Microsoft Business Solutions Solomon. Project Management and Accounting Sample Reports. Release 6.0

Transcription

1 Microsoft Business Solutions Solomon Project Management and Accounting Sample Reports Release 6.0

2 Copyright Trademarks Warranty disclaimer Limitation of liability License agreement Manual copyright 2004 Great Plains Software, Inc. All rights reserved. Great Plains Software, Inc. is a wholly-owned subsidiary of Microsoft Corporation. Your right to copy this documentation is limited by copyright law and the terms of the software license agreement. As the software licensee, you may make a reasonable number of copies or printouts for your own use. Making unauthorized copies, adaptations, compilations, or derivative works for commercial distribution is prohibited and constitutes a punishable violation of the law. Solomon IV, and Solomon Software are either registered trademarks or trademarks of Great Plains Software, Inc. in the United States and/or other countries. Great Plains Software, Inc. is a wholly-owned subsidiary of Microsoft Corporation. Microsoft, ActiveX, BackOffice, BizTalk, FrontPage, JScript, Outlook, SourceSafe, Verdana, Visual Basic, Visual C++, Visual C#, Visual InterDev, Visual SourceSafe, Visual Studio, Win32, Windows, and Windows NT are either registered trademarks or trademarks of Microsoft Corporation in the United States and/or other countries. The names of actual companies and products mentioned herein may be trademarks or registered marks - in the United States and/or other countries - of their respective owners. The example companies, organizations, products, domain names, addresses, logos, people, places, and events depicted herein are fictitious. No association with any real company, organization, product, domain name, address, logo, person, place, or event is intended or should be inferred. Great Plains Software, Inc. and Microsoft Corporation disclaim any warranty regarding the sample code contained in this documentation, including the warranties of merchantability and fitness for a particular purpose. The content of this manual is furnished for informational use only, is subject to change without notice, and should not be construed as a commitment by Great Plains Software, Inc. or Microsoft Corporation. Great Plains Software, Inc. and Microsoft Corporation assume no responsibility or liability for any errors or inaccuracies that may appear in this manual. Neither Great Plains Software, Inc., Microsoft Corporation nor anyone else who has been involved in the creation, production or delivery of this documentation shall be liable for any indirect, incidental, special, exemplary or consequential damages, including but not limited to any loss of anticipated profit or benefits, resulting from the use of this documentation or sample code. Use of this product is covered by a license agreement provided with the software product. If you have any questions, please call the Microsoft Business Solutions Customer Assistance Department at or Publication date March, 2005

3 Contents Project Controller Sample Reports... 2 Project Profile... 3 Tasks Report... 5 Project Task Summary... 7 Project AR Aging & Recap Report... 9 Project Profitability Report Project Billing Analysis Project Task Analysis Project Transactions Project Cost Analysis Revenue & Billing Status Billing Worksheet by Task & Project Budget vs. Actual Amounts & Units Project GL Account Distribution Allocator Sample Reports Allocation Processor Reports Time and Expense for Projects Sample Reports Time Card Report Labor Expense Posting Report & Recap Labor Distribution by Chg & Home Sub Employee Utilization Employee Labor Dist by Chg & Home Sub GL Labor Reconciliation Expense Report Employee Utilization Sample Reports Revenue Variance Report Analyzer Sample Reports Profitability by Project Manager Project Detail & Summary by Project ID Project & Task Performance Flexible Billings Sample Reports Unbilled Aging Report Unbilled Detail Report Invoice Register Report Invoice in Process Report Billing Distribution Report Project Management and Accounting Sample Reports Page 1

4 Project Controller Sample Reports This section includes information about the most common Project Controller reports. Samples of each report are also included. Project Profile Tasks Report Project Task Summary Project AR Aging & Recap Report Project Profitability Report Project Billing Analysis Project Task Analysis Project Transactions Project Cost Analysis Revenue & Billing Status Billing Worksheet by Task & Project Budget vs. Actual Amounts & Units Project GL Account Distribution Project Management and Accounting Sample Reports Page 2

