COLORADO STUDENT CATALOG. Effective April 6, 2015 REGENCY BEAUTY INSTITUTE

Transcription

1 COLORADO STUDENT CATALOG Effective April 6, 2015 REGENCY BEAUTY INSTITUTE

2 Table of Contents Welcome, Artists... 1 Mission Statement... 1 Our Values = ART... 1 The Regency Campus... 1 Our Facility and Equipment... 1 Our Accreditation and Licensure... 1 Admissions... 2 The Admissions Process... 2 The Campus Tour... 2 Admissions Requirements... 2 Financial Aid Application Information... 2 Equal Opportunity in Admissions... 2 Transfer Students... 3 Regency does not recruit students admitted to or currently attending another school offering a similar program of study, but we do accept applications from prospective transfer students Transferring to another Regency Institution... 4 Transferring to a non-regency Institution... 4 Occupational Demands... 4 Student Financing... 4 Cosmetology Program Tuition and Costs... 4 Financial Aid for Students... 5 Cosmetology Program... 5 Name of Program... 5 Program Educational Objectives... 5 Instructional Methods... 6 Grading... 6 Grading Scale... 6 Program Materials... 6 Student Support... 6 Program Completion and Graduation... 7 Graduation Requirements... 7 After Graduation... 7 State Licensure... 7 Career Paths... 8 Career Services... 8 The Regency Schedule... 8 Campus Schedule... 8 Regency Holidays... 9 Campus Closures... 9 Student Schedules... 9 Schedule Changes... 9 Time and Attendance Policies... 9 Mastering Your Time... 9 Clocking Time Daily Breaks Timeliness Overtime Fees Day Absence Policy Manage your Leaves from School Student Leaves Leave Categories Student Catalog Previous version: Revised Effective Date: Regency Beauty Institute. All rights reserved.

3 Combined Leave Limits Planning and Requesting a Leave Family and Medical Leave Personal Leave Administrative Leave When Leave is Approved Leave Amendment Return from a Leave Failure to return from a leave on the scheduled return date will result in immediate termination from the program. A student returning from an approved leave or other official interruption of training will return to school at the same SAP and RAP statuses he/she maintained immediately prior to the leave. Please see the State Appendix for Regency s SAP and RAP Policies Governing Attendance and Academic Progress Student Withdrawals Student Restarts Applying to Restart after Withdrawal or Termination Restart Requirements Student Behavioral Expectations Honor Code Drug and Alcohol-Free School Policy Title IV Implications of Illegal Drug Convictions Violence Prevention Policy Campus Practice and Procedure Student Compliance Smartphone and Cell Phone Usage Policy Regency Photographs & Recordings Dress Code Equal Opportunity Policies Policy against Discrimination, Harassment, Bullying and Offensive Behavior.. 16 Title IX and Sexual Misconduct Policy: Discrimination, Harassment, & Other Misconduct on the Basis of Sex Sex Discrimination Sexual Harassment Sexual Assault Academic Adjustments Based on Disability Academic Adjustments Based on Religion Complaints, Investigations and Disciplinary Action Complaints to Regency Investigations by Regency Absence for Investigation Disciplinary Action by the School External Grievance and Complaint Policy Anti-Retaliation Policy Grievances and Student Appeals Grievance Policy Appeals Student Records Student Record Access Release of Records to Third-Parties State Appendix This Student Catalog, including the attached State Appendix, is a resource guide exclusively for students of Regency Beauty Institute. It does not contain all applicable rules, practices or procedures that apply to students and/or school operations. Regency Beauty Institute reserves the right to amend or change its rules or policies at its sole discretion. Student Catalog Previous version: Revised Effective Date: Regency Beauty Institute. All rights reserved.

4 Welcome, Artists You ve always known it. You re inspired. You see color, texture and dimension differently. You re an artist. And learning how to express your art in a community inspired by hair, nails and makeup starts now. Confidence. Creativity. Grow yours. Then share. Because your art? It s one-of-a-kind. Just like the Studio Luma program. It s a way to learn and practice cosmetology designed for artists by artists only at Regency. Goodbye Lectures. Hello Stories. The Studio Luma program is centered on stories from the salon world that you watch on an ipad. Each one teaches you a new service. Live-action films let you watch salon artists in action. Step-by-step instructions guide you. Game-like questions help you review. Animations replace lectures and notes. And practice quizzes let you show what you know. Expressing your art is a way of life and the way forward on that path to a career making people beautiful. Are you ready? Use this Student Catalog to review the policies and procedures that will help you succeed. Just like any great style. It s all in the details. Contact your Campus Manager or Student Services Specialist with any questions. Mission Statement Our purpose is simple. It s all about you! Our mission is to provide our students with the skills, credentials and creative flexibility to do just about anything in the vast beauty industry. We exist to help our students fulfill their dreams by seeking to understand them as individuals and delivering a strong technical platform to prepare them for successful careers in cosmetology. Our Values = ART ARTISTRY. We value artistry in our students and in each other. We love fresh ideas and creative approaches. We believe in positivity and praise. RESULTS. We value great results from each other and for our students. We deliver on our commitments and drive outstanding student outcomes. TEAMWORK. We value collaboration with each other, regulators and salons. All of us are smarter than any one of us. When we partner, our students succeed. The Regency Campus Our Facility and Equipment Each Regency campus is a total expression of Regency's image and educational philosophy. This philosophy is based on rewards for excellence, personalized guest attention and intense hands-on service and retail product knowledge. Each campus contains a modern Performance Floor where students, once they qualify, perform services on guests in a high-end salon-like setting. In addition, the campus contains a reception area, two classrooms, service areas for performing hair, nail and skin services, student lounge, student support kiosks and staff offices. Equipment in the facility includes, but is not limited to, salon work-stations with styling chairs, shampoo bowls, hair dryers, nail tables, pedicure stations and esthiology beds and associated equipment. We also provide students with a break room and lockers, for their personal convenience. Smoking of any type, including e-cigarettes, is not permitted in the campus. Smoking is only permissible in designated areas outside of the building. Our Accreditation and Licensure 1

