Kootenai County Plats & Condos County Surveyor Review Policies & Procedures

Transcription

1 Kootenai County Plats & Condos County Surveyor Review Policies & Procedures All plats are submitted to the county Planning Department, with the appropriate fees for the survey phase of the review. The primary reason for submitting plats to the Planning Department is that they are responsible for all road names. Secondary to that, they always have a person available to accept the plat, and to issue a receipt for the fees. City/County Final Plat Checklist: Subdivision Name - Idaho Code specifies that no subdivision will have the same or similar name as one already recorded, whether in any city or in the county. The surveyor shall check with the Recorder s Office records for the subdivision name, or may access the data via the ftp site at: ftp://ftp.co.kootenai.id.us/platdata/masterplat.html. Please note that the ftp site may be a few days behind the actual recorded plats, usually updated on Friday. No. Lots/Tracts/Parcels - Determine the number of lots, tracts and/or parcels in the subdivision. All tracts of land, not specifically intended to be lots for sale shall have a designation, preferably as a tract. This includes swales, snow storage, parks, areas to be deeded to home owner s associate, and private roads if they are not described in the standard centerline/right-of-way method. Fee - Directly related to the number of lots, tracts, and parcels, and the fee is based upon Appendix A, included with this document. County Preliminary Plats: A road name review will be conducted by the Planning Department, and after being approved or noted as changes required by the Planning Department, the plat will be forwarded to the County Surveyor with a copy of the receipt. A complete plat package for preliminary plat survey review purposes consists of one paper copy of the proposed plat, stamped signed and dated by the surveyor in responsible charge, a title report, and a copy of the receipt for payment of fees. A folder is prepared for preliminary plats, but no number is assigned to the plat. Assessor parcel number research is initiated and noted in the folder. A written letter of transmittal with specific instruction by the surveyor submitting the plat, regarding title issues, accompanied with a legal description of the project, will be forwarded to the Assessor s Office Deed Specialist for preliminary title review. Otherwise, the preliminary plat is placed in Inactive Status. notification of receipt and status will be sent to the surveyor within three business days of receipt of submittal, and the ftp://ftp.co.kootenai.id.us/platdata/prelimplatstatus.html will be updated to reflect the receipt and status. Status requests should be directed first to the internet site, and any discrepancies or questions should be ed to the county surveyor. County Final Plats, County Short Plats, and all City Final Plats: A complete plat package for county surveyor review purposes consists of one paper copy of the proposed plat, stamped signed and dated by the surveyor in responsible charge, a completed and Page 1 of 5

2 signed Plat Checklist, a title report, a copy of the appropriate CP&F s, all relevant Records of Survey affecting ownership or boundary issues, and a copy of the receipt for payment of fees. If the Plat Checklist is incomplete, the County Planning Department will not accept the package. On city plats, if the no. Lots/Tracts/Parcels and Fee have not been filled in by the surveyor, or the City Surveyor has not signed the Plat Checklist, the County Planning Department will not accept the plat package. In addition, if the surveyor in responsible charge has not signed and dated the Plat Checklist, the County Planning Department will not accept the plat package. Closure sheets on each lot are requested, but not mandatory. Closure sheets for the exterior boundary and all lots shall be in a clockwise direction, with all lot closures beginning at the southeast corner of each lot. Incomplete submittals will be placed in the Inactive Status, and notification sent to the surveyor. If the surveyor intends to submit a preliminary plat for planning department review only, he shall attach some kind of note with the preliminary plat submittal identifying that it was for planning review only. An initial review of the plat is initiated by the county surveyor, with a primary focus on CP&F's, Records of Survey and plats, which are reviewed for multiple corners and possible conflicts with the record or adjoiners. A survey and ownership review by the Mapping Department (Preliminary Review) of the plat begins using the completed Plat Checklist, and related documents provided by the surveyor. a) A consecutive number is assigned to the plat, and then reviewed in sequential order, under the first in, first out philosophy. b) The owner's certificate is checked for closure and compared with the assessor's record, for gaps and overlaps. All gaps and overlaps shall be resolved by quit claim deeds or other legal methods available to the owner/owners prior to the plat being recorded. Overlaps with adjoining parcels of record will require the approval and signature of the adjoiner on the owners certificate. The owner's certificate is compared to the exterior boundary on the face of the plat. Concurrently, the plat and title report are submitted to the Assessor s Office Deed Specialist for review and acceptance. Incomplete submittals will be placed in the Inactive Status, and notification sent within three business days of receipt. c) Individual lot geometry is constructed, closures and areas computed, noting particulars on boundaries not meeting closure specifications or other cartographic inconsistencies. Lots not closing within Idaho Code specifications (1/5000) will be require a re-submittal, and a penalty of $10 per lot for the affected lots, and placed into Inactive status. The fee and a revised copy of the plat will be submitted to the Planning Department. This re-submittal will be treated as a new plat and placed at the end of the job queue. d) A review is completed per the Plat Checklist, noting inconsistencies, errors and/or omissions on the review copy (redlines). e) An is sent to the surveyor in charge of the project, with a copy to the city surveyor as applicable, and also posted to the ftp site as a status report. The surveyor is instructed to pick Page 2 of 5

