October 9, Collegiate and Alumni Chapters:

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3 October 9, 2015 Collegiate and Alumni Chapters: The Georgia State Board of Phi Beta Sigma Fraternity, Inc. extends an invitation to you and your guest to attend the Georgia State Conference on February 26-27, The conference will be held at the Augusta Marriott, at the Convention Center, Augusta GA. All members are strongly encouraged to submit the completed conference packet and registration by January 9, A block of rooms have been reserved in the name of Phi Beta Sigma at a rate of $119 per night - at the Augusta Marriott at the Convention center, which is located at Two 2 10th St, Augusta, GA To reserve your room at the special group rate, please call (706) by February 04, Highlights of the conference include: Sigma and Zeta Phamily reunion Meet and Greet Strolling showcase Phi Beta Sigma & Zeta Phi Beta Joint Prayer Breakfast Phi Beta Sigma & Zeta Phi Beta Joint Awards Luncheon Chapter presidents and/or secretaries, please distribute this packet to your chapter members as soon as possible. You may also register online at If you have any questions, please feel free to contact me. Thank you and I look forward to seeing you February 2016! Fraternally, Kenneth Straughter State Director Phi Beta Sigma Fraternity, Inc. State of Georgia 2016 Georgia Joint State Conference: A Phamily Reunion 3

4 Sigma Beta Club Tentative Schedule of Events My Life Matters: Creating a Foundation for Success Friday, March 6, :00 7:00 pm... Registration 7:00 9:00 pm... Family Reunion with the Blue and White Family Midnight... Room Checks/Lights Out Saturday, February 27, :00 am - 12:00 pm... Registration 8:15 am - 8:55 am... Breakfast 9:05 am 9:45 am... Workshop 1: Ice Breaker My Life Matters: Who Am I? 9:55 am-10:45 am... Workshop 2: Rise and Thunder Overview (Club Advisors) 11:00 am-11:45 am... Workshop 3: The Power of the Knot-Character Building 12:00 pm- 2:00 pm... Joint Awards Luncheon Chapter of the Year Awards 2:30 pm 3:15 pm... Workshop 4: How Am I Perceived -Image Matters 3:30 pm - 5:00 pm... Tour TBA 5:15 pm - 6:15 pm... Oratorical Preparations 6:30 pm - 7:45 pm... Oratorical Competition 8:00 pm -10:00 pm... Relax, Relate; Groove (Stepping 101) - Stroll Competition 10:15 pm - Midnight... Clubs Round up (Teambuilding/Structured Leisure Time) 4 Phi Beta Sigma Fraternity, Inc. State of Georgia

5 Friday, February 26, :00 pm 7:00 pm Registration 4:00 pm 6:00 pm MIP Training Phi Beta Sigma Tentative Schedule of Events 5:30 pm 6:30 pm Board Meeting 7:00 pm 9:00 pm Meet and Greet, and strolling showcase 10:00 pm Midnight Hospitality Saturday, February 27, :00 am - 7:30 am Delegate Orientation 7:30 am - 9:00 am Opening program and Phi Beta Sigma & Zeta Phi Beta Prayer Breakfast 9:15 am - 11:30 am Business Session I (Business Attire) -Bro. Kenneth Straughter State Director, Presiding A. Call to Order B. Verification of quorum of delegates C. Adoption of Agenda and Conference Rules - D. Minutes of the 2015 Georgia State Conference E. Financial Report report should be printed F. Adoption of State Office reports (Reports have been previously submitted) G. State Officers Report H. Director of Sigma Beta Club I. Director of Collegiate Affairs J. Director of Social Action K. Director of Education L. Director of Bigger and Better Business M. 2 nd Vice Report N. 1 st Vice Report O. State of the State address Brother Straughter P. Regional Address 2016 Georgia Joint State Conference: A Phamily Reunion 5

6 Phi Beta Sigma Tentative Schedule of Events (cont d) 12:30 pm 2:30 pm...joint Awards Luncheon Chapter of the Year Awards 2:45 pm 3:45 pm... Business Session II (Business Attire) - Chapter Presentations Brother Jachin Meyers 2 nd Vice State Director, Presiding 4:00 pm - 6:00 pm...business Session III (Business Attire) Bro. Elliott Bell, 1 st Vice State Director, Presiding Committee Reports Law and Revision Budget & Audit Outstanding Sigma of the Southern Region Grievance Time and Place Awards BBB Education Social Action Sigma Beta State Director Awards 6:15 pm - 7:00 pm...omega Ceremony Local chapter activity TBD 6 Phi Beta Sigma Fraternity, Inc. State of Georgia

