Payroll Solutions. Information Sheets

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1 Payroll Solutions Information Sheets

2 Payroll Solutions About GCIL Glasgow Centre for Inclusive Living (GCIL) is user-controlled organisation committed to promoting inclusive living by assisting disabled people to challenge barriers and make informed choices. We do this by delivering a range of high quality services that aim to equip disabled people with information, skills, and support necessary to control our own lives. About Payroll Solutions GCIL Payroll Solutions is a payroll service designed for disabled people, who are in receipt of Independent Living Fund (ILF) or Direct Payments (or both), and who employ their own workers known as Personal Assistants. The service aims to take away the strain on such employers by calculating salaries, providing payslips, and giving any advice and support required. Additional services, such as making payments on employers behalf are also available. What Payroll Solutions will do GCIL Payroll Solutions will Assist with registration with HM Revenue and Customs for new employers Tailor our payroll services to meet your needs Accurately process your payroll Calculate Statutory Sick, Maternity and Paternity Pay Calculate monthly (or quarterly) payments due to HMRC Prepare clear and easy to follow reports providing you with all relevant information Maintain payroll records on your behalf

3 Send payslips etc to you by or first class post Answer payroll queries promptly and efficiently Deal with queries from HMRC and others requiring details of your employees pay Process forms P45, P46, etc. Complete tax year end returns (P60, P14, P35) for you and submit online by the due date Provide documentation to explain key payroll changes (eg. changes to minimum wage, working time regulations, and changes to income tax rates) GCIL Payroll Solutions can also offer An enhanced service that will make payments to employees and HM Revenue and Customs on your behalf. Funders Reports for employers in receipt of both ILF and Direct Payments, which enables employers to accurately keep track of their funds between the two funding streams. Advantages of Using Payroll Solutions The advantages of using our service are We offer a friendly and professional service at a very competitive rate We offer a flexible service that we can tailor to your needs The employer retains control of their funding There are no hidden costs, such as charging for adding employees to your payroll

4 Payroll Pack Part 1 Thank you for requesting information on GCIL s Payroll Solutions. We hope that you choose to join our service. This pack includes information on our service and all forms that you require to submit to us should you choose to register with us. Information Sheets Sheet 1 Sheet 2 Sheet 3 Sheet 4 Sheet 5 Sheet 6 Procedure for Registering as a New Employer Procedure for Adding Employee to Payroll Fee Schedule Prevention of Illegal Working Useful Contacts Guidelines Required Forms Form 1 Form 2 Form 3 Form 4 Employer Registration Form Employee Personnel Sheet (for each of your employees) P46 Form for each of your employees (if they do not have a P45 from their previous employment in the current tax year) Payroll Instruction Form, which details holiday and sick pay entitlement for each of your employees

5 Form 5 Form 6 FBI2 Form, which allows us to receive correspondence, such as Tax Code Notifications, from HMRC via the internet Authorising Your Agent Form, which allows GCIL to Contact HMRC on your behalf On receipt of these forms a Minute of Agreement, which details the terms and conditions under which the payroll service operates, will be drawn up by GCIL and sent to you for signature. Once the payroll is set up you will receive a payroll pack and this will equip you with the relevant information and forms that you require to assist you with the administrative tasks associated with being an employer.

6 Payroll Solutions Flowchart 1 - Registration Procedures for New Personal Assistant Employers Has GCIL agreed in principle to provide a payroll service for you? Yes No Phone New Employers Helpline to register as New Employer Contact Payroll Solutions at GCIL State you are a new employer and request an Employers Number and pack Have you opened a separate Bank Account for ILF money? Yes No Open a New Bank Account Allow 14 days from date of telephone call and call Tax Office again No Have you received your Employers Reference Number from Tax Office? Yes Complete GCIL Registration Form and Minute of Agreement Send Registration Form and Minute of Agreement to GCIL N.B. GCIL Glasgow Centre for Inclusive Living

7 Payroll Solutions Flowchart 2 - Procedures for adding a new employee to the Payroll Is PA Self Employed? (not recommended by GCIL or Inland Revenue) No Is PA a Student? Yes No Will the PA be employed by you? Yes Yes Ask PA to supply monthly invoice for hours worked Will PA only be working for you during term breaks? Yes No Did PA give you a P45? Yes No Ask PA to complete a P46 and Employee Personnel Sheet Send P46 and Employee Personnel Sheet to CILiG Ask student to complete P38 and Employee Personnel Sheet Ask Employee to complete Employee Personnel Sheet Send P38 and Employee Personnel Sheet to GCIL Send P45 and Employee Personnel Sheet to GCIL N.B. GCIL = Glasgow Centre for Inclusive Living

