TOWN OF GRAFTON flr Z3 GRAFTON MEMORIAL MUNICIPAL CENTER 30 PROVIDENCE ROAD

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1 RF_CEVH RFN. tle GRAFUJN.$A. TOWN OF GRAFTON flr Z3 GRAFTON MEMORIAL MUNICIPAL CENTER 30 PROVIDENCE ROAD 313 tky GRAFTON. MASSACHUSETTS ext 100 * FAX BOARD OF SELECTMEN MEETING MINUTES September 17, 2013 Municipal Center, Finance Committee Room 2 Floor, 7:00 p.m. A regular meeting was called to order at 7:01pm. Present were John Carlson, Dennis Flynn, John Dowling, Craig Dauphinais, and Brook Padgett. Also present was Assistant Town Administrator Kevin Mizikar and Recording Secretary Rebecca Meekins. Tim Mclnerney was absent. Mr. Dowling announced that this would be Kevin Mizikar s last meeting with the Town of Grafton. The Board thanked Kevin for his time in Grafton and the work that he completed. Grafton Town House Oversight Committee - Town Meeting Articles Paul Scarlett was present to discuss the Town Meeting Articles for the Grafton Town House Oversight Committee and Apple Tree Arts. The project to restore the Grafton town House began in 2007 and since then a lot has been accomplished. The Town Rouse is the cornerstone of the Grafton Common Historic District. It is placed on National and State registers of historic places. There is a long and rich history in the town and the building served as Town Hall for 100 years. The building was taken over by a business manager who sublet the space and it was not taken care of. The town then felt that they needed to take it over in Apple Tree Arts then began involved and the Board of Selectmen created the Grafton Town House Oversight committee with 7 members total. Paul Scarlett explained that all funding mechanisms are designed to avoid adding to the taxpayer burden. The main source of town funds has been through the Community Preservation Act. These funds are set aside from property taxes made available for the town to use for recreation, open space purchases, affordable housing and historic preservation. The upgrades to the town house would fall under historic preservation. So far, total funds generated for the project is $1.8 million and that is about a 50/50 split between CPA funds and outside funds. The project architect is Gorman Richardson Lewis who has donated their services for architecture plans for the best compromised between cost and making the building accessible, safe, and up to code while maintaining the history. At this point, doing the project in phases is proving to be more expensive so the Town House Oversight Committee along with Apple Tree Arts have proposed this Town Meeting Article A balance of about $4.7 million needs to be funded. The request before the Town is for about 20% of that balance, $1,000,000. That is the most that CPC could fund with their capacity for

2 I bonding and other projects in town. This article has the full support of the CPC. The bond cannot occur until the remaining $4 million is raised by Apple Tree Arts. Paul Scarlett requested a letter of support from the Board of Selectmen for their application for the project. John Carison said that although it does not come out of the taxpayer pocket additionally, it is ultimately taxpayer money. Mr. Carlson stated that he attended the CPC hearing and he was concerned that the project would close down the great stairs which is very historic to the building. He asked if there was a way to rearrange the plans for the elevator so that the stairs could remain. Mike Gorman from Gorman, Richardson, and Lewis Architects was present to explain the stairs. He said that the stairs were in violation of code due to their width. Part of this project is bringing the building up to code while maintaining what historical quality they could. Mr. Carison asked if the additional $3.7 million was not raised by Apple Tree Arts, they would still use the $1,000,000 bond from CPC. Paul Scarlett answered, 1 4o". Mr. Carlson also asked if Apple Tree Arts would pay the bonding cost. Paul Scarlett said the Town will have that cost. He explained that the fundraising project includes grants, donations, private corporations and citizens. A motion was made by Mr. Padgett, seconded by Mr. Carlson to sign a letter of support as well as the warrant article for October Town Meeting for the renovations to the Grafton Town House. Linda Casey of the Historical Society was present to ask questions and discuss the article. She urged the Board of Selectmen not to support this plan for renovations. She believes that it will destroy important historical aspects to the building and that a Lula does not meet the needs of a number of people who wish to get to the third floor of the building. An elevator should be priority number one. Paul Scarlelt responded that the plans do incorporate an elevator to all three floors. The cost would be $500,000 for the exterior, full service elevator rather than the Lula. There is enough space where the Lula will go for a full service elevator at only $100,000. The door All were in favor of the motion to support the article with the exception of Mr. Flynn. DPW Facility Building Committee- Estabrook Site John Bechard was present from the DPW Building Committee was present to discuss the findings of the Feasibility Study Committee for a new DPW Building. The Committee created by Town Meeting in 2005 narrowed the options down to 4 sites; the existing site on Old Upton Road, an Old Westboro Road site, Estabrook Street site, and the Ellis and Tufts sites. The Tufts and Ellis sites have about 20% of wetlands which makes them unfeasible locations for the new building. The best site was originally the current DPW site however that site does not offer enough space based on proximity of wetlands to that area. SEPTEMBER 17,2013

