IEA Coding Software Coding Expert. Presentation prepared for the IEA General Assembly in Hong Kong October 2007
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1 IEA Coding Software Coding Expert Presentation prepared for the IEA General Assembly in Hong Kong October 2007
2 Content 1. Coding 2. Modes of Coding 3. Why a new coding software? 4. Who was involved? 5. Process of Computer Aided Coding 6. Modular software concept 7. The Coding Expert Manager 8. The Coding Expert Client 9. The Coding Expert Trainer 10. Next steps
3 1. Coding Also known as scoring, marking, or rating Assign a code, i.e. a number to a constructed response item Simple answer (word or figure; 0,1) More detailed response (partial credit; more options; e.g. 0,1,2...) Essay (Many dimensions) Requirements: Coding instructions Training guidelines with examples Logistics procedures Control procedures
4 2. Modes of coding Paper and pencil Implemented in many IEA studies Many copies Training procedures Logistics and control Computer Aided Coding (Implemented at the DPC for national projects since 5 years) Scanned material Software for Coding Training Logistics Control
5 3. Why a new coding software? Provider Lack of support and change of activities No room for improvement Technical problems Usability (Screen display) Speed problems Lack of stability
6 4. Who was involved? Coding unit Content Testing Software unit Programming Testing Interface with data entry and scanning Progress Report and discussion of revisions and next steps every fortnight Data management unit Workflow
7 5. Process of Computer Aided Coding 7
8 6. Modular Software Concept 8 The Coding Expert software consists of three modules: Administrator module: User module: Training module: Coding Expert Manager Coding Expert Client Coding Expert Trainer
9 7. The Coding Expert Manager 9 Main Functions: Coder administration (who is coding) Item definition (what to code) Code plan definition (how to code) Rule definition (who is coding what and how) Management of logistics Creating packages (input for coders) Delivering packages (CD of ftp) Control return (ftp or ) Statistics
10 7. The CE-Manager 10 Definition of projects, items, and rules
11 7. The CE-Manager 11 Item Definitions
12 7. The CE-Manager 12 Item Definitions
13 7. The CE-Manager 13 Code Plan and Code Definitions
14 7. The CE-Manager 14 Code Plan and Code Definitions
15 7. The CE-Manager 16 Advantages: No handling of papers during coding Sophisticated package management Handling of different coding purposes Coding for the data base Coding of multiple marking items (within and between coder reliability) Coding of training items (comparisons) Coding of transcribed items (occupations) Batch processing for packaging (over night) Import/export functionalities (code plans, rules) Basic statistics to monitor the process
16 8. The Coding Expert Client 17 Main Functions: Coding Transcription Recoding of problematic responses or missing codes (single station or network) Creation of return files (codes)
17 8. The CE-Client 18 Image Window, Code Plan Window, Assigned Codes
18 8. The CE-Client 19 Advantages: No handling of paper during coding Coding by item or any other order pre-defined in the manager module Sorting function by file size (missing data) Help function Annotations possible Recording of additional information (time per code)
19 9. The Coding Expert Trainer 20 Main Functions: Display and compare training material on screen (Pre-)define master codes Display coder agreement Display coder annotations and discuss code plan for improvements
20 9. The CE-Trainer 21 Image Window, Master Code, Code Comparisons
21 9. The CE-Trainer 22 Advantages: Immediate comparison of results during the training sessions after coding rounds Detection of problematic items Detection of problematic coding instructions Categories missing? Instructions ambiguous? Instructions too complex? Detection of deviating coders Harshness Leniency Systematic deviations
22 10. Next steps Calculation of agreement indices in the system Create links to the bookkeeping system Generation of invoices for coders Controlling Approval system Explore possibilities and conditions to make modules available for others Most likely for the client module Training module also possible, but would require some effort for modification Manager module is tailored for the IEA DPC environment
23 Many thanks for your attention!
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