LAKE TAHOE COMMUNITY COLLEGE DISTRICT BOARD OF TRUSTEES

Transcription

1 LAKE TAHOE COMMUNITY COLLEGE DISTRICT July 24, 2012 Board Meeting BOARD OF TRUSTEES Molly Blann - President Karen Borges - Board Clerk Kerry David Roberta L. Mason Dr. Fritz Wenck Alicia Agnew - Student Trustee Board Secretary Kindred Murillo, Ed.D. One College Drive South Lake Tahoe, CA (530) x210

2 LAKE TAHOE COMMUNITY COLLEGE DISTRICT BOARD OF TRUSTEES Regular Tuesday, July 24, 2012 Meeting Lake Tahoe Community College Room L104 5:20 p.m. Closed Session 6:20 p.m. Open Session I. Call to Order AGENDA II. III. IV. Announcement of Items to be Discussed in Closed Session Hearing of the Public on Closed Session Agenda Items Welcome to a meeting of the Lake Tahoe Community College District. At this time, the will listen to communication from the public on any Closed Session agenda items. Comments are limited to no more than five minutes per person. Recess to Closed Session A. Public Employee Performance Evaluations 1. Superintendent/President One Year Evaluation 2. Interim Vice President of Administrative Services B. Public Employment 1. Adjunct Instructors for Summer Session 2012, Fall Quarter 2012, Winter Quarter Employee Resignations and Retirements C. Conference with Legal Counsel: Anticipated Litigation Significant exposure to litigation pursuant to subdivision (b) of Section : (2)/Kindred Murillo V. Reconvene to Open Session VI. VII. Opening Ceremonies A. Pledge of Allegiance to the Flag B. Welcome Guests Hearing of the Public on Items Not on the Agenda (Members of the public may address the Board on items not on the agenda subject to a five-minute time limit {groups to 15-minutes on any one topic or item} that may be extended by the President of the Board or by Board action. The Board, however, cannot act upon any request or proposal unless the item is on the meeting agenda. If you would like to speak, please print your name on a BLUE card located at the door and give it to the Superintendent or her assistant. You will be called upon in random order.)

3 AGENDA July 24, 2012 VIII. IX. Reports and First Readings A. Reports 1. LTCC Governance Bylaws Technology Council (Jones) 2. LTCC Governance Bylaws Budget & Facilities Council (DeFranco/Murillo) Items for Future Board Consideration A. Facilities Master Plan (August 17, 2012 Retreat) B. Partnerships (August 17, 2012 Retreat) (Murillo) X. Action Items Hearing of the Public on Items on the Agenda (Members of the public will be given the opportunity to speak on each action item listed on this agenda when the item is before the Board subject to a five-minute time limit {groups to 15-minutes on any one topic or item} that may be extended by the President of the Board or by Board action. Please fill out a YELLOW card if you wish to speak to an agenda item.) Consent Agenda Action Items A. Academic Affairs/Student Services 1. Approval of Authorization to Offer Out-of-District Courses for 2012/13 2. Approval of Agreement with Mary Ann Hamann for Professional Consulting Services 3. Approval of Renewal Agreement with Dean Evans & Associates for EMS Software Maintenance and Support B. Business Services 1. Approval of Regular Payroll for the Month of June, Approval of Supplementary Payroll for the Month of June, Approval of Clearing of Trust Fund J 2011/12 4. Approval of Regular Warrant Batch Numbers: 2164 in the amount of $ 8, in the amount of $ 52, in the amount of $ 20, in the amount of $ 44, in the amount of $ 5, in the amount of $ 30, in the amount of $ 113, Approval of Agreement with Lake Alarms for Security System Monitoring Services 6. Approval of Service Contract with Otis Elevator for Elevator Maintenance Service

4 AGENDA July 24, 2012 C. Human Resources 1. Approval of Personnel Action Number /13 a. Employment of Academic Personnel i. Adjunct Instructors for Summer Session 2012, Fall Quarter 2012, Winter Quarter 2013 ii. Resignations and Retirements D. Superintendent/President 1. Approval of Renewal Agreement with XAP Corporation for Operation and Maintenance of District s Online Electronic Admission Application System 2. Approval of Renewal Agreement with Chancellor s Office of the California Community Colleges for Student Right-To-Know Reporting Services 3. Approval of Amendment to Resolution /81 Conflict of Interest; Appendix B, Designated Positions and Categories of Disclosure E. Minutes 1. Approval of Minutes July 10, 2012 XI. New Business Action Items A. Academic Affairs/Student Services 1. Consideration of Approval of Renewal of Maintenance Agreement with Datatel, Inc. for Software Maintenance Services 2. Consideration of Approval of Community Education Course Curriculum and Associated Fees B. Business Services 1. Consideration of Approval of Submittal of Five Year Construction Plan, C. Superintendent/President 1. Consideration of Approval of Renewal Agreement with Integral Networks, Inc. for Technology Services 2. Consideration of Approval of Addendum to Agreement with Jenzabar, Inc. for Maintenance and Support Services for the District s Legacy Systems XII. Announcements and Comments A. Board Member Comments B. Academic Senate Comments C. Classified Employees Association Comments D. Administrators Comments E. President s Comments XIII. Next Meeting Date Special Meeting Board Retreat August 17, 2012 XIV. Adjournment

