INTRODUCTION Kansas Jayhawk Community College Conference

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1 INTRODUCTION Kansas Jayhawk Community College Conference Purpose: The Purpose of the Kansas Jayhawk Community College Athletic Conference shall be to provide a well-regulated program of intercollegiate athletics consistent with the policy of service to youth within the community who can profit from these services. College athletes are expected to be students first, with their participation in athletics a part of a well-rounded educational experience. Their personal conduct is expected to be in the highest tradition of amateur athletics. Conference Activities: The Conference Board of Directors acts to organize and regulate the activities of its members' athletic programs by the promulgation of rules and regulations for each sport which are contained in the "By Laws" of the organization. Each Conference college is entitled to one vote in Conference matters, which is exercised by the president of the college or his designee. The Jayhawk Conference is recognized nationally as being one of the best organized and regulated athletic conferences. It is also viewed as one of the most competitive in a broad spectrum of the sports covered. Member Colleges: (19) Allen County Community College Garden City Community College Barton County Community College Highland Community College Butler County Community College Hutchinson Community College Cloud County Community College Independence Community College Coffeyville Community College Johnson County Community College Colby Community College Kansas City Ks Community College Cowley County Community College Labette Community College Dodge City Community College Neosho County Community College Fort Scott Community College Pratt Community College Seward County Community College Intercollegiate Sports Represented: (12) Football Indoor Track Volleyball Tennis Baseball Outdoor Track Softball Golf Basketball Cross-Country Soccer Wrestling Officers: President: Mr. Dave Reist, President, Highland Community College 606 W. Main, Highland, Kansas (785) Fax (785) President Elect: Dr. Duane Dunn, President, Seward County Community College PO Box 1137, Liberal, Kansas Fax Past President: Dr. George Knox, President Labette Community College 200 S. 14 th, Parsons, Ks ((620) Fax Secretary/Treasurer: Mr. Carl Heinrich, Athletic Director, Johnson County Community College,12345 College Blvd., Overland Park, Ks : (913) /Fax (913) : heinrich@jccc.edu Commissioner: Mr. Bryce Roderick, P.O. Box 1045, Arkansas City, Ks : (620) /Fax (620) : broderick@kjccc.net 1

2 CONSTITUTION Kansas Jayhawk Community College Conference

3 Kansas Jayhawk Community College Conference CONSTITUTION TABLE OF CONTENTS PREAMBLE ARTICLE I: Name and Membership... 4 Section 1 - Name of Organization... 4 Section 2 Membership... 4 ARTICLE II: Administration... 5 Section 1 - Administrative Body... 5 Section 2 - Other Administrative Bodies and Individual... 5 Section 3 Officers... 5 Section 4 Meetings... 5 ARTICLE III: Activities Section 1 - Conference Men and Women Activities and Public Community Colleges... 6 Section 2 - Adding & Declaration of Sports. 6 Section 3 - Non-Conference Athletic Activities... 6 ARTICLE IV: Amending the KJCCC Constitution... 6 Section 1 - The Amendment Process

4 PREAMBLE The purpose of the Kansas Jayhawk Community College Conference (KJCCC) shall be to provide a well-regulated program of intercollegiate athletics consistent with the policy of service to youth within the community who can profit from these services. College athletes are expected to be students first, with their participation in athletics a part of a well-rounded educational experience. Their personal conduct is expected to be in the highest tradition of amateur athletics. ARTICLE I NAME AND MEMBERSHIP Section 1. Name of Organization: The name of this organization shall be the Kansas Jayhawk Community College Conference (KJCCC). Section 2. Membership: The membership of this Conference shall consist of the community colleges of Allen County, Barton County, Butler, Cloud County, Coffeyville, Colby, Cowley County, Dodge City, Fort Scott, Garden City, Highland, Hutchinson, Independence, Johnson County, Kansas City, Labette, Neosho County, Pratt and Seward County. (19) a. No member of the KJCCC may belong to another conference. b. All sports offered by a member college must be part of the KJCCC. c. Any college considered for membership must belong to the KJCCC in all sports offered by that college. d. Any KJCCC college while a member of the KJCCC solicits other KJCCC colleges to leave the Conference must first notify the KJCCC President or face sanctions imposed by the KJCCC Executive Committee. e. KJCCC colleges will not participate during the regular season against any Kansas Community College that is not a member of the KJCCC in any sport. 4

