Information Booklet Solicitors Setting Up In Private Practice

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1 Information Booklet Solicitors Setting Up In Private Practice Published by the Guidance & Ethics Committee of the Law Society of Ireland October 2007 (6 th Edition)

2 Information for Solicitors Setting Up In Private Practice (Including A Z Index)

3 OTHER USEFUL PUBLICATIONS FROM THE LAW SOCIETY Planning for Emergencies in a sole Practioner s/principal s Firm (Law Society Gazette Aug/Sept 2007 copy included at Appendix 9 of this booklet) Locum Arrangements (Guidance & Ethics Committee - March, 2005) Partnership (Guidance & Ethics Committee - November, 2003) Solicitors Ceasing Practice Guidelines for solicitors retiring or ceasing to practise as sole practitioners or sole principals and for solicitors purchasing practices from them (Guidance & Ethics Committee Revised 2005) Information booklet for Solicitors commencing employment in the Corporate & Public Services Sectors (Corporate & Public Services Committee Revised 2002) For the complete list of Law Society publications and list of the booklets mentioned above visit or contact the Law Society directly.

4 CONTENTS PART 1 REGULATORY REQUIREMENTS AND ANCILLARY MATTERS 1. Commencement in Practice...7 "Commencement in Practice"form...7 Post-qualification experience prior to setting up in practice Practising Certificates...8 Scheme for easy payment of practising certificate fees and insurance premium...9 Law Society notification of practising solicitors to other bodies...10 Life assurance...10 Law Directory Professional Indemnity Insurance...10 Insurers...11 Brokers...12 Reporting terms of the policy...14 Run-off cover Accounts Regulations...15 Your reporting accountant...15 Accountant s report Professional Names and Professional Notepaper...16 Professional names...16 Professional notepaper...16 Other information to be included on notepaper Advertising...17 Personal injury advertising...18 Publication in inappropiate locations...18 Touting...18 Enforcement of advertising regulations...18 Page 3

5 PART 2 LAW SOCIETY PROFESSIONAL SERVICES 7. Seminars and Meetings...19 "Setting Up in Practice" seminars Keeping your Legal Knowledge up to Date...19 Continuing Professional Development (CPD)...19 The Gazette...20 Law Society publications...20 Guide to Employment Law...20 Quality Service Statement...20 Precedent Forms, Standard Forms and Client Infromation Leaflets...21 Law Society Library...21 Legal publications...23 Law Society website members area...24 Law Society committee helplines Professional Conduct...25 The rules of conduct...25 Core values of the profession...25 A Guide to Professional Conduct of Solicitors in Ireland...25 Guidance & Ethics Helpline...25 Disputes between solicitors and between solicitors and other professionals Office Technology...26 Computer systems...26 Technology exhibition...26 PART 3 LAW SOCIETY GENERAL ASSISITANCE 11. Personal Benefits...27 Summary of Support Services for Law Society of Ireland Members...27 Page 4

6 PART 4 ASSISTANCE OUTSIDE THE LAW SOCIETY 12. Colleagues, Bar Associations and others...31 Colleagues...31 Bar Associations...31 Government departments...31 Assistance available if a complaint is made to the Law Society - Panel Scheme...31 DSBA Helpline...32 Cork Solicitors Helpline...32 Appendix 1 Commencement in Practice Form...33 Appendix 2 Confirmation of Minimum Level of Cover...36 Appendix 3 Publications available from the Law Society...37 Appendix 4 Legal Research on the Web - selected Websites...39 Appendix 5 Law Society Committee Helplines...44 Appendix 6 Law Society Company Formation Service...45 Appendix 7 Solicitor Link Form...47 Appendix 8 Gazette Articles - Support Services...48 Appendix 9 Planning for emergencies in a sole... Practioner s/principal s Firm...54 A - Z Index...58 Published by the Guidance & Ethics Committee of the Law Society of Ireland October 2007 Page 5

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8 PART 1 REGULATORY REQUIREMENTS AND ANCILLARY MATTERS 1. COMMENCEMENT IN PRACTICE "Commencement in Practice" form If you are going to set up in practice you are required to inform the Law Society. You are required to advise the Society of the following: Your business name and business address. The date of commencement in practice. The financial year adopted by you. The date of departure from previous employment, if applicable. The name, address, professional qualifications and professional indemnity insurance details of your reporting accountant, who must be approved by the Society. The information to be provided is as set out in the Commencement in Practice form. (See Appendix 1.) Copies of the form are available from the Law Society. The form must be completed and the declaration which is part of the form must be signed by you. The declaration requires you to confirm that you are familiar with the requirements of the Solicitors Accounts Regulations. If your professional notepaper is already prepared you should provide the Society with a sample of it. The form should then be returned to Nicola Darby, Regulation Department. Once the necessary information is provided you do not need approval from the Law Society to commence practice. Contact person at the Law Society: Nicola Darby. Tel Page 7

9 Post-qualification experience prior to setting up in practice It is the Society's policy to encourage newly qualified solicitors to obtain a minimum of one year's experience in an established practice prior to setting up on their own. The Solicitors Acts enable the Law Society to make regulations in the future regarding a period of minimum post-qualification experience/training which will then be required prior to setting up in practice PRACTISING CERTIFICATES You should have a practising certificate before you actually commence in practice. The Society may take action against a solicitor practising without a practising certificate including referring the solicitor to the Disciplinary Tribunal. 2 Moreover, a solicitor cannot recover costs for work done during a period when he did not hold a practising certificate. 3 The practice year runs from 1st January to 31st December. An application for a practising certificate must be made on or before the 1st February each year in order that the practising certificate issues with effect from the 1st January. Application forms for obtaining a practising certificate are automatically forwarded to all solicitors each year. Additional forms can be obtained from the Society and on the Society s website Contact person at the Law Society: Rosemary Fallon. Tel "Restrictions following admission as solicitor on practising as sole practitioner" - Section 37 of the Solicitors (Amendment) Act, "Qualifications for acting as solicitor" - Section 54 of the Solicitors Act, 1954 as amended by section 62 of the Solicitors (Amendment) Act, "Prohibition on unqualified person acting as solicitor" - Section 55 of the Solicitors Act, 1955 as amended by section 63 of the Solicitors (Amendment) Act, "Costs not recoverable where solicitor acts while not qualified to practise" - Section 57 of the Solicitors Act, Page 8

10 The fees payable for the current year 2007 are as follows: Solicitors admitted Solicitors admitted 3 years or more on less than 3 years on 1st January st January 2007 Registration Fee 1,441 1,146 Compensation Fund contribution ,841 1,546 Society's membership subscription (optional) ,926 1,601 Solicitors Benevolent Association contribution (optional) F.L.A.C. contribution (optional) Other Community Law Centres contribution (optional) Total 1,996 1,656 Membership subscriptions, contributions to the Solicitors Benevolent Association and to F.L.A.C. are optional. There is a concessional membership subscription rate of 20 if you are in your first year of admission to the Roll. The practising certificate fee must be paid before 1st February every year in order to qualify to practice from 1st January of that year. If you commence practising during the year the practising certificate fee is apportioned by reference to the month in which you commence in practice. Scheme for easy payment of practising certificate fees and insurance premium A funding scheme for easy payment of your practising certificate fees and professional indemnity insurance premium is available each year. For further details contact the Society. Contact person at the Law Society: Rosemary Fallon Tel The consequences for a solicitor who practises without a practising certificate are (a) The validity of any act done on behalf of a client by a solicitor who does not have a valid practising certificate in force at the time of the act may be questioned, (b) A solicitor cannot raise a bill of costs for work done during a period when he does not hold a practising certificate. Page 9