8 Procedure for adding employee to Payroll When taking on a new employee, whether it is someone who will be working for you permanently or only for a few hours, you should run through the following checklist: 1. Have they completed an Employee Personnel Sheet? 2. Do they have a P45? If not you must ask the employee to complete a P Are they self-employed? (Not Recommended) 4. Are they a student? (Complete P38(s)) 1. Employee Personnel Sheet Complete an Employee Personnel Sheet (supplied by GCIL) for each new employee. If you pay your employees by cheque, the bank details do not need to be completed. Important You must obtain a National Insurance Number for every single person you employ. Be wary of employees who refuse to give this ask Why? Please refer to information on Prevention of Illegal Working included in our Information Pack and Employers Pack. 2. P45 or P46 P45 If your new employee has left other employment to come to work for you they should have a form P45 (see Section 3 Forms). You should submit the P45 to GCIL along with the Personnel Sheet and Timesheet (see Section 3 Forms) for the first period the employee has worked. If, however, they have not worked for six weeks or more, then any P45 they have been given by their last employer will be out of date and will be of no use in this employment. P46 Your new employee may not have a P45 they may, for instance, have another job or their last P45 is out-of-date (see above). In this case, you should ask them to complete Part 1 of a P46. Your employee should read Part 1 and then either sign Statement A or Statement B. If your employee does not think that Statement A or B applies to them, they should leave the form blank. When your employee returns the P46 to you, you should send it to GCIL, who will complete Part 2 of the P46. (N.B. You should not complete Part 2 of form P46)

9 You should then submit the Employee Personnel Sheet and the P45 or P46 to GCIL, with the timesheets for the first period your new employee worked. If you do not submit these two documents with the timesheets, it will not be possible to run the payroll for your new employee. 3. If your new employee is self-employed (not recommended). If your new employee informs you that s/he is self-employed, this means they will have registered with the Tax Office as self-employed and you do not have to deduct tax or National Insurance from their earnings. You should ask your new employee to produce a Schedule D-number as proof of their self-employed status please take a note of the D-number. Ask your new (self-employed) employee to supply you with monthly invoices for hours worked. (Do be wary of employees who do not have proof they are selfemployed. You could be liable to pay back tax and National Insurance if the DSS or the Tax Office decides that they are employed by you.) You do not have to put self-employed employees through the payroll service, as no tax or National Insurance will be deducted from their pay. However, if you wish to put them through the service say, for proof of payments made or pay slips issued, then you must submit an Employee Personnel Sheet along with a note from you, as their employer, confirming that you have seen proof that they are selfemployed. Again, you must get a note of their National Insurance number. N.B. GCIL does not advise employing PAs on a selfemployed basis as the Inland Revenue discourages this. 2

10 4. If your new employee is a student If your new employee is at college or university and works for you during the term breaks only, i.e. Christmas, Easter and summer, then they do not have to pay tax. However, if they earn over the National Insurance lower earnings limit, then National Insurance contributions must be made. If they are a student working during their breaks, then you should ask them to complete the Student s Declaration on a P38(S) (see Section 3 Forms). If your new employee is at college or university and works for you during term time as well as during the term breaks then they are liable to pay tax on their earnings. In this case, you should ask them to sign a P46, if appropriate. 5. Change of Address Please inform GCIL when any of your employees move house. Their address is needed to keep the payroll records up-to-date. 6. When an Employee leaves When one of your employees leaves your employment, you must inform GCIL. If you do not, this means that the Inland Revenue will assume you are still their employer and this can cause a great deal of confusion. This will require to be confirmed in writing by you, and when submitting the final timesheets for the employee, you must state clearly if you are paying them for holidays due, or in lieu of notice, etc. When GCIL prepares the final payroll for that employee, they will send you the usual pay slip and Payment Summary and also a P45 for the employee. You should pass the P45 on to the employee, as they will need this for their new employer or to claim benefits. Supplies of Personnel Sheets, timesheets and P46s and P38s are available from GCIL. 3

