OUTLOOK 2003 COURSE LEARNING OUTCOMES. Students will be able to:

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1 OUTLOOK 2003 COURSE LEARNING OUTCOMES Students will be able to: 1. Send, receive, and reply to mail 2. Set up tasks and priorities 3. Manage files and folders 4. Use Global and Personal Address Books 5. Create and manage distribution Lists 6. Design Message Options Voting Buttons, Priority, Delaying s by Date Netiquette 7. Format A Message Send An Attachment File and Item 8. Modifying Options Use Signatures (Graphic and Text in both Outlook and Word) 9. Using Themes & Stationery Recalling/Resending Messages 10. Manage & Organize 11. Discuss Difference between Appointments, Meetings and Events 12. Schedule, create, calendar activities to Appointments, Manage Meetings COURSE OUTLINE I. OUTLOOK OVERVIEW Introducing Outlook 2003 Outlook 2003 Overview Screen Layout Title Bar, Menus & Toolbars The Outlook Panes Use Outlook Today Navigate & View Folders Navigating Folders Use of Views Reading Pane and AutoPreview Use of Categories Move & Copy Text Help In Outlook 2003 Sorting and View Options Network Functionality Global Address List Introduction to the Exchange Server Exchange Server Options Modifying and Rearranging Navigation Buttons Delete Items from Outlook

2 Overview Introduction To Addresses and their Construction Use Global and Personal Address Books Create A Distribution List Sent An Message Options Voting Buttons, Priority, Delaying s by Date Netiquette Format A Message Send An Attachment File and Item Modifying Options Use Signatures (Graphic and Text in both Outlook and Word) Using Themes & Stationery Recalling/Resending Messages Open An Message Open and Save An Attachment Reply To A Message Forward A Message Notification Viruses What Is A Virus? Protecting Your System Manage & Organize Flag A Message Print A Message Message Drafts Move & Delete Messages Organize Messages By Category Sort Messages Find A Message Organize Messages Views Filter Messages Arrange By Conversation Apply Conditional Formatting Specify Mail Options Use Favorite & Search Folders Adding & Removing Favorite Folders Specify Message Formats Change Your Default Mail Editor (HTML, RTF, Plain Text) Turn Word Off as Editor Create & Use Rules to Organize Inbox Use of Advanced Find Features

3 Use of Sent Items Folder Creating and Organizing Inbox Using Folders CONTACTS Contacts Overview The Contacts Folder Contact Views Navigate Contact Items Create Contacts Create A New Contact Create A Contact From An Message The Contact Form The General Tab The Details Tab The Activities Tab Edit Contact Items Print Contact Items Assign Categories to Contacts Organize Contacts Sort Contacts Find a Contact A Contact Send Contact Information Link Items To Contacts Track Activities For A Contact Using Categories to Mange Contacts Adding Address to Contacts from Inbox Import Contact Names from Excel Export Contacts Names to Access Create and Import Contacts into Custom Folders Create a Distribution List Using a Distribution List CALENDAR Calendar Overview What Is The Calendar? Calendar Items Calendar Views Work With The Calendar The Calendar Window

4 Discuss Difference between Appointments, Meetings and Events Location and Use of the Date Navigator Use The Go Menu & AutoDate Print Calendar using a Variety of Styles Create and Project Groups Create A Recurring Appointment Assign Categories to Appointments Modifying Appointment Labels Format Appointments Automatically Schedule A Meeting Schedule A Resource Adding & Removing Attendees Respond To A Meeting Request Schedule An Event Customize The Calendar Calendar Options Customize Calendar Views Share Calendar Information Permissions Open Another User s Calendar Share Your Calendar Set Sharing Permissions Set Private Appointments Use Multiple Calendars Creating Additional Calendars Side-By-Side Calendars Manage Meetings Update A Meeting Cancel A Meeting Attach Files and Items to Calendar Events Use of Options Dialog Box to Customize Calendar

5 TASKS & NOTES Work With Tasks The Tasks Folder Task Views Create & Update Tasks Organize Tasks By Category Assign Tasks Accept, Decline Or Delegate Tasks Manage Tasks Change Task Details Track Assigned Tasks View Another User s Task List Send Task Information Work With Notes The Notes Folder Create & Edit A Note Assign Contacts & Categories To Notes Organize Notes Use of Options Dialog Box to Customize Notes ADVANCED FEATURES Integration Outlook Integration Office Integration Open Office Documents From Outlook Search For Outlook Items Find Items Importance of AutoArchiving Archive Outlook Items Using AutoArchive Archive Items Manually Junk Filtering Junk Lists Use of Out of Office Assistance Creating Custom Rules Use of the Organize Dialog Box

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