5 ARTICLE II ADMINISTRATION Section 1. Section 2. Section 3. Section 4. Administrative Body: The business of this Conference shall be transacted by the Administrative Body which shall be composed of the chief administrative officers of the member community colleges, or by persons representing them. A simple majority of the Administrative Body shall constitute a quorum (10). Each community college shall have one vote. Other Administrative Bodies and Individuals: Additional administrative bodies and individuals, whose duties and composition are outlined in the KJCCC By-Laws, are: (1) executive committee; (2) athletic committee; (3) conference commissioner, (4)employees, and any other employees as the administrative body may employee. (8-9-02) Officers: The officers of this conference, whose duties shall be those usually performed by such officers, shall be: (1) a president; (2) a pastpresident; (3) a president elect; and, (4) a secretary-treasurer. The offices of President, past-president and president elect of the Jayhawk Conference may be held only by the President of a member institution. Elected at the annual meeting in March for a one-year term, their terms shall begin on July 1. Meetings: The annual meeting of the Administrative Body shall be held in March and August of each year. Special meetings shall be called by the president when occasion demands, or by the secretary when a special written request, signed by two-thirds (2/3) of the membership, is made to him/her. A. Bylaw additions, changes and deletions will be considered at both the March and August conference meetings subject to proper notice as stipulated elsewhere in conference bylaws. B. Each college sport is to be represented by a coaches association for that sport. Such associations will establish their own operational procedures which will not conflict with conference bylaws. Each association will elect its own leadership who may represent that association at the August conference meetings. (3-8-99) The secretary will notify the membership forty-five (45) days prior to all meetings of the Administrative Body, requesting agenda items and making official modification of the date of the meeting. Agenda items must be received by the secretary, in writing, thirty (30) days before scheduled meetings. Proposed amendments to the Constitution and/or By-Laws must be received by the secretary, in writing, thirty (30) days before the annual meeting in March. The secretary will compile items for scheduled meetings and forward them to the membership fourteen (14) days prior to the meeting date. 5

6 Only the president of member institution (or Acting President or Interim President), as designated by the Board of Trustees of a member institution may cast a vote for that institution. If the meeting in which actions are to be taken he/she may designate an institution representative to vote for the institution. The proxy document/letter, designating the institutional representative to vote for the institution, must be received by the secretary no later than the beginning of the meeting. (3-7-94) Roberts Rules of Orders, latest edition, shall be used to conduct all meetings. ARTICLE III ACTIVITIES Section 1. Section 2. Section 3. Conference Athletic Activities: The athletic activities which shall be regulated by this Conference shall be: For men: football, baseball, basketball, indoor track, outdoor track, cross country, tennis, golf, wrestling and soccer. (3-7-94) For women: volleyball, basketball, indoor track, outdoor track, cross country, softball, golf, soccer and tennis.( ) Any school adding a fall sports program must notify the conference commissioner by October 1 st to be included in any scheduling of any kind. In a declaration Year: a. Declaration for Fall Sports must be completed/confirmed by October 1 st Non-Conference Athletic Activities: All athletes in any sport under the jurisdiction of a member college and participating on an intercollegiate level must meet all requirements of the Rules of Eligibility found in the By-Laws. ARTICLE IV AMENDING THE CONSTITUTION Section 1. This constitution may be amended under the following process: a. The constitution may be amended only at a regular meeting of the Administrative Body. b. Proposed amendments must be distributed by the Conference Secretary to all member institutions according to Article II, Section 4, paragraph 2. of the Constitution. c. Any abstention on a vote regarding a sport by a school not participating in that sport will not be counted toward the two-thirds (2/3) majority of those voting. 6

7 BY-LAWS Kansas Jayhawk Community College Conference Kansas Jayhawk Community College Conference 7

8 BY-LAWS TABLE OF CONTENTS ARTICLE I MEMBERSHIP AND DUES...11 Section 1. Membership...11 Section 2. Dues...11 ARTICLE II REGULAR AND SPECIAL MEETINGS...11 ARTICLE III ADMINISTRATIVE BODIES AND INDIVIDUALS...11 Section 1. Administrative Body...11 Section 2. Executive Committee...11 Section 3. Athletic Committee...12 Section 4. Conference Commissioner...12 Section 5. Conference Secretary/Treasurer...14 ARTICLE IV APPEALING THE COMMISSIONER'S RULING...14 Section 1. General Provisions who may appeal and the appeal...14 Section 2 Authority of The Commissioner s Office...14 Section 3. Appeal to the Executive Committee...16 ARTICLE V ELIGIBILITY RULES...18 Section 1. Transfers from one KJCCC college to another KJCCC College...18 Section 2. Eligibility of grant-in-aid...19 ARTICLE VI GRANTS-IN-AID, RECRUITMENT AND BOOSTER 8

9 CLUBS...20 Section 1. Grants-in-aid limits...20 Section 2. NJCAA Letters-of-Intent...22 Section 3. Booster Club...23 Section 4. Enforcement...23 ARTICLE VII POLICIES AND PROCEDURES FOR CONDUCTING ATHLETIC ACTIVITIES...23 Section 1. NJCAA and KJCCC rules shall govern all activities Section 2. Section 3 Contacting Commissioner Complaints and disapproval of officials.24 Section 4. Dressing facilities for athletic officials Section 5. Athlete involved in unsportsmanlike incident...24 Athlete ejected twice becomes ineligible Section 6. Compensation for athletic officials Section 7. Video taping and filing KJCCC sport events Section 8. College(s) dropping sports Section 9. Section 10. Coach(es) or players involved with officials Coaches comments to news media Section 11. Basketball contest cancellation Section 12. Canceling/postponing football/basketball contest Section 13. Cheerleading or spirit squad travel...25 Section 14. Player, Coach Ejections Umpires Section 15. Code of Ethics...25 Section 16. Fall Practice Section 17. NJCAA Probation...26 Section 18. Reporting Statistics...26 Section 19 Game Score Reporting 26 9