11 Law Society notification of practising solicitors to other bodies In April of each year the listing of solicitors holding practising certificates as at 31st March is forwarded to County Registrars, Secretaries of Bar Associations and other groups within The Courts Service who require this information. Life assurance A solicitor under 70 years of age who holds a current practising certificate and who is resident in Europe is covered for life assurance of 48,750. Law Directory Solicitors who hold practising certificates up to a certain date in November of the current year are automatically listed in the Society's Law Directory for the following year under their name, firm name and details current as of that November. 3. PROFESSIONAL INDEMNITY INSURANCE All solicitors in private practice must have professional indemnity insurance. The professional indemnity insurance regulations require minimum cover of 2.5 million each and every claim. If you have been insured as a partner or an employee in another firm and commence practice on your own during a year for which your former firm had insured you, this does not cover you in your new firm. Cover for your new practice must be arranged with one of the insurance companies listed below. These are "qualified insurers" that is, insurance companies which currently meet the requirements of the regulations for insurers. 1 It should be noted that the period of cover should run to the 31st October each year as provided for in the Regulations. 1 Therefore when you commence in practice on your own behalf you should arrange your cover from the date you commence in practice through to the 31st October. 1. Professional Indemnity Insurance Regulations, 1995 S.l. No. 312 of 1995, as amended by S.l. No. 209 of 1998, S.l. No. 362 of 1999, S.I. No 115 of 2004 and S.I. No 122 of Page 10

12 Insurers *AG Dore & Others Syndicate 2526 at Lloyds *AIG Europe (Ireland) Ltd *Brit Insurance Limited *Canopius Syndicate 4444 at Llyods *Catlin Insurance Company (UK) Ltd *Liberty Mutual Insurance Europe Limited Quinn Direct Head Office Dublin Road Cavan Co. Cavan Tel: Fax: Solicitors Mutual Defence Fund Ltd Direct Contact at: 25 Lower Leeson St Dublin 2 Tel: & Fax: *Royal & Sun Alliance All new applications for professional indemnity insurance cover should be made through an insurance broker. *WR Berkley Insurance (Europe) Limited *These insurers require cover to be arranged through a broker. It should be noted that while the insurers noted have signed an Assigned Risks Pool Participation Agreement entitling them to provide professional indemnity insurance cover to the profession, the Society is not responsible for any contractual arrangement you may enter into with a qualified insurer. The Law Society does not assess the solvency of any insurer. The professional indemnity insurance Regulations (S.I. No.312 of 1995) provides as follows:- insurer means- (A) the mutual fund known as the Solicitors Mutual Defence Fund Limited ; or (B) an insurance company or insurance underwriter authorised pursuant to the Insurance Acts, 1909 to 1990 to carry on general insurance business in the State; or (C) an insurance company or insurance underwriter which has either its head office or a branch office within a member state of the European Union other than the State and which is authorised by law to carry on general insurance business within the State; Page 11

13 As this listing may be updated at any time, please contact the Society if you have any query relating to any insurer not noted on the above listing. The premium can vary considerably from insurer to insurer and it is wise to obtain several quotations. Some companies base the premium on the number of persons covered, others base it on fee income. After the first year, many companies offer a continuity discount. Brokers The following brokers have expressed their willingness to arrange professional indemnity insurance cover from the listed insurers overleaf, with the exception of the Solicitors Mutual Defence Fund Ltd, which should be contact directly, if arranging cover with them. Cover may also be obtained from a broker of your choice. The Professional Indemnity Insurance Committee of the Society advises you to ensure that the broker providing cover is registered with either the Irish Brokers Association, 87 Merrion Square, Dublin 2 or the Insurance Intermediary Compliance Bureau, 39 Molesworth Street, Dublin 2. The Professional Indemnity Insurance Committee accepts no legal responsibility for any information contained herein or for any transaction which you may have with a broker, when obtaining professional indemnity insurance cover. Alexander Forbes Professional Indemnity (Nelson Hurst & Marsh Ltd) 1 Seething Lane London EC3N 4NH England Tel: ( ) Fax: ( ) Aon 10/12 Lansdowne Road Ballsbridge Dublin 4 Tel: (01) Fax: (01) Arachas The Courtyard Carmanhall Road Sandyford Business Estate Dublin 18 Tel: (01) Fax: (01) & 9 Eastgate Avenue Eastgate Business Park Little Island Cork Tel: (021) Fax: (021) Page 12

14 Burke Insurances Ltd Wood Quay Galway Tel: (091) Fax: (091) Coyle Hamilton Corporate Broking 7/9 South Leinster Street Dublin 2 Tel: (01) Fax: (01) Jardine Llyod Thompson Ireland Ltd Warrington House Mount Street Crescent Dublin 2 Tel: (01) Fax: (01) Lennon Earley Crotty Insurances Ltd 8/9 Marino Mart Fairview Dublin 3 Tel: (01) Fax: (01) Marsh Ireland Ltd Adelaide Road Dublin 2 Tel: (01) Fax: (01) Network Risk Health & Safety Ltd 16/17 Main Street Dundrum Dublin 14 Tel: (01) Fax: (01) O'Leary Insurance Group Lough Mahon House Blackrock Cork Tel: (021) Fax: (021) Willis Limited Global Financial & Executive Risks Practice One Camomile Street London EC3A 7LA England Tel: (0044) Fax: (0044) The text of the confirmation of cover for brokers to the Society is attached at Appendix 2. The Professional Indemnity Insurance Committee of the Society advises you to ensure that the broker providing cover is registered with either the Irish Brokers Association, 87 Merrion Square, Page 13

15 Dublin 2 or the Insurance Intermediary Compliance Bureau, 39 Molesworth Street, Dublin 2. It is your responsibility to ensure compliance with the regulations. The terms of the minimum level of cover to be provided by qualified insurers are available on request from the Society. When setting up a new firm a solicitor should be careful to compare the policies being offered Reporting terms of the policy An important term of most solicitors professional indemnity insurance policy is that the insurer is notified of "circumstances arising" which may give rise to a claim. Thus, when you are in practice, if you become aware of a mistake which you have made, you must notify your insurers. This must be done even if your client is not aware of, and may never become aware of, the mistake you have made and you have an opportunity to rectify the matter and do so. If you do not report the matter to the insurers and the insurance company becomes aware of the position, they may subsequently seek to avoid your policy at a time when you need cover. As mentioned earlier, finance can be arranged for payment of the practising certificate fees and insurance premium. Contact person at the Law Society: Rosemary Fallon. Tel Run-off cover Professional indemnity insurance is on a "claims made" basis. This means that if a client makes a claim against a solicitor for professional negligence, the relevant insurance is the insurance in place at the time when the claim is notified, not at the time when the mistake was made. A solicitor must plan for the possibility that his firm may fail for reasons of non-viability, or that circumstances may change in a way which may dictate the closure or sale of the practice. The solicitor will then need to maintain cover after he ceases practice, in order to have cover in place should a claim be made. In practical terms the two years cover will commence after the expiry of the cover which is in place at the time the solicitor retires. This cover is known as run-off cover. The issue of run-off cover becomes very important after the closure of a practice. The professional indemnity insurance regulations require a solicitor to carry run-off cover for a period of two years after the solicitor has ceased practice. However, while the mandatory period of Page 14

