Deploying Microsoft Office Web Apps Server and Experiencing Collaboration Features

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1 Deploying Microsoft Office Web Apps Server and Experiencing Collaboration Features

2 DISCLAIMER 2014 Microsoft Corporation. All rights reserved. Microsoft, Active Directory, Hyper-V, Internet Explorer, Lync, PowerPoint, Silverlight, SQL Server, Windows, Windows PowerShell, and Windows Server are either registered trademarks or trademarks of Microsoft Corporation in the United States and/or other countries. The names of actual companies and products mentioned herein may be the trademarks of their respective owners. THE CONTENTS OF THIS PACKAGE ARE FOR INFORMATIONAL AND TRAINING PURPOSES ONLY AND ARE PROVIDED "AS IS" WITHOUT WARRANTY OF ANY KIND, WHETHER EXPRESS OR IMPLIED, INCLUDING BUT NOT LIMITED TO THE IMPLIED WARRANTIES OF MERCHANTABILITY, FITNESS FOR A PARTICULAR PURPOSE, AND NON-INFRINGEMENT. No part of the text or software included in this training package may be reproduced or transmitted in any form or by any means, electronic or mechanical, including photocopying, recording, or any information storage and retrieval system, without permission from Microsoft. Because Microsoft must respond to changing market conditions, it should not be interpreted to be a commitment on the part of Microsoft, and Microsoft cannot guarantee the accuracy of any information presented after the date of publication. The names of actual companies and products mentioned herein may be the trademarks of their respective owners. To obtain authorization for uses other than those specified above, please visit the Microsoft Copyright Permissions Web page at This content is proprietary and confidential, and is intended only for users described in the content provided in this document. This content and information is provided to you under a Non-Disclosure Agreement and cannot be distributed. Copying, disclosing all or any portion of the content and/or information included in this document is strictly prohibited.

3 Table of Contents Lab: Deploying Office Web Apps Server and Experiencing Collaboration Features... 1 Exercise 1: Installing Office Web Apps Server... 2 Exercise 2: Verifying the Office Web Apps Configuration... 8 Exercise 3: Experiencing the Office Web Apps Server... 10

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5 Lab: Deploying Office Web Apps Server and Experiencing Collaboration Features During this lab, you will deploy the Microsoft Office Web Apps Server role on the WAC01 virtual machine. You will then test and verify the new collaboration and video features of Microsoft Lync You will have various online meetings with Lync 2013 and Lync 2010 users to see the different features offered to each type of user. You will see the collaboration features that the Office Web Apps (WAC) server role provides. Estimated time to complete: 60 minutes What You Will Learn After completing the exercises, you will be able to: Install Office Web Apps Server. Configure Office Web Apps Server. Configure Lync Server 2013 to use Office Web Apps. Validate the installation of Office Web Apps Server. Share a Microsoft PowerPoint presentation by using Lync Scenario See the rich features provided by the WAC server role. In order to improve the overall experience of Microsoft PowerPoint presentations in Lync Server meetings, management has decided to deploy the Microsoft Office Web Apps server role and configure Lync Server 2013 to take advantage of it. Management would like to experience the new rich features provided by the addition of the WAC server role. 1

6 Exercise 1: Installing Office Web Apps Server In this exercise, you will install Office Web Apps Server. You will first request and assign a certificate to the Office Web Apps server. You will then install the server role and perform the necessary configurations. The Microsoft.NET Framework 4.5 prerequisite has already been installed. Internet Information Services 7 (IIS 7.0) has also been preinstalled. Tasks 1. Publish an up-to-date CRL a. On DC01, from the taskbar, open Windows PowerShell. b. At the Windows PowerShell prompt, type certutil crl and press ENTER. 1. Install additional.net Framework requirements. Formatted: Granular steps, No bullets or numbering Note: You should use a publicly trusted certificate with the internal and external server names listed as Subject Alternate Names. For the purpose of this lab and environment, use a certificate from the internal Certificate Authority. a. On WAC01, on the desktop, double-click the Certificates shortcut. b. In the Certificates MMC, expand Certificates (Local Computer) and then click Personal. c. Right-click Personal, click All Tasks, click Advanced Operations, and then click Create Custom Request. d. In the Certificate Enrollment wizard, on the Before You Begin page, click Next. e. On the Select Certificate Enrollment Policy page, click Active Directory Enrollment Policy and then click Next. f. On the Custom Request page, click the Template menu, click Web Server, and then click Next. g. On the Certificate Information page, in the window next to Details, click the down chevron and then click Properties. Figure 1: Web Server template details chevron h. On the Certificate Properties page, on the Subject tab, under Subject name, click the Type menu, and then click Common name. 2

7 i. In the Value box, type wac01.onprem.local and then click Add. j. Under Alternative name, click the Type menu, and then click DNS. k. In the Value box, type wac01.onprem.local and then click Add. l. In the Value box, type wac01.onprem123.lyncignite.biz and then click Add. It should look similar to the following figure. Figure 2: Certificate properties m. Click the General tab and in the Friendly Name box, type Office Web Apps Certificate Note: This exact name is important, as you will need to refer to this certificate using its Friendly Name in a command line later. 3