10 Section 20 High School Signee s Section 21 Football Bowls...26 Section 22 Officials Payment..26 Section 23 Player of the Week 26 Section 24 Conference Website fees 26 ARTICLE VIII SPORTS...27 Section 1. Baseball...27 Section 2. Basketball...29 Section 3. Cross Country...31 Section 4. Football...32 Section 5. Golf/Male...34 Section 6. Golf/Female...37 Section 7. Soccer/Male & Female...40 Section 8. Softball...42 Section 9. Tennis...44 Section 10. Track (Indoor and Outdoor)...45 Section 11. Volleyball...47 Section 12. Wrestling...48 Section 13. Athletic Training...49 ARTICLE IX AMENDING THE BY-LAWS...50 ARTICLE X CODE OF CONDUCT FOR GAMES AND EVENTS...51 ARTICLE XI AWARDS...52 Academic Team GPA...52 All Academic Players 52 ARTICLE XII KJCCC VALUE STATEMENT...53 Arizona Sports Accord...54 Presidential Signature.56 ARTICLE I 10

11 MEMBERSHIP AND DUES Section 1. Section 2. Membership: The membership of the KJCCC shall consist of the community colleges listed in Article I, Section 2 of the KJCCC Constitution. Dues: The annual membership dues for each conference college shall be determined by the Administrative Body, upon the recommendation of the Executive Committee, at the March meeting of the Administrative Body. ARTICLE II REGULAR AND SPECIAL MEETINGS Section 1. Regular and Special Meetings of all administrative bodies shall be conducted in accordance with Article II, Section 4 of the KJCCC Constitution and Article III of the KJCCC By-Laws. ARTICLE III ADMINISTRATIVE BODIES AND INDIVIDUALS Section 1. Section 2. Administrative Body: (See Article II, Sections 1, 2 & 4 of the KJCCC Constitution.) Executive Committee: The executive committee is composed of the conference president, the immediate past conference president, the conference president elect, and the conference secretary-treasurer. The duties of the executive committee include: a. Changing of a by-law to address an immediate problem or situation of a serious nature, which may have a detrimental impact on the conference or its operations. This change can be made at any time with the written/ consent of at least two-thirds (2/3) of the presidents of the member institutions. Such approval would be later ratified by formal vote at the next annual meeting. ( ) b. Monitoring the performance of the conference commissioner and other staff. c. Make recommendations to enhance the operation of conference activities. d. Procedures governing appeals shall be the same as those provided in KJCCC By-Laws, Article IV. ( ) Section 3. Athletic Committee/Officiating Committee: The athletic committee shall be composed of four (4) member community college athletic directors and 11

12 the President of the conference, who shall serve as the chairman, and the commissioner will serve as the ex-officio member. The committee members will be nominated and voted on by the Athletic Directors from the both East and West division with two members chosen from the Western Division and two from the Eastern Division to serve a two year term. In the event of a vacancy, the executive committee members shall appoint a representative from a KJCCC member college to complete the term in question. ( ) Members: Carl Heinrich-Johnson County, Tammie Geldenhuys, Independence, Kurt McAfee-Pratt; Randy Stange Hutchinson. (Elected; August 2008) a. The Officiating Committee shall oversee the activities of the designated supervisor of officials for the following sports: Baseball Football Basketball Softball Soccer b. Duties: The Officiating Committee shall: 1. Recommend the duties, job description and pay rate for each designated supervisor of officials. 2. Recommend the hiring, retention or firing of designated supervisor of officials to the Conference Presidents/Athletic Directors at the spring meeting. 3. Meet and confer with the conference commissioner and designated supervisor of officials at the end of each sport season. 4. Report, in writing the results of the meetings with each designated supervisor of officials. 5. Recommend pay rates for officials for each sport. 6. Recommend changes to the by-laws relative to officiating. Section 4. Conference Commissioner: The administrative body of the KJCCC shall employ a commissioner who shall function according to the following job description: a. As the executive officer of the conference, the major function of the commissioner is to maintain a high quality intercollegiate athletic program through prudent interpretation and enforcement of the Conference Constitution and By-Laws. b. Provide enthusiastic leadership and promote the conference through media. c. Serve as the professional consultant for the conference administrative body and the executive committee. d. Recommend changes in the constitution and by-laws that will enhance conference activities and make other recommendations that will expedite conference business. e. Accept delegated authority to direct all conference functions according to the constitution and by-laws. His/her principal responsibilities are to: 12

13 1) Interpret and rule on all questions regarding the constitution and by-laws and their enforcement. Be accessible, by telephone and/ and respond to any written request for an interpretation made by a conference athletic director or president. This response will be in writing within one week. Copies of all such written interpretations shall be mailed to the presidents and/or athletic directors of all conference colleges. 2) Conduct such investigations as deemed appropriate, and assess penalties against member colleges, coaches, athletes and others, for the Conference Code of Ethics. The Commissioner may find it necessary to contact the NJCAA about possible violations or ask for interpretations of the NJCAA By-Laws, and when appropriate together with the NJCAA, conduct an investigation. This would necessitate the need to share pertinent information with the NJCAA. All communication between the Commissioner, the NJCAA, the colleges, or others involved will only be shared with the President of the college involved, members of the KJCCC Executive Committee, and when appropriate the NJCAA. Any communication or release of information concerning an investigation or enforcement actions related to an investigation may only be released by the President of the KJCCC. 3) Attend all meetings of the athletic committee, regular and special meetings of the administrative body, of the executive committee, and of the conference coaches. Organize and direct conference scheduling meetings (all sports except football at August meeting and football at March meeting) after which he/she shall forward all conference schedules to Kansas media. 4) May designate supervisors to assign all conference and nonconference sports officials and may require all approved conference officials to attend clinics. 5) Establish the selection process for all-conference teams in all KJCCC sports.. Announce the all-conference teams appropriately. 6) Keep records of conference championships, all-conference teams and holder of records in recognized conference athletic activities. 7) Maintain a file of all required eligibility materials and 13

