Provider Training. Behavioral Health Screening, Referral, and Coding Requirements

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1 Provider Training Behavioral Health Screening, Referral, and Coding Requirements

2 Training Outline I. Behavioral Health Screening Requirements and Referrals II. Healthy Behaviors Substance and Alcohol Abuse Program III. Behavioral Health Screening Coding Requirements IV. USPSTF Recommended Guidelines

3 I. Provider Training Behavioral Health Screening Requirements and Referrals

4 What is the Primary Care Provider's role? To screen new and current members for behavioral health issues. Follow up on members diagnosed with behavioral health issues. Refer members to appropriate services.

5 Behavioral Health Screening Requirements Behavioral Health Screening for Adults An adult health screening should be performed to assess the health status of all Plan members twenty-one (21) years of age or older. The screening should include: screening for domestic violence, smoking and substance abuse. Members with these problems should be referred to the pertinent programs. Member records must include: Member s use of tobacco products or alcohol/substance abuse with documentation when referrals to cessation programs or behavioral services were offered and the member s decision. Behavioral Health Screening for Adolescents (Ages 7-20) Federal guidelines recommend that mental health and substance abuse screening be included in each Well Child Care examination, based on the specified age groups. Source:

6 Suggested Screening Tools Substance Abuse and Mental Illness Symptoms Screener (SAMISS) available online at: file:///c:/users/lseff/downloads/samisstoolpluskey16q.pdf CAGE (Cut down, Annoyed, Guilty, Eye-opener) Adapted to Include Drugs (CAGE- AID) available online at: https://www.mhn.com/static/pdfs/cage-aid.pdf Patient Health Questionnaire-9 (PHQ-9) (NOTE: this instrument does not include any alcohol or drug abuse screening items) available online at: The Drug Abuse Screening Test (DAST) available online at: Screening, brief intervention, and referral to treatment (SBIRT) available online at: The Alcohol Use Disorders Identification Test (AUDIT) Information and screening questionnaire available online at:

7 Behavioral Health Referrals Members who screen positive for any behavioral health issue should be referred to appropriate services. Please see the Provider Manual (link below) for referral details: Mental Health Referrals (Provider Manual P. 45) Behavioral or Mental Health Services Not Covered by the Plan (Provider Manual P. 46) Emergency Mental Health Services In and Outside of the Service Area (Provider Manual P. 46) Domestic Violence and Abuse Screening Physicians should identify indicators of domestic violence and abuse, including physical, psychological, sexual and substance abuse (Provider Manual P. 27) Source:

8 II. Provider Training Healthy Behaviors Substance and Alcohol Abuse Program

9 Healthy Behaviors Program Background The Enhanced Benefits Rewards Program was introduced in Florida in 2006 as part of Florida Medicaid Reform The program gave financial rewards to Medicaid enrollees who received certain targeted preventive services, complied with maintenance and disease management programs, and kept appointments In the Managed Medical Assistance (MMA) Contract, the Agency for Health Care Administration (AHCA) transferred responsibility for developing programs to reward healthy behaviors to contracted Health Plans

10 Healthy Behaviors Programs The Plan offers five Healthy Behaviors Rewards Programs: Maternity Quit Smoking Alcohol and Drug Abuse Weight Loss Well Child Visits For more information please see the Health Behaviors Rewards Program: An Overview for Our Provider Network at - viors_provider%20overview_booklet.pdf

11 Healthy Behaviors Substance and Alcohol Abuse Screening Requirements As part of its Healthy Behaviors Rewards Program, and to promote positive health outcomes, the MMA contract requires that Plan providers screen members for signs of alcohol or substance abuse as part of prevention evaluation at the following times: Initial contact with a new member Routine physical examinations Initial prenatal contact When the members evidence serious over-utilization of medical, surgical, trauma, or emergency services When documentation of emergency room visits suggests the need

12 Healthy Behaviors Substance and Alcohol Abuse Program Goals Assure routine screen of all Plan members for risk of alcohol and/or drug abuse during regular PCP visits Refer Plan members who screen at risk of alcohol and/or substance abuse to the Healthy Behaviors Program Referred Plan members to be enrolled in PsychCare s Encompass Program Through the Encompass Program members to be encouraged to take steps toward sobriety and have support throughout the difficult process Assure that Plan members have the opportunity to work with a PsychCare Case Manager to develop a strategy for achieving sobriety Assure that Plan members have the medical and psychological support they need to achieve sobriety Offer incentives to Plan members for attending Alcoholics Anonymous and Narcotics Anonymous meetings

