How to set up your Faculty Home Page

Transcription

1 How to set up your Faculty Home Page In order to edit your faculty home page (from any location): open a Web browser (such as Internet Explorer) go to login to EmployeeWeb with your user-id and current password click on Faculty Home Page Utility Your faculty home page information page will then display. Work location information such as your title, office, phone, campus location, etc. is automatically displayed based on the information contained in HR Panthernet. If this work location information is incorrect: You cannot modify this information directly, but you can submit corrected information by the following method: Click on the Employee Web link, and then log in to the EmployeeWeb. Once signed-in, point to Personal (in the yellow bar near the top of the page), then come down and click on Change Contact Info. Next, click on Work Location Information (in the Update Personal Information section). Click on the magnifying glass icon next to the information you want to change, and then select the correct information from the choices presented. After making all of your corrections, click the Submit button at the bottom of the screen. Note: You may also change your address, telephone, and/or emergency contact information by clicking on the appropriate link(s) within the Update Personal Information box. Page 1 of 22 7/16/2012

2 Meanwhile, back to your Faculty Home Page If you have gone to the Employee Web to submit corrected information, now return to your faculty home page session to continue updating your faculty home page. To return, click Home (in the yellow bar at top of page), then click Faculty Home Page Utility. You can update information in the text boxes for Fax number and Department Contact*. * Note: Adjuncts are required by our accrediting body to enter the address of their academic supervisor in the Department Contact box. When updating this box, adjuncts should enter the address of your Department Chair or Program Manager; full-time faculty may (optionally) enter the address of your Associate Dean. Adjuncts are also asked to enter their voic extension, if any, in the appropriate box. If you enter or change information in any of these boxes, you must click the Update Information button to apply your change(s). There are numerous links available in the Faculty Links box (left side of page) which you can use to update your faculty homepage. For example, you can click the Teaching Assignment link to upload and create a link to your syllabus file, then click the Education link to list your degrees and alma maters, and then click the Faculty Image link to upload your photo. Page 2 of 22 7/16/2012

3 First, let s talk about linking to files from your web page: From your faculty web page you can link to any file stored on any web server. To do so, you will enter the file s entire web address. What does this mean? To link to a file that already exists on a server (perhaps a great link from Stanford s or FAU s website), you merely need the web address. If you have created a file (e.g., syllabus, assignment list, schedule) that you d like to make available from your faculty home page, first save your file as a.pdf file.* The College prefers the use of.pdf files for web links. Do NOT link to a Word 2007 (.docx) file this file type is incompatible and will not work on your faculty homepage. You can link to your original Word (.doc) file, but students who don t have Word or the free Word Viewer installed on their computer will not be able to view your file. Anyone with internet access can view your.pdf file. *To save a copy of your Word (or Excel or PowerPoint) 2007 file as.pdf: 1. Click the Microsoft Office button (in upper left corner) 2. Point to (but don t click on) SAVE AS 3. Then move your cursor to the right and click on the PDF choice. 4. Make sure your filename does NOT contain any a. spaces (some computer systems are unable to interpret and display files with spaces in their filename) or b. invalid characters such as / (a slash) or (a hyphen). Dashes (-) and underscores (_) are valid and OK to use. 5. click the PUBLISH button, which will save your file. Do this to any file (syllabus, assignment list, etc.) that you want to make available from your faculty homepage. Now that your.pdf file is ready to be displayed on your faculty homepage, is it a syllabus file or not? Page 3 of 22 7/16/2012

4 Putting your syllabus on your homepage is now as easy as 1 2 3! Click on the TEACHING ASSIGNMENT link within the Faculty Links group, then Click the Upload Syllabus link. Now that you have identified the file you want (in step 2), click Upload to upload it to your webpage. Click Browse, then navigate to your file. Click on your filename, then click Open. Page 4 of 22 7/16/2012

5 If your file is NOT a syllabus file, then two things must happen: (1) Your file(s) must be transferred to the Palm Beach State College faculty web server. Do you have only a few files to transfer each term (e.g., course schedule or homework assignment list?) If you do not have FTP access, your campus ISC or PTLC staff can transfer your files for you and then show you how to add a link to the file(s) on your faculty web page. Will you be adding/changing/replacing files throughout the term? You may prefer to be able to transfer your own files to the server no waiting for others to do your transfers for you. To receive access to transfer your own files to/from the server, please contact your campus PTLC or ISC (PBG- Mike Bailey, Boca-ISC) staff to schedule a 30 minute FTP training appointment. (2) You must create a link to the file on your faculty web page. Students will click on this link in order to display your file. Page 5 of 22 7/16/2012

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8 You have the option of linking up to two (2) files on each course section line displayed. This process is described below. When using the boxes (see above) to add file links, consider them as two pairs of boxes: Syllabus Link and Syllabus Link Title work together, and Course Link and Additional Info work together. Using the pair of boxes called Syllabus Link: and Syllabus Link Title: Enter the exact filename (preferably a.pdf file, NOT your original.docx or.doc document) in the box named Syllabus Link, then enter text that describes it in the Syllabus Link Title box. Page 8 of 22 7/16/2012