14 letters-of-intent. Make the items available for examination by the legal representative of any conference college upon request. Double signing of letters-of-intent and the commissioner's rulings on these signings will be communicated to the schools involved. Section 5. Section 1. 8) Schedule periodic visits to the campuses of member colleges. Conference Secretary/Treasurer: To serve as recorder for all official conference meetings and distribute written copies of all action promptly to each conference member. Performs all duties as treasurer of the KJCCC. ARTICLE IV PROCEDURES FOR APPEAL General A. Procedures set forth in this Article IV are the sole methods for challenge of decisions of the KJCCC Commissioners Office and the Executive Committee. No member college or any of its athletes or employees can institute any suit at law or in equity or seek any court injunction or restraining order concerning any dispute or controversy involving the KJCCC enforcement or interpretation of any of the Bylaws, rules, or regulations of the KJCCC or any sanctions imposed by the KJCCC. B. Only member colleges may challenge the interpretation and enforcement of the Bylaws, rules, and regulations of the KJCCC and they may do so only pursuant to and in the manner set forth by the provisions of this Article IV. No individual coach, athlete, booster club, or any other entity affiliated directly or indirectly with the member college shall have any standing to challenge a decision of the KJCCC. C. As a condition to membership in the KJCCC, each member college consents to be bound by the provisions of this Article IV. Any member college who institutes any suit at law or in equity or seeks any court injunction or restraining order against the KJCCC in connection with the interpretation or enforcement of the Bylaws, rules, and regulations of the KJCCC or sanctions imposed by the KJCCC shall be subject to sanctions, penalties, expulsion, fines, probations, or other penalties as may be prescribed by the Executive Committee of the KJCCC. Section 2. Authority of the KJCCC Commissioners Office A. All decisions concerning challenges and /or questions of the interpretation and the enforcement of the Bylaws, rules, and regulations of the KJCCC shall be made in the first instance by the KJCCC Commissioners Office. 14

15 B. Questions concerning the interpretation or enforcement of the Bylaws, rules, regulations shall be made in writing ( ) to the KJCCC Commissioners Office. Such questions shall set forth in detail the facts giving rise to the question, including but not limited to the name and address of the member college presenting the question, the name and address of each college involved in the question, any background facts involved in the question, and the citation of the KJCCC Bylaws, rules, and regulations involved in the question. Such request for a decision concerning questions must be signed by the president of the member college posing the question. C. Challenges to the interpretation or the enforcement of the KJCCC Bylaws, rules, and regulations shall set forth in detail the name and address of the member college presenting the challenge, the factual basis for the challenge, and the jurisdictional basis of the challenge, citation of the Bylaws, rules, and regulations involved in the challenge, name and address of any other member college that would be affected by the challenge, and any documentation to support the challenge. D. The KJCCC Commissioners Office shall provide its written ( ) decision concerning any such questions or challenges to the member college presenting the question or challenge. The written ( ) decision shall set forth: 1. The decision of the KJCCC Commissioners Office 2. The jurisdictional basis for the decision 3. The citation of the KJCCC Bylaws, rules, and regulations involved in the decision. 4. Any other matter deemed appropriate by the KJCCC Commissioners Office. In addition, in the event that the decision of the KJCCC affects any other member college, a copy of the written decision of the KJCCC shall be provided to such affected college. In the event that upon receipt of a question or a challenge from a college, the KJCCC Commissioners Office determines that further information or documentation is necessary, the KJCCC Commissioners Office may delay its decision until other information or documentation is received by the KJCCC Commissioners Office. E. The written ( ) decision of the KJCCC Commissioners Office shall be effective, final, and enforced immediately, subject to the following provisions of the Article IV. 15

