GPPS WELLNESS COMMITTEE

Transcription

1 2008 Strategic Plan for Great Plains Public Schools Employee Health Improvement Program Prepared by: GPPS WELLNESS COMMITTEE Great Plains Public Schools st Avenue South Great Plains ND Great Plains Public Schools Wellness Strategic Plan Page 1 of 15

2 Employee Health Improvement Program Strategic Plan Table of Contents Vision & Mission Executive Summary Situation Analysis (Data Summary) Goals & Objectives Implementation Plan and Timeline Evaluation Marketing Plan Budget Great Plains Public Schools Wellness Strategic Plan Page 2 of 15

3 Great Plains Public Schools Employee Health Improvement Program VISION STATEMENT Our Wellness Program will promote healthier life choices for employees to achieve optimal health and productivity. MISSION STATEMENT To promote healthy lifestyles and wellness in the Great Plains Public Schools. Great Plains Public Schools Wellness Strategic Plan Page 3 of 15

4 GP Public Schools Employee Health Improvement Program EXECUTIVE SUMMARY Great Plains Public Schools (GPPS) understands the value of healthy employees and believes that our students and employees are our most valuable assets. We have reviewed the literature that documents the relationship between healthy, happy employees and the associated impact on productivity, absenteeism, turnover, and health care costs. Great Plains Public Schools agreed to implement a comprehensive employee wellness program beginning in the Fall. This Strategic Plan articulates the purpose and direction for our Employee Health Improvement Program. This Plan was developed as a cooperative effort by our GPPS Wellness Committee, whose membership represents all major organizational departments of the school system including administration, and the Healthy North Dakota Worksite Wellness Consultant. The current members are: Ralph Copper, Karen Dahl, Kate Gohman, Lois Roberts, Jon Tufte, and Julie Tobin. The committee shall consist of at least six members with representation from administration and nutrition services. The responsibilities of the committee include program design and implementation with assistance from the Healthy North Dakota Worksite Wellness Consultant. Committee members should be advocates for leading a healthy lifestyle, motivate and encourage fellow coworkers, and having at least one committee member with publishing knowledge. Each committee member will be assigned specific responsibilities throughout the course of the Plan. Committee members will be recognized for their service during the Fall of This Plan was developed during a six-month span of time between the fall of and spring of The scope of the project included an analysis of healthcare utilization trends, a culture audit to assess the degree to which our working environment supports or hinders healthy behaviors, a baseline assessment of employee health status, and a survey of the health needs and interests as perceived by employees. The results of our analysis served as the basis for the strategic direction for the Employee Health Improvement Plan outlined in this document. The Plan outlines the strategic goals and direction GPPS and the program will take over the next two years. The Wellness Committee intends, however, that this Plan can and may change over time as we discover better ways and methods to accomplish the goals reflected in this document. In fact, certain components, such as the major objectives and implementation plans, will be evaluated on an annual basis and revised as necessary in order to improve the program and accomplish our mission. Great Plains Public Schools Wellness Strategic Plan Page 4 of 15

5 GP Public Schools Employee Health Improvement Program SITUATION ANALYSIS/DATA SUMMARY The Great Plains and Big River Districts work together in a unique arrangement to serve the 7,600 students who attend schools in the two communities. Eleven hundred people are employed including 700 teachers and 400 support and administrative staff. Two grades 9-12 high schools, an alternative high school, four grades 6-8 middle schools, 12 twelve elementary schools, and one Head Start Program comprise the arrangement of the schools. The school district expects and receives strong performance from the students. This is possible because of a rich curriculum design led by highly qualified teachers - 75% of them have Master degrees and beyond. The population of benefited employees eligible for health insurance is 45% male and 55% female. Parent and community support is strong and very instrumental in the success of the schools. Emphasis is given to class size, curriculum, staff qualifications, and student achievement. The result is 96%+ average daily attendance, well-behaved students, safe comfortable schools, and academic results that exceed those of the state and nation. Great Plains Public Schools provides a generous compensation package, including health insurance at reduced rates for all employees and their families. Employees pay only 25-30% of their annual premium and GPPS pays the remaining 70-75% of annual premiums for full-time employees. Part-time employees are prorated according to their percentage of work hours. The GPPS benefit plan is self-funded and costs have been increasing as high as 21% in varying quarters. Our Wellness Committee is hoping to halt the progressive increase in health care costs by implementing an aggressive health promotion program. Strengths and Opportunities The wellness planning team has identified the following strengths and opportunities that may have a positive impact on the wellness program if capitalized upon: Support of administration Qualified staff as committee members in key areas, including nutrition History of staff Health & Wellness classes with a wide variety of topics offered Employees have readiness to change and are also very supportive of each other Grant opportunities Employee interest in health and fitness Intranet and ease of technology use to link most employees Interschool mail delivery to all buildings, include the air base Opportunity to reduce district s health care costs Employee Assistance Program (EAP) Wellness watch website Large facilities Relationship with providers Promote community resources; New Start (local medical center), area health clubs and facilities, parks, Greenway, 5+5 Coalition, Tobacco cessation Quitline, YMCA Weaknesses or Threats The following threats may impede program success if not addressed: New program Many locations, 16 buildings throughout the school district Not all employees have Media Time and energy Empowerment Summers off - lose employees for 3 months Many resources to package together Winter Environment Great Plains Public Schools Wellness Strategic Plan Page 5 of 15