5 The National Accrediting Commission of Career Arts and Sciences (NACCAS) is recognized by the U.S. Department of Education as a national accrediting agency for postsecondary schools and programs. Its scope includes programs in cosmetology arts and sciences. NACCAS may be contacted at: NACCAS 4401 Ford Avenue, Suite 1300 Alexandria, VA Phone: (703) Fax: (703) naccas@naccas.org Please see the State Appendix for information concerning the accreditation status and/or state licensure of your campus. Admissions The Admissions Process The Campus Tour We recommend that each prospective student tour the campus. It s the best way to experience what makes the Studio Luma way to learn cosmetology different. And, why that matters. On the tour, watch how our teachers and students use each part of the campus. Then get to know us. Meet with the campus staff and ask questions. Admissions Requirements Regency generally begins new students every 4 weeks and accepts applications on an ongoing basis. You may begin the application process by requesting information through our website at or by visiting the campus. Regency representatives will discuss the admissions process and requirements with you and encourage you to schedule a campus tour. Our representatives will guide you through these steps: Submit documentation showing that you are at least 16 years of age (birth certificate, driver s license, state issued ID or passport) Submit documentation demonstrating award of a high school diploma or an equivalent educational attainment (high school diploma or transcript, GED certificate) 1 Sign a completed Enrollment Agreement (once you have selected a start date). 2 Complete any forms required by state rules or regulations. Once you have enrolled, in certain states you will be required to secure a student and/or apprenticeship license in order to participate in the program. Please see the State Appendix for applicable requirements, if any, in your state. Financial Aid Application Information While in the campus, you will be given information about completing the Free Application for Federal Student Aid (FAFSA) and who to contact with any questions about the financial aid application process. Equal Opportunity in Admissions In making admissions decisions, we do not discriminate on the basis of disability, age, race, color, religion, creed, national origin, ethnic origin, sex, marital status, sexual orientation or membership in other protected groups, as defined by local, 1 Regency does not admit Ability-to-Benefit students. 2 Please see the Regency Schedule Section below for scheduled start dates. 2

6 state or federal law. Rather, we make admissions decisions based on merit, including each applicant s interest, aptitude and ability. Transfer Students Regency does not recruit students admitted to or currently attending another school offering a similar program of study, but we do accept applications from prospective transfer students. If you wish to request transfer credits based on prior enrollment in a third-party cosmetology program, you must provide an official transcript from that prior cosmetology program prior to enrollment with Regency. 3 The transcript must include a detailed listing of all hours, courses, tests, and practical services completed, as well as of grades received, in your prior program. The required documentation must be fully received and a determination issued before you enroll with Regency. This section sets forth Regency s general policy governing admission as a transfer student. However, this policy varies in certain states due to the requirements of state law. Upon submission of your transcript from your prior cosmetology program, Regency will provide you with information regarding any additional or different requirements that may apply in your state. Prospective transfer students are responsible for identifying and fulfilling all applicable state requirements for transfers. We will review the transcript and grant you transfer credit where, in our judgment, your prior experience satisfies our program requirements. Regency will accept up to one-half of the program hours required by the state in which you wish to attend our cosmetology program. We may accept more than one-half of the program hours if we have entered into a teach-out agreement with another school, and we will generally accept 100% of hours earned from other campuses doing business as Regency Beauty Institute. 4 Regency s curriculum consists of courses and classes, with each course consisting of four classes. Course requirements and guest service eligibility are determined at Regency s discretion based on the number of transfer hours granted. o If you are granted less than 320 hours of transfer credit, you must complete all requirements in courses 1 and 2, in addition to any other requirements under state law, prior to performing services on guests. o If you are granted more than 320 hours of transfer credit, you may take an evaluation which, if passed at 80%, will allow you to be eligible to perform guest services. A student who wishes to be guest-service eligible must complete the evaluation prior to his or her first scheduled day in the Regency program. Additionally, transfer students may receive credit for individual practical service requirements completed at another school that, based on a review of the student s transcript, appear to cover substantially similar practical service requirements included in the Regency curriculum. Regency does not grant specific transfer credit for tests or evaluations completed in a prior program. Because tests and technical evaluations in Regency s program are tied to classes, if a class is assigned to a transfer student, then all tests and technical evaluations associated with that class are also required. If you have an active esthetician or nail-technician license, or if you have previously attended an esthetician or nailtechnician/manicuring program, you may receive transfer credits for a maximum of 100 hours in our program. In addition, if you have an active esthetician or nail-technician license, you may not perform services for which you are licensed on guests. 3 Occasionally, enrolled students may wish to request transfer credits after enrollment and/or to be evaluated for guest eligibility after the deadlines stated in the policy. Such requests are for a policy exemption and must go through our appeals process, described in the Grievances and Student Appeals Section of this catalog. If the appeal is granted and transfer credits are approved, an amendment to the Enrollment Agreement will be required. (No appeal is required, however, for approval for transfer credits from a high-school cosmetology program, assuming the request for transfer credits is received by Regency prior to the student s start date.) Please note that Regency will not consider a request to transfer hours from a third-party school for a student who has completed two courses in the Regency program. 4 Regency reserves the right to deny a request to transfer from one Regency campus to another Regency campus based on (i) differences in the curriculum or program between the two campuses; or (ii) the student s progress, including attendance, academic, or program standing, or (iii) the student s disciplinary record. 3

