EMPLOYEE BENEFITS GUIDE

Transcription

1 EMPLOYEE BENEFITS GUIDE JULY 1, 2014 TO JUNE 30, 2015

2 TABLE OF CONTENTS What s new for July 1, 2014? 2 Eligibility 2 Qualifying Events 2 Medical / Rx Plan 3-5 Dental Plan 5-7 How to Locate a Medical or Dental Provider 8 Health Reimbursement Account 9 Transit/Parking 9 Flexible Spending Account 10 Life Insurance Plans 11 Long-Term Disability 12 Retirement Plan 12 Legal Plan 13 Pet Insurance 13 Tuition Benefits and Ticket Policy 14 Gym Memberships & Additional Benefits 15 Holiday Schedule 16 Contact Information 17 The Boston Conservatory Employee Benefits Guide - 1 -

3 What s new for July 1, 2014? Changes to Our Plans Include: The Medical Plan HMO Office Visit copay will increase from $15 to $20 Routine vision exams once every 12 months Employees are responsible for the first $400 of the single deductible and for the first $600 of the family deductible of the medical plan. The Boston Conservatory will continue to fund the remaining $1,600 of the single deductible and $3,400 of the family deductible. Cigna will be the new Life, Accidental Death and Dismemberment, Voluntary Life, and Long-Term Disability insurer (replacing Lincoln Financial). Benefit Strategies will administer our HRA, Flexible Spending Accounts and Parking and Transit Accounts (replacing HRC). ING will change its name to VOYA. Eligibility for Our Plans Medical/Rx & Health Reimbursement Account: Full-Time benefit eligible faculty and any staff member working 1,820 hours per year who have fulfilled the 60-day waiting period. Dependent children are eligible up to age 26. Dental: Full-Time benefit eligible faculty and any staff member working 1,820 hours per year who have fulfilled the 60-day waiting period. Dependent children are eligible up to age 26. Parking/Transit and Flexible Spending Accounts: Full-Time benefit eligible faculty and any staff member working 1,820 hours per year who have fulfilled the 60-day waiting period. Basic Life & Voluntary Life: Full-Time benefit eligible faculty and any staff member working 1,820 hours per year who have fulfilled the 60-day waiting period. Short Term Disability: Full-Time benefit eligible faculty and any staff member working 1,820 hours per year who have fulfilled the 60-day waiting period. Long Term Disability: Full-Time benefit eligible faculty and any staff member working 1,820 hours per year who have fulfilled the 60-day waiting period. Retirement Plan: Full-Time benefit eligible faculty and any staff member working at least 1,000+ hours per year. Legal Plan and Pet Insurance: Full-Time benefit eligible faculty and any staff member working at least 1,000+ hours per year who have fulfilled the 60-day waiting period. Changing Legal Plan: Your Benefits Full-Time benefit eligible faculty and any staff member working 20+ hours per week for a full year. The only time you are allowed to make changes to your benefits other than annual open enrollment time is if you experience a Qualifying Life Event. For any Qualifying Life Event change, you must inform the Benefits Manager within 31 calendar days of the event. Qualifying Life Events include: Marriage Birth, adoption, or placement of a child for adoption Divorce, legal separation, annulment Loss of a spouse s job (or change in work status) Significant changes in spouse health insurance Death of a spouse or dependent Loss of dependent status due to age The Boston Conservatory Employee Benefits Guide Change of employment status to benefit eligibility

4 Medical / Rx Plan HMO Blue New England Plan with Hospital Choice Cost Sharing You must choose a primary care physician (PCP) for you and each member of you your family from anywhere in New England. With this plan, the primary doctor is the one source of routine care and when a specialist is needed, your PCP will make any necessary referrals, anywhere in New England. Preferred Blue PPO This plan is only available to eligible employees whose primary residence is outside of the New England network (please see Benefits Manager for details). Plan Year Deductible - Individual: Plan Year Deductible - Family: HMO Blue New England Plan with Hospital Choice Cost Sharing Outpatient Care Services (not subject to the plan year deductible) $2,000 (Employee pays first $400; TBC pays remaining $1,600) $4,000 (Employee pays first $600; TBC pays remaining $3,400) Emergency room visits Well-child care visits Routine adult physical exams, including related tests Routine GYN exams, including related lab tests (one per calendar year) Routine hearing exams Routine vision exams (one every 12 months) Family planning services office visits Mental Health and Substance Abuse Treatment Office visits Chiropractor services Surgery in an office setting Home health care and hospice services $150 per visit, no deductible waived if admitted or for observation stay Covered 100%, no deductible Covered 100%, no deductible Covered 100%, no deductible Covered 100%, no deductible Covered 100%, no deductible Covered 100%, no deductible $20 per visit, no deductible $20 per visit, no deductible $20 per visit, no deductible $20 per visit, no deductible Covered 100%, no deductible You may quality for help paying for insurance in the form of tax credits if your income and household size meet certain criteria and you are not offered affordable, comprehensive insurance by an employer. All of the plans offered by the Health Connector meet both state and national coverage standards. To learn more, please visit this online marketplace at MAhealthconnector.org. Please note that The Boston Conservatory offers coverage that is deemed to be affordable and that meets minimum value standards. The Boston Conservatory Employee Benefits Guide - 3 -