16 cover is two years the Society recommends that a minimum of six years run-off cover should be effected, to reflect the relevant Statute of Limitations period for actions based on contract. The solicitor, having wound up his/her own practice must pay these premiums from his/her own resources at a time when the solicitor may be in financial difficulty. Insurance companies will rarely provide run-off cover for a solicitor where that solicitor has not been on cover with them while in practice. 4. ACCOUNTS REGULATIONS Your reporting accountant The reporting accountant is the solicitor's own accountant. The accountant must meet the qualifications required for solicitors reporting accountants. These include being a member in practice and holding a practising certificate of one of the following:- The Institute of Chartered Accountants in Ireland, The Institute of Chartered Accountants in England and Wales, The Institute of Chartered Accountants in Scotland, The Institute of Incorporated Public Accountants, The Association of Chartered Certified Accountants, The Institute of Certified Public Accountants in Ireland. The accountant must maintain such minimum level of professional indemnity insurance cover as the Society may appropriately and reasonably direct from time to time in order to provide for indemnity against losses arising from claims incurred, inter alia, in connection with his or her professional practice as a reporting accountant. Contact person at the Law Society: Sorcha Hayes. Tel The name of your reporting accountant must be noted on the Commencement in Practice form referred to earlier. It is essential that your reporting accountant is familiar with the requirements of the Solicitors Accounts Regulations. As you are in a business set-up situation, your accountant will be a very important ally during your first year in business. You should select your accountant on the basis of his/her experience in dealing with people in a business set-up situation, ideally solicitors, but also other professionals or Page 15

17 business persons. 1 Accountant s report The work your accountant will be required to do for you will include preparing and signing an annual report to the Law Society. It is your responsibility to ensure that the accountant's report is delivered to the Society by the due date, which is six months after your financial year-end. The discharge of this responsibility cannot be delegated to your reporting accountant. Instruct your reporting accountant in adequate time to ensure completion of the work before the deadline. 2 If you fail to submit your accountant s report or are late in doing so, this can have serious consequences. The solicitor may be referred to the Disciplinary Tribunal PROFESSIONAL NAMES AND PROFESSIONAL NOTEPAPER 1 Professional names Asolicitor, or firm of solicitors, usually practises under the name, or one of the names, of the solicitors or one or more of the present or former principals of the firm. If you wish to use some other name you will need approval in writing from the Law Society. Application for such approval should be made in writing to the Secretary, Complaints and Client Relations Committee. Contact person at the Law Society: Linda Kirwan. Tel The nameplate of a practice may only include the name of the practice, the names of the solicitors, their qualifications and, if applicable, the date of establishment of the practice. Professional notepaper The name of the principal or the names of all the partners should be listed even if these are included in the name of the firm. If the names of assistant solicitors are shown on the notepaper, a differentiation should be made between their names and the names of the principals or partners. 1. Solicitors Accounts Regulation 2001 S.I. No 421 of 2001, regulation 21(1) and (4). 2. Solicitors Accounts (Amendment) Regulations, S.I. No 719 of "Provisions as to Accountants Certificates" - Section 31(6) of the Solicitors (Amendment) Act, Solicitors (Practice, Conduct and Discipline) Regulations, S.I. No.178 of 1996 Page 16

18 All solicitors who are listed on the notepaper, including consultants, must hold a practising certificate. If non-solicitors are listed, their status must be unambiguously stated. If you are in any doubt about the matter, you should contact the Society. Contact person at the Law Society: Therese Clarke. Tel In addition, there must be compliance with the Registration of Business Names Act, 1963, which provides that in relation to any business, if the name under which the firm is trading is not the true name of the people involved, registration of the name is necessary. Registration under the act would be necessary where a solicitor is not practising under his own name or is practising under a name approved by the Law Society or with an addition such as "& Co." Other information to be included on notepaper The usual information in respect of address, telephone and fax numbers, document exchange number, website address and address should also appear. Legislation requires that the VAT number of the firm is included on invoices, debit notes and credit notes ADVERTISING You are entitled to advertise your services subject to compliance with the Solicitors (Advertising) Regulations, These regulations permit advertising but impose restrictions on the content of advertisements, particularly advertisements which relate to personal injury claims. You may not do any of the following:- Publish an advertisement that is likely to bring the solicitors profession into disrepute, is in bad taste, reflects unfavourably on other solicitors, or is false or misleading in any respect. Publish an advertisement that expressly or impliedly claims specialist knowledge superior to other solicitors. Publish an advertisement that is contrary to public policy. 1. Value Added Tax (Invoices and other Documents) Regulations - S.I. No. 275 of 1992 Value Added Tax (Invoices and other Documents) (Amendment) Regulations S.I. No. 489 of 1998 Value Added Tax (Invoices and other Documents) (Amendment) Regulations S.I. No. 723 of Solicitors Advertising Regulations, S.I. No.518 of 2002 Page 17

19 Solicitors should consult the regulations before publishing any advertisement or alternatively submit a draft of the advertisement to the Society for approval prior to publication. Personal Injury Advertising Advertisements cannot expressly or impliedly solicit or encourage or offer any inducements to any person to make a claim for damages for personal injuries. Anything in an advertisement which suggests that a solicitor will provide legal services involving contentious business at no cost or at a reduced cost is prohibited. Accordingly phrases such as no foal, no fee, free first consultation, most cases settled out of court, or insurance cover arranged to cover legal costs are not permissible. A solicitor may include the word personal injuries or similar words or phrases in a list of the legal services provided, in which case the advertisement must also refer to the ban on percentage charging. Publication in inapppropriate locations Advertisements may not appear in hospitals, clinics, doctors surgeries, funeral homes, on any form of transport, or adjacent to death notices. Touting A solicitor may not make a direct unsolicited approach to any person who is not an existing client with a view to obtaining instructions at the scene of an accident, outside a Garda station, prison or courthouse, or in such a manner that the approach is likely to bring the solicitors profession into disrepute. Enforcement of Advertising Regulations You must keep a copy of any advertisement you have issued for a period of at least 12 months from the last date of its publication. Solicitors who are in breach of the advertising regulations may be referred to the Disciplinary Tribunal. Page 18

20 PART 2 LAW SOCIETY PROFESSIONAL SERVICES 7. SEMINARS AND MEETINGS "Setting Up in Practice" seminars Seminars dealing with setting up in practice are held on an annual basis and are aimed at solicitors who are about to set up in practice, those who have recently set up in practice or those who are considering setting up in practice. It is also relevant for new partners.the seminar is a full day seminar. The factors influencing the decision to set up in practice are discussed. Most importantly, the costs of setting up in practice and the financing of the practice are outlined. Other important topics covered are accounts regulations, taxation issues, risk management, marketing and many others. Solicitors who attend the seminar are invited to join a mentor scheme. The mentors are a panel of experienced solicitors who will give assistance and guidance to those setting up in practice. Inquiries in relation to the seminars can be made to the Society. Contact person at the Law Society: CPD Section. Tel KEEPING YOUR LEGAL KNOWLEDGE UP TO DATE Continuing Professional Development (CPD) As you are probably aware, the Society provides the profession with a comprehensive continuing professional development programme. These are seminars of a high quality presented by experts in their specific subjects at reasonable cost. The seminars are held with the assistance of members of the profession who give their time and expertise for the benefit of their colleagues. The seminars covered as part of the Continuing Professional Development programme deal with changes in legislation and in practice and procedure generally. The over-riding consideration in designing these courses is that they contain the appropriate balance of theory and practicality. The seminars address the type of issues which are typically encountered by practitioners in day to day practice situations. Page 19

