HOW TO FILL IN THE FORM. Guidance Notes. Section 5. Colour and type of materials. Section 6. Property Ownership Certificate. Section 1.

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1 Guidance Notes Making an Application for Listed Building Consent If you want to alter, extend or demolish all or part of a building which is Listed as being of Architectural or Historic Interest, it is likely that you will have to apply to Stirling Council for Listed Building Consent before you start work. This consent also applies to minor works to the exterior or interior of a listed building and works to features which form part of the building s setting (for example, fences, garden walls and artifacts). Many old buildings are Listed because they have architectural or historic interest. A Listed Building Application allows the Council and in most cases, the Scottish Ministers (Historic Scotland), to check how your proposals might affect the character of the original building and to make sure that any changes you are planning are sensitively carried out. Buildings of architectural and historic interest are an essential part of the social and cultural history of our towns and countryside. Development Control staff can give you advice about your Listed Building Application and will be pleased to work with you to help conserve and enhance these important assets. In most cases a Planning Application will also be required. Both Application forms can be filled in at the same time but you will need to include separate sets of drawings with your Listed Building Application. If the building is not Listed but is located in a Conservation Area, you may require Conservation Area Consent if partial or complete demolition is proposed. If you wish to check if the building is Listed or are unsure whether any of these consents are needed, please contact Development Control staff at Viewforth, Stirling. To make sure that you will see somebody who can help you with your particular enquiry, please telephone the office first to arrange an appointment (01786) HOW TO FILL IN THE FORM Section 1. Using an agent It is worthwhile obtaining specialist advice from a chartered architect to assist you prepare your proposals before you make an Application for Listed Building Consent. If an agent is being used all correspondence about the Application and the Decision Notice will be sent to them. Section 3. Existing use Please describe the existing use of the building and let us know who to contact to obtain access during office hours. Section 4. Description of the proposed works Tick the appropriate boxes to indicate the type of works you intend to carry out and make sure that your plans show these works clearly. It will help us in considering your Application if you can provide as much information as possible about the existing building and the proposed alterations, extension and demolition works. It is your responsibility to demonstrate the nature of all proposed works. If you intend to carry out major works it would be advisable to prepare a separate report. The partial or complete demolition of a Listed Building is unlikely to be granted consent without reasoned justification and detailed proposals for any replacement building. The quality of the proposed works and their effect on the character and appearance of the Listed Building and its surroundings is fundamental to the assessment of your Application. Please provide two sets of photographs to show the buildings affected by your proposals. This is not obligatory but it does greatly assist Historic Scotland, who are based in Edinburgh, to assess the proposal. Section 5. Colour and type of materials Please provide information on the colour and type of materials that you intend to use and make sure that they are noted on the Application form. Because your building is Listed, new materials should match or complement the old and the details should be carefully thought out so that they enhance the original building and its surroundings. Manufacturers should be able to give you specific reference codes or product names that will help us to understand the colour, materials and finishes that you intend to use. You must make sure that existing and proposed materials are specified on the drawings. It is likely that you will be asked to produce samples of the various materials and finishes. Section 6. Property Ownership Certificate Tick one box only in parts (a) to (c) to certify your interest in the property. Tick part (c) if you are unable to issue the Certificate because you could not find out the names and addresses of all the owners involved. You will have to advertise the details of your application in the local newspaper. Planning & Regulation staff, phone (01786) , will provide you with a copy of the appropriate Press Notice and Certificate. In part (d) list the names and addresses of the property owners and the date they were notified. Section 7. Certification Complete Section 7 by signing and dating the Certificate indicating if you are the applicant or the agent.