5 Outpatient Care Services subject to the plan year deductible Short-term rehabilitation therapy physical and occupational up to 60 visits per calendar year (1) When performed in other hospitals or other network providers When performed in higher cost share hospitals * Speech, hearing, and language disorder treatment speech therapy When performed in other hospitals or other network providers When performed in higher cost share hospitals * Diagnostic X-rays and other imaging tests When performed in other hospitals or other network providers When performed in higher cost share hospitals * Diagnostic lab tests When performed in other hospitals or other network providers When performed in higher cost share hospitals * CT Scans, MRIs, PET Scans, and nuclear cardiac imaging tests When performed in other hospitals or other network providers When performed in higher cost share hospitals * Oxygen and equipment for its administration Surgery in an ambulatory surgical facility, hospital outpatient department, or surgical day care unit When performed in other general hospitals When performed in higher cost share hospitals * Prosthetic devices Durable medical equipment such as wheelchairs, crutches, hospital beds $20 per visit after deductible $55 per visit after deductible $20 per visit after deductible $55 per visit after deductible Covered 100% after deductible $100 per service date after deductible Covered 100% after deductible $35 per service date after deductible Covered 100% after deductible $450 per category per service date after deductible Covered 100% after deductible Covered 100% after deductible $1,000 after deductible 20% co-insurance after deductible 20% co-insurance after deductible Inpatient Care subject to the plan year deductible Maternity Care When performed in other hospitals or other network providers When performed in higher cost share hospitals * Chronic disease hospital care Mental Health hospital or Substance Abuse facility care Rehabilitation hospital care (up to 60 days per calendar year) Skilled nursing facility care (up to 100 days per calendar year) Covered 100% after deductible $1,000 per admission after deductible Covered 100% after deductible Covered 100%, no deductible Covered 100% after deductible Covered 100% after deductible (1) No visit limit applies when short-term rehabilitation therapy is furnished as part of covered home health care or for the treatment of autism spectrum disorders *Higher cost share hospitals include: Baystate Medical Center, Berkshire Medical Center, Boston Children s Hospital, Brigham & Women s Hospital, Cape Cod Hospital, Dana-Farber Cancer Institute, Fairview Hospital, Harrington Memorial Hospital, Massachusetts General Hospital, North Shore Medical Center (Salem & Union Campus), South Shore Hospital, Sturdy Memorial Hospital, UMass Memorial Medical Center (Memorial & University Campus). BCBS will notify members if a change to this list occurs. The Boston Conservatory Employee Benefits Guide - 4 -