21 The seminars are intended to address matters of substantive law as well as skills-based courses on a range of topics.these include IT training, Advocacy, Negotiations, Time-management and Presentation Skills. They also include management courses in a variety of topics. A CPD Scheme was introduced in Twenty hours training must be undertaken over a two year period. A minimum of fifteen hours are required to be in group study and up to five hours can be private study. At least five hours of the total cycle must be spent on training in management and professional development skills which are very broadly defined. Training may be organised by the Law Society, by individual firms, by universities, by local Bar Associations by the Society of Young Solicitors and other similar organisations. Full details of the new scheme are set out in the Continuing Professional Development Guidelines which have been furnished to all practising solicitors. If you have any queries in relation to any aspect of the scheme you should contact the Law Society. 1 Contact person at the Law Society: Alison Egan, CPD Section. Tel The Gazette The Gazette includes practice notes and briefings on legislation and business topics as well as a Practice Doctor section. The Gazette is also available on the website. Law Society publications The Society has an extensive list of useful publications, some available on disk. See Appendix 3 for the titles and prices of these. Some are available free of charge. This information is also available on the Society s website The publications include those set out below. Guide to Employment Law The Employment and Equality Law Committee of the Society has produced a booklet "Guide to Employment Law". The booklet provides an overview of current employment and equality legislation. This will not only provide a starting point for providing legal advice to your clients but will also be useful information for yourself and your own employees. Quality Service Statement The Law Society Quality Service Statement sets out in simple terms the standard of service clients may expect from their solicitor. The statement will fit a standard A4 frame. Solicitors are 1. Solicitors (Continuing Professional Development) Regulations, 2003 S.I. No 37 of 2003 Page 20

22 encouraged to display the statement where it will be seen by clients in the firm s reception or other suitable area. Precedent forms, standard forms and client information leaflets Several precedent forms are available on disk from the Law Society. Supplies of standard forms and leaflets for client information can also be purchased from the Law Society.(See the full list of publications available from the Law Society at Appendix 3). Contact person at the Law Society: Esther McCormack. Tel LAW SOCIETY LIBRARY The library provides a lending, reference and information service to the Society's members and students. The library's holdings cover Irish, English and EU law and include: Textbooks Journals Legal encyclopaedias Government publications Seminar proceedings Legislation Case law Digests and indexes Books of forms and precedents On-line databases and CD-ROMs On-line databases and CD-ROMs Electronic databases accessible in the library include: Lexis Irish Reports and Digests EU Celex database Sweet & Maxwell's Current Legal Information, including the Legal Journals Index which is an index to articles in all UK and Irish law journals Irish Taxation Institute's Tax Find Butterworths' Irish property law service, including the full text of Butterworths' Irish property law textbooks and Laffoy, Irish conveyancing precedents Butterworths' encyclopaedia of forms and precedents Ross, Commercial leases Kelly's draftsman Casetrack database of UK court decisions Irish Times archive The Internet - see list of suggested legal research web sites at Appendix 4 of this booklet. There are also links to these web sites from the library pages in the members' area on the Law Society web site. Page 21

23 Library services Library catalogue: The library on-line catalogue is in the members' area on the Law Society web site: You can search the catalogue for details of all textbooks, seminar papers and government publications held in the library. You can also search it for details of all High Court, Supreme Court and Court of Criminal Appeal reserved judgments since 1990, and for details of bills, acts and statutory instruments since Other indexes are available in the library for material prior to these dates. Note: The catalogue records for judgments include a short summary of the case, a list of any cases cited in the judgment, the law report citation if the case has been reported and, if available, a link to the text of the judgment on the BAILII (British and Irish Legal Information Institute) web site. The records for bills are continuously updated to show the stage a bill has reached in the Dáil or Seanad, and the records for acts are updated to show the commencement date or dates. Textbook loans: You may borrow textbooks in person in the library or you may phone, fax or requests for textbooks to be sent to you on loan by post or through the Document Exchange. You can also request loans through the on-line catalogue. When you find an item on the catalogue that you wish to borrow, open the full catalogue record and click on 'Request loan'. You will be prompted to type in your User ID (Solicitor Number) and Library PIN. The first time you do this you will need to contact the library for your PIN details. The loan period is ten days. Renewal of loans is at the discretion of the library staff and depends on the availability of, and demand for, a particular book. You have an option to renew your loans once on-line on the catalogue, if no one else has requested the item/s. Please contact the library if you need assistance with on-line borrowing. Document supply service: Subject to copyright legislation, the library operates a photocopying service for members. You can make requests to the library by post, phone, fax or for copies of materials - for example: extracts from textbooks, journal articles, precedent forms for drafting purposes, law reports, unreported judgments, legislation, EC regulations and directives. Photocopies can be sent to you by post or DX, faxed to you, or scanned and ed to you in pdf. Self-service photocopying is available in the library. Precedents on-line: By agreement with the publishers, LexisNexis Butterworths, the library may precedent forms to members from the electronic versions of Butterworths' encyclopaedia of forms and precedents and Laffoy, Irish conveyancing precedents. The precedents are Microsoft Word documents and may be used as templates for drafting your own customised forms. There are restrictions in relation to printing more than a single copy or electronically storing the original LexisNexis Butterworths form. Page 22

24 General enquiry service: You can contact the library for lists of textbooks and articles on a particular subject, details of cases by subject, searches on the Lexis on-line legal database or any of the other databases listed above, information on legislation, names and addresses of lawyers in other countries, and for advice generally on any aspect of legal information sources. There are charges for photocopying, faxing, ing and search services - details available from the library. Library opening hours Monday to Thursday Friday 8.30am to 6.00pm 8.30am to 5.00pm The library can also be contacted by post, phone, fax or . See below for contact details. Library contact numbers: General library enquiries: Tel: (01) Fax: (01) Margaret Byrne, Librarian Tel: (01) Mary Gaynor, Deputy Librarian Tel: (01) Eddie Mackey, Assistant Librarian Tel: (01) Susan Reilly, Library Assistant Tel: (01) Legal Publications The following are the main publishers of Irish legal textbooks, journals and electronic products. Ask to be put on their mailing lists for catalogues, or check their web sites for new and forthcoming publications. Law Society of Ireland see list of the Society s publications at Appendix 3 of this booklet FirstLaw Tel: (01) ; LexisNexis (formerly Butterworths) Tel: (01) ; Round Hall (for Round Hall and Sweet & Maxwell products) Tel: (01) ; Government Publications Tel: (01) /1 Page 23

25 (Lists of new government publications are published in Iris Oifigiuil) Alan Hanna s Bookshop Tel: (01) (Sales agent for office for official publications of the EC) Law Society Website Members Area The members area of the Law Society website is an invaluable source of professional information. Access is restricted to members of the Society through the use of the member s solicitor number and surname. This section lists the A-Z of services and functions of the Society and details the various individuals within the Society responsible for them. All practice notes published in the Gazette since 1986 have been reproduced on the site and members can search for individual notes by committee, date or title. A number of precedent documents have also been published these can be downloaded and printed in Word or PDF format. The "Latest News" section sets out checklists of fees, tax bands and allowances, in addition to general legal information. This section also comprises a number of options, including news from the Society s committees and news from other jurisdictions. Recent publications can be located in the "Publication" section, and the entire Gazette can be found under the "Gazette" link. The site can be accessed from the member s area icon on the Law Society public site at Law Society committee helplines The committees of the Law Society which deal with particular areas of law and practice operate helplines through their committee secretaries who can be contacted at the Law Society. See the listing of the relevant committees at Appendix 3 for the names of the individual secretaries. This information is also available at the front of the Law Directory. You cannot be given legal advice but the secretary will be familiar with, and can point you to, the relevant practice notes and other up-to-date information which will assist you. Page 24