13 How it Works Intervention/ Milestone Make commitment to program Incentive Type Point-based mail order reward program Incentive Value Description 5 points Member and Case Manager sign Promise Form and submit to the Healthy Behaviors Reward Program (HBRP). Member can participate in the Alcohol or Drug Abuse HBRP only one time within a 12 month period. 1 Day Sobriety Point-based mail order reward program 30 day Sobriety Point-based mail order reward program 90 day Sobriety Point-based mail order reward program 180 day Sobriety Point-based mail order reward program 365 day Sobriety Point-based mail order reward program 9 points Member presents appropriate chip as evidence of compliance with attendance in AA/NA. Reward contingent on Case Manager and member signature on compliance verification form and submission to the HBRP. 9 points Member presents appropriate chip as evidence of compliance with attendance in AA/NA. Reward contingent on Case Manager and member signature on compliance verification form and submission to the HBRP. 9 points Member presents appropriate chip as evidence of compliance with attendance in AA/NA. Reward contingent on Case Manager and member signature on compliance verification form and submission to the HBRP. 9 points Member presents appropriate chip as evidence of compliance with attendance in AA/NA. Reward contingent on Case Manager and member signature on compliance verification form and submission to the HBRP. 9 points Member presents appropriate chip as evidence of compliance with attendance in AA/NA. Reward contingent on Case Manager and member signature on compliance verification form and submission to the HBRP.

14 To access the Healthy Behaviors Rewards Program Provider Referral Form please go to: sites/default/files/healthy%20behaviors _Provider%20Overview_booklet.pdf

15 III. Provider Training Behavioral Health Screening Coding Requirements

16 Background The MMA contract requires that Simply Healthcare Plans (SHP) monitor, evaluate, and improve the quality and appropriateness of care and service delivery (or the failure to provide care or deliver services) to enrollees through several activities, one of which is Performance Improvement Projects (PIPs). The AHCA requires that all PIPS achieve, through ongoing measurements and intervention, significant improvement to the quality of care and service delivery, sustained over time, in areas that are expected to have a favorable effect on health outcomes and enrollee satisfaction. With MMA implementation, AHCA required SHP to conduct 4 PIPs including one choice PIP in one of 3 topic areas. The Plan selected, Integrating Primary Care and Behavioral Health, for one of its Lines of Business.

17 Background In order to be treated, Behavioral Health related disorders must first be identified and individuals referred to appropriate services. One of the barriers identified by SHP is that Behavioral Health screenings are not coded separately from the Primary Care visit. In other words, there is no documentation of screening aside from the documentation in the medical record. Therefore, the Plan has very limited data on the percentage of members who received a Behavioral Health screening during a Primary Care visit. It is essential for the Plan to obtain accurate screening data in order to ensure that members who screen positive are identified and referred to appropriate Behavioral Health services.

18 Behavioral Health Screening Coding Requirements In order to obtain the necessary data, SHP has developed a guide for coding Behavioral Health screenings. The following slides illustrate the two coding options allowable for documenting a Behavioral Health screening. Please note that, at a minimum, Behavioral Health screening should be done annually.

19 Option 1: Evaluation and Management (E&M) Code Paired with Initial or Periodic Screening Visit Code Initial or Periodic Comprehensive preventive medicine evaluation and management of an individual including an age and gender appropriate history, examination, counseling/anticipatory guidance/risk factor reduction interventions, and the ordering of laboratory/diagnostic procedures. In conjunction with: An appropriate screening code new or established patient.