6 Prescription Drug Program (not subject to the plan year deductible) Retail Rx: up to a 30 day supply per prescription Generic $10 Formulary $20 Non-Formulary $35 Mail Order Rx: up to a 90 supply per prescription Generic $20 Formulary $40 Non-Formulary $70 HMO Blue New England with Hospital Choice Cost Sharing EMPLOYEE CONTRIBUTIONS Monthly 26 Pays 20 Pays Individual $90.77 $41.89 $54.46 Family $ $ $ Dental Plan Dental Blue Program 2 with Orthodontics offers an extensive network of dentists. There are more than 5,000 dentists who participate with Blue Cross Blue Shield of Massachusetts. Dentists who participate with Blue Cross Blue Shield of Rhode Island and out-of-area dentists who participate in the DenteMax Network of Dentists are also available to Dental Blue members. Participating Dentists Dentists that participate with Blue Cross Blue Shield of Massachusetts, Blue Cross Blue Shield of Rhode Island, or out-of-area dentists that are in the DenteMax Network of Dentists, accept the lesser of either the dentist s actual charge or the allowed charge as payment in full for covered services. You pay only your deductible and co-insurance (if applicable), and charges beyond your calendar-year or lifetime benefit maximum. Non-participating Dentists Inside of Massachusetts Your group has also purchased supplemental coverage to provide benefits for covered services furnished in Massachusetts by non-participating dentists. You may be responsible for the deductible and co-insurance (if any), any difference between the maximum allowance and the dentist's actual charge, and all charges beyond your calendar-year benefit maximum. Non-participating Dentists Outside of Massachusetts Benefits for covered services by a non-participating dentist outside of Massachusetts are provided based on the dentist s actual charge or the allowed charge, whichever is less. The allowed charge is based on a schedule of charges. You may be responsible for any difference between the dentist s actual charge or allowed charge, whichever is less. You are also responsible for your deductible and coinsurance (if applicable), and charges beyond your calendar-year or lifetime benefit maximum. Accumulated Maximum Rollover Benefit This dental plan includes an Accumulated Maximum Rollover Benefit. This rollover benefit allows members to roll over a certain portion of their unused annual dental benefits so that they can use them in a future year. Pre-Treatment Estimate: Before beginning extensive dental work, it is STRONGLY recommended that you have your dentist obtain a pre-treatment estimate from the insurance company. A pre-treatment estimate ensures that you are aware of expected out-of-pocket costs before beginning treatment. The Boston Conservatory Employee Benefits Guide - 5 -

7 Dental Blue Program 2 Calendar Year Deductible - Individual/Family $50/$150 Calendar Year Maximum: per member $1,000 Diagnostic and Preventive Services Diagnostic One complete initial oral exam, including initial dental history and charting of the teeth and supporting structures Full mouth X-rays, seven or more films, or panoramic X-ray with bitewing X-rays once each 60 months Bitewing X-rays once each six months Single tooth X-rays as needed Study models and casts used in planning treatment once each 60 months Periodic or routine oral exams once each six months Emergency exams 100% coverage no deductible Preventive Routine cleaning, scaling, and polishing of the teeth once each six months Fluoride treatment once each six months (members under age 19) Sealants on permanent pre-molar and molar surfaces (members under age 14). Benefits are provided for one application per bicuspid or molar surface each 48 months. Space maintainers needed due to premature tooth loss (members under age 19) Basic Services Restorative Amalgam (silver) fillings (limited to one filling for each tooth surface in a 12-month period) Composite resin (tooth color) fillings (limited to one filling for each tooth surface in a 12-month period). Pin retention for fillings Stainless steel crowns on baby teeth and on first permanent adult molars (members under age 16) Oral Surgery Tooth extraction Root removal Biopsies Periodontics (gum and bone) Periodontal scaling and root planing once per quadrant each 24 months Periodontal surgery once per quadrant each 36 months Periodontal maintenance following active periodontal therapy once each three months 100% coverage no deductible 80% coverage after deductible 80% coverage after deductible 80% coverage after deductible Endodontics (roots and pulp) Root canal therapy (permanent teeth, once per lifetime per tooth) Retreatment root canal therapy on permanent teeth, once in a lifetime for each tooth Therapeutic pulpotomy on primary or permanent teeth (members under age 16) Other endodontic surgery to treat or remove the dental root 80% coverage after deductible Prosthetic Maintenance Repair of partial or complete dentures, crowns, and bridges once each 12 months Adding teeth to an existing complete or partial denture Rebase or reline of dentures once each 36 months Recementing of crowns, inlays, onlays, and fixed bridgework once each 12 months Other Services Occlusal adjustments once each 24 months Services to treat root sensitivity Emergency dental care to treat acute pain or to prevent permanent harm to a member General anesthesia when administered in conjunction with covered surgical services 80% coverage after deductible 80% coverage after deductible The Boston Conservatory Employee Benefits Guide - 6 -