26 9. PROFESSIONAL CONDUCT One of the hallmarks of a profession is that the profession requires its members to observe a certain code of conduct, some of which is, and some of which is not, reflected in legislation or regulation. The profession itself enforces these rules. As a member of the profession you have duties towards various individuals and bodies: The courts and other bodies before whom you will plead your clients causes or act on their behalf. The public for whom the existence of a free and independent profession is an essential means of safeguarding individual rights in the face of the power of the State and other interests in society. The legal profession in general and each fellow member of it. The rules of conduct The rules of professional conduct are derived both from statutory and non-statutory sources. The Solicitors Acts, 1954 to 2002 and the regulations made under these acts are the legislative framework for the regulation of solicitors. Core values of the profession In addition to the relevant legislation, solicitors are required to observe general core principles of conduct, in particular honesty, integrity, independence, confidentiality and the avoidance of situations of conflict of interest. A Guide to Professional Conduct of Solicitors In Ireland Your attention is drawn to the publication "A Guide to Professional Conduct of Solicitors in Ireland" (2nd Edition). Copies are available from the Law Society. See Appendix 2 for details and prices of all Law Society publications. This Guide states the accepted principles of conduct and practice in the context of practical situations. Contact person at the Law Society: Esther McCormack. Tel Guidance & Ethics Helpline If you are concerned at any time about your own position in any matter of practice or conduct contact the Society s Guidance and Ethics Helpline. You will be assisted and will be informed about any relevant published material, including practice notes. You will then be in a position to make an informed professional judgement on the particular matter. Contact person at the Law Society: Therese Clarke, Solicitor. Tel Page 25

27 Disputes between solicitors and between solicitors and other professionals The Guidance & Ethics Committee exercise the good offices of the Society to assist the resolution of problems and disputes arising between solicitor colleagues and between solicitors and other professionals where both parties have first been informed of the function of the committee and are agreeable to the matter being processed by the committee. As part of this service a mediator can be provided to work directly with the parties. 10. OFFICE TECHNOLOGY Computer systems The publication "Get Integrated 2007! A Guide to Computer Suppliers to the Legal Profession" is a publication in which the Technology Committee of the Law Society has compiled a list of computer suppliers, using information provided by the suppliers themselves. This will assist you to identify the companies who would best be able to meet your firm s needs. You should also seek recommendations from colleagues before you select any particular supplier. There is no better recommendation than to see the hardware and software working satisfactorily in another solicitor s office. Technology exhibition The Technology Committee organise an annual exhibition of computer service providers, usually held in February/March. In addition, the committee organise two seminars on technology-related matters every year. One of these is organised as part of the exhibition and the other one is normally held at a venue outside Dublin. Page 26

28 PART 3 LAW SOCIETY GENERAL ASSISTANCE 11. PERSONAL BENEFITS SUMMARY OF SUPPORT SERVICES FOR LAW SOCIETY OF IRELAND MEMBERS The Society provides a wide range of support services for its members. The Society has a firm commitment to providing its members with more added benefits for their membership, more advice, more value for money. Personal Benefits Law Society Retirement Trust Scheme a Revenueapproved personal pension group scheme, established to facilitate Law Society members, whether self-employed, in partnership or in nonpensionable employment, in saving for retirement. Law Society Group Life Assurance Scheme the Scheme currently provides cover of 48,750, subject to the Law Society member fulfilling the Scheme s conditions. Financial advice - including insurance and mortgage advice and advice regarding the solicitors unsecured finance plans for preliminary tax, pension contributions, professional indemnity, and practising certificate fee finance. Health Insurance - 10% group scheme discount for Law Society members. MBNA Credit Card - Law Society affinity credit card. Contact Brian King or Maureen Carolan, Bank of Ireland Trust Services, 40 Mespil Road, Dublin 4. Ph: or or Louise Campbell, Law Society of Ireland, Blackhall Place, Dublin 7. Ph: Liz O Brien, Penpro Limited, 14 Priory Hall, Stillorgan, Co. Dublin. Ph: Vhi Ph: or VIVAS Health Ph: MBNA: Ph: Page 27

29 Practice/Career Development Queries on Law Society requirements for setting up or retiring from practice, professional indemnity insurance and/or practising certificates. Library Service including the on-line library catalogue, precedents, textbook and document supply and a general enquiry service on all aspects of legal information. Solicitor Link countrywide, confidential, introduction service, for solicitors interested in acquiring or selling a practice or merging or sharing overheads with another practice. See Appendix 6 for application form. The Mentor Programme - opportunity for solicitors setting up in practice to make contact with a more senior and experienced solicitor, for guidance and advice, on an informal and voluntary basis. The Employment Register - opportunity for Law Society members to advertise for all their staff requirements for a legal office on the Law Society website. The Locum Register opportunity for Law Society members seeking employment as a locum to make their Curriculum Vitae available on the Law Society website to members seeking to employ a locum. The Trainee Register opportunity for those seeking a traineeship to make their Curriculum Vitae available on the Law Society website to members seeking to employ a trainee. Company Formation Service a competitively priced, fast, efficient company formations service. See Appendix 7 for details of services and prices. Law Society Committees on various aspects of the law, giving guidance relating to best practice and/or professional conduct. CPD FOCUS Lifelong learning education/training seminars and courses in specific legal areas and management organisation. CPD Focus also issue a bi-monthly electronic newsletter, sent directly to members via their desktop address. Nicola Darby or Rosemary Fallon, Law Society of Ireland, Blackhall Place, Dublin 7. Ph: or or The Library, Law Society of Ireland, Blackhall Place, Dublin 7. Ph: or Louise Campbell, Law Society of Ireland, Blackhall Place, Dublin 7. Ph: Louise Campbell, Law Society of Ireland, Blackhall Place, Dublin 7. Ph: Trina Murphy, The Law School, Courthouse Chambers, Washington Street, Cork. Ph: Trina Murphy, The Law School, Courthouse Chambers, Washington Street, Cork. Ph: The Trainee recruitment section of the Law Society website The Company Formation Department, Law Society of Ireland, Blackhall Place, Dublin 7. Ph: or Contact the Committee s Secretary, details contained in the Law Directory or on the Law Society website CPD FOCUS, The Law School, Law Society of Ireland, Blackhall Place, Dublin 7. Ph: Diploma Programme diverse portfolio of relevant courses, meeting the needs of the practitioner in a changing and competitive environment. Page 28 Diploma Team, The Law School, Law Society of Ireland, Blackhall Place, Dublin 7. Ph:

30 The Law Society Website - and in particular the members area of the website, where a wealth of information is available at the touch of a button. The E-zine - bi-monthly electronic newsletter, sent directly to members via their desktop address, to bring news and information directly to members in a brief and easily digestible manner. Publications and leaflets - for client information, standard forms, practical publications, and the conveyancing handbook, among others. Regular Publications the Gazette, the Law Directory, and practice notes, among others. Solicitors Identity Card issued on request to solicitors holding a current practising certificate, for an annual fee of 13. Martina Flynn, Law Society of Ireland, Blackhall Place, Dublin 7. Ph: Martina Flynn, Law Society of Ireland, Blackhall Place, Dublin 7. Ph: Esther McCormack, Law Society of Ireland, Blackhall Place, Dublin 7. Ph: See the members area of the Law Society website for contact details. Linda Dolan, Law Society of Ireland, Blackhall Place, Dublin 7. Ph: Conferences, receptions, client meeting and consultation facilities and ancillary services. The Law Society Four Courts service - including consultation rooms and the Friary Café. The Law Society Tribunal and Arbitration Centre, Bow Street Friary - including a tribunal room and consultation rooms. Facilities at the Law Society, Blackhall Place - including meeting and consultation rooms, private dining and bar facility, weddings and overnight accommodation. The Law Society Office, The Four Courts, Dublin 7. Ph: Mary Lynch, The Tribunal and Arbitration Centre, The Friary, Bow Street, Dublin 7. Ph: For room bookings contact Deirdre, Kay or Carol on reception at Law Society of Ireland, Blackhall Place, Dublin 7. Ph: For catering bookings contact Aidan Gilhooly, Law Society of Ireland, Blackhall Place, Dublin 7. Ph: Page 29

