How to Choose a Workforce Management System

Transcription

1 How to Choose a Workforce Management System

2 Content Introduction Scheduling Security Data Collection Method Ease of Use Vendor Longevity Software as a Service Installed Software Options Contact Us

3 By embracing native scheduling capabilities in biometric time and attendance systems, you can eliminate the hassle and room for error. Introduction Whether you oversee workforce management for a small business or a large corporation, collecting the most accurate data requires an airtight time and attendance platform. But sometimes it s hard to know what to look for in a new system. With many options on the market, determining which platform is right for your business requires research. At Inception Technologies, our line of biometric time and attendance systems can fit your company s needs and deliver results in several key areas where outdated systems are incapable. Ultimately, our goal is to improve the quality of your workforce management data, streamline efficiency and prevent your business from falling victim to timesheet fraud. Here are some important features to consider when selecting a new time and attendance tracking platform: Scheduling: Managing your employee schedule independently of your time and attendance software (in a spreadsheet, for instance) makes it necessary to cross-check multiple platforms to ensure consistency. This introduces room for discrepancies between platforms, and requires painstaking effort to make sure all systems are on the same page. By embracing native scheduling capabilities in biometric time and attendance systems, you can eliminate the hassle and room for error. We reduce the steps necessary to devise and update your workers schedules. 01. Inception Technologies

4 When data is compromised and altered, your company pays for it. Security: Outdated time and attendance platforms are vulnerable to breaches and manipulation, either by third parties or by employees in your company 1. When data is compromised and altered, your company pays for it. Entrepreneur Magazine contributor Matt Garrett reports 2 that at one construction company his accounting firm audited, management payed more than $80,000 in unearned wages in one year. such an amount, especially when they fund a six-figure weekly payroll. A state-of-the-art system closes gaps in security that pose a threat to your company s bottom line. When time and attendance platforms identify employees by their unique biometric qualities, workers must be present on the job in order to get credit for hours worked. While it is easy for you and me to say that this could never happen to us, the additional salaries given to these three guys amounted to an increase of only four percent of the total payroll cost a figure that when unchecked could easily slip through the cracks, writes Garrett. Most companies don t keep clean enough records to notice More sophisticated incidents of fraud create false identities in a payroll system whose wages are paid into another employee s bank account. Our platform makes it impossible to set up new identities without secure biometric authorization. No more ghost employees Trends_and_Developments/ Fraud-Employee-Theft-0214.aspx 2. article/ com/books-guides-reports/ library/books/fraud-risks/ghostemployees-frauds-payroll-frauds/ 02. Inception Technologies

5 Data Collection Method: Old methods of data collection leave room for human error and deliberate fraud. With in for another to misrepresent the actual time spent at work. biometric time and attendance, unique biometric recognition makes clocking in and clocking out tamper-proof. The most common form of employee fraud is called We remove the possibility for complicit employees to abet timesheet fraud. No more buddy punching 4. buddy punching, when one employee clocks By compiling digital reports, biometric time and attendance platforms present accurate, legible information to save time that can be better spent on other tasks. Ease of Use: Old timekeeping systems require employees to remember a punch code or multistep clock-in process. Biometric time and attendance streamlines the process. Confusion, excuses and other drains on the quality of your workforce management data are averted with a simple, often force managers to compile their own reports based on raw data collected, leaving room for errors and painstaking man hours. By compiling digital reports, biometric time and attendance platforms present accurate, legible information to save time that can be better spent on other tasks. easy-to-use interface payandbenefitsmagazine.co.uk/ pab/article/payroll-fraudcheating-the-system Our platforms also give payroll administrators a break. Outdated systems State-of-the-art systems pull and interpret data so managers don t have to. 03. Inception Technologies

6 Vendor Longevity: When hunting for a new system, look for a reliable vendor with a proven record 5 of providing solutions to companies. Inception Technologies has offered state-of-the-art services to firms since We offer the most flexible applications on the market that can be customized to the unique needs of your business. Good vendors have shown a desire to adapt with changing standards and technologies to help customers remain compliant. As regulatory bodies place greater expectations on workforce management, our technology evolves so our clients can keep up with new standards. Software as a Service: Good vendors have shown a desire to adapt with changing standards and technologies to help customers remain compliant When companies subscribe to a new time and attendance system, their data can be stored and protected on a central network 6. When you experience changes or issues with a business network, workforce management data is protected on Amazon Cloud Service (AWS) servers. Your data is valuable, and we take great care in ensuring that your time and attendance records are safe and secure in the cloud inceptiontechnologies.com/ about-us/ 6. saas/benefits-of-saas/ 04. Inception Technologies

7 Installed Software Options: It s important to choose a vendor who demonstrates a commitment to all platforms. For companies with unique needs, our InfiniTime line allows data to be stored locally and securely. Some businesses with high sensitivity to breaches or intrusion are less inclined to store their information in the cloud, so installed systems provides the benefits of our software as service model while meeting the needs of companies with additional regulatory and security needs. Most of our competitors have abandoned development of installed software options in favor of cloud-based technologies. While we see the advantage of software as service models and offer them to our customers, we understand the vitality of investing research and development in installed software. Even if software as service is appropriate for your business, it s important to choose a vendor who demonstrates a commitment to all platforms. To meet all these needs in time and attendance software, your company needs a robust system that checks all the boxes. At Inception Technologies, our range of products can be that system for you. Contact us today to explore these and other benefits of biometric time and attendance platform. Contact Us: Contact Sales: (623) x203 (800) x203 Contact Client Services: (623) Fax Number: (623) Inception Technologies