5 AGENDA ITEM NO. VIII.A.1. LAKE TAHOE COMMUNITY COLLEGE DISTRICT CLOSED SESSION REPORTS & FIRST READINGS CONSENT ACTION ITEMS INFORMATION DATE: July 24, 2012 TO: FROM: SUBJECT: Superintendent/President LTCC Governance Bylaws Technology Council During this academic year the constituency groups of Lake Tahoe Community College developed a revised governance structure based on the feedback of faculty and staff in Fall 2010, and an assessment done by the College Planning Council in The new structure includes new institutional planning and budget development processes which fall under the provisions of AB 1725 academic and professional matters to "consult collegially." Attached is the LTCC Governance Bylaws for review of the component Technology Council. This item was requested by the Board at the June 26, 2012 meeting to increase Board understanding of individual councils. This item is presented by Cheri Jones, Interim Executive Director, Technology and Education Services.

6 AGENDA ITEM NO. VIII.A.2. LAKE TAHOE COMMUNITY COLLEGE DISTRICT CLOSED SESSION REPORTS & FIRST READINGS CONSENT ACTION ITEMS INFORMATION DATE: July 24, 2012 TO: FROM: SUBJECT: Superintendent/President LTCC Governance Bylaws Facilities and Budget Council(s) During this academic year the constituency groups of Lake Tahoe Community College developed a revised governance structure based on the feedback of faculty and staff in Fall 2010, and an assessment done by the College Planning Council in The new structure includes new institutional planning and budget development processes which fall under the provisions of AB 1725 academic and professional matters to "consult collegially." Attached is the LTCC Governance Bylaws for review of the components Facilities Council and Budget Council. This item was requested by the Board at the June 26, 2012 meeting to increase Board understanding of individual councils. This item is presented by Jeff DeFranco, Vice President of Administrative Services and Kindred Murillo, Superintendent/President.

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8 AGENDA ITEM NO. X.A.1. LAKE TAHOE COMMUNITY COLLEGE DISTRICT CLOSED SESSION REPORTS & FIRST READINGS CONSENT ACTION ITEMS INFORMATION DATE: July 24, 2012 TO: FROM: Superintendent/President SUBJECT: Approval of Authorization to Offer Out-of-District Courses for 2012/13 The college has, on occasion, offered classes in Alpine County, Mono County and other areas along the Eastern Sierra. Rather than have individual course requests come before the Board, the following recommendation is offered. Recommendation It is recommended the Board authorize the offering of courses by the Lake Tahoe Community College District in non-district areas when appropriately requested by other districts and at no financial loss to the Lake Tahoe Community College District and to authorize the Superintendent/President to approve individual courses to be offered outside the district in 2012/13.

9 AGENDA ITEM NO. X.A.2. LAKE TAHOE COMMUNITY COLLEGE DISTRICT CLOSED SESSION REPORTS & FIRST READINGS CONSENT ACTION ITEMS INFORMATION DATE: July 24, 2012 TO: FROM: Superintendent/President SUBJECT: Approval of Agreement with Mary Ann Hamann for Professional Consulting Services Contractor: Mary Ann Hamann Term: July 1 July 31, 2012 Amount of $4, Contract: Scope: Ms. Hamann will provide the District with professional consulting services pertaining to assistance in the writing of the Upward Bound Math Science TRiO Grant. Recommendation It is recommended the approve the agreement with Mary Ann Hamann for professional consulting services for the term July 1 July 31, 2012 in an amount not to exceed $4,000.