16 Section 3. Appeal to the Executive Committee A. Any member college affected by a decision of the KJCCC Commissioners Office shall have the right to appeal that decision to the Executive Committee of the KJCCC. B. The request for appeal must be sent to the President of the KJCCC and a copy to the KJCCC Commissioner. The request for appeal to the Executive Committee must be in writing ( ) and must be received by the President of the KJCCC within ten (10) calendar days from the date of the written ( ) decision by the KJCCC Office. The request for appeal must be signed by the president of the appealing college and set forth in detail the appealing college s basis for challenging the decision of the KJCCC Commissioners Office. The appealing college may attach any documentation it deems appropriate to its request for appeal. C. The appealing college may present its appeal in writing ( ) to the Executive Committee or may request an oral hearing. Oral hearings before the Executive Committee will be set as to time and location determined solely by the President of the KJCCC. D. In its request for appeal, the appealing college must notify the President of the KJCCC whether the college desires an oral appeal or a written ( ) appeal. In the event the appealing college fails to notify the President of the KJCCC of whether it desires an oral appeal on its appeal, it will be conclusively presumed that the appealing college waives such oral hearing. E. The appealing college s request for appeal shall set forth the factual basis for its appeal, including all defenses it deems appropriate. The appealing college shall set forth in detail each Bylaw and/or rule and regulation of the KJCCC involved in its appeal and list specific reasons why the decision of the KJCCC Commissioners Office should be reversed. The KJCCC Commissioners Office shall forward ( ) the appealing college s written ( ) presentation to each member of the Executive Committee in a reasonable and timely manner. The KJCCC Office may also provide its own written ( ) information concerning the matter to the Executive Committee members. A copy of the package of material sent to the Executive Committee members (including the appealing college s written presentation and any additional written information from the KJCCC Office) shall be sent to the appealing college by certified mail, return receipt requested, at the same time the package is sent to the Executive Committee members. F. In the event that an appealing college has requested an oral hearing, the hearing shall be held before the Executive Committee with the 16

17 following procedures: 1. The President of the KJCCC shall act as presiding officer at the hearing. Members whose institutions are involved in the hearing shall be disqualified and those not able to attend will be replaced by temporary members appointed by the KJCCC President. In the absence of the President, the President Elect shall be the presiding officer. 2. At all oral hearings, the appealing college may be represented only by an employee of the college and/or the student-athlete himself or herself. Either the appealing college or the student-athlete or both may have legal counsel present to advise them, but such legal counsel may not make presentation directly to the Executive Committee at the oral hearing. 3. The appealing college shall present its relevant evidence (witnesses and documentation). The KJCCC Office will have the right to cross-examine any witness presented by the appealing college. 4. After the appealing college has presented its relevant evidence, the KJCCC Office shall have the right to present any relevant evidence it deems appropriate. The appealing college shall have the right to cross-examine any witness if presented by the KJCCC Office. G. In the event of an oral appeal, a decision will be reached by roll call vote of the Executive Committee. H. Decisions of the Executive Committee concerning the appeal shall be in writing ( ). In cases where there is no oral hearing, the decision of the Executive Committee shall be due in ten (10) days from the date the appealing college s written ( ) presentation is received by the KJCCC President, as set forth above. In cases where oral hearing is had before the Executive Committee, a decision of the Executive Committee shall be due within five days after the date the said oral hearing is completed. A copy of such written ( ) decision shall be furnished to the appealing college. A copy of the decision may also be furnished to any other college directly affected by the decision at the discretion of the KJCCC President. I. Unless a majority of the total number of the members of the Executive Committee vote to overturn the decision of the KJCCC Commissioners Office, the appeal will be denied. Majority shall mean the majority of all members of the Executive Committee, not just a majority of those members who actually vote. ( ) 17

18 Section 1. ARTICLE V ELIGIBILITY RULES The same as the NJCAA Rules Article V with the following exceptions. (3-9-98) Note: Transfer athletes are those who have attended any college beyond the first 15 calendar days of a term. An athlete certified by NJCAA eligibility roster or an athlete who signs NJCAA letter-of-intent, is ineligible in that sport for one sport season from the date of transfer unless he/she receives a signed release and/or transfer waiver from the first college. He/She may transfer to any KJCCC college and be eligible to compete immediately with a release and/or a transfer waiver from the first college except in two (2) semester sports. In the event the sport is a two (2) semester sport he/she would be ineligible until next season. (8-05) The interpretations below apply to any athlete who signs a NJCAA letterof-intent and transfers from one KJCCC college to another KJCCC college or who is an athlete certified by NJCAA eligibility roster and transfers from one KJCCC college to another KJCCC college. Following are interpretations given and are in effect until changed at a regular conference meeting. The interpretations are as follows: a. If an athlete signs a NJCAA letter-of-intent, he/she may transfer back to the KJCCC college of his/her home district (county where main campus is located) with a release and a waiver from the first college. It is mandatory for a KJCCC college to sign the release and/or transfer waiver. ( 8-07) b. If an athlete signs a NJCAA letter-of-intent with one KJCCC college and then wishes to compete in a different sport at another KJCCC college, he/she may do so with a release and a waiver from the first college. c. An athlete not certified on a NJCAA eligibility roster may transfer to another KJCCC college and participate in the same sport the next season with a release and a waiver with the exception of two (2) semester sports. d. If an athlete is attending a KJCCC institution that drops the sport that he/she is certified to participate in (the student/athlete s name has appeared on a NJCAA eligibility list) that student/athlete may transfer to another community college conference institution and shall be eligible to participate in athletics after notifying the conference commissioner. 18

