Business Operations and Facilities - Utilities
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- Lizbeth Thomas
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1 Service Support for departmental computer applications. Some examples are work order tracking, space utilization database and electronic document Management. General IT consulting including departmental web management, database design and reporting, audio/visual services, and pc inventory and refresh Service Center Planning & Application up time of 95% Service requests Health Care Research Academic Respond to 95% of service requests within 1 hour Service requests Service Center Plan completed on schedule and in budget. Service Center Plan
2 Utility invoice processing (Non- PO Vouchers) Auditing 95% of 135 bills for accuracy & processing the bills for payment in 5 working days. Service Center billing 2 working days after close of month. Health Care Research Academic Non PO Vouchers Invoice processing (Purchase Orders). Verifying that invoices have the correct PO number, dollar amount matches the PO price and payments have been processed Process 98% of invoices received in 5 working days. PeopleSoft - Inquiry & PO Summary
3 After notification Add/Delete form created within 1 working day. Health Care Research Academic X Connect and Disconnect Public Utilities from customer within 5 working day. Approximately 10 days after end of month close out Researching entries to comply with Finance Departmental Review & Reconciliation Data Mart/Hyperion Reports
4 Contract Management * New *Amendment * Modifications Contracts are reviewed/renewed prior to start of fiscal year. Health Care Research Academic X Amendments/RFQ's o Reliant Energy Solutions /Contracts o Cokinos o Republic/Allied Waste o Air Products Oxygen o Nalco o Sharps Direct o Siemens Industry o Siemens Water Technology o Cummins Southern Plains o ADA Resources-Diesel Fuel o Air Liquide Healthcare American Corporation Nitrogen o Action Personnel o Ambius
5 LPB Energy Management Electricity Gas 24/7/365 distribution and control of chill water and steam for campus building, air conditioning and heating. Twenty four hour support, maintenance and repair of these production systems Audit of Utility Bills Ports from LPB Chilled Water Deg and 100lbs 95% of time X Apogee system/ report Maintain Firm Capacity 100% of the Time Report Health Care Research Academic
6 Second level support for hot and cold calls Schedule of utility systems outages for planned maintenance and construction. After hours contact for maintenance support Respond to 95% of service requests within 1 hour Health Care Research Academic Work Orders Respond to shut down requests within 14 days Shut Down Request 95% of phone calls answered in 5 rings Call Log
7 Pickup, treatment, and disposal of regulated medical waste to be Autoclaved and shredded from UTMB facilities. Pickup, Storage, and disposal of regulated Special waste to be incinerated from UTMB facilities within 8 weeks. Provide Portable Emergency Power, Cooling & Heating Services to Critical areas during planned and unplanned events impacting normal campus operations. Medical waste picked up on schedule and disposed of within 72 hours Manifests Medical waste picked up on schedule and disposed of within 72 hours Manifests UTMB owned equipment available 95% of time(scheduled maintenance) PM reports Health Care Research Academic
8 Maintains the Building Automation System (BAS). Provides technical assistance for instrumentation on HVAC equipment throughout the campus. Maintenance and repair for emissions control equipment Application up time of 95% Service requests Health Care Research Academic Respond to 95% of service requests within 1 hour Service requests Application up time of 95% TCEQ Reports
9 Provide Engineering Support and Technical expertise to: Planning Maintenance Utilities Emergency Operations EHS Respond to 95% Request 3 business days Request Respond to 95% Request 3 business days Health Care Research Academic Equipment Selection Review Project Designs and Basis of Design Request Review 95% of documents within 14 calendar days Request
10 Submittal review of exceptions to campus standards Review of Energy Compliance Submittals Maintain Pressure Dependant Space Report Review 95% of documents within 14 calendar days Health Care Research Academic Request Review 95% of documents within 14 calendar days Request Revised report submitted annually X X
11 Revised report submitted annually Health Care Research Academic Maintain Design and Construction Standards Complete Analysis with 30 Days Power Report
12 Act as the primary conduit between Facilities and the community for energy use and sustainability goals. EUI Index with a goal of 200 Kbtu/sqft KPI Health Care Research Academic X Reconciling utility consumption and energy purchases Energy Cap Software
13 Maintains data for building consumption of utilities Health Care Research Academic 100% of Data entered within 2 business days Energy Cap Software Conducts building energy policy compliance audits and reports. Coordinate Municipal Solid Waste service (MSW) to the main campus Audit 2 buildings per month Energy/Resource Conservation Initiative Building Report Maintain established MSW schedule Report
14 Facilitates Recycle service for the main campus and paper recycling to clinics; paper, cardboard, pallets, landscape debris, metal, plastic, e-waste, e-records, toner & inkjet cartridges. Coordinates UTMB s annual Earth Day event Provides information and reports to the campus sustainability committee Recycle rate of 29% of MSW Waste stream Pickup Totals Sheet Submit Budget and Plan for Earth Day event by Sept 1 each year s Revised report submitted annually Report Health Care Research Academic X
15 Facilitate Transit Program Representation at 100% of regional/local planning meetings & conduct 100% of quarterly meetings with on-island transit provider Meeting Agenda & Minutes Quarterly Quarterly Quarterly Health Care Research Academic
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