8 Major Services Prosthodontics (teeth replacement) Complete or partial dentures (including services to fabricate, measure, fit, and adjust them) once each 60 months for each arch Fixed bridges (including services to fabricate, measure, fit, and adjust them) once each 60 months for each tooth Replacement of dentures and bridges once each 60 months when the existing appliance can t be made serviceable Adding teeth to an existing bridge Temporary partial dentures to replace any of the six upper or six lower front teeth (only covered if they are installed immediately following the loss of teeth and during the period of healing) 50% coverage after deductible Major Restorative (members age 16 or older) Crowns, once each 60 months for each tooth Metallic, porcelain, and composite resin inlays. Benefits are provided for an amalgam filling toward the cost of a metallic, porcelain, or composite resin inlay, once each 60 months for each tooth. You pay any balance. Metallic, porcelain, and composite resin onlays, once each 60 months for each tooth Replacement of crowns, once each 60 months for each tooth Replacement of metallic, porcelain, and composite resin inlays. Benefits are provided for an amalgam filling toward the cost of a metallic, porcelain, or composite resin inlay, once each 60 months for each tooth. You pay any balance. Replacement of metallic, porcelain, and composite resin onlays, once each 60 months for each tooth Post and core or crown buildup, once each 60 months for each tooth Single-tooth dental endosteal implants (the fixture and abutment portion) in addition to the allowance for the crown for the implant, once each 60 month period, when the implant replaces permanent teeth through the second molars (members age 16 and older). Orthodontia Services Adult and Children 50% coverage after deductible 50% coverage to $1,500 no deductible Dental Blue Program 2 EMPLOYEE CONTRIBUTIONS Monthly 26 Pays 20 Pays Individual $26.17 $12.08 $15.70 Two-Person $61.21 $28.25 $36.73 Family $93.30 $43.06 $55.98 The Boston Conservatory Employee Benefits Guide - 7 -

9 How to Locate a BCBS Provider Doctor, Hospital/Facility or Dentist Go to Enter as a Member and click on this box ) Start here if you are looking for individual doctors, dentists, eye doctors, behavioral health and substance abuse professionals, or other health care providers. 2) Begin here to search for hospitals, freestanding labs and imaging centers, x-rays/radiology, MRIs, MinuteClinic, ambulance services, durable medical equipment suppliers, physical therapy groups, or other specialty care service providers. Keep in mind: all fields on this screen must be completed in order to proceed to the next step. 3) Know your health care provider s name? Start here. Leave out Doctor and type only his or her name and location. A drop-down menu will appear and show you provider names that match the letters typed. If you are unsure of your doctor s full name or the correct spelling of his or her name, you can also search by specialty to help you identify the specific doctor you are searching for. 4) Identify your plan or plan s network in this drop-down menu. This will provide you with a list of professionals and facilities (depending on your search) that participate in our plan. If you are using the public Find a Doctor site (and not signed in to member central), be sure to verify the name of our Plan HMO Blue New England with Hospital Choice Cost Sharing. And for dentist, our Plan is Dental Blue. If you would like help choosing a Provider by phone, please call: The Boston Conservatory Employee Benefits Guide - 8 -

10 Health Reimbursement Account As seen on pages 2-4, our Medical Plan has a deductible that applies to certain inpatient and outpatient services. The Boston Conservatory pays for the majority of this deductible for you through a Health Reimbursement Account (HRA). This year, employees are responsible for the first $400 of the individual deductible and the first $600 of the family deductible. The Boston Conservatory is responsible for the remaining $1,600 individual deductible and $3,400 family deductible. Once you or a family member obtains a service where the deductible applies, you will pay the provider directly up to $400 or $600. At time of service, please ask your provider to submit the claim to BCBS. They will then send you a bill to pay once the claim has been processed. Pay close attention to the Explanation of Benefits (EOBs) that you receive from BCBS, as well as any bills that you receive from the provider to ensure they match. You may call Benefit Strategies or look online at at any time to review your deductible paid to date. Transit/Parking Benefit The Boston Conservatory Commuter Benefit Program allows you to use pre-tax dollars for transit and parking expenses related to work. The IRS Limits for 2014 Monthly contributions are: Transit: $130/month Parking: $250/month These amounts can change annually, effective January 1 st. You may contribute for both parking and transit for a combined monthly contribution of $380 funds cannot be comingled or transferred between accounts. Parking expenses include: Parking a vehicle in a facility that is near the employee s workplace Parking at a location from where the employee commutes to work (i.e. the cost of parking in a lot at the train station so the employee can commute on the train) Transit expenses include: A transportation system A private mass transit enterprise conducted by a company or individual that is in the business of transporting people in a commuter highway vehicle: Such vehicle must have a seating capacity for six or more adults and at least 80 percent of the vehicles mileage must be from transporting employees to and from their place of work. Debit Card: Participants will receive a debit card that can be used to pay for qualified expenses. Please note that if you are also enrolled in a Flexible Spending Account you will be issued one card for all plans. The card will be programmed to recognize the difference between Health Care, Dependent Care and Commuter expenses. Plan Highlights: Online enrollment and account management Online request for reimbursement The Boston Conservatory Employee Benefits Guide - 9 -