3 up the redline copy, make revisions, and either submit a revised review copy, or make the mylars, and return to the County Surveyor, including the redline copy. f) The master plat database, PrelimPlatStatus, which now includes SurvStatus instead of Map_Comments and Surv_Comments. SurvStatus consists of four categories, Complete and Accurate Submittal, Minor Revisions, Major Revisions, Incomplete Submittal. This database also includes the dates of submittal of revisions and dates of the trail. 4. After the preliminary review is completed, the file is forwarded to the County Surveyor for Final Review. a) The Plat Checklist is reviewed, with a focus on any inconsistencies, errors and/or omissions. b) Mapping closure sheets are reviewed and compared to the face of the plat in the instances of mis-closures. c) An overall review of the plat is completed noting any questionable or inconsistent data, and/or errors and omissions. d) The surveyor in responsible charge of the plat is notified by , with a status report specifying any inconsistencies, errors and/or omissions on the redline copy. e) A summary of the inconsistencies, errors and/or omissions is retained via the trail, including dates of activity. f) If minor inconsistencies are noted, the file is placed in the "Mylar Pending" status. The mylars are compared with the and paper copy to insure the minor inconsistencies have been corrected. g) If numerous inconsistencies/errors/omissions/lot misclosures are encountered, the file is placed in "Inactive" status with Major Revisions. Being placed into Inactive status is a severe penalty, sending the project to the back of the stack of plats to be reviewed. The time frame of the project can be shortened substantially by submitting a complete and accurate project. h) The ftp site is updated to reflect the status and county surveyor category regarding the subject plat. The onus is then upon the surveyor in responsible charge to make any revisions Discrepancies are noted, but substantial discrepancies place the plat in an Inactive Status, pending correction by the surveyor. All notification will be by in a timely manner. In the case of city plats, copies of s will be sent to the respective reviewing agency. A progressive error correction process has been developed as follows: Page 3 of 5

4 a) Plats submitted for Preliminary Review with few or no inconsistencies, errors, omissions will be given the highest priority at Final Review. This does not include ownership or boundary issues. After Final Review these plats immediately go to Mylar Pending status. Plats submitted for Preliminary Review with numerous inconsistencies, errors, omissions particularly related to closure problems and boundary problems, will require a re-submittal. b) The second submittal will require a copy of a revised plat and computation sheets for all lots. This re-submittal will not be re-reviewed until the preceding plats have been given the opportunity for a Preliminary Review. Plats with lot closure problems will be assessed an additional fee of $10 per lot. c) The third submittal will require a mandatory meeting with the surveyor. d) A fourth submittal containing deficiencies will result in a letter to the owner, and a copy sent to the Idaho Board of Registration of Engineers and Surveyors. 5. Assuming all corrections were attended on a Mylar Pending plat, the mylars take one of two paths, depending upon city or county designation. City - complete with all signatures, except the county surveyor and county recorder, along with an updated title report, are submitted to the city for their acceptance, then submitted to the County Surveyor, with recording fees. These mylars are checked to verify any required changes were completed, and the title report is verified with the owner's certificate and with assessor's ownership data. If all are in order, the plat and recording fee is taken by the County Surveyor to the recorder's office to be recorded. County - complete with all signatures, except the county surveyor, county commissioners and county recorder, along with an updated title report, are submitted to the county Planning Department for processing with recording fees. The Planning Department forwards the mylars to the County Surveyor, then to the Board of County Commissioners, and finally to the recorder's office to be recorded. Submit plat and title report to the Mapping deed specialist to verify ownership, and to identify title issues at the time of final review instead at the time of submittals of the mylars. With the exception of Coeur d Alene city plats, all other city final plat mylars shall be submitted to the County Surveyor. Coeur d Alene city mylars are submitted to the city surveyor. ADOPTED: May 17, 2002 Last Updated: March 17, 2004 Bruce Anderson Bruce Anderson, L.S. Kootenai County Surveyor c:\kccsdata\wpdata\survey\platreview.wpd Page 4 of 5

5 APPENDIX A Plat Review Fee Schedule PROCEDURE TYPE FEE CODES OBJECT CD LAND DIVISIONS - SURVEYOR (10409) SHORT PLAT, 1 to 4 lots Preliminary Subdivision/Plat: Surveyor - 2 to 4 lots /lot 02 Surveyor - 5 to 19 lots /lot 04 Surveyor - 20 or more lots /lot Final Subdivision/Plat: Surveyor - 2 to 4 lots /lot 12 Surveyor - 5 to 19 lots /lot 14 Surveyor - 20 or more lots /lot Surveyor - City plat of 1 lot Surveyor - City plat of 2 to 4 lots /lot 20 Surveyor - City plat of 5 to 19 lots /lot 21 Surveyor - City plat of 20 or more lots /lot Surveyor - All plat closure rechecking 10.00/lot 4625 Plat Vacation: All plat vacations Last Updated: March 17, 2004 Bruce Anderson, L.S. Kootenai County Surveyor c:\kccsdata\survey\plat Fee Schedule.wpd Page 5 of 5