20 Option 1: Procedure Codes New Patient: Office or other outpatient visit for the evaluation and management of a new patient, which requires 3 key components (Typically 10 minutes face-to-face) (Typically 20 minutes face-to-face) (Typically 30 minutes face-to-face) (Typically 45 minutes face-to-face) Established Patient: Office or other outpatient visit for the evaluation and management of an established patient, which requires at least 2 of 3 key components (Typically 10 minutes face-to-face) (Typically 15 minutes face-to-face) (Typically 25 minutes face-to-face)

21 Option 1: Screening Codes H0001 H0002 Alcohol and/or drug assessment Behavioral health screening to determine eligibility for admission to treatment program H0028 H0049 H0050 G0396 G0397 Alcohol and/or drug prevention problem identification and referral service (e.g. student assistance and employee assistance programs), does not include assessment Alcohol and/or drug screening - Diagnosis code V82.9 (Unspecified condition) is required on claims for procedure code H0049. Alcohol and/or drug service, brief intervention, per 15 minutes - Diagnosis code V65.42 (Counseling on substance use and abuse) is required on claims for procedure code H0050. Alcohol and/or substance (other than tobacco) abuse structured assessment (e.g., audit, dast), and brief intervention 15 to 30 minutes Alcohol and/or substance (other than tobacco) abuse structured assessment (e.g., audit, dast), and intervention, greater than 30 minutes Preventive medicine, individual counseling, alcohol and/or substance abuse (other than tobacco) structured screening and brief intervention, minutes Preventive medicine, individual counseling, alcohol and/or substance abuse (other than tobacco) structured screening and brief intervention, greater than 30 minutes V79.0 Screening for Depression V79.1 Screening for Alcoholism V79.9 Screening for unspecified mental disorder and developmental handicap

22 Option 2: Evaluation and Management (E&M) Codes Paired with Diagnosis Codes Office visits with E&M codes may be used, but to be counted as a Behavioral Health Screening one of the following CPT codes must be paired with one of the following diagnostic codes. The pairing of a procedure code with a diagnostic code indicates that a screening was conducted as part of the office visit. Standalone E&M procedure codes do not constitute evidence of a Behavioral Health screening.

23 Option 2: Procedure Codes New Patient: Office or other outpatient visit for the evaluation and management of a new patient, which requires 3 key components (Typically 10 minutes face-to-face) (Typically 20 minutes face-to-face) (Typically 30 minutes face-to-face) (Typically 45 minutes face-to-face) Established Patient: Office or other outpatient visit for the evaluation and management of an established patient, which requires at least 2 of 3 key components (Typically 10 minutes face-to-face) (Typically 15 minutes face-to-face) (Typically 25 minutes face-to-face)

24 Option 2: Diagnostic Codes NOTE: These codes represent the high-level code grouping. Specific diagnoses must be used for claims (e.g., DO NOT USE 296; USE Major depressive affective disorder, recurrent episode, unspecified) 290 Dementias 291 Alcohol-induced mental disorders 292 Drug-induced mental disorders 293 Transient mental disorders due to conditions classified elsewhere 294 Persistent mental disorders due to conditions classified elsewhere 295 Schizophrenic disorders 296 Episodic mood disorders 297 Delusional disorders 298 Other nonorganic psychoses 299 Pervasive developmental disorders 300 Anxiety, dissociative and somatoform disorders 301 Personality disorders 302 Sexual and gender identity disorders

25 Option 2: Diagnostic Codes NOTE: These codes represent the high-level code grouping. Specific diagnoses must be used for claims (e.g., DO NOT USE 296; USE Major depressive affective disorder, recurrent episode, unspecified) 303 Alcohol dependence syndrome 304 Drug dependence 305 Nondependent abuse of drugs 306 Physiological malfunction arising from mental factors 307 Special symptoms or syndromes not elsewhere classified 308 Acute reaction to stress 309 Adjustment reaction 310 Specific nonpsychotic mental disorders due to brain damage 311 Depressive disorder, not elsewhere classified 312 Disturbance of conduct not elsewhere classified 313 Disturbance of emotions specific to childhood and adolescence 314 Hyperkinetic syndrome of childhood 315 Specific delays in development 316 Psychic factors associated with diseases classified elsewhere

26 IV. Provider Training USPSTF Preventive Services Recommendations

27 Preventive Services Recommended by the USPSTF SHP adheres to the recommendations made by the U.S. Preventive Services Task Force (USPSTF). The USPSTF recommends that Primary Care Physicians (PCPs) discuss the preventive services below with eligible patients and offer them as a priority: Alcohol Misuse Screening and Behavioral Counseling Depression in Adults, Screening Intimate Partner Violence and Elderly Abuse, Screening Major Depressive Disorder in Children and Adolescents, Screening All these services have received an A or a B (recommended) grade from the Task Force. Refer to the source below for more information and population-specific clinical considerations. Source: The Guide to Clinical Preventive Services