10 AGENDA ITEM NO. X.A.3. LAKE TAHOE COMMUNITY COLLEGE DISTRICT CLOSED SESSION REPORTS & FIRST READINGS CONSENT ACTION ITEMS INFORMATION DATE: July 24, 2012 TO: FROM: SUBJECT: Superintendent/President Approval of Renewal Agreement with Dean Evans & Associates for EMS Software Maintenance and Support Contractor: Term: Dean Evans & Associates (DEA) May 1, 2012 June 30, 2013 (14 months) Amount of $8, Contract: Scope: DEA will provide maintenance and support services to the EMS Software program, the college s new room scheduling software. These services will include technical support and any enhancements DEA makes to the software. Recommendation It is recommended the approve the renewal agreement with Dean Evans & Associates for EMS Software maintenance and support for the term May 1, 2012 June 30, 2013 in the amount of $8,610.

11 AGENDA ITEM NO. X.B.1. LAKE TAHOE COMMUNITY COLLEGE DISTRICT CLOSED SESSION REPORTS & FIRST READINGS CONSENT ACTION ITEMS INFORMATION DATE: July 24, 2012 TO: FROM: Superintendent/President SUBJECT: Approval of Regular Payroll for the Month of June, 2012 The regular payroll consists of payments to those employees for whom the Board of Trustees has previously approved offers of employment (contracts) and represents the monthly salaries for those employees. Details: JUNE 2012 ACADEMIC $569, CLASSIFIED 260, TOTAL $830, Recommendation It is recommended the approve the regular payroll for the month of June, 2012 in the amount of $830, as presented.

12 AGENDA ITEM NO. X.B.2. LAKE TAHOE COMMUNITY COLLEGE DISTRICT CLOSED SESSION REPORTS & FIRST READINGS CONSENT ACTION ITEMS INFORMATION DATE: July 24, 2012 TO: FROM: Superintendent/President SUBJECT: Approval of Supplementary Payroll for the Month of June, 2012 The supplementary payroll consist of payments for extra help, overtime, substitutes and other hourly personnel. Details: JUNE 2012 ACADEMIC $271, CLASSIFIED 79, TOTAL $350, Recommendation It is recommended the approve the supplementary payroll for the month of June, 2012 in the amount of $350, as presented.

13 AGENDA ITEM NO. X.B.3. LAKE TAHOE COMMUNITY COLLEGE DISTRICT CLOSED SESSION REPORTS & FIRST READINGS CONSENT ACTION ITEMS INFORMATION DATE: July 24, 2012 TO: FROM: SUBJECT: Superintendent/President Approval of Clearing of Trust Fund J 2011/12 The following is a recap of a deposit made to the County Treasurer on 6/12/2012: General Fund $96, Child Development Center Fund $27, Child Development Center Fund $74, Amount Cleared: $197, Recommendation It is recommended the approve the clearing of Trust Fund J 2011/12 as presented.

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15 AGENDA ITEM NO. X.B.4. LAKE TAHOE COMMUNITY COLLEGE DISTRICT CLOSED SESSION REPORTS & FIRST READINGS CONSENT ACTION ITEMS INFORMATION DATE: July 24, 2012 TO: FROM: Superintendent/President SUBJECT: Approval of Regular Warrant Batch Numbers 2164, 2166, 2167, 2169, 2170, 3001 & 3002 Warrant Batch Number 2164 in the amount of $ 8, Warrant Batch Number 2166 in the amount of $ 52, Warrant Batch Number 2167 in the amount of $ 20, Warrant Batch Number 2169 in the amount of $ 44, Warrant Batch Number 2170 in the amount of $ 5, Warrant Batch Number 3001 in the amount of $ 30, Warrant Batch Number 3002 in the amount of $ 113, Recommendation It is recommended the approve the Warrant Batch Numbers 2164, 2166, 2167, 2169, 2170, 3001 and 3002 as presented.

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36 AGENDA ITEM NO. X.B.5. LAKE TAHOE COMMUNITY COLLEGE DISTRICT CLOSED SESSION REPORTS & FIRST READINGS CONSENT ACTION ITEMS INFORMATION DATE: July 24, 2012 TO: FROM: SUBJECT: Superintendent/President Approval of Agreement with Lake Alarms for Security System Monitoring Services Contractor: Term: Amount of Contract: Scope: Lake Alarms July 1, 2012 June 30, 2015 (three years) $3, per year ($11, for three years) This Agreement provides security system monitoring services for District facilities. The District requested quotes for alarm monitoring services in 2010/11 and Lake Alarms was selected to provide services. This Agreement is for three years and includes automatic renewal for successive one (1) year terms unless canceled in writing by either party in writing at least thirty (30) days before the end of the original term or any renewal term. Prior to expiration of this Agreement in June, 2015 the District will request proposals from local vendors for security system monitoring services. Recommendation It is recommended the approve the Agreement with Lake Alarms of South Lake Tahoe, CA for Security System Monitoring Services for the term July 1, 2012 through June 30, 2015.

