University of Indianapolis School for Adult Learning. Project Management (ORGL-404-AU1) 3 Credit Hours CRN Fall 2015

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1 University of Indianapolis School for Adult Learning Project Management (ORGL-404-AU1) 3 Credit Hours CRN Fall 2015 General Information Oct 5 Nov. 7, 2015 Class Meets: Tuesdays 6:00-9:45 p.m. Instructor: Gary D. Worland PMP worlandgd@uindy.edu Phone M R (daytime): Phone M R (evening): (11:30 AM 12:30 PM) (5:30 PM 9 PM) Text: Project Management: The Managerial Process Sixth Edition by Gray and Larson (ISBN # ). The text includes a trial version Microsoft Project CD that the student will be using outside the classroom for assignments. It is very important that the student has the Microsoft Project CD or access to this program. The last few pages of this syllabus contain a short-cut list for using MS Project Course Description: This course is designed to introduce students to the concepts of project management. The course will include the project manager s role, defining goals and objectives, ownership, scheduling, executing and monitoring the project. The course will also introduce Microsoft Project software to the student. Prerequisite: ORGL-306 and COMP 150. A Note to Students: Effective project management is both people oriented and technically oriented and involves understanding the cause-effect relationships and interactions among the sociotechnical dimensions of projects. The field of project management is growing in importance at an exponential rate. It is nearly impossible to imagine a future management career that does not include the management of projects. My goal is to introduce the roles of the project manager and the tools used to integrate projects within his/ her organization s strategic plan. If there are any questions or concerns before the class starts, I can be reached at the phone numbers listed above. Please understand that there is a lot of work to be accomplished in a short amount of time to be successful in this

2 class. Normally, students will present their project (derived from the Data Management class) individually in addition to taking two exams and submitting deliverables. University-Wide Learning Goals The University of Indianapolis is an AQIP accredited university, dedicated to continual quality improvement. As a part of the university, the School for Adult Learning commits to the same learning outcomes and the ongoing assessment of them. The learning outcomes are as follows: Social Responsibility In the area of social and personal responsibility, students in the School for Adult Learning are responsible for their own learning, connect the ethical and socially responsible practices presented in the classroom to the worlds in which they live, and understand that their behaviors affect society. Both forms of responsibility involve moral obligation to self and community, and rely upon such virtues as honesty, self-discipline, respect, loyalty, and compassion. Creativity In the area of creativity, students in the School for Adult Learning generate, appreciate, and evaluate new possibilities, alternatives, and ideas which enable them to see the world in new ways. Critical Thinking In the area of critical thinking, students in the School for Adult Learning intentionally apply higher-order thinking to reach evidence-based conclusions. Performance In the area of performance, students in the School for Adult Learning write, speak, compute mathematically, and are technologically literate based upon the standards established by SAL. Note: Not every learning outcome will be emphasized in each class; however, successful students will have demonstrated all four outcomes upon completion of the SAL curriculum. Tips for the student s success in this Project Management Class: Successful students will come to class on time and be prepared to discuss their work related-experiences and how project management plays a role. Successful students will have read the assigned material prior to class and reviewed the case studies that conclude each chapter. Students should plan on at least three hours out of class study time per credit hour (weekly). For those students that want to practice using MS Project before class begins, use the last page of this syllabus containing MS Project short cuts and enter the Automated Warehouse info (Table 6.2 on page 169) into the Project software, identify the critical path and assess the sensitivity of the network. Students will utilize their data from Data Management class to present their individual project presentation. Dropping and Withdrawing: The School for Adult Learning no longer automatically drops a student for not attending his/her first class. Students are expected to follow up on their own. Should a student wish to receive a full refund, he/she must initiate a drop by the Friday of the