7 We reserve the right to deny transfer credits from third-party schools. Additionally, we will deny all transfer credits if any of your hours, tests, and/or practical services from your prior program were completed more than 4 years prior to the date that we receive your request for transfer credits; provided, however, that we maintain discretion to accept credits outside of these time limitations for transfers from other campuses doing business as Regency Beauty Institute. Transferring to another Regency Institution Regency has over 80 campuses in 20 states. If you move or otherwise wish to transfer to another Regency campus after starting the program, Regency s Student Services Department will work with you in order to determine if your request may be accommodated under Regency policy. There are limits and restrictions on transfers between Regency campuses (for example, students in a Studio Luma program may not transfer to a campus not yet offering a Studio Luma program). For more information about transferring between Regency campuses, please contact a Student Services Specialist. Transferring to a non-regency Institution Regency cannot guarantee that hours earned in our program will be accepted as transfer hours by another institution. Transfer of hours is at the discretion of the accepting institution. If you wish to transfer hours to another institution, it is your responsibility to confirm whether or not that institution will accept hours from Regency. Occupational Demands In keeping with our commitment to equal opportunity, no student will be denied admission based on membership in a protected group. At the same time, it is our mission to teach our students the skills necessary for success in the beauty industry. In order for you to meaningfully participate in the program and receive the full benefit of the education delivered, there are certain physical demands that you must be able to meet. Specifically, to perform the essential requirements of the cosmetology curriculum, you must have the physical ability, with or without a reasonable accommodation, to: Tolerate exposure to and handling of products having or emitting odors, fragrances and chemicals Stand and walk for up to 8 hours consecutively, except during 15 or 30-minute breaks Manually grasp, handle, control, move and manipulate objects or tools standard within the beauty industry Bend or twist the body and engage in repetitive motions, as needed to perform and demonstrate the full range of services standard within the beauty industry Hold the arm and hand in one position and, at other times, hold the hand steady while moving the arm Lift up to 30 lbs. Perform and demonstrate the full range of esthetics-related services standard within the skin care industry (e.g., facial and body skin care with massage, facial and body waxing and makeup application) View detail in objects within arm s length and discern the differences between colors, shades and brightness within and between those objects Perform and demonstrate the full range of hair-related services standard within the cosmetology industry (e.g., shampoo with massage, comb, haircut, hairstyle, hair color and chemical texturing, braid, sculpt, hairdry, etc.) Perform and demonstrate the full range of nail-related services standard within the cosmetology industry (e.g., file, buff, clip, clean and apply polish to nails and/or attach artificial nail products) If you may require an academic adjustment in order to meet these occupational demands, please review the Academic Adjustments Based on Disability Section of this catalog. Student Financing Cosmetology Program Tuition and Costs 4

8 You will be responsible to pay the tuition, and kit fee (optional) 5 as stated on your Enrollment Agreement. Please see the State Appendix for the tuition, kit fee, and other costs applicable in your state. Students must pay the full tuition before starting the program or in accordance with Regency s interest-free monthly payment plan. Additionally, you may be subject to potential additional fees. Payments made after they are due and accounts with a past due balance in any month will be subject to a $25 late fee. Any checks returned for insufficient funds (NSF) will be subject to a $25 NSF fee. Should you lose your Regency name tag, you will be required to replace it and will be charged the current market price. Potential additional fees and costs are summarized below: Item Overtime fee Late payment fee Additional program hours Fee $5 per hour $25 each time that the school does not receive payment from the student by the invoice due date Current hourly rate of tuition at time of purchase Replacement name tag Current market prices Overtime fees are due when incurred and Regency reserves the right to suspend attendance until these fees are paid in full. Regency accepts payment in the form of cash, personal check, cashier s check, debit card and credit card (Visa, MasterCard, or Discover). Payments by credit card must be made through Regency s website or by telephone to Regency s business office. Payments by check must be mailed to addresses provided upon invoicing. If no invoice is provided (for example, a payment to remove a suspension for non-payment), payment by check may be made directly to the campus. All checks must have a Student ID# clearly written on the check. All checks returned for insufficient funds will be subject to a NSF fee of $25. Financial Aid for Students Federal Financial aid is available to those who qualify. The financial aid application process has 4 main steps: Complete a Free Application for Federal Student Aid (FAFSA) online at Turn in any documents requested by our Financial Aid Office. These may include federal tax returns and financial information concerning you and/or your parents. Review and, if you wish, accept results with our Financial Aid Office Complete federal loan paperwork online, as directed Regency s Financial Aid Department will be available to guide you through the process. Please see the State Appendix for information regarding state financial aid that may be available. Cosmetology Program Name of Program Cosmetology Program Educational Objectives Students will be provided a curriculum that includes theory and practical experiences in all phases of cosmetology necessary to meet licensing requirements 5 The kit includes various cosmetology supplies. Students are required to have all items in the kit for program participation, but may obtain a list of kit items from the Campus Manager and purchase those items from an outside vendor of their choosing. For those who choose to purchase a kit from Regency, appropriate state sales tax will be applied. 5

9 Prepare students to pass the required written and practical state exams To teach entry-level skills and efficiency needed to work in a professional salon or related occupation To develop employer-employee relationships, effective communication and client-building skills Instructional Methods The cosmetology program is delivered in a progressive, individualized format. Teachers guide students through classes with support of an ipad-based Filmbook. Students demonstrate their knowledge of cosmetology theory and technical skills through practical and clinical activities, graded technical evaluations, and Filmbook class assessments. 6 Please see the State Appendix for the Program Outline, including Program Length, Program Description and Curriculum Requirements, applicable in your state. Grading Students will complete Filmbook class tests and technical evaluations: Technical evaluations are conducted as part of a guest service and are graded as pass/fail. The required criteria and minimum passing score are set forth in the technical evaluation process. A student is awarded points for each criterion that is performed properly. A student will receive a pass if s/he passes sanitation requirement and the total score on the technical evaluation form meets or exceeds the minimum score. Students are required to complete a total of four (4) Technical Evaluations in the program. Filmbook tests are completed at the end of each class (4 per course) to demonstrate the knowledge gained during that class. Assessments are scored on a 0-100% scale. A score of 80% or above is required to pass an assessment. If a student does not pass an assessment, s\he must retake it (with varying questions), until achieving a passing score. Students will take a total of assessments in the program depending on the state program hours and student progress. You are required to retake each technical evaluation and assessment until you have earned a passing score. You cannot complete a class until you have obtained a passing score on the assessment. You must pass all Technical Evaluations prior to completing the program. The school will maintain your grade records as part of your electronic student record. Grading Scale Satisfactory 79 and Below Unsatisfactory Program Materials While in the campus, you will be provided with a Regency-owned ipad which contains Regency s cosmetology Filmbook. The Filmbook includes live-action film scenarios, an e-textbook, practice exercises, animated shorts, illustrated guides and the assessments. You will also receive a copy of the Laws and Rules book for your state. Additional reference materials are available for checkout through the school library, including, but not limited to, printed copies of the e-textbook procedures, the Milady Standard Cosmetology Textbook and Study Guide (2008 Edition), the Milady Standard Cosmetology Exam Review and Regency Technical DVD Set. Student Support We re all about helping you do your very best. That s why we have a network of resources to support your during your time at Regency. The Campus Manager is available to work through any questions or concerns relating to your 6 The program is taught in English and Regency does not offer remedial classes or classes in English as a second language (ESL). 6