37 AGENDA ITEM NO. X.B.6. LAKE TAHOE COMMUNITY COLLEGE DISTRICT CLOSED SESSION REPORTS & FIRST READINGS CONSENT ACTION ITEMS INFORMATION DATE: July 24, 2012 TO: FROM: SUBJECT: Superintendent/President Approval of Service Contract with Otis Elevator for Elevator Maintenance Service Contractor: Term: Otis Elevator July 1, 2012 June 30, 2012 (one year) Amount $4, of Contract: Scope: This is an annual contract for maintenance service for the elevators in the main building and theater department. Otis Elevator has provided elevator maintenance service to the District since Recommendation It is recommended the approve the Service Contract with Otis Elevator in the amount of $4, for the term July 1, 2012 to June 30, 2013.

38 AGENDA ITEM NO. X.C.1.a.ii. LAKE TAHOE COMMUNITY COLLEGE DISTRICT CLOSED SESSION REPORTS & FIRST READINGS CONSENT ACTION ITEMS INFORMATION DATE: July 24, 2012 TO: FROM: SUBJECT: Superintendent/President Approval of Resignations and Retirements The following employees have submitted letters of resignation: Name Position FTE Last Work Day Diana Brown CDC Teacher /31/2012 Resignation Recommendation It is recommended the Board approve the resignations and retirements of employees who have submitted resignation letters as presented.

39 AGENDA ITEM NO. X.D.1. LAKE TAHOE COMMUNITY COLLEGE DISTRICT CLOSED SESSION REPORTS & FIRST READINGS CONSENT ACTION ITEMS INFORMATION DATE: July 24, 2012 TO: FROM: SUBJECT: Superintendent/President Approval of Renewal Agreement with XAP Corporation for Operation and Maintenance of District s Online Electronic Admission Application System Contractor: Term: XAP Corporation July 1, 2012 through June 30, 2013 (one year) Amount $9, of Contract: Scope: This is the annual renewal agreement for the maintenance and support for California Community College System s CCCApply online admission application and the online BOG fee waiver application. XAP has provided operational and maintenance services for the District since Recommendation It is recommended the approve the renewal agreement with XAP Corporation in the amount of $9, for the term July 1, 2012 through June 30, 2013.

40 AGENDA ITEM NO. X.D.2. LAKE TAHOE COMMUNITY COLLEGE DISTRICT CLOSED SESSION REPORTS & FIRST READINGS CONSENT ACTION ITEMS INFORMATION DATE: July 24, 2012 TO: FROM: SUBJECT: Superintendent/President Approval of Renewal Agreement with the Chancellor s Office of the California Community Colleges for Student Right-To-Know Reporting Services Contractor: Term: Chancellor s Office of the California Community Colleges July 1, 2012 through June 30, 2013 (one year) Amount of Contract: $3, Scope: This Agreement is the annual renewal for the Chancellor s Office to provide services necessary to comply with the federal reporting requirements of the Student-Right-To-Know Act. The Student Right to Know Act requires institutions receiving Title IV funding (federal student aid) to publicly disclose data related to the completion, graduation, and transfer-out rates of certificate or degreeseeking, first-time, full-time undergraduate students. Recommendation It is recommended the approve the Agreement with the Chancellor s Office of the California Community Colleges for Student Right-To-Know Reporting Services in the amount of $3, for the term July 1, 2012 through June 30, 2013.

41 AGENDA ITEM NO. X.D.3. LAKE TAHOE COMMUNITY COLLEGE DISTRICT CLOSED SESSION REPORTS & FIRST READINGS CONSENT ACTION ITEMS INFORMATION DATE: July 24, 2012 TO: FROM: SUBJECT: Superintendent/President Approval of Amendment to Resolution /81 Conflict of Interest; Appendix B, Designated Positions and Categories of Disclosure Resolution /81 Conflict of Interest; Appendix B, Designated Positions and Categories of Disclosure must be amended to reflect accurate and current positions titles at Lake Tahoe Community College. Recommendation It is recommended the approve the Amendment to Resolution /81 Conflict of Interest; Appendix B, Designated Positions and Categories of Disclosure as presented.