31 For further information please log onto the members area of the Law Society website or contact the Society s support services executive, Louise Campbell, Ph; or The following articles written by Louise Campbell are at Appendix 8: 1. Gazette November 2006 Louise Heads Up Support Services. 2. Gazette November 2006 Solicitor Link, A One Stop Shop When Buying, Selling Or Merging. 3. Gazette December 2006 Taking Advantage, Members Advantage Schemes. 4. E-zine January 2007 Situations Vacant 5. Gazette January/February 2007 New Locum Recruitment Register Launched. 6. Gazette March 2007 Law Directory Gazette April 2007 Help With Setting Up In Practice. Page 30

32 PART 4 ASSISTANCE OUTSIDE THE LAW SOCIETY 12. COLLEAGUES, BAR ASSOCIATIONS AND OTHERS Colleagues It is very worthwhile discussing your proposal to set up your own firm with colleagues who have set up in practice in the recent past. They may be able to point to pitfalls which you can then avoid. Bar Associations There are 35 Bar Associations throughout the country. They are usually organised on a county basis. If you become an active member of your local Bar Association the other members can be an invaluable source of practical advice and assistance. Contact the secretary or any of the officers of your local Association for information. A list of Bar Associations and their secretaries is included in the Law Directory annually. Government departments A number of Government departments can provide relevant and useful information.the VAT and PAYE offices issue explanatory material on their procedures and requirements.they will also provide, on request, an auditor to examine your procedures. The Department of Social Welfare provides literature on social welfare entitlements. Assistance available if a complaint is made to the Law Society - Panel Scheme A panel of solicitors is now available to assist solicitors about whom a complaint is made to the Law Society, or others in difficulty with the Law Society, who would like assistance with their response to the complaint. The list of panel members will be sent automatically with the initial letter from the Society and is also available on request. Most solicitors at some point in their careers are the subject of a complaint to the Law Society. This will usually be directed to the Complaints and Client Relations Committee, which is the regulatory committee which deals with all general complaints. Page 31

33 The Regulation of Practice Committee deals with Practising Certificates and all compliance aspects of Practising Certificates and the Accounts Regulations. You may on some occasion be requested by that committee to give a satisfactory explanation of matters arising in your practice which have come to the notice of the committee. If either of these committees is of the opinion that serious misconduct may have occurred it will refer the solicitor on to the Solicitors Disciplinary Tribunal. The Tribunal is an independent statutory tribunal appointed by the President of the High Court to consider complaints of misconduct against solicitors. Clients may also complain directly to the Disciplinary Tribunal. If you find yourself in any of these situations you may contact one of the solicitors on the panel who will then give the assistance required to ensure that the Society is sent an appropriate response. Problems are more easily resolved if they are given proper attention by the solicitor. Contact person at the Law Society: Therese Clarke. Tel DSBA Helpline Tel If at any time you have a professional or ethical problem, or a personal problem, such as depression, or you suffer from alcohol or drug dependency and this is affecting your ability to practise, help is available on the Dublin Solicitors Bar Association Helpline. The DSBA Helpline was set up some years ago by solicitors who believed that confidential assistance which would be in a setting which was completely independent of the Law Society should be available to other solicitors This scheme is fully supported by the Law Society. The scheme can be availed of by a solicitor in any part of the country. The helpline is open 24 hours a day and is manned by two consultants, one in Dublin and one outside Dublin. Callers simply phone the helpline number and are given the consultants numbers. They can then ring one of the consultants in complete confidentiality and anonymity. Put the helpline phone number where it can easily be seen in your office. If you do not need it yourself you may be glad to pass it on to a colleague who might phone you in distress. Cork Solicitors Helpline The Cork Solicitors Helpline aims to provide support for solicitors who, for whatever reason, are finding it difficult to cope. All matters are treated sensitively and with the utmost confidentiality. For helpline members, contact Colette Curtin, SLA Law Library 10.00am to 4.00pm Mon - Fri. Tel/Fax: Page 32

34 APPENDIX 1 COMMENCEMENT IN PRACTICE Name of solicitor: Practice name: Practice address: Telephone no: Fax no: Mobile no: address: Partners/Assistants in practice: Previous practice address (if applicable): Date of departure: Status in previous practice: Sole Practitioner Partner Assistant Consultant Please state the exact date of commencement in practice: Please state the financial year adopted by you: Do you hold a current practising certificate? Yes No If no, please give appropriate details: Page 33

35 Please give details of professional indemnity insurance cover: Amount: Insurer: I enclose a copy of confirmation from my insurers [Please tick [ ] if appropriate] Reporting accountant s name: Reporting accountant s practice name: Reporting accountant s address: Reporting accountant s telephone no: Reporting accountant s professional qualification: Is your proposed accountant engaged in public practice? Yes No Has he/she previously reported to the Society on a solicitors practice? Yes No If no, please enclose details of: (a) Accountant s professional qualifications (b) Copy of accountant s professional indemnity insurance cover (c) Copy of accountant s current practising certificate Any queries which you would like the Society to deal with relating to your practice: If you are in a position to supply same, please attach sample of your professional notepaper. I confirm that the above details are correct and that I am familiar with the requirements of the Solicitors Accounts Regulations. SIGNED: DATE: Page 34

36 PLEASE RETURN TO: Ms Nicola Darby Regulation Department The Law Society Blackhall Place Dublin 7 Tel: (01) Fax: (01) FOR OFFICE USE ONLY: DEALT WITH BY: RECD: Page 35

37 APPENDIX 2 THE LAW SOCIETY OF IRELAND CONFIRMATION OF MINIMUM LEVEL OF COVER Practice Name and Address: Insured Solicitor(s): Period of Insurance: Self Insured Excess: each and every claim Name of Underwriter or Lloyd s syndicate (in the case of the Lloyd syndicates the number of the syndicate providing the cover should be noted, together with the percentage of cover provided by each syndicate): We confirm that for the period of insurance specified above the minimum level of cover (i.e. 2.5 million each and every claim) is in place and that the cover provided is in compliance with the requirements of the Professional Indemnity Insurance Regulations (S.I. No.312 of 1995, S.I. No.209 of 1998, S.I. No.362 of 1999, S.I. No.504 of 2001, S.I. No.115 of 2004 and S.I. No.122 of 2005) in respect of the conduct of business on behalf of the Insured Practice by the above named Solicitor(s). Signed by: For and on behalf of: *Please note that the confirmation of cover should either be printed on your professional notepaper or contain your company stamp. Page 36