19 e. When a conference college drops a conference sport, that college is required to notify all other conference institutions (athletic director). All conference institutions can then legally recruit the student/athletes who were participating in the sport dropped by the college. Section 2. The same as the NJCAA Rules Article V with the following additions. a. No athletic grant-in-aid may be awarded to a student/athlete while he/she is enrolled in college establishing his/her academic eligibility. b. Those students who transfer and are academically eligible may receive an athletic grant. c. In football, a squad roster must be sent to the commissioner and to the KJCCC web master prior to the first scheduled contest played by any KJCCC college. This roster is limited to and must have only a maximum playing squad of sixty three (63) players, of which, not more than twenty (20) may be from out-of-state. NJCAA eligibility forms must be ed or faxed to the commissioner, regional director and the NJCAA headquarters prior to the first football contest played by any conference member. d. In basketball, the squad eligibility list must be ed or faxed to the commissioner, regional director and the NJCAA headquarters prior to the first scheduled contest and is limited to a maximum playing roster of fifteen (15), of which not more than eight (8) may be from out-of-state. e. In basketball, a player or players not eligible by the first game of the semester after the NJCAA eligibility list is submitted, due to the sixteen (16) week provision, may be included on the NJCAA eligibility form with an asterisk indicating the day the player(s) is to become eligible. Said players are to be included in total squad count according to the squad limitation rule. (1) A certified letter must be submitted and received by the commissioner on the day prior to the player(s) initial participation in a regularly scheduled game. f. An athlete's name being listed on the eligibility certificate shall be considered participation, unless supporting evidence can be submitted proving that he/she did not participate. g. For eligibility purposes, an athlete that attends a KSHSAA high school for three years and graduates from a KSHSAA high school, will be 19

20 considered in state. However, a student will be certified according to the last state in which they participated in their respective sport. Those student/athletes who completed their eligibility in another state, as established by their state high school activities association or their graduating class, shall also be certified as out-of-state. ( ) Students who are not citizens of the United States can not be counted as in-state for player limitation purposes. (3-9-98) h. A student who legally resides in the State of Kansas and attends a high school in adjacent out-of-state counties, can be recruited and certified as an in-state-athlete. i. In case of a transfer student or a high school graduate who did not enroll in college in the first semester following graduation from high school, such supporting evidence of eligibility as may be necessary to show proof of eligibility is to be furnished to the commissioner by the specified date. j. Transcripts are required for all transfer students. Photostatic copies of armed service discharge papers or properly signed affidavits must be submitted when it is necessary to prove periods of nonschool attendance. k. Each member college must file a copy of the football and basketball NJCAA eligibility list of all student players to be used in any contest during the season with the commissioner prior to their first scheduled contest. In basketball a copy of the second semester NJCAA eligibility filing must be filed with the Commissioner within 15 days of the start of the term. f this copy is not received by the Commissioner prior to the first game, all games played before the receipt of the eligibility must be forfeited. ARTICLE VI GRANTS-IN-AID, RECRUITMENT AND BOOSTER CLUBS Section 1. Grants-in-aid - Same as NJCAA with the following exceptions: a. The total amount of an institutional athletic grant-in-aid for a certified athlete shall not exceed the cost of tuition and books at the conference school attended. If an athlete is awarded a scholarship by a source not affiliated with a particular college, and if that source awards such scholarships without restriction to college of attendance, and if the student competes for the scholarship in the same manner as any other student, he/she may accept such additional scholarship(s). In addition, an athlete who qualifies and maintains a cumulative 3.5 G.P.A. may receive an academic scholarship administered by and through the institution in attendance; such scholarship shall not exceed $500 per semester. 20

21 b. Any facilities provided by or donated to the college or owned by an organization for the purpose of providing rooms and/or meals must be open to all students at the same prevailing charges. (3-94) c. A college may pay for athletic injuries and related complications. (3-7-94) d. Pre-game and post-game meals may be provided at home and away games. (3-7-94) e. The KJCCC does not allow room and board to be included in conference grant-in-aid. However for Division I programs only, when the student/athlete is required to be on campus due to institutional, conference, and/or competition, when school is not in regular session, the institution shall have the option to provide room and board. Those dates for the opening of practice and postseason play up to and through such time as they have qualified for post-season play. This covers fifteen (15) days per grant-in-aid during the school year. (3-7-94) For the NJCAA rule will apply for Division I and Division II (8-2013) f. Trips for recruits ten (10) days prior to the start of a semester are not allowed. g. Purchasing of food, drinks or any other items for Kansas recruits or their families by coaches is prohibited during all off-campus contacts excluding travel to and from during official visit.(3/9/09) h. No personal contact may be made with a prospective student athlete who resides in the State of Kansas, for 48 hours prior to signing date. The first contact after the dead period would be 8:00 a.m. on signing date. Contact by phone is permissible. Dead Period for Football Recruiting. The time begins the Sunday prior to the national signing date at midnight and ends at midnight on the Thursday following the national signing day. (3-9-98) Dead Period for Volleyball Recruiting: On those calendar years when the KSHSAA State Volleyball Tournament falls within the 48 hour Dead Period member institution s volleyball coach may have personal contact with coaches, players, and parents at the tournament site. The time begins at midnight on Friday that the tournament begins and ends at midnight on the Saturday the ending day of the tournament. i. Only those student athletes that have completed two semesters of school at the KJCCC college can be offered a Resident Assistant position. 21