11 GCIL Payroll Fee Schedule Standard Payroll Package (see leaflet for details of package). No. of Employees Charge (4 weekly) Registration Fee Enhanced Payroll Package (see leaflet for details of package). No. of Employees Charge (4 weekly) Registration Fee Bill Paying/Money Management Service (see leaflet for details). There is a 4 weekly charge of 6 for this service. We will make a maximum of 2 payments per week on your behalf. Payment of the Registration Fee must be made within 28 days of receiving the service. Payment of your 4 weekly payroll or Bill Paying/Money Management Service is due within 28 days of processing the payroll or paying invoices on your behalf. The above fees will have duration of one year from the date of your signed Minute of Agreement. As per clause 9 of your minute of Agreement. These fees will be reviewed on an annual basis.

12 Prevention of Illegal Working Section 8 of the Asylum and Immigration Act 1996 requires all employers in the UK to make basic document checks on every person they intend to employ. By making the following checks, employers can be sure they will not break the law by employing illegal workers. For every new potential employee, ask them to provide one of the following original documents: A passport showing that the holder is a British citizen; or or or a document showing that the holder is a national of a European Economic Area country (national passport or identity card); a residence permit issued by the Home Office to a national from a European Economic Area who is a resident in the UK. a National Insurance Card, P45 or P60, with one of the following; Full Birth Certificate Letter or Immigration Status Document issued by the Home Office, which indicates the person can stay indefinitely in the UK Letter or Immigration Status Document issued by the Home Office, which indicates the person can do the type of work you are offering or a work permit or other approval to take employment that has been issued by Work Permits UK, with one of the following; Passport Letter issued by the Home Office 1

13 Make a photocopy of the following parts of all documents shown to you: Front cover and all of the pages which give employee s personal details Any page containing a UK government stamp or endorsement which allows your potential employee to do the type of work you are offering. You should then keep a record of every document you have copied. If you have any doubts concerning the document(s) you have been shown, or for a copy of the Changes to the law on preventing illegal working: short guidance for UK employers document please contact the Home Office Employer s Helpline on

14 Useful Contacts GCIL Payroll: Brook Street Glasgow G40 3AP Tel: Fax: Textphone: HMRC New Employers Helpline: Tel: Textphone: HMRC Employers Helpline: Tel: Website: Accounts Office Inland Revenue, Cumbernauld Tel: Centre 1 Inland Revenue Office, East Kilbride Tel:

15 Guidelines What you, the employer, must do to access the Glasgow Centre for Inclusive Living Payroll Service: 1. Contact the Finance Department at the Glasgow Centre for Inclusive Living to request a Registration Form and an Information Pack. 2. If you receive an Indirect Payment from Social Work Department, contact your Care Manager to request a Letter of Entitlement from the Social Work Department, stating that they agree to fund your payroll service. 3. Register with the Inland Revenue as a New Employer by telephoning the New Employers Helpline on The Inland Revenue will then write to you with an Employer s Number, which should be quoted on all correspondence with the Tax Office. You will be issued with a New Employer s Pack containing tax and National Insurance tables and other information. You will also receive an Inland Revenue Pay Slip Booklet. This is standard Inland Revenue procedure, you can disregard the tax and National Insurance tables IF GCIL is operating your payroll service. Please retain the Inland Revenue Pay Slip Booklet as you will need this to make contributions to the Inland Revenue. You can also pay the PAYE Income Tax and National Insurance contributions electronically see Inland Revenue Form P30B Insert (2003) in Section 3 of this pack for further information. 4. Set up a separate current account with your bank or building society into which you should pay all monies received from the Social Work Department and Independent Living Fund for your Personal Assistance Package. GCIL are more than happy to

16 discuss banking options, i.e.; internet/telephone banking, use of direct debits/standing orders etc. 5. Supply GCIL with your Employer s number, obtainable, as stated above, from the Employers Unit, HM Inspector of Taxes, Centre One, East Kilbride. 6. Supply a Personnel Sheet for each employee, showing their name, address, date of birth and National Insurance number, date employment commenced and banking details. 7. Supply details of your employees salary scales, hours of work, overtime, sleepovers or any public holiday work. 8. Provide details of holiday, sickness absence and maternity entitlement. 9. Sign, date and return both copies of the Minute of Agreement to GCIL. Each month you must: 1. Provide details of employees hours of work, etc, by no later than the date indicated on the payroll schedule, along with details of any sickness absence of four days or more and any holiday leave. If there is any sickness absence of more than seven days, you must obtain a doctor s certificate from your employee and pass this to GCIL. 2. Forward any forms received from the Inland Revenue or Department of Social Security to GCIL for action. 3. For any new employees, you must supply an Employee Personnel Sheet and P45 or P46 in accordance with your New Employees Procedures. 2