8 n. Click the Private Key tab, and then click the down chevron next to Key Options to expand the options. o. Select the Make private key exportable check box, and then click OK. p. Back on the Certificate Information page, click Next. q. On the Certificate Enrollment page, in the File Name box, type C:\WACCert.req and then click Finish. 3. Process the certificate request. a. On WAC01, start File Explorer. b. In File Explorer, open the C:\WACCert.req file with Notepad. c. In Notepad, click the Edit menu, and then click Select All. d. Click the Edit menu again, and then click Copy. e. Close Notepad. f. Start Microsoft Internet Explorer. g. In the address bar, type and then press Enter. h. At the Windows Security prompt, in the User name box, type administrator i. In the Password box, type Lync!gnit3 and then click OK. j. On the Welcome page, click Request a certificate. k. On the Request a Certificate page, click advanced certificate request. l. On the Advanced Certificate Request page, click Submit a certificate request by using a base-64-encoded CMC or PKCS #10 file, or submit a renewal request by using a base-64-encoded PKCS #7 file. m. On the Submit a Certificate Request or Renewal Request page, right-click in the Saved Request box and then click Paste. n. Click the Certificate Template menu, click Web Server, and then click Submit. Note: If the certificate request fails, restart the Active Directory Certificate Services service on DC01 and try it again. o. On the Certificate Issued page, click Download certificate. p. In the File Download window, click the Save menu, and then click Save as. q. On the Save As page, in the File name box, type C:\WACCert.cer and then click Save. 4

9 r. Close Internet Explorer. 4. Import the new certificate. a. On WAC01, in the Certificates MMC, right-click Personal, click All Tasks, and then click Import. b. On the Welcome page, click Next. c. On the File to Import page, in the File name box, type c:\waccert.cer and then click Next. d. On the Certificate Store page, leave the default settings and then click Next. e. On the Completion page, click Finish. f. At the Certificate Import Wizard prompt, click OK, and then close the Certificates MMC without saving changes. 5. Install Office Web Apps Server. a. On WAC01, in File Explorer, browse to C:\LabFiles\Office Web Apps\ and double-click Setup.exe. b. In the Microsoft Office Web Apps Server 2013 wizard, select the I accept the terms of this agreement check box, and then click Continue. c. On the Choose a file location page, leave the default settings and then click Install Now. d. On the Completion page, click Close. e. Close File Explorer. 6. Create the New Web Applications Farm. a. On WAC01, on the Taskbar, click Windows PowerShell. b. In Windows PowerShell, type the following command and then press Enter: New-OfficeWebAppsFarm -InternalUrl -ExternalUrl CertificateName Office Web Apps Certificate AllowHttp This command will take a couple of minutes to complete. Note: The Certificate parameter must match the Friendly Name you entered when creating the certificate request. 5

10 Note: If you have trouble using the commands for Office Web Apps, restarting the WAC01 server may resolve that. 7. Configure the WAC Server allow list. a. On WAC01, in Windows PowerShell, type the following command and then press Enter: New-OfficeWebAppsHost Domain onprem.local The results of this command should list {onprem.local} under allowlist. 6

11 Exercise 2: Verifying the Office Web Apps Configuration In this exercise, you will verify the Office Web Apps configuration by first, viewing a web URL. You will then start the Event Viewer and view the configuration of the WAC URL in Lync Server Tasks 1. Verify the Office Web Apps Server Installation. a. On DC01, start Internet Explorer. b. In the address bar, type and then press Enter. You should see a Web Application Open Platform Interface (WOPI) discovery XML file similar to the following figure. c. Close Internet Explorer. Figure 3: WOPI discovery XML file 2. Verify WAC Server URL Discovery. a. On LSFE01, pause the mouse on the bottom left corner to bring up the Start menu. 7

12 b. Right-click the Start button, and then click Event Viewer. c. In the Event Viewer, expand Applications and Services Logs, and then click Lync Server. d. In the Lync Server event logs, find the newest event with the ID of with the source of LS Data MCU and view its properties. It should look similar to the following figure. Figure 4: Successful WAC discovery event This confirms that the WAC server was discovered. e. Close the Event and the Event Viewer. 8