5 Project Profile (PA ) Report Crystal Report name pa010.rpt Possible Sort/Select Options Project ID Customer ID GL Subaccount Project Account Category Data Entry Screen Project Maintenance (PA.PRJ.00) Budget Maintenance (PA.BSM.00) Use the Project Profile (PA ) report to view significant data from the Project Master table. The tasks for the project and their budgets appear in the lower portion of the report. The account categories whose budgets are presented must have the Budgeted switch set to Yes in Acct Category Maintenance (PA.ACC.00). The sort number assigned to the account category determines the relative order in which the account categories appear. Report Formats NA Project Management and Accounting Sample Reports Page 3

6 Project Profile (PA ) Report Project Management and Accounting Sample Reports Page 4

7 Tasks (PA ) Report Crystal Report name pa020.rpt Possible Sort/Select Options Project ID Task ID Customer General Ledger Account General Ledger Sub Account The Tasks Report (PA ) produces a listing of tasks for each project. Task information shown includes task ID, description, start and end dates, status, and General Ledger sub account. Report Formats NA Data Entry Screen Project Maintenance (PA.PRJ.00) Project Management and Accounting Sample Reports Page 5

8 Tasks (PA ) Report Project Management and Accounting Sample Reports Page 6

9 Project Task Summary (PA ) Report Crystal Report name pa100.rpt Possible Sort/Select Options Project ID Task ID Data Entry Screen Flexible Report Column Maintenance (PA.RPC.00) Time & Expense for Projects Timecard entry (TM.TCE.00) Project Timesheet Entry (PA.PTE.00) The Project Task Summary (PA ) report can be used for a variety of purposes depending on the column definitions. The example presents a comparison of current and project-to-date labor expenditures (both amount and units) against the EAC (estimated at completion) amount for the same labor account categories. It also compares the total amount billable against the amount billed, calculating the unbilled balance as the variance. The columns for this report are defined using Flexible Report Column Maintenance (PA.RPC.00). Report Formats 0 Project Task Summary 0 Project Task Summary (Curr) Project Management and Accounting Sample Reports Page 7

10 Project Task Summary (PA ) Report Project Management and Accounting Sample Reports Page 8

11 Project AR Aging (PA ) Report Crystal Report name pa110.rpt Possible Sort/Select Options GL Subaccount Project Manager Customer ID Project ID Invoice Number Use the Project AR Aging Report (PA ) to view aged receivables by subaccount, project manager, customer, project, and invoice. Any retained amounts also appear on the report. The Project AR Aging Recap Report (PA ) report presents the aged receivables with the invoice detail suppressed. Data Entry Screen Flexible Report Column Maintenance (PA.RPC.00) Report Formats Project AR Aging Report Project AR Aging Recap Report Project AR Aging Graph Project Management and Accounting Sample Reports Page 9

12 Project AR Aging (PA ) Report Project Management and Accounting Sample Reports Page 10

13 Project Profitability Report (PA ) Crystal Report name PA120.rpt Possible Sort/Select Options Project Manager Customer Subaccount Data Entry Screen Project Charge Entry (PA.CHG.00) Invoice and Adjustment Maintenance (BI.BAM.00) The Project Profitability Report (PA ) presents a summary of revenue, expense, and margin data for month-to-date, year-to-date, and project-to-date periods by subaccount, project manager, customer, and project. The account categories that are reported in each column are formatted in Flexible Report Column Maintenance (PA.RPC.00). Report Formats n/a Project Management and Accounting Sample Reports Page 11

14 Project Profitability Report (PA ) Project Management and Accounting Sample Reports Page 12

15 Project Billing Analysis (PA ) Crystal Report name PA130.rpt Possible Sort/Select Options Employee Manager Project Subaccount Data Entry Screen n/a Use the Project Billing Analysis (PA ) report to view the unbilled balance of each task of a project and to compare the amount billed against the maximum billable amount. The account categories for each column are defined in Flexible Report Column Maintenance (PA.RPC.00). Report Formats n/a Project Management and Accounting Sample Reports Page 13