2 Making an Application for Listed Building Consent - Guidance Notes 2 Notice to Property Owner You need to use this Notice if you have Applied for Listed Building Consent for a property which you do not own. It includes details of what your proposals are, where the development is located and who is making the Application. It gives the owners 21 days to inspect the plans at Viewforth, Stirling and to comment in writing to Stirling Council Planning & Regulation. In order to save time you may also leave copies of your plans for inspection at other locations such as the local library or local Council Office etc. Who should you notify? You should notify everyone who owns or leases the property. Please note that anyone who holds a lease which still has at least 7 years to run can also be an owner. If you are unable to find out the names and addresses of all the owners you will need to complete the Press Notice and Property Ownership Certificate and advertise details of your proposals in the local Press. How do you notify the property owners? When you have completed the Notice, give or send one copy to each of the people you have named in part (d) of the Property Ownership Certificate. We recommend that you send the Notice by Recorded Delivery mail so that you can certify whether or not it has been received. Always make sure that you notify the property owners at the same time that you send your Application to Stirling Council Planning & Regulation. Elevations, Sections and Floor Plans: (minimum scale 1:50 preferred) (5 copies) These drawings should be to an appropriate scale to enable them to show sufficient details of the existing building and proposed works, buildings/structures to be retained and proposed replacement buildings. The drawings should specify the colour and treatment of internal and external finishes and materials. Please include details of adjoining buildings in elevational drawings so that proposals can be seen in their setting. All drawings must be clear and intelligible and one set should be coloured to show the extent of the proposed works. Fees You do not need to pay a fee when you apply for Listed Building Consent. Neighbour notification You do not need to notify neighbours but you do need to complete the Property Ownership Certificate. Don t forget to serve notice on the property owner. Other approvals or consents Planning Permission Planning Permission may also be required if you intend to alter or extend your Listed Building, for example, subdividing the property, adding a conservatory, or carrying out any development in the grounds such as erecting fences or walls subject to the normal permitted development exemptions. Drawings required with your application Copies of Ordnance Survey Maps can be purchased from our Planning & Regulation office at Viewforth, Stirling. Phone (01786) Applicants are requested to provide 5 copies of each drawing with their applications. Location Plan: (based on Ordnance Survey map) (5 copies) This plan should be to the scale of 1:1250 or 1:2500 showing sufficient detail to identify the site which should be outlined red. If the site is in a rural area then an Ordnance Survey map of scale 1:10,000 may be acceptable. Site Plan: (scale 1:200 or 1:500) (5 copies) This plan must show accurately and in detail the boundaries of the site and the position of any buildings both within and adjacent to it. It must also show the position, names of nearby roads and details of all existing and proposed accesses. Building Warrant If your proposal involves a new or altered building, you are likely to need a Building Warrant. You must make sure that all drawings submitted for Listed Building Consent, Planning Permission and Building Warrant are identical and that they are updated to include any changes or modifications required by the two different types of legislation. When both Planning Permission and Building Warrant are needed, work must not start on site until both these types of approval have been obtained. Advice and assistance can be obtained from the Council s Building Control staff at our Municipal Buildings offices, Corn Exchange Road, Stirling, phone If you are in any doubt about whether these consents apply to your proposals please contact Development Control staff at Viewforth, Stirling, phone

3 Making an Application for Listed Building Consent - Guidance Notes 3 What happens next When you have completed the checklist you should send your Application to: Stirling Council, Planning & Regulation, Viewforth, Stirling FK8 2ET Office hours are 9am - 5pm Monday to Friday (excluding Public Holidays) When we receive your Application it will be checked to make sure you have carried out the correct procedures, provided all the information, and that the drawings adequately explain your proposals, before it is registered valid. Valid Applications will be acknowledged within 5 working days and you will also be informed of the name and phone number of the officer who will deal with your Application. When appropriate the Council will advertise details of valid Listed Building Applications in the local press and the Edinburgh Gazette. If your Application is invalid you will also be notified within 5 working days with an explanation of what information is needed before it can be registered valid. Applications involving Category A and B Listed Buildings require to be referred to the Scottish Ministers (Historic Scotland) for approval, when the Council proposes to grant consent. Applications involving Category C(S) Listed Buildings can be dealt with by the Council. The Council will normally be able to give a decision within three months from the date your Valid Application has been received. This period includes the time for Category A and B Listed Building Applications to be referred to the Scottish Ministers. If it cannot be dealt with within this timescale we will ask your permission to extend the period and explain why this is necessary. We will only ask for more time if there are good reasons for doing so. If a decision is not given within the statutory or extended period, you may appeal to the Scottish Ministers as if your Application has been refused. Information on how to lodge an appeal is explained in a separate booklet available from Environment Services Reception (01786) Help If you need help, please contact Development Control staff at Viewforth, Stirling. To make sure that you will see somebody who can help you with your enquiry, or if you wish to see a particular officer please telephone first to arrange an appointment (01786)