13 Exercise 3: Experiencing the Office Web Apps Server In this exercise, you will experience the rich new collaboration features provided through the addition of the WAC server role. IMPORTANT: In order to perform all of the steps in this lab, Microsoft Office 2013 on CLIENT01 must not be in an expired state. If it is expired, perform the following steps. 1. Open Microsoft Word 2013 and check to see if the product is in an expired state. A red bar will appear across the top of the page. 2. If expired, close all Office Products (Lync, Outlook, OneNote, etc.) on CLIENT Open an elevated command prompt. 4. Change the directory to c:\program Files (x86)\microsoft Office\Office15 5. Type ospprearm.exe and then press Enter. 6. Restart Lync and start the lab. Tasks 1. Start Lync 2013 on SQL01. a. On SQL01, on the Taskbar, click Lync b. If prompted, on the First things first prompt, click Ask me later, and then click Accept. c. Close the We are unable to connect right now prompt. d. In Lync 2013, in the Sign-in address box, type and then click Sign In. e. In the Password box, type Password1 and then click Sign In. f. Click Yes to save the sign-in information. Verify that the Holly can successfully log in. 2. Log on to Lync 2013 on CLIENT01, and start Microsoft OneNote a. On CLIENT01, on the Taskbar, click Lync b. If prompted, close the We are unable to connect right now prompt. i. If Bob Kelly is not already the signed in user, in Lync 2013, click the Status menu and click Sign Out. ii. In the Sign-in address box, type and then click Sign In. iii. In the Password box, type Password1 and then click Sign In. iv. Click Yes to save the sign-in information. 9

14 c. Add Holly, John, and Preeda as contacts if not already added. d. On the Desktop, pause the mouse on the bottom left corner and then click Start. e. On the Start screen, click OneNote f. If prompted, close the We are unable to connect right now prompt. g. In OneNote, next to the Quick Notes tab, click to add a new section. h. Name the new section Lync Meetings. i. Minimize OneNote. 3. Log on to Lync 2010 on CLIENT02. a. On CLIENT02, on the Desktop, on the Taskbar, click Microsoft Lync b. Verify Preeda is able to sign in successfully. c. At any Lync prompts if shown, select the Add to this contact group check box, and then click OK. 4. Have Bob create and attend an ad-hoc conference. a. On CLIENT01, in Lync 2013, hold down the Ctrl key and click Holly and Preeda. b. Right-click Holly and Preeda, and then click Send an IM. c. In the Conversation window, type a short message and then press Enter. 5. Join the Group Conversation on CLIENT02 and SQL01. a. On CLIENT02 and SQL01, join the group conversation. 6. Share a PowerPoint presentation on CLIENT01. a. On CLIENT01, in the Group Conversation window, click the Share Content button and then click PowerPoint. b. In the Share PowerPoint window, browse to C:\Program Files(x86)\Microsoft Office (x86)\office15\1033, click PREVIEWTEMPLATE, and then click Open. Wait as the PowerPoint presentation is uploaded and converted to the WAC server. 7. View the shared PowerPoint presentation on the Lync 2010 client. a. On Client02, in the Group Conversation window, click Accept sharing request. Notice that Preeda has all of the features of a Lync Server 2010 online meeting, such as being able to advance the slides, and edit, markup, and save the slides. 8. View the shared PowerPoint presentation on the Lync 2013 client. a. On SQL01, in the Group Conversation window, click Accept Meeting Content. 10

15 Notice the shared PowerPoint presentation and the features available to Lync users. b. In the upper-right corner of the shared PowerPoint window, click the Annotations button to open the toolbar that shows the editing options. c. In the lower-right corner of the shared PowerPoint window, notice the THUMBNAILS and NOTES buttons. d. Click NOTES and view the notes section of each slide. e. To preview the slides, click THUMBNAILS. Figure 5: Thumbnail view of shared PowerPoint presentation f. Click the arrows to preview the slides. g. At the top of the Conversation window, click Return to Presenter s View. h. Click the IM button to hide the IM window and show just the presentation. i. Click the People button to change the roster view. j. Notice who is Video Capable and who is not. 9. Take Private Notes. a. On CLIENT01, in the Conversation window, pause the pointer on the Share Content button, click the ONENOTE tab, and then click My Notes. NOTE: If you receive a OneNote error trying to locate the meeting notes, verify Office 2013 is not in an expired state. If Office 2013 is in an expired state, refer to the instructions at the beginning of this exercise. b. On the Select Location in OneNote window, expand My Notebook, click Lync Meetings, and then click OK. Notice that OneNote captures the details of the current meeting, which should look similar to the following figure. 11

16 Figure 6: OneNote capture of Lync meeting details. c. Click the Files from Lync Meeting can be downloaded to this page. Click here for download options banner, and then click Allow Download for All Files. Notice that the shared PowerPoint presentation is embedded into the OneNote page. Figure 7: The shared PowerPoint presentation is embedded in the OneNote page d. Back in the Lync conversation window, pause the pointer on the Share Content button again, click PRESENT, and then click Whiteboard. e. On the shared whiteboard, have all three conversation participants on all three clients make changes to the whiteboard. f. On CLIENT01, click the More options button under the editing tools, and then click Send to OneNote. g. On In the Select Location in OneNote windowdialog box (you may have to open it from the taskbar), expand Lync Meetings, click My Meeting Notes, and then click OK. Notice that the whiteboard now shows in the OneNote page captured earlier. h. Close OneNote. 12

17 i. Close the Group Conversation on all three clients. 13

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