28 Recommendations by Population Recommendation Adults Special Populations Alcohol Misuse Screening and Behavioral Counseling Depression in Adults, Screening Major Depressive Disorder in Children and Adolescents, Screening Intimate Partner Violence and Elderly Abuse, Screening Men Women Pregnant Women Children/Adolescent X X X X X X X

29 Alcohol Misuse Screening and Behavioral Counseling Title Screening and Behavioral Counseling Interventions in Primary Care To Reduce Alcohol Misuse Population Adults aged 18 years or older Adolescents Recommendation Screen for alcohol misuse and provide brief behavioral counseling interventions to persons engaged in risky or hazardous drinking. Grade: B No recommendation. Grade: I (Insufficient Evidence) For a summary of the evidence systematically reviewed in making this recommendation, the full recommendation statement, and supporting documents, please go to

30 Depression in Adults, Screening Title Population Recommendation Screening for Depression in Adults Non-pregnant adults 18 years or older Screen when staff-assisted depression care supports are in place to assure accurate diagnosis, effective treatment, and follow up. Grade: B Do not automatically screen when staff-assisted depression care supports are not in place. Grade: C For a summary of the evidence systematically reviewed in making these recommendations, the full recommendation statement, and supporting documents, please go to

31 Major Depressive Disorder in Children and Adolescents, Screening Title Population Recommendation Screening and Treatment for Major Depressive Disorder in Children and Adolescents Adolescents (12-18 years) Screen when systems for diagnosis, treatment, and follow up are in place. Grade: B No Recommendation Grade: I (Insufficient Evidence) For a summary of the evidence systematically reviewed in making these recommendations, the full recommendation statement, and supporting documents, please go to

32 Intimate Partner Violence and Elderly Abuse, Screening Title Population Recommendation Screening for Intimate Partner Violence and Abuse of Elderly and Vulnerable Adults Asymptomatic women of childbearing age Screen women for intimate partner violence (IPV), and provide or refer women who screen positive to intervention services. Grade: B Elderly or vulnerable adults No recommendation. Grade: I (Insufficient Evidence) For a summary of the evidence systematically reviewed in making this recommendation, the full recommendation statement, and supporting documents, please go to

33 Other Screenings Illicit Drug Use: The USPSTF concludes that the current evidence is insufficient to assess the balance of benefits and harms of screening adolescents, adults, and pregnant women for illicit drug use. Illicit and Prescription Drug Use in Children and Adolescents: While the evidence is insufficient to recommend specific interventions in the primary care setting, those that have been studied include face-to-face counseling, videos, print materials, and interactive computer-based tools. Studies on these interventions were limited and findings on whether interventions significantly improved health outcomes were inconsistent. Suicide Risk: There is no evidence that screening for suicide risk reduces suicide attempts or mortality. There is insufficient evidence to determine if treatment of persons at high risk reduces suicide attempts or mortality. There are no studies that directly address the harms of screening and treatment for suicide risk. As a result, the USPSTF could not determine the balance of benefits and harms of screening for suicide risk in the primary care setting.

34 Illicit Drug Use Title Population Recommendation Screening for Illicit Drug Use Adolescents, adults, and pregnant women not previously identified as users of illicit drugs No recommendation. Grade I: (Insufficient Evidence) For a summary of the evidence systematically reviewed in making these recommendations, the full recommendation statement, and supporting documents, please go to

35 Illicit and Prescription Drug Use in Children and Adolescents Title Population Recommendation Primary Care Behavioral Interventions to Reduce Illicit Drug and Nonmedical Pharmaceutical Use in Children and Adolescents Children and adolescents younger than age 18 years who have not already been diagnosed with a substance use disorder No recommendation. Grade: I statement For a summary of the evidence systematically reviewed in making this recommendation, the full recommendation statement, and supporting documents, please go to

36 Suicide Risk Title Population Recommendation Screening for Suicide Risk General population No recommendation. Grade: I (Insufficient Evidence) For a summary of the evidence systematically reviewed in making this recommendation, the full recommendation statement, and supporting documents, please go to

37 THANK YOU!

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