3 first week of the course. For this session that is Friday October 9th. The deadline to withdraw from a class (a W appears on the students transcript and they are not eligible for any refund) is now the third week of the course. For this session that date is Friday, October 23rd. In order to drop or withdraw from a class, the student must either meet with an advisor, send an , via their UINDY.edu account to their advisor, or top by the SAL office. Dropping/withdrawing from a class may affect a student s eligibility for financial aid. Course Objectives: Provide students with a holistic and integrative view of project management with an emphasis on Portfolio Management System, Project Management Structures, Organizational Culture and WBS. Discuss the growing importance of project management in today s open market with worldwide competition with an emphasis on effectively utilizing resources. Discuss the strategic role of projects in organizations Discuss the organizational and managerial styles that will improve chances of project success Discuss how an individual can pursue a PMI Certification and a career in project management Introduce Microsoft Project software Develop and present individual project to fellow classmates Course Requirements: Class attendance and participation is expected. Learning is an interactive endeavor that requires your interest and cooperation. Your active participation in class is required and will be evaluated on the quality of your contribution to class discussion, not on the quantity of what you say. Since participation is only possible by being present, if a student must miss a class, please contact the instructor. The class will have a lecture component, but will largely consist of discussion among all participants with some computer work. You need to come to class with pertinent questions, examples and thoughts. Occasionally, controversy or disagreement may arise. When/if it does, you are expected to listen with an open mind and respect the rights of others who may disagree with you. You will need access to a computer capable of running the student version of MS Project (included with the text). We will be utilizing the computer lab in Lilly Hall. This lab has Microsoft Project installed on the PC s. Grading: There will be two (2) examinations or cases that will be worth thirty (30) points, and an individual presentation worth forty (40) points of your grade (which will be discussed on night one). Students will have homework that is due at the start of each class and will be worth one hundred (100) points and in-class reflection papers worth ten (10) points for a total of 180 points. Students who miss a reflection paper at the start of class will not be

4 allowed to resubmit it. Students must realize that they are taking a 400 level course and proper grammar and attention-to-detail is to be expected. There will be no credit given if deliverables are turned in after the start of class. All deliverables are to be submitted (stapled or bound) in MS Word, Excel or Project format. The examinations will consist of multiple-choice questions, open-ended questions, essay questions or cases. The examinations will be directly correlated to the course objectives. The instructor will highlight the areas where test questions are most likely to come from. Points Available Grade Scale Exam A+ - A- Exam B+ - B- Reflection Papers C+ - C- Individual Presentation D+ - D- Homework/ Deliverables 100 Total 180 Teaching Objectives: As your instructor, my objective is to assist the student in identifying his/ her organization s project management capabilities via a SWOT analysis and review various project management theories available to aid organizations during the management process. Successful organizational analysis will help insure that the culture of a respective organization and implementation of those theories discussed in class (and in the text) create a smooth transition to the organization s desired outcome. In other words, we have to be able to know what an organization is able to do and implement the project management theories to make it happen. My desire is also to introduce the student to MS Project software. Student Learning Objectives: The successful student will explain the concepts and skills that are used by managers to propose, plan, secure resources and budget projects. Students will identify and share with the other cohorts successful projects at their respective organizations and define the theories used to complete those projects. Students will explore ongoing projects at their organizations and relate how project management is used to gain a competitive advantage. The successful student will also utilize Microsoft Project by demonstrating a basic understanding of the software. Statement on Plagiarism and Cheating: Plagiarism and cheating are contrary to the ideal of academic integrity and will not be tolerated. Plagiarism is defined as presenting the work of someone else as one s own. Cheating is defined as dishonesty of any kind in connection with assignments or examinations; it applies to both giving and receiving unauthorized help. The