38 APPENDIX 3 PUBLICATIONS LEAFLET / MAIL ORDER FORM - ROI CONVEYANCING DOCUMENTATION 50 copies per pack Price P&P Quantity Amount (Prices include 21%) Conditions of Sale (P&P for 1 or 2 packs is 10.50) Requisitions on Title (per pack) Building Agreement (P&P for 1-5 packs is 10.50) Pre-Contract Check Lists (25 Purchase & 25 Sale) (P&P for 1-4 packs is 10.50) CLIENT CARE LEAFLETS (Prices include 13.5%) Price P&P Quantity Amount Personal Assets Record: Easy Way to Record Vital Documents (50 per pack) Information in Relation to Legal Charges (100 per pack) (P&P for 1-5 packs is 8.50) Divorce in Ireland (50 per pack) Administering an Estate (50 per pack) Moving Home A Legal Guide (50 per pack) Making a Will Booklet (50 per pack) Swearing a Document (100 per pack) ON CD ROM/DISKETTE (Prices include Price P&P Quantity Amount Precedent Family Law Declarations Section 68 Solicitors (Amendment) Act 1994, Precedent Letters Conveyancing Handbook 3rd Edition PUBLICATIONS Price P&P Quantity Amount Law Directory (Price includes 13.5%) Gazette Binder (P&P for order of 5-10 is 7.00 / P&P for 1 order is 2.00 (Price includes 21%) Solicitors Acts , A Compendium Solicitors Accounts Regulations, S.I. No. 421 of Free Guide to Employment Law by Law Society of Ireland (2004) Get Integrated A Guide to Computer Suppliers to the Free 4.00 Legal Profession A Guide to Professional Conduct of Solicitors in Ireland, Second Edition (2002) Guide to Irish Planning Legislation by Kevin I. Nowlan (1999) Arbitration in Ireland Handbook (1998) The Limitation of Actions (1994) New Lease of Life - History of Blackhall Place (1990) Essays in Memory of Alexis Fitzgerald (1987) Legal Profession in Ireland , D. Hogan (1986) Marketing Handbook for Solicitors ECHR Act METHOD OF PAYMENT: All orders must be paid for in advance by cheque or credit card. Please ensure your account with the Law Society is up-to-date before placing any orders. Please Charge my: Visa Mastercard Credit Card Number Expiry date: Signature: Name: Firm: Address: Telephone: Please complete and return this form with relevant payment to: Esther McCormack, Law Society of Ireland, Blackhall Place, Dublin 7 DX79. Fax No (FOR CREDIT CARD PAYMENTS ONLY) Prices are subject to change. March-07 Page 37

39 PUBLICATIONS AVAILABLE FREE OF CHARGE The following free publications may be obtained by contacting the Law Society Tel: or E.mail 1. Law Society of Ireland 2007 Tax Guide 2. Medico/Legal Recommendations 3. Quality Service Statement 4. Complaints about Solicitors? 5. Independent Adjudicator of the Law Society 6. Partnership 7. Setting up in Private Practice 8. Solicitors Ceasing Practice and solicitors purchasing practices from them 9. Resolving complaints? The role of the Law Society 10. The use of Legal and other Agents by Solicitors 11. Solicitors in the Corporate & Public Services Sectors 12. Arbitration Leaflets 13. Taxation of Costs 14. Booklet for divorcing parents Page 38

40 APPENDIX 4 LAW SOCIETY LIBRARY LEGAL RESEARCH ON THE WEB - SELECTED WEBSITES IRELAND Oireachtas and Irish Government web sites Legislative information Bills, Explan Memos and Acts passed since 1997 Irish Statute Book (Acts to 31/12/2005; SIs to SI 350/2005) Parliamentary Debates Dail, Seanad and Select Committees Government Departments Dept. of the Taoiseach (click on Enacted Government Legislation and see link to Government s Legislative Programme ) Basis (Business information: access to State information and services) Citizens Information Companies Registration Office Company Law Review Group (CLRG reports, general scheme of the new Companies Bill) Competition Authority Courts Service including Legal Diary and Judgments (containing written judgments of the Supreme Court since 2001 and written judgments of the Court of Criminal Appeal since 2004) Data Protection Commissioner Equality Authority Equality Tribunal (includes database of decisions 1996 to date) Health & Safety Authority Human Rights Commission Iris Oifigiúil (issues since January 2002) Labour Court (includes database of Labour Court recommendations, determinations, decisions and orders since 1990) Land Registry and Registry of Deeds Law Reform Commission (includes all LRC Reports and Consultation Papers) Office of the Attorney General (includes text of restatements of the law prepared to date) Office of the Director of Consumer Affairs Office of the Director of Corporate Enforcement Office of the Information Commissioner Office of the Ombudsman Revenue Commissioners BAILII (British and Irish Legal Information Institute) Case law and legislation from Ireland and the UK and world wide links) IRLII (Irish Legal Information Initiative) (Site maintained by the Law Faculty, UCC, to complement its contribution to BAILII) Irish Law Sites Irish Law Site (hosted by the Law Faculty, UCC) Irish-Law (maintained by Sean Quinn, Law Lecturer, Letterkenny IT) Page 39

41 UNITED KINGDOM UK Statute Law Database (official revised version of UK statutes) UK Office of Public Sector Information with links to the following legislation: UK Acts (since January 1988) UK SIs (since January 1987) UK Bills and Explan Memos (for current parliamentary session) Northern Ireland Statutes (updated) Northern Ireland Orders in Council (since 1987) Acts of the Northern Ireland Assembly ( ) Northern Ireland Statutory Rules (since 1991) Acts of the Scottish Parliament (since 1999) Scottish SIs (since 1999) SIs made by the National Assembly of Wales (since 1999) Bills before Parliament full text and progress through Parliament British Government (with A-Z links to all UK government organisations) Casetrack subscription service (Court of Appeal judgments since April 1996, High Court judgments since July 1998 and EAT Cases since 1998) Court Service (including selected Court of Appeal and High Court judgments since 1996) Department for Constitutional Affairs Employment Appeal Tribunal (all judgments) House of Lords (all judgments, within two hours of their delivery, since 14/11/1996) Incorporated Council for Law Reporting for England & Wales (including Daily Law Notes summaries of cases being considered for reporting in the WLR and LR) Law Commission for England and Wales Scottish Courts Web Site (Session and Sheriff Court cases since Sept 1998) EUROPE European Union Portal site of the EU European Communities documents (EUR-LEX) including all treaties, regulations, directives and decisions, legislation in preparation and case law of the ECJ and ECFI. Official Journals (pdf) since 1998 Court of Justice of the European Communities Full text of judgments, opinions and orders of the European Court of Justice and the European Court of First Instance delivered since 17/6/1997 University of Mannheim European Documentation Centre Very useful links to EU web sites European Court of Human Rights Decisions of European Court and Commission of Human Rights Hague Conference on Private International Law Full text of conventions and details of ratification by member states europa.eu eur-lex.europa.eu curia.europa.eu AUSTRALIA AustLII (Australasian Legal Information Institute) Commonwealth and State legislation and case law, Australian Law Reform Commission Reports, Court of Appeal of New Zealand Decisions since 1999, Supreme Court of New Zealand Decisions since 2004, Links to legal web sites world wide Page 40

42 CANADA CanLII (Canadian Legal Information Institute) Canadian legislation and case law Canadian Supreme Court Judgments since American Law Sources On-line (ALSO) (links to freely accessible on-line sources of law for the US and Canada) UNITED STATES Findlaw (US Federal and State laws) Hieros Gamos (links to sources) Cornell University Legal Information Institute American Law Sources On-line (ALSO) (links to freely accessible on-line sources of law for the US and Canada) US Code uscode.house.gov Guide to Law Online (Library of Congress) Library of Congress Thomas links (Links to legislative information, progress of Bills, etc) thomas.loc.gov US Government firstgov.gov LAW JOURNALS Law Society Gazette (full text archive since 1997) Cork Online Law Review (since 2002) colr.ucc.ie Lawlinks (links to online journals in Legal Publishing section) library.ukc.ac.uk/library/lawlinks Law Journals on the world wide web (hosted by Law Faculty of University of Cambridge) American Law Sources On-line (ALSO) (links to freely accessible on-line US and Canadian law journals) Current Legal Information: Legal Journals Index subscription service (Indexes articles in all UK law journals since 1986 and Irish law journals since 1993) Westlaw IE subscription service (includes most of the Irish journals published by Thomson Round Hall; also their case reports, digests, Irish Current Law Statutes Annotated, and looseleaf consolidated legislation series) IngentaConnect subscription pay as you go service (academic and professional research articles) HeinOnline subscription service (primarily US materials including journals, US Supreme Court decisions and legislation) NEWSPAPERS Irish national and regional newspapers included on: Irish Times Irish Times archive (since 1998) (subscription service) World Newspapers LAW DIRECTORIES Legal Directories on the Web Martindale-Hubbell US and International Law Directories Page 41