10 experience in the program. Additionally, our Student Services Specialists are available as another resource to discuss questions or concerns. You will receive additional support through the following tools and processes: Student Progress Report. Regency maintains a Student Progress Report for each student and updates these reports at the close of each day. You may view and print your Student Progress Report which includes your rate of attendance, academic average, completed practical service and other academic requirements and other program information from the student computer kiosks in the campus. Campus Manager Consultation. On a few occasions during your program, you will review your progress with the Campus Manager. (This schedule may vary for students restarting or transferring into Regency.) In these meetings, the Campus Manager will provide you with a printed copy of your progress report. Additionally, if the Campus Manager believes that a student may benefit from outside resources (for example, suicide prevention or domestic abuse advisors), he/she may provide that student with a list of third-party resources that the student may choose to contact for assistance. Daily Roll Call and Coaching. Teachers regularly review the Daily Roll Call and Coaching Report for the campus, which notes the clock-in status, rate of attendance and academic and practical service status for all students in their learning settings. The teachers use this report to touch base with individual students who may not have clocked in or may be falling behind in attendance or completion progress, to ensure that they understand their status and discuss steps towards improvement. Teachers also use this tool to celebrate students for improving their performance. Student Services Department. Student Services Specialists are also available by telephone to review your progress and status, as well as your questions concerning schedules, leaves, withdrawals and restarts. Our Specialists will also review any requests you may have to make a schedule change, take a leave of absence, withdraw and/or restart, as needed. In connection with such requests, they will also review the sufficiency of any documentation required to support the request(s), will determine if you meet any applicable eligibility requirements and will inform you of whether the request must be referred to the Student Appeals Committee for a final determination. Student Services Specialists may also provide students with a list of third-party resources if they believe a student may benefit from those resources. Program Completion and Graduation Graduation Requirements In order to graduate and receive a diploma in Cosmetology Arts and Sciences, students must meet the following requirements: Complete the required hours of training; Complete all curriculum requirements; and Satisfy all financial obligations to Regency Please see the State Appendix for additional graduation requirements, if any, applicable in your state. Please note that if you reach the last eight (8) hours of your program and have an unpaid balance with Regency, you will be suspended from participation until your outstanding balance is paid in full. If you have completed all required program hours but have not satisfied one or more of the other requirements for graduation, you will have the status of incomplete graduate. An incomplete graduate will not be provided with a diploma or official transcript, but will have the option to complete all outstanding requirements and qualify to receive a diploma. You will be charged for additional hours required, if any, to complete any outstanding requirements. Additional hours will be charged at the current tuition rate. After Graduation State Licensure 7

11 State licensure requirements vary by state but generally require completion of all program requirements, completion of a state application, successful completion of state written and practical exams, and payment of any applicable state testing and license fees. Please see the State Appendix for the licensure requirements in your state, including hour marks when exams may be taken. Each state administers its own licensing exam(s). You must pre-schedule your licensing exam with the state testing service. Regency will pay all the legally required fees for a graduate of its Studio Luma cosmetology program to (a) take the state licensing exam(s) one time and (b) obtain an initial cosmetology license, for students who start or restart March 2, 2015 or later. To trigger these payment obligations, the graduate must schedule to take the exam(s) within three months of graduating from the program and also advise his/her Career Coach of the testing date(s). By accepting payment for the licensing exams, the graduate also agrees to provide all test results to his/her Career Coach within one (1) week of receiving them. Each student must schedule an exit interview with the Campus Manager after they have successfully passed all state required exams to complete the licensing process. In this interview, we will solicit your feedback on our program through a confidential graduate survey, discuss your licensing exam results and career plans and review the career services available as a graduate. Career Paths Once you graduate and secure a cosmetology license, these achievements open the way to many possible career paths, which may include: Cosmetologist Esthetician Stylist Nail Technician/Manicurist Cruise Ship Stylist Cosmetology or Product Consultant/Trainer Color Technician Cosmetology or Product Sales Representative Chemical Texturizing Specialist Research Cosmetologist Cosmetology Instructor Platform Artist Salon Manager or Owner Video, Magazine or Film Artist Some of these career paths may require additional training, experience, or licensure. Students should also be aware that (1) the law may differ by state as to the training, experience or licensure that will be required for any of the career opportunities in the list and (2) state reciprocity laws may limit the application of program completion in one state to licensure in any other state. Regency has not made and will not make any guarantees of employment or salary upon graduation. Career Services Regency s Career Services Department actively works to establish relationships with potential employers and to provide you access to and information about potential employers through salon fairs and the SalonPartners Program. In addition, Regency provides students with access to employment opportunities through participation in The Regency Schedule Regency s program runs year-round, and we generally start new students every four weeks. The campus is open six days a week and each full-time student is scheduled for five days a week, regularly including Saturdays. This section of this catalog describes the Regency schedule in detail. Campus Schedule The full-time program start dates in 2015 are: 3/2/2015* 7/20/2015 8