6 GP Public Schools Employee Health Improvement Program GOALS & OBJECTIVES Offer health improvement programs for employees across the wellness spectrum reduce the high risks of cancer, weight management, nutrition and fitness. 1.1 Offer weekly/monthly health awareness building activities for all employees, district wide Programs TBD by results of health risk assessments Cancer: fruits and vegetables, fiber Exercise & Weight: START! AHA walking program, healthy cooking classes Safety: ergonomics (lap tops and computer stations), work comp claims Sleep 1.2 Offer educational activities that address stated areas of need & interest Programs TBD by results of health risk assessments 1.3 Offer targeted intervention strategies for moderate and high risk groups Identify and stratify employees based on risk Achieve 85% participation (500 funded) in annual health risk assessments Increase participation rate for each activity; currently, about 370 employees randomly participate Discounted physicals local hospital BCBS Member Benefit Programs: walking, health journal, strength training Enroll 40 % of moderate risk group in appropriate intervention strategies Enroll 20 % of high risk employees in appropriate intervention strategies Create an environment that supports and rewards healthy lifestyle choices. 2.1 Achieve 50% participation in a monthly tracking system 2.2 Perform culture audit to identify ways to create a healthier culture Break rooms and teacher lounges 2.3 Maintain management team support for wellness initiative Provide in-service for administration and principals at each building regarding strategic plan for wellness initiative Create communication and promotion campaign for administrators and each building regarding wellness program events and activities Wellness coaches at each building/site Supportive small groups at each building/site Provide progress reports at administrative team meetings Great Plains Public Schools Wellness Strategic Plan Page 6 of 15

7 GP Public Schools Employee Health Improvement Program Implementation Plan and Timeline, nd Quarter DATE TASK WHO GOAL RESULTS April - May Wellness Team, May May-August June - ongoing Establish Wellness Committee and design comm. structure subgroups? Where does worksite wellness fit into the already existing health & wellness activities? Design Marketing Plan for Rx: Wellness Design Flyer to announce the new and improved Health & Wellness, coming next fall - distribute to all employees before the end of the school year will be put in their mailboxes - s also sent throughout the month to develop awareness. Design powerpoint presentation and present to principals presentation will also be given during staff meetings the first 2 weeks of Sept. Begin Strategic Plan Process Enhance existing web site to include Rx: Wellness logo, mission, vision, activities, wellness plan, etc Wellness Team, Ralph and Karen will work on the logo with Greta Anderson, UM student Kate and Lois Jon will work on this presentation will be copied to CD s so each principal will get a copy Comm. members & Ralph Wellness Comm. member Kate will work with the school tech. ed. Director, Form Committee of dedicated employees Design logo, mission and vision statements for consistent marketing - Increased % of participants next fall. - Flyer to be put in mailboxes on May 22 nd - Increase curiosity of employees of what the new & improved Rx: Wellness is all about Promote program Establish a timeline of events to occur Promote Wellness Program on home page of GPPS website. Comm. established will be the main group, the worker bees - may have an advisory comm. down the road the principals will be the main contact person at each school site. Completed May 12, completed Completed Comm. member Draft plan established GPPS wellness logo is on the home page of the district website. Once you click on the logo it will take you to an explanation of the wellness program. Great Plains Public Schools Wellness Strategic Plan Page 7 of 15