16 Project Billing Analysis (PA ) Project Management and Accounting Sample Reports Page 14

17 Project Task Analysis (PA ) Crystal Report name PA140.rpt Possible Sort/Select Options Employee Manager Project Data Entry Screen Project Maintenance (PA.PRJ.00 The Project Task Analysis (PA ) report can serve a variety of purposes depending on how the columns are defined. The example shows labor hours, labor amount, and travel amount for month-to-date (MTD) and project-to-date (PTD) periods. The account categories being reported are defined in Flexible Report Column Maintenance (PA.RPC.00). The MTD and PTD periods, as well as the committed, total, period-to-date EAC, and variance columns are predefined in the report layout. Report Formats N/A Project Management and Accounting Sample Reports Page 15

18 Project Task Analysis (PA ) Project Management and Accounting Sample Reports Page 16

19 Project Transactions (PA ) Report Crystal Report name pa150.rpt Possible Sort/Select Options Project ID Task ID Account Category GL SubAccount Data Entry Screen Project Charge Entry (PA.CHG.00) Use the Project Transactions (PA ) report to produce a listing of the project transaction records by project for a selected period, including the amount and hours or units for each transaction. The report sums the totals for each project and inserts a page break at each new project. The data is sorted in the following order: Company GL Subaccount Project Manager Name Project ID Task ID Account Category Sort Number Transaction Date. Report Formats NA Project Management and Accounting Sample Reports Page 17

20 Project Transactions (PA ) Report Project Management and Accounting Sample Reports Page 18

21 Project Cost Analysis (PA ) Crystal Report name PA160.rpt PA160f.rpt Possible Sort/Select Options Project Project Entity Data Entry Screen n/a The Detailed Project Cost Analysis (PA ) reports provide detailed cost information for charges associated with a project. Only account categories defined as expenses appear on the report. The detail line is at the account category level for each task with subtotals by task and project. The estimate at completion (EAC) and either original budget or forecast-at-completion (FAC) amounts are displayed on the detail line along with month-to-date and project-to-date actual costs. Percent complete figures, both reported and computed, also appear. The report is sorted first by project ID, then by task ID, then by account category. A page break occurs with a change in project. Report Formats Estimated Project Cost Analysis Forecasted Project Cost Analysis Project Management and Accounting Sample Reports Page 19

22 Project Cost Analysis (PA ) Project Management and Accounting Sample Reports Page 20

23 Revenue & Billing Status Report (PA ) Crystal Report name PA180.rpt Possible Sort/Select Options Subaccount Manager Contract Type and Project Data Entry Screen n/a The Revenue & Billing Status Rpt (PA ) displays a summary of the billing status and revenue by project. Information displayed includes project ID and description, contract type, revenue recognition method, project status, contract value, revenue-to-date, billed-to-date, unbilled, retained amount (if applicable), work in process, revenue backlog and billing backlog amounts. Totals are shown by project manager. Report Formats n/a Project Management and Accounting Sample Reports Page 21

24 Revenue & Billing Status Report (PA ) Project Management and Accounting Sample Reports Page 22

25 Billing Worksheet by Task/Project (PA ) Report Crystal Report name pa190.rpt Possible Sort/Select Options Project ID Task ID Customer ID Data Entry Screen Flexible Billings Invoice and Adjustment Maintenance (BI.BAM.00) Project Charge Entry (PA.CHG.00) The Billing Worksheets (PA ) reports are turnaround documents designed to assist in determining what to bill for the current period. Two versions of the report are available. The Billing Worksheet by Project (PA ) report presents a project-level summary of charges preceding the current fiscal period, current charges, prior billed amounts, and a calculated unbilled balance owed by the customer. The columns to the right of the report are intended as workspace to note adjustments or comments as desired. The account categories that appear on this report are those set up in the Revenue Setup tab of Project Controller Setup (PA.SET.00). The Billing Worksheet by Task (PA ) report presents the same data at the task level (where appropriate) as the Billing Worksheet by Project (PA ) report. Report Formats Billing Worksheet by Task Billing Worksheet by Project Project Management and Accounting Sample Reports Page 23