3 The Committee reevaluated considerations for the Hennessey II site just under 47 acres and it has been determined that site was characterized under Massachusetts GIS as a protected site. Mr. Flynn expressed that the location of the Hennessey property could be problematic in emergencies. He also asked if it was acceptable to continue with Weston and Sampson or if the Town needed to go back to an RFP for new engineering services. Mr. Mizikar explained that it was clearly explained in 30B in the Massachusetts General Laws that the Town could keep Weston and Sampson on as they have solid knowledge of the history of the project. Mr. Flynn asked if it was still in the $10,000,000 budget range. Mr. Bechard answered that it was. He explained that the Town could prepare the design and get bids first and then go to Town Meeting or go to Town Meeting first with an estimate and go out to bid after. Mr. Padgett asked if the Committee had looked at the potential for the old building. Mr. Bechard said that they looked at potential clean up costs and believed it would still be an asset to the Town; however, there could be cost implications. Mr. Dowling asked if the Committee had tried to anticipate changes from state law that could make a new location somehow more difficult. John Bechard explained that environmental concerns are always under consideration but that the changes made are generally minor. The only major concern would be endangered species. At this point, he explained, the existing facility has outlived its life and the Town is putting money into the building to sustain it just until a plan is finalized. Parking Clerk - Tim Mclnerney Mr. Mizikar explained that this is on an interim basis until a new Assistant Town Administrator is appointed. The role of the Parking Clerk is to adjudicate any parking ticket that is contested. A motion was made by Mr. Padgett, seconded by Mr. Carlson to appoint Tim Mclnerney ask the Parking Clerk. All were in favor. A motion was made by Mr. Dauphinais, seconded by Mr. Carlson to appoint Ann Morgan to the Historical Commission. A motion was made by Mr. Padgett, seconded by Mr. Carlson to appoint Mr. Dauphinais to the Shared Services Committee. All were in favor. A motion was made by Mr. Padgett, seconded by Mr. Carison to accept the resignation of Mr. Kevin Mizikar as Assistant Town Administrator and Parking Clerk effective September 27, The Board expressed their gratitude to Kevin for all he has done and wished him luck in his future position. All were in favor. Grafton High School - Annual Homecoming 5k Road Race A motion was made by Mr. Dauphinais, seconded by Mr. Padgett, to approve the route for the Annual Homecoming Road Race. All were in favor.

4 4 Vote to approve - Road Closing for 34th Annual Harvest Fair - Church/Common Road A motion was made by Mr. Flynn, seconded by Mr. Carlson to approve the road closing for the Annual Harvest Fair on the Church/Common Road. All were in favor. Vote to sign - PPS Health Agent Agreement Mr. Miziakr explained that this contract is to provide for the day to day health operations for the Board of Health during an interim period. Mr. Flynn said that he assume the intent was not to have the service provided for the remainder of the year but only until we reach $25,000. Mr. Mizikar explained that the intent is to provide interim services. The date of June 30, 2014 was put in the contract to ensure flexibility. Deb Chouinard, the Vice Chair of the Board of Health added that the Board of Health would like to get weekly reports from PPS. The Board of Health also recommends a shorter term with an option to renew the contract if needed. Mr. Dowling asked if there was a specific format for reports. Deb replied that there was not. Vote to sign - Kearsarge Energy Net Metering Agreement Mr. Mizikar explained that this was the power purchase agreement for the PPA. Andrew Bernstein of Kearsarge Energy was present to answer questions. This PPA has been approved by Town Counsel and will allow the Town to purchase solar power at a reduced rate. A motion was made by Mr. Dauphinais, seconded by Mr. Carlson to enter into contract with Kearsarge Energy for net metering credits. Mr. Carison asked if when the project ends, the town would be on the hook for dismantling the field. Mr. Berstein explained that the only liability the town has is to purchase power for 20 years. Mr. Flynn mentioned that he was not in favor of the contract as he felt his questions had not been answered. All were in favor of the motion except Mr. Flynn. Motion was passed. Vote to Sign - Chapter 90 Reimbursements Mr. Mizikar explained that this was part of the annual accounting process. The Town requests reimbursements from the State. We must have the requests in by mid September so that free cash is not reduced. A motion was made by Mr. Padgett, seconded by Mr. Carlson to sign the Chapter 90 reimbursement forms. All were in favor. Vote to sign - Semi Annual Town Meeting Warrant - October 21, 2013 This is the Semi Annual Town Meeting Warrant for October Town Meeting to be held on October21, The only minor change made to the warrant since the Board last saw was the change in the CPC article for the Town House funding.

5 5 A motion was made by Mr. Carison, seconded by Mr. Dauphinais to sign the October Town Meeting Warrant for 7:30pm at 24 Providence Road on October21, All were in favor. Hunting Concerns Peter Finn from 78 Carroll Road, also a Conservation Commission member was present to question the hunting concerns from last week. He wanted to be sure that the Town was not considering posting on all town land. Mr. Mizikar confirmed that it was only one piece of property that they were looking at. The gentleman from the Commission expressed that he wanted to be sure the rights of hunters were being protected. Mr. Carlson spoke up and explained that he was a hunter and he had hunted most of his life. He appreciated where the gentleman was coming from but made t clear that the population of Grafton was growing. Hunters need to police each other. Mr. Dowling asked what he thought needed to happen before the hunters would abide by a new rule. John expressed he felt that there needed to be more than one infraction. Mr. Flynn thought getting input on hunting concerns might be a good way to utilize the Town social media accounts. Meeting Minutes - 9/3/2013 A motion was made by Mr. Carlson, seconded by Mr. Padgett to accept the meeting minutes as printed. All were in favor. At 9:35pm a motion was made by Mr. Dauphinais, seconded by Mr. Carlson to adjourn. All were in favor. SEPTEMBER 17 2o13

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