4 Application for Listed Building Consent 1 Applicant Name 3 Existing use Existing Use of building (if vacant, state previous use if known) Phone Agent (if any) Name Fax Access to the building can be arranged during normal office hours by contacting: Applicant Agent Other (Please provide details below) Name Phone Profession Fax Telephone Number 4 Description of Proposed Works (Make sure that plans show all works clearly) 2 of Application Property Please fill in these details, even if the same as "A pplicant". Alteration Extension Internal Alteration Details of works Complete demolition of building Partial demolition of building Number or name of property Street Town/village Reasons for demolition works Category of Listing (If known) I enclose two sets of photographs of the affected building (see notes for guidance) Has a separate Planning Application been submitted to the Council for the proposed works. NO YES Ref Number (if known) For office use only Date Received Date Registered Fee Paid Application Number

5 Application for Listed Building Consent 2 5 Colour and Type of Materials Proposed Roof Walls Colour Materials/Finish (d) Property Owners Notified The following people were notified as owners (using Notice to Property Owner) at the same time that the application was sent to Stirling Council Environmental Services:- Name of owner Rainwater goods Windows Boundary Walls/ Fences Footways Road surfaces Date notified 7 Certification Information on this application will be recorded in a register that is accessible to the public. Information may also be published on the Council web site I certify that the statements made in this form, Certificate and supporting information are correct. Stone cleaning is proposed. (Specification enclosed) Please provide scaled drawings illustrating the proposed development including details of existing and proposed materials and finishes. Signed Applicant/Agent Date Name (BLOCK CAPITALS) Important: It is an offence to supply a false or misleading Certificate. Town and Country Planning (Scotland) Act Certification under Section 35 (This Certificate is to the same effect as that set out in the General Development Procedures Order) Certificate I certify that 21 days before the date of this application : (tick one box only) (a) The applicant owned all the property involved. or (b) The applicant did not own all the property involved, but has given the required Notice to the owners, who are listed in section (d) or (c) The applicant is unable to issue a Property Ownership Certificate. All reasonable steps have been taken to find out the names and addresses of all the owners involved. (You will have to advertise details of the application in the local Press. Development Control staff at Viewforth, Stirling will provide you with the Certificate and Press Notice.) Checklist I enclose: 1 copy of this application form (with completed Property Ownership Certificate). 5 sets of the necessary drawings (1 set coloured). 2 sets of photographs of the affected buildings. Don t forget to check with the Council s Building Control staff at our Municipal Buildings office, Corn Exchange Road, Stirling, Phone to see if you will also need a Building Warrant for the proposed work. Where both Listed Building Consent and Building Warrant are required work must not start on site until both types of approval have been obtained. We will deal with your application as quickly as possible. To avoid delays, please try to answer all the questions and if you have any queries, check with our Development Control staff at Viewforth, Stirling, before sending it in. To make sure that you will see somebody who can help you with your enquiry, or if you wish to see a particular officer please telephone first to arrange an appointment (01786) Stirling Council Planning & Regulation, Viewforth, Stirling FK8 2ET. Phone

6 Notice to Property Owner Application for Listed Building Consent As property owner you are advised to contact Stirling Council, Environment Services Reception at Viewforth, Stirling FK8 2ET phone (01786) to make sure that the application has been received and registered valid before calling to inspect the documents and plans. This Notice is to let you know that Application is being made to Stirling Council for Listed Building Consent to (insert description of development) : The address or location of the proposed development is: The application is being made by (insert name and address of applicant) : A copy of a plan showing the location of the proposed development is attached The application, plans and other documents may be inspected during office hours in the register of planning applications kept by Stirling Council, Environment Services Reception, Viewforth, Stirling, and also at: (for example local library or Council Office) Any comments, which will be open to public view, should be made in writing to Stirling Council, Planning & Regulation, Viewforth, Stirling FK8 2ET : within the 21 day period beginning ending Date Notice served Signed Applicant/Agent Name (BLOCK CAPITALS) Notice under Section 35 of the Town and Country Planning (Scotland) Act 1997) (This Notice is to the same effect as that set out in the General Development Procedure Order)

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