11 Flexible Spending Account The Boston Conservatory provides you the opportunity to pay for out-of-pocket medical, dental, vision and dependent care expenses with pre-tax dollars through a Flexible Spending Account (FSA). Eligible employees have two options available to them: 1. Health Care FSA (maximum annual election: $2,500) 2. Dependent Care FSA (maximum annual election of $5,000 or $2,500 if filing separately) Option 1: Health Care Flexible Spending Account The Health Care FSA lets you pay for certain IRS-approved medical care expenses not covered by your insurance plan with pretax dollars. For example, cash that you now spend on deductibles, copayments, or other out-of-pocket medical expenses can instead be placed in a FSA on a pre-tax basis, to reimburse yourself after you incur the expenses. Eligible health care expenses that can be reimbursed from your Health Care FSA include more than just your deductible and copayments. Generally, any medically necessary health care expense that you can deduct on your tax return is considered an eligible expense. Some examples include: Hearing services, including hearing aids and batteries Vision services, including contact lenses, contact lens solution, eye examinations, and eyeglasses Dental services and orthodontia Chiropractic services Acupuncture Option 2: Dependent Care Flexible Spending Account The Dependent Care FSA lets you use pre-tax dollars towards qualified dependent care. If you elect to contribute to the Dependent Care FSA, you may be reimbursed for: The cost of child or adult dependent care The cost for an individual to provide care either in or out of your house Nursery school and preschools (excluding kindergarten) In order for dependent care services to be eligible, they must be for the care of a tax dependent child under age 13 who lives with you, or a tax dependent parent, spouse, or child who lives with you and is incapable of caring for him or herself. The care must be needed so that you and your spouse (if applicable) can go to work. Care must be given during normal week working hours Saturday night babysitting does not qualify and cannot be provided by another of your dependents. Generally, expenses for dependent daycare must be allocated on a daily basis. However, for administrative purposes, short or temporary absences from work may be disregarded. A minor illness or vacation is construed to be temporary if you must pay dependent care expenses on a weekly basis. The Boston Conservatory Employee Benefits Guide

12 Life Insurance Plans Basic Life and AD&D Insurance The Boston Conservatory provides eligible employees with group basic life and accidental death and dismemberment (AD&D) insurance. The benefit amount is one times your annualized salary up to a maximum of $100,000. Enrollment is automatic and your employer pays the full cost for basic coverage. Life insurance pays your beneficiary a benefit, should you die and AD&D insurance pays a benefit, should your death result from an accident OR if you are severely injured in an accident. Age may affect coverage levels. Also note, if you terminate your employment, you have the option to convert this group insurance policy into an individual policy. Designate a beneficiary Please contact the Benefits Manager to update your beneficiary. Voluntary Life Insurance Voluntary Life and AD&D coverage will allow you and your dependents the opportunity to purchase additional Life and AD&D coverage. During your initial offering to enroll in the Voluntary Life/AD&D coverage, you will be eligible for a benefit up to $130,000, regardless of any pre-existing health conditions you may have. Please note, this is the only time that you will be eligible for this benefit without providing evidence of insurability. Please review your specific enrollment forms for a summary of costs and return to the Benefits Manager if you would like to enroll. Short Term Disability Enrollment is automatic and your employer pays for the full cost of coverage. In the event that you become disabled for 15 or more consecutive dates due to a non-work related illness or injury, you may be eligible to receive 60% of your weekly earnings up to $1,000 per week. Maximum benefit duration: 24 weeks If you become disabled and file a claim, if approved, disability payments will begin after your 15 th day of disability and continue until you are eligible for Long Term Disability, if you are unable to return to work. Important contract limitations may apply. The Boston Conservatory Employee Benefits Guide