17 The Glasgow Centre for Inclusive Living will; 1. Issue you with a New Employers Information Pack. 2. Offer you the opportunity to meet with a member of the Centre staff, to discuss any aspect of the service provision before reaching a decision on whether or not to use the Payroll Service. 3. Issue you with a Payroll Summary Sheet and Pay Slips for each of your employees by the dates indicated on your Payroll Schedule. NOTE: You must retain the Payroll Summary Sheet so that you can produce evidence if the Social Work Department contacts you to check you are making appropriate use of your Independent Living monies. The Inland Revenue requires employers to retain their tax records for four years (the current year plus the three previous years). 4. Prepare all statutory records including issue of P45s, P46s, Employees P60s and End of Year Tax Returns. 5. Provide details on your behalf to the Local Authority or other funding bodies with your permission. 6. Provide monthly figures in respect of PAYE and National Insurance to enable you to make payment to the Collector of Taxes OR on your behalf pass your cheque on to them. 7. Provide a service that includes all postages, printing and stationery. 8. Ensure that all records will be kept confidential between relevant members of the GCIL staff and the Employer. 9. GCIL will not share information with third parties without the employer s instruction, unless legally obliged to do so. 3

18 Payroll Solutions Required Forms

19 Name Payroll Solutions Employers Registration Form (Form 1) (Follow procedures on Flowchart 1 before completing) Address Postcode Telephone No. Fax No. Textphone No. Address Employers Ref. No. I have signed and enclosed the Minute of Agreement. Signed Date

20 Payroll Solutions Employee Personnel Sheet (Form 2) Employer s Name Name Address Employee Details Postcode Telephone Number(s) Address N. I. Number Date of Birth Marital Status Start Date Rates of Pay Day Evening Sleepover Normal/Standard Weekly Hours Bank Branch Address Employee Bank Details Account Name Account Number Sort Code I confirm the above details are correct: Signature: Date: For Office use only Employee No:

21

22 P46: Employee without a Form P45 Section one To be completed by the employee Please complete section one and then hand the form back to your present employer. If you later receive a form P45 from your previous employer, hand it to your present employer. Use capital letters when completing this form. Your details National Insurance number This is very important in getting your tax and benefits right Date of birth DD MM YYYY Title enter MR, MRS, MISS, MS or other title Address House or flat number Surname or family name Rest of address including house name or flat name First or given name(s) Postcode Gender. Enter 'X' in the appropriate box Male Female Your present circumstances Read all the following statements carefully and enter 'X' in the one box that applies to you. A This is my first job since last 6 April and I have not been receiving taxable Jobseeker's Allowance or taxable Incapacity Benefit or a state or occupational pension. OR B This is now my only job, but since last 6 April I have had another job, or have received taxable Jobseeker's Allowance or Incapacity Benefit. I do not receive a state or occupational pension. OR C I have another job or receive a state or occupational pension. A B C Student Loans If you left a course of Higher Education before last 6 April and received your first Student Loan instalment on or after 1 September 1998 and you have not fully repaid your Student Loan, enter 'X' in box D. (If you are required to repay your Student Loan through your bank or building society account do not enter an 'X' in box D.) Signature and date I can confirm that this information is correct Signature D Date DD MM YYYY P46 Page 1 HMRC 02/08

23 Section two To be completed by the employer File your employee's P46 online at Use capital letters when completing this form. Guidance on how to fill it in, including what to do if your employee has not entered their National Insurance number on page 1, is at and in the E13 Employer Helpbook Day-to-day payroll. Employee's details Date employment started DD MM YYYY Works/payroll number and department or branch (if any) Job title Employer's details Employer PAYE reference Office number Reference number / Employer name Address Building number Rest of address Postcode Tax code used If you do not know the tax code to use or the current National Insurance contributions (NICs) lower earnings limit, go to Enter 'X' in the appropriate box Box A Emergency code on a cumulative basis Box B Emergency code on a non-cumulative Week 1/Month 1 basis A B Tax code used If week 1 or month 1 applies, enter 'X' in this box Box C Code BR C Send this form to your HM Revenue & Customs office on the first pay day. If the employee has entered 'X' in box A or box B, on page 1, and their earnings are below the NICs lower earnings limit, do not send the form until their earnings reach the NICs lower earnings limit. Page 2