43 LAW SOCIETIES/BAR ASSOCIATIONS Law Society of Ireland Dublin Solicitors Bar Association Law Society of Northern Ireland Law Society of England and Wales Law Society of Scotland Law Library/ Bar Council CCBE (Council of the Bars and Law Societies of the EU with links to national bars and law societies) American Bar Association International Bar Association LIBRARY CATALOGUES Law Society of Ireland Library Catalogue (members and students area) Copac (Unified access to catalogues of TCD Library and some of the largest UK University law libraries, including the Bodleian Law Library, Oxford, and the Institute of Advanced Legal Studies Library, London) European Commission Library British Library FLAG - foreign law guide (Gateway to the holdings of foreign, international and comparative law in UK universities and national libraries produced by the library of the IALS (see next entry)) ials.sas.ac.uk/flag.htm Institute of Advanced Legal Studies, University of London library.sas.ac.uk Library of Congress LEGAL ABBREVIATIONS Cardiff index to legal abbreviations LEGAL DICTIONARIES Links to free online law dictionaries English Court Service glossary of legal terms and latin terms infoabout/ GATEWAY SITES AccessToLaw (Legal resources selected and annotated by Inner Temple Library, London American Law Sources On-line (ALSO) (links to freely accessible on-line US and Canadian legal materials AustLII BAILII British & Irish Association of Law Librarians (BIALL) Delia Venables (Legal Resources in the UK and Ireland) eagle-i (Electronic access to global legal information) (produced by IALS library) EISIL (Electronic information system for International law developed by the American Association of International Law) Hieros Gamos hg.org/lawlibrary.html Infolaw INTUTE: Law (edited by IALS library and Univ of Bristol law library) Irish Law Sites Irish Law Site (hosted by UCC Law Faculty) Irish-Law (maintained by Sean Quinn, Lecturer in Law, Letterkenny Institute of Technology) Lawlinks (maintained by University of Kent at Canterbury law library) World law Page 42

44 SUBSCRIPTION ON-LINE SERVICES LORD (Legal Online Resources Directory on BIALL web site) Casetrack (UK) Firstlaw (Irish) HeinOnline (primarily US) Justis (Irish, UK, European law) Lexis (Irish, UK, US, International) Westlaw IE Westlaw UK Westlaw (US and International) Page 43

45 APPENDIX 5 LAW SOCIETY COMMITTEE HELPLINES Arbitration and Mediation Committee Colleen Farrell Business Law Committee Joanne Wright Conveyancing Committee Catherine O Flaherty Corporate and Public Sector Committee Louise Campbell Criminal Law Committee Colette Carey Employment & Equality Law Committee Rory O Boyle EU & International Law Committee Eva Massey Family Law & Civil Legal Aid Committee Colleen Farrell Guidance & Ethics Committee Therese Clarke Litigation Committee Colette Carey Probate, Administration & Taxation Committee Padraic Courtney Technology Committee Veronica Donnelly Page 44

46 APPENDIX 6 LAW SOCIETY OF IRELAND COMPANY FORMATION SERVICE PRIVATE COMPANIES LIMITED BY SHARES Complete formation of a Private Company Limited by Shares, including four bound copies of the Memorandum and Articles of Association, Company Seal, Combined Share Register and Share Certificate Book and Filing Fees. Services Availability Price Nominee Shareholders 5 working days Single Member 5 working days GUARANTEE COMPANIES Complete formation of a Company Limited by Guarantee and not having a share capital. Availability Basic price from Guarantee Companies 5 working days CHANGE OF NAME/CHANGE OF OBJECTS Change of Name Change of Objects COMPANY SEALS AND KITS AVAILABLE SEPARATELY Company Seal Spring only Seal Combined Share Register and Share Certificate Book Jordans Company Kit Private Company Jordans Company Kit Guarantee Company All the above prices are inclusive of Vat and may be subject to change. Page 45

47 WHY USE US? Competitively priced. Fast, efficient service - members of CRO Express Scheme. We understand our customers needs - we have over 25 years experience. We are located within easy reach of the Companies Office. Personal callers welcome. Unlimited parking in central Dublin. We sell only to professionals in practice. You are supporting a Law Society Service. ISO Quality Contact persons at the Law Society: Lorraine Cullen, Rita Hogan, Carmel Molloy or Susan Murray. Tel /4916/4813 Fax Website Page 46

48 APPENDIX 7 SOLICITOR LINK - REGISTRATION FORM Firm Name: Year Established: Address: Contact Name: Telephone: Facsimile: Number of Partners/Principal: Age(s) of Partners/Principal: / / / Number of other Fee Earners: Age(s): / / / Percentage profile of fee Income in last 12 months: Personal Injury Litigation: Criminal Law: Employment Law: Family Law: General Commercial: Commercial Conveyancing: Residential Conveyancing: Other: OPTIONAL QUESTIONS Gross fee income for each of the last three years: Net Profit for each of the last three years: Interest in Solicitor Link: (please number in order of preference and give more details if appropriate) Merging with similar sized firm: Buying a Practice: Selling a practice: Preferred Location: Merging with larger firm: Merging with smaller firm: Overhead sharing Arrangements: Other interest (please specify): If you would rather use an alternative address for correspondence, please supply below: [ PLEASE ENCLOSE A CHEQUE FOR 100 PAYABLE TO THE LAW SOCIETY OF IRELAND WHEN RETURNING THIS REGISTRATION FORM.] Page 47

49 APPENDIX 8 Page 48

50 Page 49

51 Page 50

52 Situations Vacant! The Society's Employment and Locum Registers have recently been expanded to provide an improved service to members. Employment Register The Employment Register, maintained on the members area of the Law Society website is one of the Society s most popular and successful support services. This service originally allowed members to advertise for qualified solicitors, free of charge. An average of 42 advertisements were placed each month in 2005 with a 79% success rate. However, in direct response to requests from members, the Employment Register has recently been expanded to include advertisements for all roles within a legal office, not just qualified solicitors. The service is co-ordinated by Trina Murphy, Recruitment Administrator, who can be contacted at the Society s Cork office, Courthouse Chambers, Washington Street, or direct dial phone number The Employment Register can be viewed in the following ways: Open Law Society web site and click on Employment Opportunities left hand panel On the Employment Opportunities page (centre panel) click on the Application Form to place an ad on the register PDF Format/Word Format. Fill in this form, save it and send an to attaching the document. To view ALL adverts on the register Click here (main Employment Opportunities page centre). This is a pdf, printer friendly version of the Full Register. To view individual ads on the register Click on the date posted e.g. 09 January Dublin 6W General Solicitor. To get back to this page Click Back top left hand corner of your Toolbar. Locum Register Trina Murphy also co-ordinates the Society s Locum Register. Up until now Trina accepted Curriculum Vitaes from solicitors seeking employment as a locum, which she then provided on request to members seeking to employ a locum. However, in recognition of the urgency that often surrounds the need to employ a locum, the Society will launch a new computer based self-service Locum Register in February This will be available on the members area of the Society s website. It will allow solicitors seeking employment as a locum to load their Curriculum Vitas, to be viewed by members, who can then make direct contact. Once the solicitor has secured a locum position they can remove their Curriculum Vitae from the website. Full information with user instructions for this new service will be provided in a Gazette article later this month. Trina Murphy will also be available to deal with any queries. Louise Campbell Support Services Executive Page 51

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