7 Hotel Accommodations The Augusta Marriott provides quality service and a quality product that will make you and guests feel extra special during their stay. They provide services such as: RESERVATION INFORMATION The room rates are $119/ night for single or double plus state/local taxes. Reservations may be made by calling the hotel directly at (706) A credit card is required to guarantee a reservation. Guaranteed reservations are held until midnight on the day of arrival. Rooms not cancelled by 6 pm on day of arrival will be charged to the individual s credit card. RESERVATION CUT-OFF DATE The cut-off date is February 4, Any rooms NOT reserved will be released for general sale and reservations and the group rate will only be accepted on a space available basis. Please make plans to reserve your room immediately. Starting February 4, 2016 the regular room rate will apply. CHECK-IN/OUT TIME Check-in time is 4:00 pm and checkout time is 11:00 am. For security reasons guests are required to show a picture ID at check-in. Guests may establish credit within the Hotel with a valid credit card. Room and tax are due in full at check in for guests without a credit card Georgia Joint State Conference: A Phamily Reunion 7

8 Registration Form Name: Mailing Address: City: State: Zip: Telephone: ( ) Registration Type: Alumni Collegiate Sigma Beta Chapter Delegate Yes No Name of Chapter: Status (Please check the appropriate box(es)) Life Member Distinguished Service Chapter Outstanding Sigma of the Southern Region General Board Officer: Regional Officer: State Officer: Registration Fees Early Registration w/o Joint Prayer Breakfast Early Registration w/ Joint Prayer Breakfast Final Registration w/o Joint Prayer Breakfast Final Registration w/ Joint Prayer Breakfast Postmarked by Saturday, January 9, Postmarked by Saturday, January 9, Postmarked by Thursday, February 4, Postmarked by Thursday, February 4, Alumni $115 $141 $140 $166 Collegiate $90 $116 $120 $146 Distinguished Service Chapter, Outstanding Sigma of the Southern Region, or Life Member Sigma Beta $90 $60 $116 For 2015 Georgia State Leadership Conference Attendance, you have received a discount code via , Please enter the code. Make sure you calculate the price in the registration price. There is NO ONSITE REGISTRATION!!! Additional Tickets If you would like to bring a guest, you can purchase additional tickets 1. Phi Beta Sigma & Zeta Phi Beta Joint Awards Luncheon $35.00 X = 2. Sigma and Zeta Family reunion Meet and Greet $18.00 X = 3. Phi Beta Sigma & Zeta Phi Beta joint prayer breakfast $26.00 X = Make checks payable to: Mail Order Form and Check to: Phi Beta Sigma Fraternity, Inc. ATTN: Richard Bradley P.O. Box Atlanta, GA Total Submitted $ 8 Phi Beta Sigma Fraternity, Inc. State of Georgia

9 2016 Souvenir Journal Advertising Contract Name: Chapter: Mailing Address: City: State: Zip: Telephone: ( ) Full Page- $ ( ) One-quarter Page- $40.00 ( ) One-half Page- $70.00 ( ) Patron- $5.00 per Name ( ) Inside Front/Back Cover (One per Organization) - $ Notes: Payment MUST accompany contract and ads Ads MUST be in a pdf FORMAT Ads MUST be the same size as the amount of space purchased (1/2 page, full page, etc.) Money Orders, Chapter, Personal or Certified Checks Include an additional $10.00 fee for ads which are not in an electronic format. Make checks payable to Phi Beta Sigma Fraternity, Inc. January 23, 2016 is the deadline for receipt of advertising contracts. Amount Enclosed: $ Return payment, contract and Ad to: Phi Beta Sigma Fraternity, Inc. ATTN: Richard Bradley P.O. Box Atlanta, GA Georgia Joint State Conference: A Phamily Reunion 9

10 Phi Beta Sigma Fraternity, Inc. Honorable Jonathan Mason 34th International President Dr. Marcus Chanay Southern Regional Director Kenneth Straughter Georgia State Director Georgia State Executive Board Left to Right Seated: Bro. Kenneth Sarge Straughter, State Director and Bro. Elliott Bell, 1 st Vice State Director. First Row Standing: Bro. Gregory Brown, Bro. Monaleto Irby, Bro. Frank Wright, Bro. Ricky Moss, and Bro. Richard Bradley. Second Row Standing: Bro. Dr. Draveious White, Bro. Anthony Morman, Bro. Stanley Stovall, and Bro. Brain Dawsey. 10 Phi Beta Sigma Fraternity, Inc. State of Georgia

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