12 3/30/2015 8/17/2015* 4/27/2015* 9/14/2015 5/26/ /12/2015* 6/22/2015* 11/9/ /7/2015* The part-time program start dates are noted with an asterisk. The part-time program is not available in all locations. To determine if a part-time program is offered in a particular campus, please refer to the campus page on Regency s website at Regency Holidays The campuses will be closed on the following days in 2015: Monday, May 25, 2015: Memorial Day Friday, July 3, 2015: Independence Day Observed Saturday, July 4, 2015: Independence Day Monday, September 7, 2015: Labor Day Thursday, November 26, 2015: Thanksgiving Thursday, December 24, 2015: Christmas Eve Friday, December 25, 2015: Christmas Day Additionally, the campuses with a part-time program will be closed during the evening session on New Year s Eve. Campus Closures Campus closures due to inclement weather or other reasons will be communicated to students by telephone and posted on the Regency website. Student Schedules Please see the State Appendix for student hours in your state, as well as special attendance requirements that may apply in your state. Students are required to adhere to their assigned schedule and may not exchange assigned days or times with other students. Schedule Changes At certain campuses, with Campus Manager approval, students may change from full-time to part-time status, or from part-time to full-time status. However, no student may change from part-time to full-time when on a warning or probation status under the Satisfactory Academic Progress Policy. Students wishing to change from full-time to part-time status, or from part-time to full-time status, must confer with the Student Services Department. Our Student Services Specialists will determine if and when the change can be accommodated based on class size and schedule. Students may change status only twice during their entire training program; provided, however, that Campus Managers may approve additional status changes for students faced with circumstances such as changes in work schedules or day care conflicts. Students must provide written documentation of such circumstances before the schedule change is approved. Approved schedule changes can be implemented only between (1) the date of an evaluation point under the Satisfactory Progress Policy and (2) the midpoint before the next evaluation point. Time and Attendance Policies Mastering Your Time Sustained regular attendance is important to your success at Regency. Regency s time policies and tools are designed 9

13 to teach you the habits and skills that will help you complete your program and, more significantly, prepare you for success after graduation. Additionally, Regency has built touch points into the program to provide you with information about your progress. We recommend that you use these tools and processes to stay on-track for completion. The actions that will allow you to effectively manage your time are straightforward: Clock your time Be on time Take your daily breaks Attend regularly Manage your leaves from school Clocking Time In order to receive credit for all time attended, you must record your own time using a computerized time-clock. Regency uses this system to track student attendance and update student records daily. You should clock in and out as appropriate to record your time in school and to exclude time periods that do not count for attendance purposes, such as your 30-minute meal breaks (discussed below). Please see the State Appendix for information on additional or different clocking policies which may apply in your state. Daily Breaks Full-time students have a 30-minute meal break and two 15-minute breaks each day. The following policies apply to these breaks: Your schedule will not be shifted forward 30 minutes if you skip your break. You should take your break and stay until the end of the day. You must clock out during the 30-minute meal break, and you may leave the campus. You should not clock out for 15-minute breaks and should stay in the campus. If your learning setting goes to their assigned meal break you must clock out and return after 30 minutes Timeliness For full-time students, each school day is divided into two sessions; for part-time students (where applicable), each school day has one session (except Saturdays, which have two). 7 Regency expects that you will be on time for each session. Excessive or chronic tardiness may be addressed by the campus staff in accordance with the Student Behavioral Expectations Policy. Teachers will not repeat class materials to accommodate tardy students. Each student is responsible for any content missed due to tardiness. Your future clients will demand reliability, including promptness, from you. Develop the habit of being on time, every time. It s a good habit to develop. Being late disrupts your educational experience and reduces your overall attendance rate. Overtime Fees You must complete the program by your agreement end date to avoid overtime fees. Please read this Section carefully and plan ahead to prevent additional fees for exceeding Enrollment Agreement end date. Please review your Enrollment Agreement to make sure you know your Agreement End Date. If you do not complete by your Agreement End Date, you will be charged an additional fee of $5 per hour for all contract hours not yet completed. If you do not complete all program practical services within your contract hours, you will be charged for additional hours to complete all services. Additional hours will be charged at the current tuition rate. You will not graduate until all program requirements are met. 7 Sessions are generally defined (i) for full-time students as 8:30am-12:30pm and 12:30pm-5pm and (ii) for part-time students (where applicable), as M-Th 5:15pm-9:15pm, and Saturday 8:30am-5:00pm, except where state law requires otherwise. Please see the State Appendix to determine whether sessions are defined differently in your state. 10

14 14-Day Absence Policy If you miss 14 consecutive calendar days (excluding days on an approved leave of absence), you will be terminated from the program. Note: Suspension days are counted in the 14 consecutive calendar days. You must have clocking activity in order to be considered present for that day. On the 14 th day of absence, you must clock at least three hours to be considered present for that day. For purposes of the 14-day absence policy, attendance is measured in sessions, as described in this Section of the catalog above. Manage your Leaves from School From time to time, you may need a leave from school for family and medical or other reasons. We permit leaves from school for a variety of reasons, as outlined in the Student Leaves section below. Except when you are on an approved leave, there are no excused absences from the program. By planning ahead when a need for a leave is foreseeable (or, when an unexpected need for leave occurs, by promptly submitting your leave request), you can use these leaves to keep your attendance rate high and help you complete the program. Student Leaves Regency recognizes that over the course of the program, it may be necessary for you to take a short break from training for a variety of reasons. Days included in an approved leave of absence are removed from your schedule and, therefore, do not count towards your attendance rate or under the 14-day absent policy. Leave Categories Regency provides three types of leave: Family and Medical Leave Personal Leave Administrative Leave Combined Leave Limits The maximum combined personal and family and medical leave time cannot exceed 98 calendar days (including up to 84 days family and medical leave and two 7-day personal leaves) in any 12 month period, except in rare extenuating circumstances or where state law requires otherwise. Please see the State Appendix for information on whether leave limits are different in your state. Planning and Requesting a Leave If you are considering a leave, you must talk with a Student Services Specialist about the particular circumstances. The specialist will determine if you are eligible for a leave and explain how the leave may impact your progress through the program. He/she will also assist you with the leave request process, including determining any supporting documentation that will be required to approve the leave. You are strongly encouraged to reach out 30 days before the start of the desired leave or, where that is not possible, as soon as the need for the leave is known. In cases where the need is unforeseeable (for example, a sudden illness), you must reach out within 7 days or as soon as circumstances otherwise permit. Please note that in the event that you are terminated under the 14-day absence policy described in the Time and Attendance Policies Section of this catalog, that termination cannot be reversed regardless of the reason for the absence. Family and Medical Leave You may request up to two leaves based upon: Your own medical condition The care of a child, spouse, domestic partner, or parent with a medical condition The birth or adoption of a child or placement of a foster child (provided that the leave must begin within 12 months of the birth, adoption or placement) 11