26 Billing Worksheet by Task/Project (PA ) Report Project Management and Accounting Sample Reports Page 24

27 Project Management and Accounting Sample Reports Page 25

28 Budget vs Actual Amounts (PA ) Crystal Report name PA200.rpt Possible Sort/Select Options Project ID Task ID Customer Project Manager Data Entry Screen Project Maintenance (PA.PRJ.00) Project Charge Entry (PA.CHG.00) Invoice and Adjustment Maintenance (BI.BAM.00) The Budget vs. Actual Amounts / Units (PA ) report compares EAC and actual amounts for all revenue and expense account categories for each task of a project. The total column for expenses sums actual expenses and purchasing commitments. For each task, there are expense, revenue, and net profit sections. In the expense and revenue sections, there is one line of detail for each account category. The account categories within the section are presented in sort number order (assigned in the Acct Category Maintenance function). The report is sorted by project, customer ID, and project manager. Each task begins on a new page. The same data can be presented for EAC and actual units. Report Formats Budget vs Actual Amounts Budget vs Actual Units Project Management and Accounting Sample Reports Page 26

29 Budget vs Actual Amounts (PA ) Project Management and Accounting Sample Reports Page 27

30 Project GL Account Distribution (PA ) Report Crystal Report name pa900.rpt Possible Sort/Select Options Module Ledger ID GL Batch Number GL Account Number Project ID Task ID Data Entry Screen Project Charge Entry (PA.CHG.00) Flexible Billings Invoice and Adjustment Maintenance (BI.BAM.00) The Project GL Account Distribution (PA ) report is a financial audit trail document that has been modified to include project-task information. The report is sorted by system (Accounts Payable, Accounts Receivable, etc.), batch number, and General Ledger account number, and shows one line per General Ledger journal detail with its associated project-task, if available. Report Formats NA Project Management and Accounting Sample Reports Page 28

31 Project GL Account Distribution (PA ) Report Project Management and Accounting Sample Reports Page 29

32 Allocator Sample Reports This section includes information about the most common Allocator reports. Samples of each report are also included. Allocation Processor Reports Project Management and Accounting Sample Reports Page 30

33 Allocation Processor Audit (PA ) Crystal Report name PA450a.rpt PA450b.rpt Possible Sort/Select Options Allocation Batch Project Account Employee Labor Class Transaction Date Data Entry Screen Allocation Processor (PA.PRO.00) The Allocation Processor (PA.PRO.00) produces two audit reports that can be directed to the printer or to the screen, depending upon whether a preliminary calculation or final posting process is run. The Allocation Processor Audit (PA.450a) report shows the user-specified selection criteria at the top of the page followed by a listing of the allocation transactions that will be posted for each applicable project. The detailed listing shows the source information, cost basis, the allocation rate multiplier, and the amount to be recorded when a final allocation process is run. The transactions within the project are sorted and subtotaled by the post-to account category. The Allocation GL Posting Audit (PA.450b) report provides a list of all the General Ledger transactions that will be created by the allocation process and is generated when running a preliminary or final allocation. The report is sorted by source project-task. The post-to project-task, General Ledger account and subaccount, units, and amount are shown on the report. A total amount for the batch appears at the bottom of the report. Report Formats Allocation Processor Audit Allocation GL Posting Audit Project Management and Accounting Sample Reports Page 31

34 Allocation Processor Audit (PA ) Project Management and Accounting Sample Reports Page 32

35 Time and Expense Sample Reports This section includes information about the most common Time and Expense reports. Samples of each report are also included. Time Card Report Labor Expense Posting Report & Recap Labor Distribution by Chg & Home Sub Employee Utilization Employee Labor Dist by Chg & Home Sub GL Labor Reconciliation Expense Report Project Management and Accounting Sample Reports Page 33