8 DATE TASK WHO GOAL RESULTS June Pursue an on-line Lois and Tech Ed scheduling program Director 3 rd Quarter July August 10, August August 18, August August 21 to Sept. 15 Design brochure for Fortune 500 program. Child Nutrition Retreat Held at Big River State Park Letter composed that principals will include in teacher packet that is mailed out to all staff members before the start of school. Fortune 500 brochures also included. New Teacher Workshop held introduce kick-off of wellness, promotion of Fortune 500 program. s sent district wide to promote health screens & HRA s Promote wellness kickoff events at school staff meetings HRA s Health screenings Rx: Wellness classes Schedule all school sites Secure nurses for screenings Prepare HRA packets for employees Kate and Jon Susan Adams, child nutrition and committee member Ralph, Kate, Jon Wellness Comm. members Lois and Julie Principals, Comm. members & Ralph Ease of scheduling potentially 500 employees for screenings & HRA s Promote HRA s and screenings Awareness and education to nutrition service employees Promote awareness of upcoming events Promote awareness of upcoming events Promote program, marketing Promote program, marketing An on-line scheduling program is being purchased by the district to assist with the screening signups for next fall This was the name given to the promotional event for the first 500 to sign up for health screens. Brochures will be trifold and the GPPS print shop will print them. Every district employee will receive a brochure. 100% participation 100% of all district employees received this information prior to the start of the school year 100% of new teachers in the district 100% of all schools participated Great Plains Public Schools Wellness Strategic Plan Page 8 of 15

9 DATE TASK WHO GOAL RESULTS Offer health screenings Ralph and two 100% participation Screened 300 and HRA s throughout nurses each day for 500 funded employees - 60% the district; 9 days at 8 for on-site different sites: screenings & HRA Sept 18: Edison completion Sept 19: Big River - Karen will have Sept 20: Lincoln water bottles and Sept 21: High School apples at each Sept 22: High School site for employees Sept 25: Horizon being screened Sept 26: Reagan Sept 27: Washington Sept 28: Wilson Sept September Conduct claims audit Ralph Define target areas for health promotion which also relate to the high risks indicated on the aggregate data reports from HRA s 4 th Quarter October Continue Strategic ongoing Plan process Develop wellness Plan as soon as aggregate data is available utilizing summary reports October 23, October 25, November November 2, Dr. Jim Pointdexter presented the finding of HRA s at the high school. Those who screened were to come and pick up their PWP. Dr. Pointdexter was available to answer questions Develop specific goals and objectives. Complete SWOT analysis Continue Strategic Plan process and begin to identify a contact (Wellness Coach) for each building in the district and each division. Dr. Pointdexter presented the finding of HRA s at Big River High School. Those who screened were to come and pick up their PWP. Dr. Pointdexter was available to answer questions Jon & Comm. members Dr. Pointdexter & Wellness Comm. members Ralph & Comm. members Comm. members & Ralph Dr. Pointdexter & Wellness Comm. members 50% participation for those who screened Develop Plan Building Wellness Coach for assistance with health promotion activities 50% participation for those who screened Awareness and Education Plan development Each building site and division has a Wellness representative. Awareness Great Plains Public Schools Wellness Strategic Plan Page 9 of 15

10 DATE TASK WHO GOAL RESULTS Meeting held with Wellness Comm., Establish Wellness Coaches to and Coaches, communication set some goals and Ralph network among all encourage more buildings and participation among divisions. employees. Discuss motivational activities, classes to be planned. Is there enough interest to conduct more health screens? December 4, December 13, December 1 st Quarter 2007 January 2007 Present aggregate data to the Administrative Team Prepare Health Life Informational packets for each Wellness Coach, promotional materials and registration packets. Prepare HRA packets of information and work with GFPS for registration of two additional screening days next month. Packaging of pedometers which will be distributed by each Wellness Coach at their building Health Trip Kick-off, promotional materials, registration all complete Dr. Pountdexter & Karen Julie and Lois Awareness and importance of health screens promote prevention Participation from all employees, especially those who screened. Julie and Lois Reach our 100% participation of 500 funded screens promotion and marketing Karen and Jon Increased participation in Health Trip Appointment of Wellness Coach at each site. Health Life, a 100 day community wide fitness and activity event will be used as an intervention to address high risks. It was felt there were enough people who wanted health screens that did not have them completed in Sept.. Two more days will be scheduled for Jan. 07 Awareness Pedometers were donated by Healthy ND for all those employees who screened in September which will be very useful for Health Trip. Packets complete pedometers packaged Pedometers were distributed to all Wellness Coaches which they will distribute to the 300 employees who screened. 25 teams from the school district registered and are participating in Health Trip which ends on April 28,. With the GPPS participating, a new record was set. Great Plains Public Schools Wellness Strategic Plan Page 10 of 15