42 LAKE TAHOE COMMUNITY COLLEGE APPENDIX B DESIGNATED POSITIONS AND CATEGORIES OF DISCLOSURE POSITION Member, Superintendent/President Vice President, Administrative Services Vice President, Academic Affairs and Student Services Dean of Instruction Dean of Student Academic and Support Services Executive Director, Information Technology and Education Services CATEGORIES OF DISCLOSURE All All All All All All All Director, Library and Media Services 17, 19, 23, 32, 60, 61, 66-69, 71 Director of Maintenance and Operations 12, 16, 26-28, 30, 33, 35-43, 48, 58 Director of Fiscal Services 6, 7, 17, 18, 21, 22, 24 Director of Computer Services 14, 15, 22, 23, 24, 29, 50 Manager, Data Warehouse & Reports 14, 15, 22, 23, 24, 29, 50 Director, Child Development Center 45, 47, 54, 57 Director, Admissions & Records 17, 18, 21, 22, 23, 24, 34, 49, 52 Director of Career & Technical Education 14, 17, 18, 21, 22, 24, 62, 68 Purchasing Technician 17, 18, 26-29, 33, 34 Food Services Manager 21, 23, 27, 34, 36, 44, 45, 46, 47, 48, 54, 56, 57 Title III Project Manager 14, 15, 22, 23, 24, 25, 29, 49, 50 Revised March 17, 1987 Revised May 25, 2004 Revised March 22, 1988 Revised October 2009 Revised October 1, 1991 Revised July 2010 Revised March 17, 1992 Revised July 2, 2012 (MES) Revised August 16, 1994 Revised July 18, 2012 (MES) Revised March 5, 1996 Revised September 12, 2000 c:\data\conflic\apendixb

43 AGNEDA ITEM NO. X.E.1. LAKE TAHOE COMMUNITY COLLEGE DISTRICT BOARD OF TRUSTEES Regular Tuesday, July 10, 2012 Meeting Lake Tahoe Community College Room L104 5:20 p.m. Closed Session 6:20 p.m. Open Session MINUTES Present: Staff: Guests: Call to Order Recess to Closed Session Recess Reconvene to Open Session Opening Ceremonies Hearing of the Public on Items Not on the Agenda Enrollment Report Summer 2012 Alicia Agnew, Molly Blann, Karen Borges, Kerry David, Roberta Mason, Frederick Wenck Jeff DeFranco, Kurt Green, Tom Greene, Cheri Jones, Pat Leonard-Heffner, Aaron McVean, Cynthea Preston, Michelle Risdon, Maryellen Sanchez, Tracy Thomas Jonathon Moore Board President Molly Blann called the meeting to order at 5:20 p.m. and announced items to be discussed in Closed Session. The meeting recessed to Closed Session at 5:20 p.m. Molly Blann called a recess at 6:20 p.m. The meeting reconvened to Open Session at 6:22 p.m. Board President Molly Blann led the Pledge of Allegiance and welcomed guests in the audience. None Tom Greene presented the enrollment report for Summer 2012 which includes numbers for ISSI/Summer 2012 (Attachment A). UNADOPTED MINUTES

44 AGNEDA ITEM NO. X.E.1. LTCC Governance Bylaws College Learning Council (Greene/Risdon) During this academic year College staff, faculty and administrators collaboratively developed a revised governance structure based on the feedback garnered from faculty and staff survey data from Fall 2010, and in response to recommendations from the Accreditation Site Visit. Tom provided a summary of the College Learning Council (CLC) component of the proposed governance structure. Tom stated that one of the main objectives of for creating the CLC was to create a venue where the right people were engaged in data-informed dialogue that resulted in improved decision-making in areas specific to teaching, learning and student success. Tom stated that the structure and processes may change over time as the model is tested. Tom briefly discussed the decision-making model adopted in the governance handbook consensus-based decision-making. Tom discussed the advantages and opportunities associated with such a model, including greater accountability and transparency. The Board questioned whether the college could staff such councils. Tom stated that the CLC will facilitate work that is currently taking place in less integrated committee structures and as a result, can be staffed efficiently. The Board questioned its involvement and/or relationship to the councils. Tom explained the CLC makes recommendations to the Institutional Effectiveness Council, who in turn makes recommendations to the President. The President, in turn, communicates with the board of trustees. This general flow is very similar to the flow associated with the current governance model does not change the role or relationship between the board and the College. The Board asked that the college make sure this document is proof-read extensively to ensure accuracy and consistency. The Handbook was described as a living document that will continually change and update. The Board wants to see leaders with strong consensus building skills. Staff will need training/teaching on consensus skills and collaboration. Tom Greene and Michelle Risdon reviewed the College Learning Council component of the LTCC Governance Bylaws for the Board as discussed at the June 26, 2012 meeting (Attachment B). Items for Future Board Consideration inet Contract (July 24,2012) Facilities Master Plan (August 17, 2012 Retreat) Amendment to Resolution Number /81, Conflict of Interest, Designated Positions and Category Disclosure Tom updated the Board briefly on the above items for upcoming meetings. UNADOPTED MINUTES