15 The death of a child, sibling, spouse, domestic partner, parent, or grandparent The two medical leaves, when totaled, cannot exceed 84 calendar days (12 weeks), except in rare extenuating circumstances. The two medical leaves may be taken back to back. To approve a leave request relating to your own or your family member s medical condition, Regency requires that you submit valid and authentic medical certification from a health care provider (HCP) to support the request. The HCP certification must include a start and end date for the leave and reference you by name. The leave may be refused until such HCP certification is provided and, if adequate HCP certification is not provided, the leave may be denied. Regency reserves the right to contact the HCP noted on certification submitted to Regency, in order to confirm that the HCP certification is authentic. To approve a leave request related to the birth or adoption of a child or the death of a family member, Regency will require that you submit appropriate verification (birth certificate, adoption order, obituary, etc.). Personal Leave You may request up to two (2) personal leaves for any reason. A personal leave must be seven (7) consecutive calendar days in length. A request for personal leave must be submitted to the Student Services Department at least one day in advance of the first scheduled day of the leave. Administrative Leave Administrative leave may be taken in the event that an absence from school is required for military duty or jury duty. If you are called for jury duty, at your request the Student Services Department will provide you with a letter notifying the court that you are enrolled with Regency and stating that an absence for jury duty would have a negative impact on your training. If you wish to attend jury duty or if appeals to be released from duty are denied, you must provide the Student Services Department with documentation from the court certifying the day(s) required for jury duty. If you are called to military duty, you must likewise provide the Student Services Department with documentation from the applicable military branch certifying the day(s) required for military duty. In addition, Regency reserves the right to place a student on an administrative leave under circumstances justifying such a leave. For example, students placed on an absence for investigation (described in the Complaints, Investigations, and Disciplinary Action section below) may, if permitted to continue the program, convert the time on the absence for investigation to an administrative leave. Time spent on an administrative leave will not count towards the student s combined leave limits of 98 days applicable to personal and family and medical leaves, except where state law requires otherwise. Please see the State Appendix for information on whether leave limits are different in your state. When Leave is Approved If you are granted a leave from the program, Scheduled hours falling within the approved leave time will not count and, therefore, will not affect your rate of attendance. Your Enrollment Agreement End Date and the end date for your maximum timeframe for program completion will be extended by the same number of days in your leave. You will be informed as to the day you are required to return to the program. During the leave, you will receive no disbursements of Title IV loan funds (i.e., Stafford loans or PLUS loans) or state financial aid, as applicable. Leave Amendment If you wish to change the length of an approved (1) family and medical leave or (2) administrative leave (that is, to reduce or extend the leave), you are required to contact the Student Services Department prior to the date you are required to return to the program. Two business days notice is required, except in extraordinary circumstances. A new 12

16 leave request form with updated dates and a new HCP certification (if applicable) will be required. A personal leave must be 7 days and may not be reduced or extended; however, the 2 personal leaves may be taken back to back. Return from a Leave Failure to return from a leave on the scheduled return date will result in immediate termination from the program. A student returning from an approved leave or other official interruption of training will return to school at the same SAP and RAP statuses he/she maintained immediately prior to the leave. Please see the State Appendix for Regency s SAP and RAP Policies Governing Attendance and Academic Progress Student Withdrawals In the event that you withdraw from the program, your Student Record will note the withdrawal and the reason for withdrawal, if known. A student who decides to officially withdrawal from the program should contact the Student Services Department as soon as possible. Students must remove all personal belongings from the campus building within 14 days from the date of the withdrawal/termination/ or they will be removed by the School and disposed of accordingly. Student Restarts Applying to Restart after Withdrawal or Termination If you withdrew or were terminated from the program and wish to restart, you must contact the Student Services Department. A Student Services Specialist will first determine whether you meet eligibility requirements to restart based on your rate of attendance, academic average, time period elapsed since your termination or withdrawal from the program, 8 and other objective metrics or credentials. If you are eligible, Regency will review your record of prior enrollment, including your disciplinary history and the reason for your termination or withdrawal (as applicable), in order to determine whether your request to restart may be granted without an appeal or must be submitted to the Student Appeals Committee. Regency retains discretion to grant or deny the request for any reason, based on the totality of the circumstances. If you are approved to restart after a withdrawal, a Student Services Specialist will talk with you about the factors that led you to withdraw and the specialist will encourage you to thoughtfully evaluate whether those factors have been sufficiently addressed, to give you every opportunity to successfully complete the program. Restart Requirements A student who restarts at Regency after a withdrawal or a successful appeal from a termination: Retains his or her prior hours, attendance and academic history, including, but not limited to, his or her (1) suspensions and (2) RAP and SAP status for purposes of determining a student s eligibility for financial aid. Must pay any balance owed to Regency prior to restart, unless other payment arrangements have been made. Must verify his or her financial aid status with Regency s Financial Aid Department. This process can take up to 3 weeks and will be initiated by a Student Services Specialist once restart eligibility has been confirmed. Must sign a new Enrollment Agreement. The terms and conditions of the new Enrollment Agreement will be based on the program requirements at the time the new Enrollment Agreement is signed. This means that the new Enrollment Agreement may reflect any applicable tuition increases or other program changes. Please see the State Appendix for information any additional requirements for restart which may apply in your state. 8 Your prior hours with Regency must have been earned within 5 years of your prospective graduation date, except in states where a different requirement applies. Requests for an exemption to this policy must go through our appeals process, described in the Student Appeals section of this catalog. 13