11 DATE TASK WHO GOAL RESULTS January 2007 Interventions established to promote Health Trip participants to continue to move. Committee Increase walking participation of Health Trip teams February 2007 March nd Quarter 2007 April 2007 Continued communication with Wellness Coaches regarding Team recording dates/sites and sharing of activities taking place at each school promoting this intervention. Health Screenings were conducted at two additional sites: - Jan. 23: South - Jan. 24: North Continue with internal communications and support for all Health Trip participants. Health Trip will be ending next month so an intervention must be in place to continue the motivation to keep people moving toward healthier lifestyles BCBS Member Benefit presentation Health Journal Advertised through , flyers & personal invitations Introduce Summer Challenge Incentive prizes were given away: 2 bicycles, health club memberships, personal training sessions, gift certificates to Menards, and the grand prize was an Apple Ipod. Ralph and two nurses each day for on-site screenings & HRA completion - Karen will have water bottles and apples at each site for employees being screened Wellness Comm members & Julie Karen, Ralph, Julie Julie, Jon, Karen Provide interventions to all employees but we need to target our employees who completed the health screening process & HRA s. Reach our 100% participation rate for the allowed 500 screenings & HRA s Increase participation Keep employees active and motivated 60% of those screened in Sept 06 & Jan 07 Target High risks of those screened as well as all employees Development of School Walk This program will run through the end of Health Trip. There are 10 days scheduled for anyone wanting to meet and walk. These are scheduled at 10 different school sites as availability to all employees is one of our marketing strategies. Rx:Wellness credit will be given for each hour walked. Screened an additional 79 employees bringing the total to 379 which is 75% participation. On-going Summer Challenge will be developed so we don t lose folks over the summer months. Over 150 employees signed in. % is not available as to how many were ones screened vs. those who were not. Continued activity throughout the summer. (we ll see) Great Plains Public Schools Wellness Strategic Plan Page 11 of 15

12 DATE TASK WHO GOAL RESULTS May 2007 Internal mailings to all employees to encourage summer challenge participation; reminders June 2007 Personal contact will all 379 screened employees encouraging continued participation & movtivation 3 rd Quarter 2007 July 2007 Summer Holiday /flyers motivating to continue with challenge Prepare promotion and marketing tools for annual HRA and health screens to take place in September Evaluate and revise business plan, goals & objectives, and calendar of events for 2 nd year August 2007 Summer Holiday /flyers motivating to continue with challenge & submit their completed forms to be eligible for incentive prizes Finalize health screening days for next month and finalize all promotional materials to be ready the first day employees return to work following summer break September 2007 Repeat annual HRA s and health screens Wellness Comm. members Wellness Comm. members, Ralph Increased participation Healthier employees Great Plains Public Schools Wellness Strategic Plan Page 12 of 15

13 GF Public Schools Employee Health Improvement Program Marketing Plan 1. Marketing Strategy Great Plains Public Schools Wellness Committee will strive to promote employee health and wellness by 1) helping employees identify actions they can take to enhance their health and well being, 2) providing disease prevention and health improvement programs and activities at the worksite, and 3) creating an environment that supports and rewards healthy choices. Programs will be in place to serve the needs of all employees and will be located at alternating sites throughout the district. The marketing strategy attempts to successfully communicate the unique value the wellness program offers to participants. This strategy redirects the focus from the negative impact of poor health choices to the benefits and positive outcomes that participants and their families experience by making healthy choices through their involvement in the program. The marketing strategy will identify the needs and interests of the employee population and communicate with this audience in the most effective and encouraging manner possible. 2. Marketing Objectives Our objective is to provide this valuable experience to as many employees as possible in a positive and supportive manner. This experience may persuade individuals to take the action needed to enhance their quality of life. 1. Make our wellness program available to all employees. 2. Achieve an 85% participation rate (500 funded) in the annual health assessment. 3. Enroll at least 50% of employees in appropriate risk reduction and intervention programs. 3. Target Marketing We must focus our efforts on the specific market populations who are most likely to utilize and benefit from the wellness program, which will include both healthy and at risk employees. Focusing on target populations is the key to the future success of our program. GP Public Schools Wellness Committee will target our services and marketing messages to 1) employees who have indicated interest and/or readiness to make health improvements, 2) employees who are at risk for future health problems as a result of their personal health risks, and 3) employees with chronic health conditions. 4) Another segment of the market that we intend to support with programming and activities will include employees who demonstrate an interest in maintaining good health practices. 4. Positioning We will work to offer our services in an innovative manner and create an environment where employees can learn how to develop goals and take action to optimize their own health and well being. Employees participation is not dependent upon their previous experience, health status, or athletic ability. All employees can participate. Our program will also encourage participation in other credible programs offered outside the GP Public Schools by other community providers including medical providers, health plans, fitness clubs, etc. Our goal is that each encounter an employee has with the wellness program will be a rewarding and positive experience. Great Plains Public Schools Wellness Strategic Plan Page 13 of 15