45 AGNEDA ITEM NO. X.E.1. Consent Agenda Moved Wenck/Seconded David/Passed unanimously to approve the Consent Agenda as presented: Approval of Regular Warrant Batch Number 2155, 2156, 2157, 2158, 2162 and 2163 Approval of Warrant Batch Numbers 2159 and 2161, Revolving Cash Fund, Reimbursement Report Numbers 12 and 13 Approval of Student Financial Aid Warrant Batch Numbers 2152 and 2160 Approval of Personnel Action Number /13 Employment of Academic Personnel, Adjunct Instructors for Summer Session 2012, Fall Qtr 2012 and Winter Qtr 2013; Resignations and Retirements Approval of Minutes June 26, 2012 (revised to include Community Education courses and fees) (Attachments C,D, E, F) Consideration of Approval of Agreement with OCLC WorldShare for Library Network Support Services (Revised) Consideration of Adoption of Contract for the California State Preschool Program Resolution No /13, Agreement for Child Care Development Services Moved Mason/Seconded Borges/Passed unanimously to approve the Agreement with OCLC WorldShare for Library Network Support Services (Revised) as presented. The College will not be billed for WorldShare services until after service is live in June, 2013, with first invoice July, Year One (2013/14) cost is $16,825.00, Year Two (2014/15) is $17, and Year Three (2015/16) is $18, Pricing for Year Four will be the lesser of Year Three plus 10% or the then current list price. Pricing for Year Five will be no greater than a 5% increase over Year Four (Attachment G). Moved David/Seconded Borges/Passed unanimously to adopt the Contract for the California State Preschool Program Resolution No /13, Agreement for Child Care Development Services as presented. The District has been notified that the Child Development Center will receive $20,222 through the California State Preschool Program grant to purchase instructional materials and supplies for the 2012/13 academic year. The CDC has been receiving this grant since it first opened in 1994/95. In order to have funds released to the college, the attached resolution to enter into this transaction with the California Department of Education must be adopted by the. Should the Board have any questions, the Vice President, Academic Affairs and Student Services is available to provide additional clarification (Attachment H). UNADOPTED MINUTES

46 AGNEDA ITEM NO. X.E.1. Consideration of Adoption of Local Agreement for Child Development Services Contract and Adoption of Resolution No /13, Child Development Contract for Development Services Moved Mason/Seconded Wenck/Passed unanimously to adopt the Local Agreement for Child Development Services Contract and Resolution No /13, Child Development Contract for Development Services as presented. The District has been notified that the Child Development Center will receive $35,746 through the General Child Care and Dependent Program grant to purchase instructional materials and supplies for the 2012/13 academic year. In order to have the funds released to the college, the attached resolution to enter into this transaction with the California Department of Education must be adopted by the. Should the Board have any questions, the Vice President, Academic Affairs and Student Services is available to provide additional clarification (Attachment I). Consideration of Approval of LTCC Scorecard Strategic Plan Performance Indicators (Second Reading) (McVean) Moved David/Seconded Wenck/Passed unanimously to approve the LTCC Scorecard Strategic Plan Performance Indicators as presented. During this year s Strategic Planning session, an LTCC Scorecard was proposed that contain performance indicators tied to each of the strategic goals and objectives in the Strategic Plan. The scorecard was reviewed at that session and participants were asked to a) verify that the performance indicators were relevant and b) identify targets for each indicator. Based on the feedback from that session, modifications and additions were made to the scorecard and targets were set for the performance indicators. Progress toward achieving these targets will be tracked annually at the strategic planning session as part of the College s commitment to continuous quality improvement and a culture of evidence. Aaron summarized previous discussions regarding the LTCC Scorecard and answered Board questions regarding performance indicators. The Scorecard, which is part of the Strategic Plan, was reviewed and presented to the Board at the June 26, 2012 meeting (Attachment J). Board Member Reports and Comments Alicia Agnew commented on the following items: Will not be present at the July 24, 2012 Board Meeting Karen Borges commented on the following items: Welcomed Jeff DeFranco and Tracy Thomas UNADOPTED MINUTES