17 If a student restarts within 1 year from his or her last date of attendance at Regency, the student will not lose program hours. Regency reserves the right to adjust a student s hours if his or her restart occurs more than 1 year from the last date of attendance at Regency. A restart requires sufficient time for Regency to process the withdrawal paperwork as required by state and/or federal agencies, as well as the restart paperwork. It is the student s responsibility to ensure all required paperwork and fees are paid prior to restart. Student Behavioral Expectations Honor Code Regency expects its students to uphold high standards of integrity, professionalism and honesty. Students who cheat on assessments, seek unearned clock-hour credit, clock other students time, steal services, retail items or equipment from Regency or steal equipment or other items from other students, may be terminated, prosecuted, or both. Regency expects students and staff who observe honor code violations by other students to report these violations to the Campus Manager. Drug and Alcohol-Free School Policy Regency embraces the spirit of the public law that requires schools to provide a drug-free campus and workplace. As part of our philosophy, we are dedicated to the advancement and well-being of the population we serve. The use and abuse of alcohol and other drugs can lead to physical and psychological health risks. These risks depend upon the type of drug used and the intensity of the use. Long-term use of drugs can lead to organic damage to the body and psychological problems. And even short-term use carries a risk of an overdose that can result in effects as serious as death. Drug and alcohol use also carries other direct and indirect health risks, including a heightened risk of bloodtransmitted disease for users of intravenous drugs, the risk of pregnancy complications and birth defects in women who use drugs or alcohol while pregnant and the impairment of the ability to operate motor vehicles. As such, all students and employees are encouraged to abstain from the use of illegal drugs and irresponsible use of alcohol. Students are prohibited from the unlawful manufacture, distribution, dispensing, possession or use of a controlled substance or alcohol anywhere on Regency property including grounds, parking areas, anywhere within the buildings or while participating in school-related activities. Students are also prohibited from being present on campus under the influence of alcohol or controlled substances. Students who violate this policy will be subject to disciplinary action up to and including termination of enrollment. If there is a reasonable suspicion that a student of Regency is under the influence of alcohol or a controlled substance while on Regency s premises, the student will be required to clock out for the day and asked to leave and may be subject to formal discipline. In all cases, Regency will abide by local, state and federal sanctions regarding unlawful possession of drugs and the consumption of alcohol, including the full enforcement of applicable underage drinking laws. Any student who suspects that he/she or someone else may be at risk is invited to seek services that can be of help. Regency maintains drug and alcohol education information and a list of counseling and support services, including local services, which can be obtained from the Campus Manager. Title IV Implications of Illegal Drug Convictions Any students convicted of possessing or selling illegal drugs while receiving Title IV assistance will be ineligible for federal financial aid based on the chart below. If convicted of both possessing and selling illegal drugs and the periods of ineligibility are different, the longer penalty will apply. In addition, violations of federal, state, or local laws and ordinances concerning drugs and alcohol can lead to felony or misdemeanor convictions and legal sanctions, which include but are not limited to: fines, imprisonment, forfeiture of property and loss of driving privileges. Possession of illegal drugs Sale of illegal drugs (includes convictions for conspiring to sell illegal drugs) 1 st offense 1 year from date of conviction 2 years from date of conviction 14

18 2 nd offense 2 years from date of conviction Indefinite period 3+ offenses Indefinite period Indefinite period Violence Prevention Policy Regency does not tolerate threats by or against students, staff or guests. In addition, Regency prohibits students from carrying, possessing, or using firearms and/or weapons while on school premises and while attending school-related events off Regency premises. This policy applies to all students, including those with a valid permit to carry a firearm. Campus Practice and Procedure Student Compliance You are required to come to school in dress code and with the kit items required to perform the work scheduled for your session. You are also required to comply with all campus practices and procedures regarding observance of no smoking areas, use of cell phones and other personal digital devices, storage of personal belongings and the like. Campus staff will inform you of the practices and procedures that apply in your campus. Students in violation of these practices and procedures will be required to clock out and leave the campus and repeated violations may result in disciplinary action under the Complaints, Investigations and Disciplinary Action Section below. Smartphone and Cell Phone Usage Policy General Rule Smartphones, cell phones and other personal electronic devices (collectively, Cell Phones ) may be used within the Regency campus, provided they are not distracting to other students or the learning environment. You should use your best efforts to use cell phones at times, and in areas, that do not interfere with the scheduled learning sessions. While in the campus, Cell Phone ringers and audible alerts must be turned off. Taking photographs or videos of Regency s assessment materials, proprietary documents and technologies are prohibited. Students may not audio-record, videorecord, or photograph a fellow student, Regency staff, or third-party with whom they interact in the course and scope of their enrollment, without the knowledge and prior consent of that person. A. Photos: Regency understands the importance of a strong visual portfolio in the cosmetology industry and students are encouraged to begin building their portfolios while still in school. However, please be mindful that Cell Phones may be used to take photos of student work only if: 1. Performance Floor: (i) a Teacher grants the student permission to take the photo, (ii) the client grants the student permission to take the photo (while the Teacher is present), and (iii) the client/model confirms that he/she is at least 18 years old. 2. Classroom: a Teacher grants the student permission. (Photos of work performed on another student also requires permission from that student.) B. Uploading Photos: Cell phones may be used to upload photos to online portfolios at appropriate times: 1. Uploading should not be a distraction to other students; 2. Uploading should not interfere with a client service; and 3. Uploading should not disrupt the learning environment. Taking and uploading photos of student work is optional and will not impact a student s grades or program progress. Campus Manager will make a final determination of what constitutes unacceptable Cell Phone usage. Regency is not responsible for lost, stolen, or damaged Cell Phones. Any Cell Phone found unattended in the campus must be turned in to Regency staff. 15