36 Time Card Report (TM ) Crystal Report name TIM010.rpt Possible Sort/Select Options Employee Document Number Week Ending Date Use the Timecard Report (TM ) to see a printout of a timecard's details or to provide a hard copy of a timecard for signature approval. The report sorts on home company, employee name, and weekending date. Report Formats n/a Data Entry Screen Timecard Entry (TM.TCE.00) Project Timesheet Entry (TM.PTE.00) Project Management and Accounting Sample Reports Page 34

37 Time Card Report (TM ) Project Management and Accounting Sample Reports Page 35

38 Labor Expense Posting Report (TM ) Crystal Report name TM020 Possible Sort/Select Options Company Charge Project Employee Data Entry Screen Timecard Entry (TM.TCE.00) Project Timesheet Entry (TM.PTE.00) Use the Labor Expense Posting Report (TM ) to see a detailed breakdown of labor costs by charged company, General Ledger subaccount, and General Ledger account number for the specified fiscal period. The report also presents data on project, task, labor class, earnings type, and breakdown of hours (total vs. premium hours worked). A summarized version of the report, the Labor Expense Posting Recap, presents the General Ledger summary postings by charged company, General Ledger subaccount, and General Ledger account. Note that only the expense portion of each labor charge appears, as the offset posting derives its subaccount and account from Time and Expense Setup (TM.SET.00). Report Formats Labor Expense Posting Report Labor Expense Posting Recap Project Management and Accounting Sample Reports Page 36

39 Labor Expense Posting Report (TM ) Project Management and Accounting Sample Reports Page 37

40 Project Management and Accounting Sample Reports Page 38

41 Labor Distribution by Charged or Home Subaccount (TM ) Crystal Report name TM030.rpt Possible Sort/Select Options Project Employee Data Entry Screen Timecard Entry (TM.TCE.00) Project Timesheet Entry (TM.PTE.00) The Labor Distribution by Charged Subaccount (TM ) report shows, by the company and subaccount charged on employee timecards, the General Ledger distribution of labor charges for the specified fiscal period. The report presents month-todate (MTD) and year-to-date (YTD) costs by General Ledger account number, project, task, and employee, as well as the total hours and number of premium hours worked. The Labor Distribution by Home Subaccount (TM ) report displays the same data presented by the employees' home company and subaccount. Report Formats Labor Distribution by Chg Sub Labor Distribution by Home Sub Project Management and Accounting Sample Reports Page 39

42 Labor Distribution by Charged or Home Subaccount (TM ) Project Management and Accounting Sample Reports Page 40

43 Employee Utilization (TM ) Report Crystal Report name tm040.rpt Possible Sort/Select Options Project Employee ID Project ID Task ID GL Sub Account Number Data Entry Screen Timecard Entry (TM.TCE.00) Project Timesheet Entry (TM.PTE.00) The Employee Utilization (TM ) report shows a breakdown of hours worked by four different userspecified categories. The categories and the General Ledger accounts that fall into each category are defined in Flexible Report Column Maintenance (PA.RPC.00). The data, sorted by the employees' home General Ledger subaccount, appears for the current week, month-to-date, and year-to-date as of the specified date. Report Formats NA Project Management and Accounting Sample Reports Page 41

44 Employee Utilization (TM ) Report Project Management and Accounting Sample Reports Page 42

45 Employee Labor Distribution by Charged or Home Subaccount (TM050) Crystal Report name TM050.rpt Possible Sort/Select Options Company Employee Project Account/Subaccount Data Entry Screen Timecard Entry (TM.TCE.00) Project Timesheet Entry (TM.PTE.00) The Employee Labor Distribution by Charged Subaccount (TM ) report shows, by charged company and General Ledger subaccount, each employee's hours and labor cost by General Ledger account, project, and task for the specified fiscal period. Month-to-date (MTD) and year-to-date (YTD) information appears for total hours, premium hours, and total cost. Report Formats Employee Labor Dist by Chg Sub Employee Labor Dist by Hm Sub Project Management and Accounting Sample Reports Page 43

46 Employee Labor Distribution by Charged or Home Subaccount (TM050) Project Management and Accounting Sample Reports Page 44