24 Payroll Solutions Employers Payroll Instructions (Form 4) Employee s Name: I can confirm that the holiday entitlement for this employee will be: Hours per annum. I can confirm that the paid sick leave entitlement for this employee will be: Hours per 52 week period. Employers Name: (Please print) Date: Signature:

25 Authorising your agent to use PAYE/CIS Online services (Internet) Employer s PAYE reference (see Note 1 on Page 2) g Accounts Office reference (see Note 1 on Page 2) g P Please read the notes below and on page 2 before completing this authority I, (please print your name) authorise my agent (please print your agent s name) to use PAYE Online and/or CIS Online services to receive information over the internet from HM Revenue & Customs on my behalf. Tick one or both as appropriate PAYE Online CIS Online Signature Employer s/contractor s details Full name Date Please give your agent s details here Agent s name Address Address Postcode And, if you are willing for us to contact you by phone or Postcode Contact name Telephone number Telephone number address Fax number Are you registered as an organisation on the Government Gateway? ( please ) If you are registered, you can complete your Agent Authorisation at the Government Gateway instead of using this paper form. We can update your records more speedily if you use this method. Yes No Agent s address Agent s Government Gateway Identifier (You need to get this from your agent) Important notes This form FBI 2 can only be used to authorise the accepting of information over the internet. Please send the completed form to HM Revenue & Customs CAA (Central Agent Authorisation) Team Longbenton Newcastle upon Tyne NE98 1ZZ If your agent is registered, they can use the Online Agent Authorisation service to complete this authorisation online. It can save time and reduce the chances of error. Please use form 64-8 if you wish to authorise an agent to act on your behalf generally, in connection with Self Assessment or other HM Revenue & Customs matters. For more information about our Online services go to Please also read the Notes on Page 2. FBI 2 Page 1 HMRC 03/07

26 Notes 1 References Employer s PAYE reference Accounts Office reference This can be found on correspondence you receive from your HM Revenue & Customs office, for example P6, P9, P35. This can be found on the yellow payslip booklet P30BC sent to you by your HM Revenue & Customs Accounts Office. 2 Who should sign the form It depends what type of employer you are. See the table below. Type of employer/contractor Individual Companies Partnerships Trusts Who signs the form You The secretary or other responsible officer of the company The partner responsible for the partnership s affairs. It applies only to the partnership. Individual partners need to sign a separate authority for their own affairs One or more of the trustees 3 How we use your information HM Revenue & Customs is a Data Controller under the Data Protection Act We hold information for the purposes specified in our notification to the Information Commissioner, including the assessment and collection of tax and duties, the payment of benefits and the prevention and detection of crime, and may use this information for any of them. We may get information about you from others, or we may give information to them. If we do, it will only be as the law permits to check the accuracy of information prevent or detect crime protect public funds. We may check information we receive about you with what is already in our records. This can include information provided by you, as well as by others, such as other government departments or agencies and overseas tax and customs authorities. We will not give information to anyone outside HM Revenue & Customs unless the law permits us to do so. For more information go to and look for Data Protection Act within the Search facility. Page 2