5 disciplinary action that will be taken includes receiving a zero for the questioned assignment and having an academic misconduct statement sent to the Provost. Calendar Note: A published schedule serves many purposes. This allows all of us to plan our activities for the semester. However, the class calendar, course requirements and procedures are subject to change in the event of unforeseen circumstances. The following class calendar is a dynamic document and subject to change to meet the student s needs. Services for Students with Disabilities: If you have a disability that may have some impact on your work in this class and for which you may require accommodations, please inform me immediately so that your learning needs may be appropriately met. Students with a disability must register with the Services for Students with Disabilities office (SSD) in Schwitzer Center 201 ( / for disability verification and for determination of reasonable academic accommodations. You are responsible for initiating arrangements for accommodations for tests and other assignments in collaboration with the SSD and the faculty. H1N1 U of I has been engaged in developing contingency plans to prepare for various stages of the H1N1 pandemic. Although the virus is affecting Indiana, there have not been major outbreaks. While there is no single best way to manage a course during a pandemic absence, assignments, tests, etc. will be distributed via should a student be unable to attend class due to the flu (Some students may need to take an "Incomplete"). I have a colleague who has agreed to be a back-up instructor for the class if I become unavailable to attend due to illness. We all hope that the H1N1 situation will not develop into an emergency that would require the campus to close. But, if that happens, be assured that U of I has choice points and contingency plans prepared. Class Calendar Night One Chapter 1 Modern Project Management Chapter 2 Organization Strategy and Project Selection Chapter 3 Organization: Structure and Culture Student Assignments / Deliverables due at Start of Class Night Each student will read Chapters 1 3 and turn in a portfolio with answers to; Chapter 1 Chapter 2 Chapter 3 Q2 and Q4 Exercise 4 Q3 and Q7 Q5 and Q6 Exercise 2

6 Reflection paper (in-class) We will be discussing chapters 1 3 ****as well as week two**** Night Two Chapter 4 Chapter 5 Defining the Project Estimating Project Times and Costs Student Assignments / Deliverables due at Start of Class Night Each student will read Chapter 4 and turn in a portfolio with answers to; Chapter 4 Q 1 and Exercises 1 and Exercise 2 (*on your own) and Exercise 3 Individual Student Project Individual Student Project Individual Student Project Individual Student Project Define your project's Vision and Mission Statements On page 102, follow step one. Employ a project Scope Checklist for your project (6 steps) Page 106: Step 2: Establish your Project Priorities via a Matrix and elaborate as to why each priority was chosen Page 108: Follow Step 3: Create a Work Breakdown Structure. You may also choose to look at Night Three Chapter 5 Chapter 6 Estimating Project Costs Developing a Project Plan Exam # 1 Student Assignments / Deliverables due at Start of Class Night Each student will read Chapters 5-6 and turn in a portfolio with answers to; Individual Project Chapter 5 Chapter 6 What process is used to estimate your project (and why) and what is the estimated cost? Q1 and Q4 Exercise 2 (in Project format) Exercise 5 (in Project format) Exercise 6 (in Project format) Exercise 8 (in Project format)

7 Night Four Chapter 7 Chapter 8 Managing Risk Scheduling Resources Presentations Exam # 2 review Student Assignments / Deliverables due at Start of Class Night Each student will read Chapters 7-8 and turn in a portfolio with answers to; Chapter 7 Chapter 8 Q1 and Q2 and Q4 Exercise 3 Q3 and Q4 Exercise 3 Night Five Chapter 9 Chapter 10 Reducing Project Duration Leadership: Being an Effective PM Exam # 2 Student Assignments / Deliverables due at Start of Class Night Each student will read Chapters 9 10 and turn in a portfolio with answers to; Chapter 9 Exercise 2 Exercise 3 Chapter 10 Question 5 Exercise 5 Class Evaluation