47 AGNEDA ITEM NO. X.E.1. Kerry David commented on the following items: Welcomed Jeff and Tracy 7/14 Taste of Gold Event tickets are available Cynthea Preston has been a rock and her sensitivity has been appreciated she will be missed Roberta Mason commented on the following items: Welcomed Jeff and Tracy There will be a hole on campus when Cynthea retires Frederick Wenck commented on the following items: Welcomed Jeff and Tracy Molly Blann commented on the following items: Welcomed Jeff and Tracy Academic Senate Classified Staff Organization Comments Administrator Comments Michelle Risdon commented on the following items: Welcomed Jeff and Tracy Looks forward to working closely with Jeff Welcomed Wynn Walker, new hire in the Math Department Pat Leonard-Heffner Welcomed Jeff and Tracy Going to really miss Cynthea on campus Looking forward to the Gala Tracy Thomas Commented on the following items: Thank you for the warm welcome Kurt Green commented on the following items: Summer continues to be very busy The music at Lakeview has been fantastic and has drawn large crowds - the College has a booth/presence to meet/greet community members/students Welcomed Jeff & Tracy Cynthea Preston commented on the following items: Welcomed Jeff and Tracy Confident Jeff has a strong team to work with Attended Summit to Sand program run by Kathy Strain this year s event was the best so far based on surveys Welcomed Wynn Walker to the Math Department Community Education is off and running A new catering class has started at the jail through LTCC Culinary Program attended the meal and it was unbelievable - both men and UNADOPTED MINUTES

48 AGNEDA ITEM NO. X.E.1. women were included in this program for the first time - Cynthea read a letter from one of the participants about the positive impact this program has had on his/her life. Jeff DeFranco commented on the following items: Special thanks to Aaron for helping with the transition Everyone has been very welcoming and eager to assist Looking into getting this budget in line by September 11, 2012 Looking forward to the Facilities Master Planning process Great to be here Tom Greene commented on the following items: Welcomed Jeff Thanked Tracy for stepping up Thanked Aaron for high quality work Looking forward to the Gala Thanked Cynthea, Kurt, Tracy, Virginia and many others working on the budget reductions and for the hard work ahead Faculty and staff have been very supportive of prospective changes Welcomed Wynn Walker and thanked students who were involved in this hiring process like never before About to submit a final of the TRiO Grant this month Statewide Student Success Task Force coming up that Tom will be involved in President s Comments Next Meeting Date Adjournment Kindred Murillo commented on the following items: Not present The next regular meeting of the Lake Tahoe Community College District is scheduled for Tuesday, July 24, 2012 at 6:20 p.m., in room L104 on the College campus. The meeting adjourned at 7:03 p.m. Signed by Kindred Murillo Secretary Maryellen Sanchez ADOPTED AND ORDERED INTO THE MINUTES Kindred Murillo, Secretary Date UNADOPTED MINUTES

49 AGENDA ITEM NO. XI.A.1. LAKE TAHOE COMMUNITY COLLEGE DISTRICT CLOSED SESSION REPORTS & FIRST READINGS CONSENT ACTION ITEMS INFORMATION DATE: July 24, 2012 TO: FROM: SUBJECT: Superintendent/President Consideration of Approval of Renewal of Maintenance Agreement with Datatel, Inc. for Software Maintenance Services Contractor: Term: Datatel, Inc. July 1, 2012 through June 30, 2013 (one year) Amount of Contract: $100, Scope: This is a Renewal of the annual maintenance agreement with Datatel, Inc. for maintenance of the District s integrated software system. The approved the initial contract package with Datatel, Inc. to provide a campus enterprise resource planning (ERP) system in January, The contract included a ten-year maintenance agreement with a maximum annual increase of 4 percent. In May, 2011, The Board approved several supplemental contracts with Datatel for additional software system support services. This current renewal Agreement includes user license fees, Additional Solution Center ($13,130) enhancement and support services ($66,978) and Datatel Mobile, Campus Organization and Business Objects ($20,280) for the 2012/13 fiscal year. Recommendation It is recommended the approve the renewal of the Maintenance Agreement with Datatel, Inc. in the amount of $100, for the term July 1, 2012 through June 30, 2013.

50 AGENDA ITEM NO. XI.A.2. LAKE TAHOE COMMUNITY COLLEGE DISTRICT CLOSED SESSION REPORTS & FIRST READINGS CONSENT ACTION ITEMS INFORMATION DATE: July 24, 2012 TO: FROM: Superintendent/President SUBJECT: Consideration of Approval of Community Education Course Curriculum and Associated Fees Title 5, Section outlines the standards and criteria for Community Education courses and includes the requirement that the approve all such course offerings. Course(s) will be submitted for approval at or prior to the Board meeting. The associated fees are listed individually with each course curriculum proposal. Recommendation It is recommended the approve the Community Education Course Curriculum and Associated Fees as presented.