27 Authorising your agent Please read the notes on the back before completing this authority. This authority allows us to exchange and disclose information about you with your agent and to deal with them on matters within the responsibility of HM Revenue & Customs (HMRC), as specified on this form. This overrides any earlier authority given to HMRC. We will hold this authority until you tell us that the details have changed. I, (print your name) of (name of your business, company or trust if applicable) authorise HMRC to disclose information to (agent s business name) Please tick the box(es) and provide the reference(s) requested only for those matters for which you want HMRC to deal with your agent. Individual*/Partnership*/Trust* Tax Affairs *delete as appropriate (including National Insurance). Your National Insurance number (individuals only) If you are self employed tick here Unique Taxpayer Reference (if applicable) If UTR not yet issued tick here If you are a Self Assessment taxpayer, we will send your Statement of Account to you, but if you would like us to send it to your agent instead, please tick here who is acting on my/our behalf. This authorisation is limited to the matters shown on the right-hand side of this form. Signature see note 1 before signing Tax Credits Your National Insurance number (only if not entered above) Date If you have a joint Tax Credit claim and the other claimant wants HMRC to deal with this agent, they should sign here Name Give your personal details or Company registered office here Signature Address Joint claimant s National Insurance number Postcode Telephone number Give your agent s details here Address Corporation Tax Company Registration number Company s Unique Taxpayer Reference Postcode Telephone number Agent codes (SA/CT/PAYE) Employer PAYE Scheme Employer PAYE reference Client reference Accounts Office reference For official use only SA / NIRS / COP / NTC / / / / / COTAX EBS VAT COP link / / / / / / / / VAT (see notes 2 and 5 overleaf) VAT registration number If not yet registered tick here 64-8 HMRC 07/06

28 1 Who should sign the form If the authority is for You Partnership Trust Company Who signs the form You. We need the name of the business in all cases unless this form is for your personal tax affairs The partner responsible for the partnership's tax affairs. It applies only to the partnership. Individual partners need to sign a separate authority for their own affairs One or more of the trustees The secretary or other responsible officer of the company 2 What this authority means For matters other than VAT or Tax Credits We will start sending letters and forms to your agent and give them access to your account information online. Sometimes we need to correspond with you as well as, or instead of, your agent. For example, the latest information on what SA forms we send automatically can be found on our website, go to or phone the SA Helpdesk on You will not receive your Self Assessment Statements of Account if you authorise your agent to receive them instead, but paying any amount due is your responsibility. We do not send National Insurance statements and requests for payment to your agent unless you have asked us if you can defer payment. Companies do not receive Statements of Account. For VAT and Tax Credits We will continue to send correspondence to you rather than to your agent but we can deal with your agent in writing or by phone on specific matters. If your agent is able to submit VAT returns online on your behalf, you will need to authorise them to do so through our website. For joint Tax Credit claims, we need both claimants to sign this authority to enable HM Revenue & Customs to deal with your agent. 3 How we use your information HM Revenue & Customs is a Data Controller under the Data Protection Act We hold information for the purposes specified in our notification to the Information Commissioner, including the assessment and collection of tax and duties, the payment of benefits and the prevention and detection of crime, and may use this information for any of them. We may get information about you from others, or we may give information to them. If we do, it will only be as the law permits. We may check information we receive about you with what is already in our records. This can include information provided by you, as well as by others, such as other government departments or agencies and overseas tax and customs authorities. We will not give information to anyone outside HM Revenue & Customs unless the law permits us to do so. This authority does not allow your agent to request personal information held about you under the subject access provisions of the Data Protection Act Further information can be found on our website, 4 Multiple agents If you have more than one agent (for example, one acting for the PAYE scheme and another for Corporation Tax), please sign one of these forms for each. 5 Where to send this form When you have completed this form please send it to: HM Revenue & Customs, CAA Team, Longbenton, Newcastle upon Tyne, NE98 1ZZ. There are some exceptions to this to help speed the handling of your details in certain circumstances. If this form: accompanies other correspondence, send it to the appropriate HM Revenue & Customs (HMRC) office is solely for Corporation Tax affairs, send it to the HMRC office that deals with the company is for a Complex Personal Return or Expatriate customer, send it to the appropriate CPR team or Expat team accompanies a VAT Registration application, send it to the appropriate VAT Registration Unit has been specifically requested by an HMRC office, send it back to that office.

29 Payroll Solutions Timesheet (Form 1) Employer s Name: Ref No: w/e Friday Employee s Name Sat Sun Mon Tues Wed Thur Fri Total Hours Sleepovers Sat Sun Mon Tues Wed Thur Fri Total Hours A = Absent AP = Absent but Payable H = Holiday S = Sick PH = Public Holiday

30 Payroll Solutions Annual Leave Request Form (Form 2) To ensure timely payment of holiday pay, employees are advised to notify their employers at least four weeks in advance. Employer s Name:. Address: Telephone No:.. Employer s Authorisation: Date:. Employee s Name:.. Address: Telephone No:. I wish to take my Annual Leave from.. to. I will be using hours. I confirm that I am aware of the conditions regarding holiday entitlement and agree to repay any overpayment made. Signature: Date:.