8 Microsoft Project 2010 short-cut sheet 1. Open new sheet Enter the project start date: project tab_project info_set start date 3. Enter the tasks 4. Highlight all of the tasks and select auto-schedule 5. Set the calendar: Click the Project tab, and in the Properties group, click Change Working Time_ click on work weeks_ on line 1 where it says default, double click in the start column where it states N/A_ highlight Sunday thru Saturday_ click on the set day(s) to these specific work times _ enter start time of 8am_arrow over to end time_enter end time of 12pm_arrow down to the next start time entry_enter 1p_arrow to the next end time_enter end time of 5pm...this will set the calendar for the entire project regardless of the timeframe_ok 6. Enter the durations 7. Enter the predecessors 8. Enter summary line: highlight all activities that are to be summarized_task tab_select summary 9. Identify the critical path: select the format tab_select Critical Tasks 10. Enter resources that will be available during the project: view_resource sheet list the resources 11. Schedule resources into the tasks: double click on the particular task, select the resource tab_select the drop-down list below resource name _ select resource_ identify quantity of resource(s) for that activity. 12. To view over-allocated resources, view_resource graph_zoom_entire project 13. To smooth over-allocated resources: resource tab_leveling options_uncheck level only within available slack _level all_ok 14. You should have an ending date for the project that you can start "crashing" Insert your name in a header/footer, file tab_print preview_page set-up_header or Footer tab_type in your name_ok 16. Before printing, ensure you are printing in L scape format, fit to one page

9 PM. Student Presentation Rubric (Maximum 25 points) Presenter s Name Grader s Name Points Task; and SAL Obj. Excels (22-25 pts) Proficient (17-21 pt) Below Average (<17 points) Explains thought process behind Project Selection; Social Responsibility (2pts) Student explains reason(s) of interest in the project (2 pts) interest in the project (1 pts) Student does not explain reason(s) of interest for the project (0 pt) Identifies structure and culture of the project; Performance (2 pts) Identifies project scope; Performance (2 pts) Explains thought process behind Project Estimate (Critical Thinking) (3 pts) Discuss project activity network; Performance (5 pts) Identifies Risks and assesses the risks involved with the project (Creativity) (3 pts) Identifies resources involved with the project (Creativity) (5 pts) Prioritizes activities that could be crashed in the project (and why). (Critical Thinking) (3 pts) Student clearly explains structure and culture of the project (2 pts) Student clearly explains project scope (2 pts) Student explains the manner used in estimating the project (3 pts) Student clearly explains project activity network (5pts) Student clearly identifies risks and assesses the risks involved with the project (3 pts) Student clearly details resources involved with the project (5 pts) Student clearly details activities within the project that could be crashed if needed (3 pts) Night Two Deliverables max. of 12 points structure and culture of the project (1 pts) understand the scope of the project (1 pts) manner used in estimating the project (1 pt) proj. activity network (3 pt) identify risks and assesses the risks involved with the project (1 pts) detailing of resources involved with the project (3 pts) detailing of activities within the project that could be crashed if needed (1 pts) Student does not identify structure and culture of the project (0 pt) Student does not identify project scope (0 pt) Student does not identify manner used in estimating the project (0 pt) Presenter unable to discuss (or does not discuss) project activity network (1 pt) Presenter unable to identify risks and assesses the risks involved with the project (0 pt) Presenter is not able (or does not offer) to detail resources involved with the project (1 pt) Presenter unable to detail activities within the project that could be crashed if needed (0 pts)

10 Night Three Deliverable max. of 3 points Final Presentation max. of 25 points Total Score (out of 40) Night Chapter Question/ Exercise Points Points Possible Total Points One One Q2 1 Q4 1 Ex. 4 2 Two Q3 2 Q7 2 Three Q5 2 Q6 3 Ex. 2 5 Reflection 5 Two Four Q1 2 Ex. 1 5 Ex. 2 (on your own) 3 Ex. 3 4 Presentation Project Vision/ Mission 1 Statement Presentation Scope Checklist 3 Presentation Priority Matrix 3 Presentation WBS 5 Three Five C5 Q1 2 C5 Q4 2 Six Ex. 2 3 Ex. 5 5 Ex. 6 5 Ex. 8 5 Presentation Project Estimate 3 Exam 15 Four Seven C7 Q1 2 C7 Q2 3 C7 Q4 5 Ex. 3 2 Eight Question 3 4 Question 4 2 Ex. 3 5 Reflection 5 Five Nine Ex. 2 5 Ex. 3 5 Ten Question 5 3 Ex. 5 5 Course Evaluation 5

11 Exam 15 Presentation 25 Total 180