51 LAKE TAHOE COMMUNITY COLLEGE DISTRICT AGENDA ITEM NO. XI.B.1. CLOSED SESSION REPORTS & FIRST READINGS CONSENT ACTION ITEMS INFORMATION DATE: July 24, 2012 TO: FROM: SUBJECT: Superintendent/President Consideration of Approval of Submittal of Five Year Construction Plan, The State Chancellor s Office requires that each district submit an annual Five Year Construction Plan by July 1. This year the Chancellor s Office has postponed the due date until August 1. The plan is used for local and statewide planning and is necessary for the District to be considered for any state capital outlay funds. Per the Agreement approved by the on May 22, 2012, AP Architects of Bakersfield, CA will provide the District with professional architectural services including preparation and submittal of the Five Year Construction Plan, the Initial Project Proposals (IPPs) and Final Project Proposals (FPPs) to the Chancellor s Office. The IPP submittal, a component of the Five Year Construction Plan, is a broad overview of proposed projects describing how the projects support the district s educational and facility master planning. IPP submittals are the first step in securing approval and funding for capital outlay construction projects. In collaboration with district administration, AP Architects is preparing IPP documents for four projects for submittal to the Chancellor s Office: Remodel for Efficiency: This project proposes to improve our use of space to be more instructionally efficient and balanced. It will also remodel existing science laboratories and will include updates to general services and utilities. Fire Safety Training Facility: This project proposes to construct a new facility for Fire Safety vocational training. Wellness Center: This project proposes to construct a new facility to provide for adaptive physical education curriculum. Environmental Science Center: This project proposes to construct a new environmental studies and research education center. The Board, administration and key stakeholders will have extensive opportunity to consider and develop the projects further prior to the submittal of FPPs. AP Architects will present more detailed conceptual overviews of these projects to the Board on August 17, Recommendation It is recommended the authorize the administration and AP Architects to submit the Five Year Construction Plan, and the Initial Project Proposals to the Chancellor s Office on behalf of the District.

52 AGENDA ITEM NO. XI.C.1. LAKE TAHOE COMMUNITY COLLEGE DISTRICT CLOSED SESSION REPORTS & FIRST READINGS CONSENT ACTION ITEMS INFORMATION DATE: July 24, 2012 TO: FROM: SUBJECT: Superintendent/President Consideration of Approval of Renewal Agreement with Integral Networks, Inc. for Technology Services Contractor: Term: Amount of Contract: Scope: Integral Networks, Inc. August 1, 2012 through June 30, 2013 for vcloud Datacenter, inet Managed Network Platform, Backup and Disaster Recovery, and Webserver VM Hosting and August 1, 2012 through January 31, 2013 for System and LAN Administration Services $218, plus related travel expenses This is a renewal Agreement for outsourced technology services for vcloud Datacenter, inet Managed Network Platform, Backup and Disaster Recovery, and Webserver VM Hosting. Most services are being extended from August 1, 2012 through June 30, System and LAN administration services are being extended for only six months to allow flexibility in reconfiguring those services as the District s Information Technology staffing structure is reorganized as described in the Technology Master Plan. Recommendation It is recommended the approve the Renewal Agreement with Integral Networks, Inc. for Technology Services in the amount of $218,251 plus related travel expenses for the terms August 1, 2012 through June 30, 2013 and August 1, 2012 through January 31, 2013.

53 AGENDA ITEM NO. XI.C.2. LAKE TAHOE COMMUNITY COLLEGE DISTRICT CLOSED SESSION REPORTS & FIRST READINGS CONSENT ACTION ITEMS INFORMATION DATE: July 24, 2012 TO: FROM: SUBJECT: Superintendent/President Consideration of Approval of Addendum to Agreement with Jenzabar, Inc. for Maintenance and Support Services for the District s Legacy Systems. Contractor: Term: Jenzabar, Inc. July 1 September 30, 2012 (3 months) This is an addendum to the original Agreement dated May 16, The previously approved an addendum to the original agreement for the term July 1, 2011 to June 30, 2012 in the amount of $67, Amount $13, of Contract: Scope: This Agreement provides maintenance and support services for the District s student billing program, database storage, registration module, user interface, faculty access system and student information system (WebReg). This is the final maintenance renewal with Jenzabar and services will be canceled effective September 30, 2012 as Jenzabar products are no longer needed as a result of the Project View implementation. Recommendation It is recommended the approve the Addendum to the Agreement with Jenzabar, Inc. for Maintenance and Support Services for the District s legacy systems for the term July 01, 2012 through September 30, 2012 in the amount of $13,