9 To link to a second file, use the Course Link and Additional Info pair of boxes. You may enter another.pdf filename in the Course Link box (perhaps a course schedule or assignment list file) and enter text that describes that file in the Additional Info box. If you have changed the information in any of the boxes above, click Edit Entry to apply your changes. Faculty cannot add a teaching assignment to their own faculty home page. Course sections that you are assigned to teach will automatically display on your faculty home page the day after your Associate Dean or Dean updates PantherNet to associate you with a course section(s). If a section you are assigned to teach does NOT display on your faculty homepage, notify your Department Chair so that he or she can request the Associate Dean or Dean to update PantherNet. Page 9 of 22 7/16/2012

10 EDUCATION Click Education in the green bar on left side of screen, then click on the Add Education button. You may enter your degree and alma mater information with or without inserting the college s web address in the College Link: box above. To make your alma mater s web page available as a hyperlink from your homepage (optional), enter that College s web address in the College Link: box above (e.g., or If you have added or changed the information in any of the boxes above, click Insert Education to apply your changes. If you wish to add information about another educational institution or degree, click the Add Education link and repeat the process noted above. Page 10 of 22 7/16/2012

11 FACULTY IMAGE (PUTTING YOUR PHOTO ON YOUR WEBPAGE) Click Faculty Image in the green bar on left side of screen. Before you upload your image, make sure that it is sized to a width of no more than 220 pixels. If you are unsure how to size your image file, your campus PTLC or MTIS (Media Services) staff can assist you. Once your image file is sized, click Browse then navigate to where your file is saved. Next, click Upload to upload it to your faculty homepage. Page 11 of 22 7/16/2012

12 OFFICE HOURS Click Office Hours in the green bar on left side of screen. You may list Office Hour information by either uploading a file or (as shown in our example) OR- by listing days individually. If you choose to upload a file, you must transfer it to the server using FTP (or have your campus PTLC, ISC, or MTIS department transfer it for you). Page 12 of 22 7/16/2012

13 TEAM ASSIGNMENT Click Team Assignment in the green bar on left side of screen. Enter text describing this team assignment in the Title: box above. Optional: To make a related web page available as a hyperlink from your homepage, enter that web address (URL) in the Link: box above. If you have added or changed the information in any of the boxes above, click Insert Team Assignment to apply your changes. Page 13 of 22 7/16/2012

14 LINKS Click Links in the green bar on left side of screen. To change an existing link, click on Edit on the same line. To delete an existing link, click on Delete on the same line. To add a new link, click on Add Links Page 14 of 22 7/16/2012

15 Note: In item 2 above, when linking to a file that you have uploaded (via FTP) to the server it is best to include the ENTIRE address in the Link: box. e.g. enter Page 15 of 22 7/16/2012

16 AWARDS Click Awards in the green bar on left side of screen. Enter text describing this Award in the Title: box above. Optional: To make a related web page available as a hyperlink from your homepage, enter that web address (URL) in the Link: box above. If you have added or changed information in any of the boxes above, click Update Awards to apply your changes. Page 16 of 22 7/16/2012

17 Enter text describing this Certification in the Title: box above. Optional: To make a related web page available as a hyperlink from your homepage, enter that web address (URL) in the Link: box above. If you have added or changed information in any of the boxes above, click Update Certifications to apply your changes. Page 17 of 22 7/16/2012

18 ACTIVITIES Click Activities in the green bar on left side of screen. Enter text describing this Activity in the Title: box above. Optional: To make a related web page available as a hyperlink from your homepage, enter that web address (URL) in the Link: box above. If you have added or changed information in any of the boxes above, click Insert Activities to apply your changes. Page 18 of 22 7/16/2012

19 Enter text describing this Professional Organization in the Title: box above. Optional: To make a related web page available as a hyperlink from your homepage, enter that web address (URL) in the Link: box above. If you have added or changed information in any of the boxes above, click Update Professional Organizations to apply your changes. Page 19 of 22 7/16/2012

20 Enter text describing this Publication in the Title: box above. Optional: To make a related web page available as a hyperlink from your homepage, enter that web address (URL) in the Link: box above. If you have added or changed information in any of the boxes above, click Update Publication to apply your changes. Page 20 of 22 7/16/2012

21 What s the difference? Teaching Assignment: course sections that you are assigned to teach in the current (or upcoming) term. Courses Taught: any courses that you teach, even if not this term. Some professors choose to link to the College catalog to display each of their courses taught. Enter the official Course Name in the Title: box above. Optional: To make a related Web page available as a hyperlink from your homepage, enter that Web address (URL) in the Link: box above. Some faculty link to the catalog Web page for each course, e.g., To locate the College Catalog Webpage for your course: 1. go to the College s homepage ( 2. click on the Catalog Handbook green square at the left of the page 3. click on Course Descriptions by Course # in the left column. 4. Scroll to and then click on your course number. The course description page will display. 5. Select and copy the URL from the Web address bar. 6. Paste the URL (Web address) you just copied into the Courses Taught Link: box. If you have added or changed information in any of the boxes above, click Insert Courses Taught to apply your changes. Page 21 of 22 7/16/2012

22 When you are finished updating your faculty home page, return to the Intranet Home Page and click Logout Now. Page 22 of 22 7/16/2012