19 Regency Photographs & Recordings From time to time, Regency takes photographs, videos and audio-recordings of campus activities including its students, guests and others for promotional or other purposes. If you wish not to be included in such photographs, videos and audio-recordings, please notify your manager or a Student Services Specialist for directions. Dress Code Preparing for your career includes building the work habits you will need to succeed. Accordingly, we require you to come to school dressed in a professional manner. For example, students are not preparing for success if they look like they just woke up! Like your future employers, we require that if you choose to wear makeup or style your hair, that you perform all your grooming at home. The following requirements apply to all students while in the campus, including STAR Program students and students on a leave of absence. Dress Code Details: A Regency-issued smock or solid black smock that is substantially similar in length and style, which is clean and in good condition. A Regency issued Nametag/ID card must be worn at all times. No jeans except for on designated jeans day and only in states that allow jeans. Pants cannot touch the floor. Students should look clean and professional in appearance. The following is not allowed: o Open toed shoes, headscarves, hats and bandanas Your Campus Manager will make a final determination of what constitutes acceptable dress under this policy or is otherwise inappropriate for safety, sanitation or regulatory reasons. Equal Opportunity Policies Policy against Discrimination, Harassment, Bullying and Offensive Behavior Regency strives to provide an environment in which all students can achieve their goals and thrive. Discrimination, harassment, bullying and any significantly offensive behavior create barriers to education and achievement and are contrary to Regency s core values. In certain cases, such conduct may also violate the law. Regency is committed to complying with all applicable laws providing equal educational opportunities to individuals regardless of race, color, religion, national origin, ethnic origin, sex, age, disability, military or veteran status, or other applicable protected classes under federal, state or local law. Discrimination means treating an individual or group less favorably than another because of a membership in a legally protected class. Harassment is verbal or physical conduct that demeans, stereotypes or shows hostility or aversion toward an individual or group because of a membership in a legally protected class and which creates an offensive, intimidating or hostile school environment. Bullying is the continuous or repeated infliction of physical harm or psychological distress on one or more students or employees. For all these reasons, Regency will not tolerate discrimination, harassment, bullying or other significantly offensive conduct directed towards students in connection with their educational programs and activities at Regency, without regard for the intent or basis for the conduct. If you believe you have been subjected to conduct in violation of this policy and wish to make a complaint, please see the Complaints, Investigations and Disciplinary Action Section of this Catalog for direction. Title IX and Sexual Misconduct Policy: Discrimination, Harassment, & Other Misconduct on the Basis of Sex In addition to its general prohibition of discrimination, harassment and offensive behavior, Regency has instituted policies and procedures applicable to sexual misconduct, including sex discrimination, sexual harassment, sexual assault, dating violence, domestic violence and stalking. These policies and procedures are contained in Regency s Title IX and Sexual Misconduct policy, available in full at Regency is committed to complying with all laws that prohibit discrimination on the basis of sex in admission to, employment with, and otherwise in the operation of its educational program and activities. Among the applicable laws, Title IX of the Education Amendments of 1972 prohibits sex discrimination and sexual harassment in schools. In compliance with Title IX, Regency is committed to ensuring that all its students have equal 16

20 opportunity to benefit from our program and activities, and that all its employees enjoy equal employment opportunity, free from sex discrimination and sexual harassment. The protections of Title IX also extend to third parties. Additionally, the Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act ( Clery Act ) in part requires educational institutions such as Regency to prohibit the offenses of domestic violence, dating violence, sexual assault and stalking. There is some overlap between the requirements and prohibitions of Title IX and the Clery Act. All references to Regency s Title IX and Sexual Misconduct Policy or Title IX Policy encompass Regency s policy and procedures in compliance with Title IX, the Clery Act, and all applicable laws that prohibit discrimination, harassment and criminal conduct on the basis of sex. Regency has developed its Title IX and Sexual Misconduct Policy and the associated processes to ensure that all complaints of sex discrimination, sexual harassment, and criminal conduct on the basis of sex whether brought by students, employees, or third parties are promptly investigated and, where a violation is found, that Regency takes action to end the conduct, prevent its recurrence, and address its effects. The Title IX and Sexual Misconduct Policy is supplemental to Regency s policies generally prohibiting illegal discrimination and harassment against students and employees, including on the basis of sex and includes certain additional safeguards and requirements pursuant to Title IX and the Clery Act. Regency may be limited in the type of response it can provide with respect to conduct that did not take place within the context of Regency s educational programs and activities. Where Regency s response is limited, Regency will provide assistance, under this policy, in directing complainants to resources and organizations able to assist with investigation, prosecution, shelter and victim services, and the like. Title IX Coordinator Regency s Title IX Coordinator oversees and supports Regency s enforcement of its Title IX and Sexual Misconduct Policy. The contact information for the Title IX Coordinator is as follows: Title IX Coordinator Regency Beauty Institute 1600 Utica Avenue South, 9 th Floor St. Louis Park, MN Phone: (763) Fax: (763) TitleIX@Regency.edu The Title IX Coordinator is available to speak with students, employees and third parties who have questions concerning the Title IX and Sexual Misconduct Policy and/or wish to make a complaint of an alleged violation of the Title IX and Sexual Misconduct Policy by a student, employee or third party. More detail concerning Regency s Title IX and Sexual Misconduct Policy and procedures concerning sex discrimination sexual harassment, sexual assault, domestic violence, dating violence and stalking, including complaint procedures, can be found at Additionally, these terms are defined below, along with some examples of types of conduct that may violate this policy. Sex Discrimination Sex discrimination means treating an individual or group less favorably than another based upon the sex or gender of that individual or group. For students, it involves conduct or statements that deny the student(s) an equal opportunity to fully benefit from our program and activities. For employees, it involves conduct or statements that deny the employee(s) an equal opportunity in employment. Sexual harassment is one form of sex discrimination. Sexual Harassment Sexual harassment is one form of sex discrimination. Sexual harassment is unwelcome conduct of a sexual nature. It includes unwelcome sexual advances, requests for sexual favors and other verbal, nonverbal, or physical conduct of a sexual nature when: (1) submission to such conduct is made a term or condition of enrollment or employment; (2) submission to or rejection of such conduct is used as a basis for enrollment or employment-related decisions; or (3) such conduct has the effect of unreasonably interfering with school or work performance or creating an intimidating, hostile, or offensive environment. Sexual harassment also includes sexual assault, as defined below. Sexual harassment is defined by the sexual nature of the conduct or communication, not the gender of the individuals 17