13 Long Term Disability If you become disabled and cannot work, no benefit becomes more important to your financial security than Disability Income protection. Enrollment is automatic and your employer pays for the full cost of coverage. In order for the benefit to be received on an after-tax basis should you ever go out on disability, the cost of the benefit will be included on employees year-end W-2 as imputed income. Benefit Amount In the event that you become disabled for 180 or more consecutive days due to a non-work related illness or injury, you may be eligible to receive 60% of your monthly earnings up to $10,000 per month. If you become disabled and file a claim, if approved, disability payments will begin after your 180th day of disability and continue until age 65, or Social Security Normal Retirement Age, if you are unable to return to work. Important contract limitations may apply. Note: The age at which you become disabled may affect the duration of your benefits. Retirement Plan The Boston Conservatory offers a defined contribution 403(b) plan with three contribution options managed by ING. Participation is elective and available to full-time faculty and any staff who are scheduled to work 1,000 hours or more in a plan year. Employees are eligible to participate immediately. 1. Unmatched Employee determines percentage or flat dollar amount to contribute bi-weekly Employee allocates among approved funding vehicles with ING Total annual employee contribution is limited to $17,500* 2. Matched 2% of pretax base will receive 4% match-or-3% of pretax base will receive 6% match from the Conservatory Employees allocate contributions into any approved ING investment option Total annual employee contribution is limited to $17,500* Eligible upon completion of one (1) year of employment. If coming from an institution with an equivalent 403(b) plan, this wait may be waived. Contact the Benefits Manager for more details 3. Catch Up An additional $5,500 per calendar year may be contributed to IRS maximum Eligible for employees age 50 and older only All materials required for enrollment are available through the Benefits Manager. *Subject to change each calendar year The Boston Conservatory Employee Benefits Guide

14 Legal Plan Legal Club of America Family Protection Plan Every year, one in two families require the services of an attorney. In many instances, legal issues are precipitated by other personal and professional challenges such as mounting debt, tax season, or personal crisis. To help address these needs, Legal Club created the Family Protection Plan. This professional network has contracted with Legal Club to provide its members with free and discounted services in all of the following areas: Free & Discounted Legal services Tax preparation & Advice Financial Education & Credit Counseling Identity Theft Solutions Membership includes the plan member s spouse or domestic partner, dependent children who are under the age of 25, and any dependent individuals living in the plan member s home such as a parent or grandparent. Rate: $14/month See Benefits Manager for an enrollment form. Pet Insurance VPI Pet Insurance VPI plans reimburse eligible veterinary expenses relating to accidents, illnesses and injuries for dogs, cats, birds and exotic pets. See VPI brochure for more details. The following plan options are available: Major Medical Plan Medical Plan VPI Careguard VPI Injury Plan Feline Select Plan VPI Avian & Exotic VPI Pet Wellness Basics Sample Rates: Rates vary based on species, breed, age, size (as an adult), plan type, deductible and state of residence). Major Medical Plan $11 - $16/paycheck Medical Plan $9 - $12/paycheck Feline Select $5 per paycheck Enroll online The Boston Conservatory Employee Benefits Guide

15 TUITION BENEFITS Full-time employees may enroll in courses at the Conservatory beginning the first academic registration period following their date of hire. All fees are waived for courses at the Conservatory, but you are responsible for the costs of books or other coursework materials. Full-time employees are also eligible upon completion of one year of employment to receive a 50% discount for applied study at the Conservatory. Please note that only undergraduate courses are available for registration as there is no discount for graduate level course work. As a full-time employee, your spouse, and dependent children are entitled to take courses at a 50% discount. This applies only to undergraduate courses offered at The Boston Conservatory, but not to courses offered at other ProArts Consortium schools. Enrollment may be limited due to class space and the fulfilling of course prerequisites. A Tuition Remission Benefit form can be obtained from the Office of Human Resources. If you wish to take a course that is offered during the normally scheduled work day, your supervisor s approval is required on the form as well. Approval from the Office of Human Resources is required before registering for any courses. Full-time employees may also enroll in undergraduate courses at ProArts Consortium schools without charge. Employees are encouraged to check with other ProArts Consortium schools directly about their policies regarding fees and books. Enrollment may be limited due to class space and the fulfilling of course prerequisites. Please contact the Registrar s Office or refer to the ProArts Consortium website at for more information about the cross registration process. COMPLIMENTARY TICKET POLICY Complimentary tickets are available for most performances to students, faculty, and staff with a valid Conservatory ID. Please note that special events and fundraisers are handled on a case-by-case basis, and complimentary tickets may not be available. PLEASE NOTE: Each year the Ticket Policy changes. Information will be disseminated by the Box Office over the summer months. WHO GETS WHAT: (Please note this is only your eligibility tickets are not guaranteed) Production Cast and Crew: Two comps per production (not per performance) must be reserved in advance by contacting the Audience Services Manager. TBC Faculty/Staff: Two comps per production (not per performance) must be reserved in advance at the Box Office (in person or by phone). Director (of the production) and Division Director (of corresponding division): One comp per performance, plus four additional comps per production one comp per performance is automatically reserved, but the four additional comps must be reserved in advance by contacting the Audience Services Manager. Any additional comps for press, industry professionals, etc. must be requested through and approved by the Audience Services Manager and are not guaranteed. Any questions regarding ticket policies or complimentary tickets should be directed to the Audience Services Manager. The Boston Conservatory Employee Benefits Guide