22 Section 2. Letters-of-Intent - The same as the NJCAA Rules Article VIII except for the following additions. a. The issuing of the letter-of-intent shall be signed and dated by the Director of Athletics before submission for the athlete's signature. The athlete may receive the letter-of-intent prior to the official signing date. The letter-of-intent will be honored by the KJCCC only if the terms of the offer to the prospective athlete are in writing and spelled out at the time the offer is presented. Under no conditions will the letter-of-intent be honored by the KJCCC if it contains contingencies within it such as "if you (the prospective athlete) make the team or squad, you will be given a grant-in-aid. b. A letter-of-intent shall not prohibit a student from participating in KJCCC athletic activities at the KJCCC college in the district in which the student resides. 1. Any in-person, off campus contact made with an in-state prospect for the purpose of signing a National Letter of Intent or attendance at activities related to the signing of the National LOI is prohibited. This includes off-campus signing parties after the National LOI has been signed and returned to the college. 2. An in-state prospect (except football)may sign a LOI on campus. c. Signing letters-of-intent by in-state students for football is limited to the NJCAA signing date through March 1, and then after April 30. Football coaches can not recruit an in-state student off campus or pay for a campus visit from March 2 until after April No in-state student shall sign a letter-of-intent on campus or off campus in the presence of a coach, college personnel, booster, or anyone affiliated with the college. d. Promising or guaranteeing prospective student athletes institutional work or residence assistant jobs with or without specifying dollar amounts in exchange for signing a letter-of-intent shall be prohibited. (3-9-98) 1. Student athletes desiring institutional work study, residence assistants, or student ambassador positions must compete for those positions using the same institutional criteria as all other students. 2. The rate of compensation or stipends allowed for institutional work study, residence assistants, or student ambassador positions will be no higher than compensation or stipend allowed for all other students in similar positions and are not to exceed the Federal Work Study Guidelines. 3. Individual colleges must report to the Conference Office the number of student athletes on work study, the amount of compensation, and the duties of those student athletes. (3-05) 4. Individual colleges must report to the Conference Office the student-athlete name, the name of the host, and the amount of rent and/or board paid to host. The colleges will use the host 22

23 Section 3. Section 4. letter and host guidelines provided by the KJCCC which will be kept on file at the college. (8-07) 5. International student athletes must have an INS I-20 on file with the records office at each member college. a. The KJCCC Commissioner will interpret information on the I-20 indicating available earnings through campus employment (section 8.d) as a promise for employment. Such promise is prohibited. b. The KJCCC Commissioner will, on an annual basis, review the I-20 files at each member college and determine if any amount has been indicated on Section 8.d of the I-20. Booster Club: Same as NJCAA.( ) Enforcement: A student athlete who accepts from a member institution or its representative monies and/or gifts or knowingly accepts grant-in-aid in excess of what is allowed by the KJCCC shall forfeit one (1) academic year.(8-6-93) a. The practice of sequestering prospective student athletes in advance of the signing deadline for Letter-of-Intent, and paying for hotel rooms, meals or any other benefits at this time will be considered a violation of Conference rules. b. It is the responsibility of Conference member coaches and athletic staff to be aware of Conference rules relating to grants-in-aid and other limitations on payments, gifts or to gratuities given to potential and current Conference student athletes and to inform the student athletes and their high school coaches/counselors regarding such restrictions. c. Whenever there is an allegation or confirmed infraction of this section of the KJCCC By-Law by a Conference college, no other Conference college(s) may recruit the athlete(s) involved without written authorization from the KJCCC Commissioner.(3-7-94) ARTICLE VII POLICIES AND PROCEDURES FOR CONDUCTING ATHLETIC ACTIVITIES Section 1. Section 2. Section 3. National Junior College Athletic Association and Kansas Jayhawk Community College Conference rules shall govern in all contests. It is mandatory that a game management supervisor from the home college be present during all KJCCC sporting events. The KJCCC Commissioner may be contacted (phone, letter, fax, ) only by the member college President or designee, Athletic Director, Assistant Athletic Director, and Athletic Administrative Assistant. Failure to comply may result in reprimand and/or suspension. Coaches will not be allowed to telephone members of the athletic committee/officiating committee or the commissioner s office regarding 23

24 officiating. Concerns and/or complaints regarding officials or the manner in which a contest is officiated must be directed to a member of the officiating committee through a letter from the athletic director of the institution expressing concerns along with a copy of the video. In order to disapprove basketball officials for home and/or away games for the following year, a signed letter from the president of the KJCCC college requesting a disapproval must be mailed to the Commissioner. (3-06) Section 4. Section 5. Each hosting college shall provide adequate dressing room facilities for game officials. Coaches or their representative shall not enter official's dressing rooms before, during or following an athletic contest. If an athlete is involved in an unsportsmanlike incident and/or is ejected from any contest for any flagrant act, after investigation by the commissioner, he/she is subject to game suspensions. Any and all ejections must be reported to the KJCCC Commissioner by the next business day. Follow NJCAA Ejection policy: if ejected more than once for non-violent behavior, game suspensions double. If ejected for violent behavior a second time, suspension is for the remainder of the season. Section 6. Section 7. Section 8. Section 9. Any and all altercations that take place after an athletic contest must be reported to the Commissioners office with 24 hours by both schools Athletic Directors. e.g. confrontations or fights that take place after the officials or umpires have left the court or field. ( ) Compensation and expenses for officials shall be established by the administrative body at the March meeting. Video-taping or filming of sports events by non-participating member colleges shall not be permitted without the written consent of the participants. Any college who drops a sport or fails to play a schedule without proper action by their board of trustees shall be ineligible to participate in any post-season competition the first year they again participate in that sport. Schools must give one (1) calendar year notice of intention to drop a sport. A KJCCC college that forfeits a conference athletic contest is subject to be ruled ineligible to participate in post season play after an investigation by the Commissioner. Further penalties may be imposed upon the school and/or athletic program. ( ) Any KJCCC coach or player involved with game official(s) after a contest in any unsportsmanlike manner, including communication by mail, phone, or is subject to suspension and/or probation. After a coach or player has been ejected from the contest, coach or player must leave immediately and any further confrontation will subject coach or player to additional game suspension(s). (3-06) 24