31 Annual Leave Record Card (Form 3) Employee Name Employer Name Annual Leave Entitlement Hours Date of Request Period of Leave From To Number of Working Hours Balance of Hours Cover Requested Cover Arranged Initials Date

32 Employee Name Employer Name Annual Leave Entitlement Hours Date of Request Period of Leave From To Number of Working Hours Balance of Hours Cover Requested Cover Arranged Initials Date

33 Self Certification of Illness: (Form 8) I certify that I was unable to attend work due to sickness: From / / To / / The reason for my absence was (please be specific): For all periods of sickness between 1 and 7 days, a self-certificate is required. For periods in excess of 7 days, a doctor s line is required. Declaration and Verification This is a true and accurate record of my attendance. Employee Name (print name) Employee (Signature) Date: / / Employer Statement: I verify that this is a complete and accurate record. Employer s Signature: Date: / /

34 Sick Leave Record Card (Form 9) Employee Name Employer Name Sick Leave Entitlement Hours Date Informed Period of Sickness From To Number of Hours Absent Balance of Hours Cover Requested Cover Arranged Initials Date

35 Employee Name Employer Name Sick Leave Entitlement Hours Date Informed Period of Leave From To Number of Hours Absent Balance of Hours Cover Requested Cover Arranged Initials Date

36 Payroll Solutions Notification of Resignation (Form 10) Employee: Address: Post Code: Telephone No: This is my written notification confirming that as of. I wish to tender my resignation to the named employer. Please pay any wages and holiday pay due to myself on the next available pay day. Signed: Date: Employer: Address: Postcode: Telephone No: I accept the resignation of the above named employee as of. Signed: Date:

37 Employer s Name Payroll Solutions Employee Personnel Sheet (Form 11) Name Address Employee Details Postcode Telephone Number(s) N I Number Date of Birth Marital Status Start Date Rates of Pay Day Evening Sleepover Normal/Standard Weekly Hours Bank Branch Address Employee Bank Details Account Name Account Number Sort Code I confirm the above details are correct: Signature: Date: For Office use only Employee No:

38 Payroll Solutions Employers Payroll Instructions (Form 12) Employee s Name: I can confirm that the holiday entitlement for this employee will be: Hours per annum. I can confirm that the paid sick leave entitlement for this employee will be: Hours per 52 week period. Employers Name: (Please print) Date: Signature:

39 Dear Payroll Customer, Here s a list of the payroll processing dates for the forthcoming tax year note the two payrolls in tax month 5, tax weeks 18 and 22: Repeat cut-off Instruct cut-off Payment date Tax week Mon 07 Apr 14 Fri 11 Apr 14 Fri 18 Apr 14 2 Mon 05 May 14 Fri 09 May 14 Fri 16 May 14 6 Mon 02 Jun 14 Fri 06 Jun 14 Fri 13 Jun Mon 30 Jun 14 Fri 04 Jul 14 Fri 11 Jul Mon 28 Jul 14 Fri 01 Aug 14 Fri 08 Aug Mon 25 Aug 14 Fri 29 Aug 14 Fri 05 Sep Mon 22 Sep 14 Fri 26 Sep 14 Fri 03 Oct Mon 20 Oct 14 Fri 24 Oct 14 Fri 31 Oct Mon 17 Nov 14 Fri 21 Nov 14 Fri 28 Nov Tue 09 Dec 14 Fri 12 Dec 14 Fri 26 Dec Mon 12 Jan 15 Fri 16 Jan 15 Fri 23 Jan Mon 09 Feb 15 Fri 13 Feb 15 Fri 20 Feb Mon 09 Mar 15 Fri 13 Mar 15 Fri 20 Mar Please timesheets & amendments to or post to GCIL Payroll, Brook Street, Glasgow G40 3AP or fax to

40 Standing Order Mandate I wish to instruct my bank:..... Please debit my account: Account Name: Sort Code: Account Number: Amount to be Debited: Date of First Payment: And then every: Authorised Signature: Please credit: Bank: Account Name Bank of Scotland 2 Trongate Glasgow G1 5ET Glasgow Centre for Inclusive Living Sort Code Account Please quote reference

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