14 5. Marketing Mix We will work to integrate our marketing efforts into the standard communication channels already in existence throughout the district. This will include announcements on the district website, communications, flyers delivered to employee mailboxes, posters and promotional materials posted in all teacher lounges and break rooms, and during staff meetings. Our goal is to optimize participant retention and referrals by consistently providing high quality programs that meet the needs and interests of our employee population and earn high participant satisfaction scores. 6. Pricing We will offer the annual health assessment and a basic set of biometric services according to funding guidelines. We also recognize there may be other "costs" associated with participation such as time and convenience. Therefore, all programs will be offered at a time and place that is convenient for the employee audience, and every effort will be made to reduce other potential barriers to participation. Some programs may charge a small "co-pay" that will help cover the cost of materials or other supplies. This will encourage attendance and foster commitment amongst participants as they ll have a personal investment. A few programs will be offered in conjunction with the wellness program that may be funded by participating employees. Although participants may cover the costs associated with these activities, GP Public Schools Wellness Committee will coordinate and offer these programs on-site in an effort to support employee participation. These types of programs may include, walking clubs, healthy cooking classes, stress management techniques, spiritual well-being, and other activities in which employees have expressed interest. 7. Promotion We will promote the wellness program through these components: 1. Invitation and statement of endorsement at the outset of the program from senior administration and principals. 2. Wellness Coaches will be designated for each building/site throughout the district. 3. Incentives will be provided to each employee at the time of their health risk assessment. 4. Participation incentives in planned wellness activities. 5. Employees will be rewarded for participating in and achieving goals in wellness challenges. 6. College Credits are given for for most Health & Wellness events. 7. Door prizes at wellness events will be given to encourage participation. Door prizes could include t-shirts, water bottles, gift certificates, bicycles, monthly memberships to health clubs and massage certificates. 8. We will track, give feedback, and acknowledge efforts, accomplishments, and results from active participants. 9. We will encourage current participants to refer non-participating employees to the wellness program. 8. Service We need to fulfill the promise we make to each employee to provide participants the resources they need to reach their personal wellness goals, with confidence in our wellness program throughout that process and ultimately, throughout their lives. We will conduct participant satisfaction surveys upon completion of programs and events in order to continually improve and offer high quality programming that meets the needs of our employee population. Great Plains Public Schools Wellness Strategic Plan Page 14 of 15

15 9. Market Research We will conduct research on our own employee base. This will include aggregate data collected from the Personal Wellness Profile, employee surveys, and an analysis of medical claims to better understand utilization patterns of health services. We will also stay in tune with current literature published regarding components of successful wellness programs as well as school nutrition policies. This information will help us understand the needs and interests of our employee population, ways to motivate participation, programs to help employees make behavior changes, and other factors that can help us provide a successful wellness program. Year 1 Budget Assessment Consultant (C) = $65 / hr. Management Survey Includes: cost of surveys, data collection, summary report Employee Interest Survey Includes cost of surveys, data collection, summary report Health Screenings Aggregate report. Cholesterol, blood sugar, blood pressure, height, weight and body mass $30/ person Personal Wellness Profile Includes costs of profile, data collection, summary reports ($5.00 / HRA) Intervention Planning $65 / hr Budget Great Plains Public Schools 500 employees participating 4- hours consultant 24- hours consultant $95 $650 $20 $15,000 $2,760 $1,560 Consultant mileage and $860 travel pay: 4 trips to Great Plains and Big River Ongoing Consultant Time & $800 Final Reports 20 hrs, off-site, administrative Evaluation services $1,667 Total Cost / site Total Cost / employee $23,412 $46.82 Great Plains Public Schools Wellness Strategic Plan Page 15 of 15