25 Section 10. Section 11. Section 12. Section 13. Section 14. Section 15. Section 16. Section 17. Any KJCCC coach, who discusses with members of the news media, an official's actions or in the manner in which a game is officiated, will be subject to suspension and/or probation. Any canceled conference basketball contest will be rescheduled on the next playing date.(8-6-93) Any KJCCC college canceling and/or postponing any football or basketball contest without proper notification to the commissioner will be required to forfeit the contest. For all rescheduled contest, KJCCC By- Law Article VIII, Section 12, will apply.( ) Any KJCCC college having a cheerleading or spirit squad that desires to travel and support their team, college and community should have the right to support their institution if they so desire. Each cheerleader sponsor from the visiting school should be in contact with the host school cheerleading sponsor to review the common sportsmanship code that will reinforce and support sportsmanship, enthusiasm and cooperation.(3-9-98) Player, Coach and Crowd Behavior Prior to the baseball and softball seasons, each institution will be required to submit to the Commissioner s Office a list of umpires who will work their institution s baseball and softball games. The commissioner will send those umpires communication that will state they are required to report any and all ejections of players and coaches. If these ejections are not reported, then those umpires will not be allowed to work any KJCCC games. Also, any and all ejections must be reported to the Commissioner s Office by both Head Coaches of each institution involved. Failure to do so will result in disciplinary action and possible suspension. ( ) KJCCC Code of Ethics. The KJCCC Commissioner shall have jurisdiction over those events that are not KJCCC sanctioned if event involves members of the KJCCC. All members of the KJCCC are responsible to uphold the Code of Ethics anytime and anywhere they are participating. Members are representing the KJCCC and are expected to comply with that Code of Ethics during any and all events. Failure to do so will result in disciplinary action and possible suspension. ( ) All violations are to be reported to the Commissioner who will then report to Executive Committee. Member Schools of the Jayhawk Conference will begin fall practices for all fall sports no earlier than August 10, with the following exceptions: Soccer and Volleyball and Football and Cross Country will begin practice 21 days prior to the starting game date as described by the NJCAA in August.(3/9/09) Any institution s athletic sport program that is on probation by the NJCAA is not eligible for the KJCCC championship in that particular sport

26 Section 18. Section 19 Section 20. Section 21. Section 22 Section 23 Section 24 All KJCCC Colleges are required to report all of their athletic team, Baseball, Basketball, Football, Soccer, Softball and Volleyball, schedules, rosters and statistics as per NJCAA guidelines in Presto Sports no later than 5:00 p.m. each Monday. Soccer coaches must report red and yellow cards to the Athletic Director appointed by KJCCC Commissioner no later than 5:00 pm each Monday of the season and post season. Each college shall designate a contact person for each sport to answer questions about statistics. Failure to comply with this statistics/records by-law will result in the following penalties, first offence letter of reprimand from commissioner, second offence - suspension of the head coach from his/her respective sport for one (1) game; additional offences will double coaches suspensions, to be carried over into post season play. Game score reporting: KJCCC colleges shall enter their scores through Presto Sports at the rate of at least: Baseball end of each game, Basketball Half time and end of game, Football end of each quarter, Soccer end of each game, Softball end of each game, Volleyball end of each match. Each college shall designate a contact person for each to sport to answer questions about scores. Failure to comply will result in a letter of reprimand from the commissioner. The use of high school signees while still in high school is prohibited in any sport, this includes practice, conditioning, playing games, or the use of any equipment either on or off campus. The Administrative Body must first approve any agreement with a NJCAA Football Bowl organization. The KJCCC Commissioner will have the authority to negotiate an agreement on behalf of the KJCCC, but the agreement will not become binding upon the KJCCC until approved by the Administrative Body. All officials in the sports of football, men and women soccer, men and women basketball, baseball, softball and volleyball will be paid through the Conference Office. Each college will be billed by the Conference for the cost of their officials before that sport season begins in each sport listed. Player of the Week in the sports of football, men and women soccer, volleyball, men and women basketball, baseball, and softball will be selected by committees approved by the KJCCC Commissioner. The selected player of the week will be the KJCCC nominees for NJCAA Player of the Week. Guidelines will be established by each committee and distributed before the start of the respective sport season to each college which will nominate players for this honor. Conference Website; KJCCC.org A $50 per sport funding fee to be paid by each college each year for the sports of: Football, Men s Soccer, Women s Soccer, Volleyball, Men s Basketball, Women s Basketball, Softball and Baseball. ( ) 26