47 GL Labor Reconciliation (TM ) Report Crystal Report name tm100.rpt Possible Sort/Select Options General Ledger Account Number General Ledger Sub Account Number Project Employee ID Project ID Task ID Use the GL Labor Reconciliation Report (TM ) to see a detailed breakdown of labor costs by General Ledger Account, SubAccount and Project Employee ID. The report also presents data on project hours by employee and General Ledge batch status. This report may be useful in reconciling labor hours posted in Project to Project labor batches posted in General Ledger. Data Entry Screen Timecard Entry (TM.TCE.00) Project Timesheet Entry (TM.PTE.00) Report Formats Type report format info here Project Management and Accounting Sample Reports Page 45

48 GL Labor Reconciliation (TM ) Report Project Management and Accounting Sample Reports Page 46

49 Travel & Expense Report (TM ) Crystal Report name TM410.rpt Possible Sort/Select Options Document Number Use the Travel & Expense Report (TM ) to see a printout of an expense report's details or to provide a hard copy of an expense report for signature approval. Printouts of advance requests and advance repayments can also be produced. Report Formats n/a Data Entry Screen Travel & Expense Report Entry (TM.ENT.00 Project Management and Accounting Sample Reports Page 47

50 Travel & Expense Report (TM ) Project Management and Accounting Sample Reports Page 48

51 Employee Utilization Sample Reports This section includes information about the most common Employee Utilization reports. Samples of each report are also included. Revenue Variance Report Project Management and Accounting Sample Reports Page 49

52 Revenue Variance (UZ ) Report Crystal Report name uz010rpt Possible Sort/Select Options Type here The Revenue Variance Report (UZ ) reports actual hours, revenue adjustments, and gross/net rates against goal hours, rates, and revenue by employee. The difference of these two metrics is displayed in the variance columns by hours, volume, and bill rates. Data Entry Screen Project Charge Entry (PA.CHG.00) Invoice and Adjustment Maintenance (BI.BAM.00) Timecard Entry (TM.TCE.00) Report Formats NA Project Management and Accounting Sample Reports Page 50

53 Revenue Variance (UZ ) Report Project Management and Accounting Sample Reports Page 51

54 Analyzer Sample Reports This section includes information about the most common Analyzer reports. Samples of each report are also included. Profitability by Project Manager Project Detail & Summary by Project ID Project & Task Performance Project Management and Accounting Sample Reports Page 52

55 Profitability by Project Manager (IQ ) Crystal Report name IQ010.rpt Possible Sort/Select Options Employee Project Account Data Entry Screen n/a The Profitability by Pjt Manager (IQ ) report is a flexible column report used to analyze the profitability of all projects managed by each employee. The account categories that appear in each column are user-defined in Project Controller's Flexible Report Column Maintenance (PA.RPC.00). Report Formats n/a Project Management and Accounting Sample Reports Page 53

56 Profitability by Project Manager (IQ ) Project Management and Accounting Sample Reports Page 54

57 Profit Detail/Summary by Project ID (IQ ) Crystal Report name IQ020.rpt Possible Sort/Select Options Project Data Entry Screen n/a The Profit Detail/Summary by Project ID (IQ ) reports present project profitability data sorted by an ID field in the Project Master table (PJPROJ.PM_ID01-10). Use the Options tab to select the ID field on which to sort. If no ID has been specified, the report sorts on PM_ID01. The account categories that appear in the columns are user-defined in Project Controller's Flexible Report Column Maintenance (PA.RPC.00). The Profit Detail by Project ID (IQ ) report itemizes the profitability of each project within the specified ID field. The Profit Summary by Project ID (IQ ) report presents the profitability data summarized by the specified ID without the project detail. Report Formats Profit Detail by Project ID Profit Summary by Project ID Project Management and Accounting Sample Reports Page 55

