SharePoint FAQs

Size: px

Start display at page:

Download "SharePoint FAQs"

Cameron Cummings
3 years ago
Views:

1 Presented by: Robert Crane BE MBA MVP

2 Twitter to #ciaops My twitter handle = directorcia to director@ciaops.com

3 Agenda What is SharePoint? What is SharePoint Online? Availability in Office 365 Why SharePoint? Success steps Summary

4 What is SharePoint? It is a tool Customers want/need/use tools to solve their business problems Customer don t want more technology

5 SharePoint versions Fundamentally 2 on premise versions SharePoint Foundation SharePoint Server Fundamentally 2 Office 365 versions Plan 1 Plan 2

6 SharePoint versions Foundation/Plan 1 provides core features for document management and collaboration, including Web site templates, a Web Part framework, data lists, document libraries, and a Windows Workflow Foundation (WF) runtime. Server/Plan 2 adds onto this foundation to provide enterprise-level features such as user site provisioning and social networking, business intelligence tools, business process integration and forms support, enterprise content management, and full enterprise search

Server/Plan 2 adds onto this foundation to provide enterprise-level features such as user site provisioning and social

7 What is SharePoint Online? SharePoint Server 2013 Includes Office Online Encryption at rest OneDrive for Business External user access ediscovery 7

8 SharePoint availability in Office 365 SharePoint Online Plan 1 Standalone SharePoint Online Plan 2 Standalone Small Business Plans (P1 and P2) Include SharePoint Online Plan 1 Mid-sized Plans (M) Include SharePoint Online Plan 1 Enterprise E1 Include SharePoint Online Plan 1 Enterprise E3 and E4 Include SharePoint Online Plan 2 8

SharePoint Online Plan 1 Mid-sized Plans (M) Include SharePoint Online Plan 1

9 Plan 1 vs Plan 2 Plan 2 includes Plan 1 plus: Excel Services Access Services Form Services ediscovery and Hold Plus other advanced options 9

10 Specifications Teams Sites = 10GB per user OneDrive for Business = 1TB per user Unlimited external user access P Plans = 1 site collection M Plans = 20 site collections E plans = unlimited site collections Can add additional storage 10

11 DEMO 11

12 Why SharePoint? Adding value Creating point of differentiation Improved functionality Reduces paper Replaces Automate business processes 12

13 Business benefits External users are free Increases productivity Incorporates enterprise social Easily customizable Allow staff and customers to enter own data Workflow automation 13

14 Success Steps Understand need Proof of concept Trial Feedback Migration Production 14

15 It s a software tool Like Word or Excel. When you start, SharePoint is empty. Value comes from information entered into SharePoint. Benefit comes when linked to Office applications 15

16 What is this? 16

17 Office 365 is NOT Server 365 SharePoint is a COLLABORATION platform first and foremost If all you want is cloud storage, SharePoint may not be for you Pure storage however provides no productivity gains To get the most from the tool you need to use it the right way 17

SharePoint may not be for you Pure storage however provides no

18 Understand need It is not server 365 Provide fixed cost offerings Solve a business problem Keep it simple Understand product limitations and gotcha s Be clear on scope and priorities 18

19 Adoption needs to be driven Most people don t like change You need to demonstrate the benefits Small incremental change is best You are changing the business culture Early wins are critical Need an internal product champion(s) 19

change is best You are changing the business culture

20 Proof of concept Take a small subset of project Provide training and support Provide this from your own tenant Aim is for understanding 20

21 Trial Use learnings from Proof of Concept Maybe start with just SharePoint and expand Map out a path Constant engagement 21

22 Migration Look to third party tools Just files? What about metadata? Typically the business needs to change first 22

23 Production Adoption is key Quick wins Community is very important (Yammer) Improve and expand 23

24 Feedback Revisit all users Incentivize all users What are the KPIs? Provide options for feedback Groom champions 24

25 Summary Available on premise or via the Cloud, however cloud provides more Is an extension of the Office desktop applications SharePoint is 30% technical and 70% business 25

26 A flexible tool To capture business information. Get rid of Post-It notes To index business information. Internal search engine 26

27 User empowerment By providing a repeatable deployment process within a reliable framework, you can enable business units to manage their own dynamic internet presence without the burden of constant maintenance and intervention from the IT team. 27

28 Other products surfaced via SharePoint CRM Project Power BI Dynamics Yammer 28

29 Call to action Use SharePoint in your business Build your own demo sites Develop your own product offerings 29

30 Resources Discover SharePoint Office 365 demos SharePoint Online Overview for IT Pros - CIAOPS YouTube Get Started with SharePoint

31 Feedback Questions / Queries / Comments?

32 Robert Crane blog.ciaops.com

Information Governance for Office 365. Hands On Jaimie Tilbrook Product Development Manager HPRM Governance and Compliance SharePoint App

Information Governance for Office 365 Hands On Jaimie Tilbrook Product Development Manager HPRM Governance and Compliance SharePoint App 1 The Cloud Office 365 SharePoint OneDrive for Business 2 The Cloud