16 GYM MEMBERSHIPS & ADDITIONAL BENEFITS The Boston Conservatory has an agreement with Northeastern University which allows all Conservatory employees the use of their athletic facilities located on Northeastern s campus just a few blocks away! This is a great way to maintain the energy needed for a rigorous academic year. The discounted membership is an annual election (September August) and provides access to the following facilities: The Marino Recreation Center The Cabot Physical Education Center Badger and Rosen Center If you prefer a gym closer to home, the YMCA of Greater Boston is offering a 10% discount on memberships! YMCA offers: Use of all 13 YMCA Greater Boston branches* Use of all YMCAs in New England* Free babysitting during workouts (family memberships) Free group classes *Members are required to use their home branch at least 50% of the time. Home and Auto Insurance Liberty Mutual offers the following discounts on home and auto insurance to Conservatory employees: Home: 5% Auto: 8% Home & Auto: 20% Contact a local Liberty Mutual Insurance agent to apply these discounts to your existing policy or to purchase a new policy. Retail Discounts Many retail stores are offering discounts to students, educators, and educational staff. Check out your favorite stores policy to get this applied to your next purchase! The Boston Conservatory Employee Benefits Guide

17 HOLIDAY SCHEDULE SUMMER HOURS begin on Friday, May 23, 2014 and end on August 15, 2014 (the last half day) July 2014 Friday, July 4 th, INDEPENDENCE DAY (NO classes in session) August 2014 NO HOLIDAYS September 2014 Monday, September 1 st, LABOR DAY* (Orientation) October 2014 Monday, October 13 th, COLUMBUS DAY (NO classes in session) November 2014 Tuesday, November 11 th, VETERAN S DAY* (Classes in session) Thursday, November 27 th, THANKSGIVING DAY Friday, November 28 th, DAY AFTER THANKSGIVING December 2014 Wednesday, December 24 th Friday, January 2 nd, 2015 WINTER RECESS OFFICES CLOSED January 2015 Monday, January 5 th, OFFICES RE-OPEN Monday, January 19 th, MARTIN LUTHER KING, JR. DAY (NO classes in session) February 2015 NO HOLIDAYS March 2015 NO HOLIDAYS April 2015 Monday, April 20 th, PATRIOT S DAY (NO classes in session) May 2015 Monday, May 25 th, MEMORIAL DAY (NO classes in session) June 2015 NO HOLIDAYS SUMMER HOURS begin on Friday, May 22, 2015 and end on August 14, 2015 (the last half day) *FOR STAFF ONLY: If you work this day, you are entitled to another paid day off before June 30, The Boston Conservatory Employee Benefits Guide

18 Contact Information If at any time you have questions regarding The Boston Conservatory benefit plan offerings or need assistance, please feel free to contact Human Resources or any of our carriers directly. BENEFITS MANAGER Alyssa Ozimek-Maier MEDICAL & DENTAL CARRIER HEALTH REIMBURSEMENT ACCOUNTS, FLEXIBLE SPENDING ACCOUNTS, TRANSIT, PARKING ADMINISTRATOR LIFE and LONG TERM DISABILTY INSURANCE CARRIER RETIREMENT ANNUITIES LEGAL PLAN PET INSURANCE The Boston Conservatory Employee Benefits Guide

19 About This Employee Benefit Overview Every effort has been made to ensure the accuracy of the information in this Employee Benefit Guide. Plan provisions summarized in this overview contain only highlights. If there is a discrepancy between this overview and the plan documents, the plan documents will govern. Although The Boston Conservatory intends to continue all benefits in their present form, they reserve the right to amend, suspend, or terminate, in whole or in part, any or all of the plans at any time. If any changes are made, you will be notified promptly. Prepared by: The Boston Conservatory Employee Benefits Guide