58 Profit Detail/Summary by Project ID (IQ ) Project Management and Accounting Sample Reports Page 56

59 Project/Task Performance (IQ ) Crystal Report name IQ030.rpt Possible Sort/Select Options Employee Customer Project Account Data Entry Screen n/a The Project/Task Performance (IQ ) reports summarize much of the pertinent data regarding the actual vs. anticipated performance at the project or task level. They present month-to-date and project-todate actual units and amounts, along with committed amounts, compared against the Estimate at Completion (EAC) for each revenue and expense account category. The Project Performance (IQ ) report pages on project ID. The Task Performance (IQ ) report presents additional task-level data such as task manager and task contract type. The report pages on each new task. Report Formats Project Performance Task Performance Project Management and Accounting Sample Reports Page 57

60 Project/Task Performance (IQ ) Project Management and Accounting Sample Reports Page 58

61 Flexible Billings Sample Reports This section includes information about the most common Flexible Billings reports. Samples of each report are also included. Unbilled Aging Report Unbilled Detail Report Invoice Register Report Invoice in Process Report Billing Distribution Report Project Management and Accounting Sample Reports Page 59

62 Unbilled Aging Report (BI ) Crystal Report name BI400.rpt Possible Sort/Select Options Subaccount Employee/Manager Customer Project Data Entry Screen Invoice and Adjustment Maintenance (BI.BAM.00) Use the Unbilled Aging Report (BI ) to view aged accounts receivable by project customer and project. The prerequisites for using this report are: The Transfer AR Payments/Require Default Task box must be checked in the PC Options and Setup tab of Project Controller Setup (PA.SET.00) The Default Task for System Postings must exist for all projects whose aged balances are to be reviewed using this report The Accounts Receivable module must be used for the entry of payments for project-related invoices. Report Formats n/a Project Management and Accounting Sample Reports Page 60

63 Unbilled Aging Report (BI ) Project Management and Accounting Sample Reports Page 61

64 Unbilled Detail Report (BI ) Crystal Report name BI410 Possible Sort/Select Options Account Subaccount Employee Project Vendor Data Entry Screen Invoice and Adjustment Maintenance (BI.BAM.00) Use the Unbilled Detail Report (BI ) to view the entries that have not been selected onto drafts for invoicing through the specified cutoff date. The entries that fall within the current billing cycle are indicated by an asterisk (*) in the In Cycle column. Report Formats N/A Project Management and Accounting Sample Reports Page 62

65 Unbilled Detail Report (BI ) Project Management and Accounting Sample Reports Page 63

66 Invoice Register (BI ) Report Crystal Report name Bi420.rpt Possible Sort/Select Options Customer ID AR Reference Number GL Batch Number GL Account Number Project ID Data Entry Screen Invoice & Adjustment Posting (BI.REG.00) Invoice and Adjustment Maintenance (BI.BAM.00) The Invoice Register Report (BI ), produced automatically when Invoice and Adjustment Posting (BI.REG.00) is run, lists the postings to General Ledger as defined in the invoice posting rules. The report can also be run from the Flexible Billings Reports menu. Report Formats NA Project Management and Accounting Sample Reports Page 64

67 Invoice Register (BI ) Report Project Management and Accounting Sample Reports Page 65

68 Invoice in Process Report (BI ) Crystal Report name BI430.rpt Possible Sort/Select Options Invoice Status Draft Number Use the Invoice in Process Report (BI ) to view a summary of all unposted invoices. The report separates the invoices by status (Approved, Completed, In Process, Printed, and Rejected). Report Formats n/a Data Entry Screen n/a Project Management and Accounting Sample Reports Page 66

69 Invoice in Process Report (BI ) Project Management and Accounting Sample Reports Page 67

70 Billing Distribution Report (BI ) Crystal Report name Bi440.rpt Possible Sort/Select Options GL Batch Number Project ID Invoice Number The Billing Distribution (BI ) report is a financial audit trail document that has been modified to include project-task information. The report is sorted by batch number, General Ledger account number and sub account number, and shows one line per General Ledger Account Number with its associated project-task, if available. Data Entry Screen Invoice and Adjustment Maintenance (BI.BAM.00) Construction Billing Entry (BI.CNB.00) Report Formats NA Project Management and Accounting Sample Reports Page 68

71 Billing Distribution Report (BI ) Project Management and Accounting Sample Reports Page 69