor if necessary. Booths and Signs Piped and draped booths will be used. The back drape in the rear of the booth will be 8 high: Side dividers three feet high (36 ), booth 10 wide RID will provide one 6 inch by 28 identification sign depicting your organization name and booth number to make it easy for you to find your booth. However, we encourage exhibitors to bring sufficient and appropriate signage to promote and identify their organization to attendees and not rely on this courtesy move-in sign alone. Housing A block of guest rooms has been reserved at the Hyatt Regency Hotel for use by RID exhibitors. The hotel reservation cut of date is July 8, The room rate is plus Room/Tax and incidentals. You may make your reservation by calling and asking for a room under the RID room block. Exhibitor Registration Badges All persons in exhibitor booths must be registered with the conference and have their own individual badge. RID will charge for anyone who is not on our official registration list as a result of name badge swapping. The regular exhibit booth rental fee includes registration for two booth personnel. The registration badge is necessary for admittance to all conference sessions. Acceptance of Exhibits RID seeks a wide variety of industry related exhibits and services that provide industry, standards-oriented products and services. Exhibitors shall display professional products and materials that are in character with the conference. Non-professional products to be displayed must be described in writing and sent to the RID office at least eight weeks prior to the exhibition. Exhibits are subject to the approval of RID. RID and Viper Tradeshow Services reserve the right to refuse potential exhibits not meeting standards required or expected as well as the right to curtail exhibits or parts of exhibits which reflect against the character the conference. This applies to displays, literature, advertising, novelties, souvenirs, conduct of persons. Applications for exhibit space are subject to review as described in the exhibit contract. First-time exhibitors should include a sample brochure or pamphlet with their exhibit application for review/ familiarity purposes. Return completed Exhibitor application to: Julie Greenfield RID Meetings Manager Sponsor-Exhibitor@rid.org

10 AUGUST 8-12, 2015 Julie Greenfield, CMP Meetings Manager Hyatt Regency New Orleans 601 Loyola Avenue New Orleans, Louisiana, USA, Tel: Fax: